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Become A Human Resources Administrative Assistant

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Working As A Human Resources Administrative Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Staffing Organizational Units
  • Establishing and Maintaining Interpersonal Relationships
  • Deal with People

  • Unpleasant/Angry People

  • Mostly Sitting

  • $33,000

    Average Salary

What Does A Human Resources Administrative Assistant Do

Human resources specialists recruit, screen, interview, and place workers. They often handle tasks related to employee relations, compensation and benefits, and training.

Duties

Human resources specialists typically do the following:

  • Consult with employers to identify employment needs
  • Interview applicants about their experience, education, and skills
  • Contact references and perform background checks on job applicants
  • Inform applicants about job details, such as duties, benefits, and working conditions
  • Hire or refer qualified candidates for employers
  • Conduct or help with new employee orientation
  • Keep employment records and process paperwork

Human resources specialists are often trained in all human resources disciplines and perform tasks throughout all areas of the department. In addition to recruiting and placing workers, human resources specialists help guide employees through all human resources procedures and answer questions about policies. They sometimes administer benefits, process payroll, and handle any associated questions or problems, although many specialists may focus more on strategic planning and hiring instead of administrative duties. They also ensure that all human resources functions comply with federal, state, and local regulations. 

The following are examples of types of human resources specialists:

Human resources generalists handle all aspects of human resources work. They may have duties in all areas of human resources including recruitment, employee relations, compensation, benefits, training, as well as the administration of human resources policies, procedures, and programs. 

Placement specialists match employers with qualified jobseekers. They search for candidates who have the skills, education, and work experience needed for jobs, and they try to place those candidates with employers. They also may help set up interviews.

Recruitment specialists, sometimes known as personnel recruiters or head hunters,” find, screen, and interview applicants for job openings in an organization. They search for applicants by posting listings, attending job fairs, and visiting college campuses. They also may test applicants, contact references, and extend job offers.

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How To Become A Human Resources Administrative Assistant

Human resources specialists must usually have a bachelor’s degree.

Education

Applicants seeking positions as a human resources specialist must usually have a bachelor’s degree in human resources, business, or a related field.

Coursework typically includes business, industrial relations, psychology, professional writing, human resource management, and accounting.

Work Experience in a Related Occupation

Some positions, particularly human resources generalists, may require previous work experience. Candidates can gain experience as human resources assistants, in customer service positions, or in other related jobs.

Licenses, Certifications, and Registrations

Many professional associations that specialize in human resources offer courses intended to enhance the skills of their members, and some offer certification programs. For example, the Society for Human Resource Management (SHRM) offers the SHRM Certified Professional (SHRM-CP) and SHRM Senior Certified Professional (SHRM-SCP).

Although certification is usually voluntary, some employers may prefer or require it. Human resources generalists, in particular, can benefit from certification because it shows knowledge and professional competence across all human resources areas. 

Advancement

Human resources specialists who possess a thorough knowledge of their organization, as well as an understanding of regulatory compliance needs, can advance to become human resources managers. Specialists can increase their chance of advancement by completing voluntary certification programs.

Important Qualities

Decisionmaking skills. Human resources specialists use decisionmaking skills when reviewing candidates’ qualifications or when working to resolve disputes.  

Detail oriented. Specialists must be detail oriented when evaluating applicants’ qualifications, performing background checks, maintaining records of an employee grievance, and ensuring that a workplace is in compliance with labor standards. 

Interpersonal skills. Specialists continually interact with new people and must be able to converse and connect with people from different backgrounds. 

Listening skills. Listening skills are essential for human resources specialists. When interviewing job applicants, for example, specialists must pay careful attention to candidates’ responses, understand the points they are making, and ask relevant followup questions. 

Speaking skills. All specialists need strong speaking skills to be effective at their job. They often give presentations and must be able to clearly convey information about their organizations and jobs within them.

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Human Resources Administrative Assistant Career Paths

Human Resources Administrative Assistant
Human Resources Coordinator Human Resources Generalist Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
8 Yearsyrs
Human Resources Coordinator Human Resources Consultant Human Resources Manager
Regional Human Resources Manager
8 Yearsyrs
Human Resources Assistant Executive Assistant Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Human Resources Generalist Human Resources Manager Director Of Human Resources
Senior Director Human Resources
13 Yearsyrs
Human Resources Assistant Human Resource Specialist Human Resources Consultant
Senior Human Resources Consultant
9 Yearsyrs
Executive Assistant Office Manager Director Of Human Resources
Regional Director, Human Resources
10 Yearsyrs
Executive Assistant Manager Director Of Human Resources
Corporate Director, Human Resources
12 Yearsyrs
Human Resources Assistant Recruiter Senior Recruiter
Staffing Manager
5 Yearsyrs
Human Resource Specialist Human Resources Consultant
Employee Relations Manager
7 Yearsyrs
Benefit Specialist Office Manager Administrative Manager
Human Resources Administration Manager
6 Yearsyrs
Human Resource Specialist Benefit Specialist Benefits Manager
Compensation And Benefits Manager
9 Yearsyrs
Recruiter Human Resources Analyst Hris Analyst
Hris Manager
10 Yearsyrs
Recruiter Senior Human Resources Generalist Human Resources Business Partner
Head Of Human Resources
8 Yearsyrs
Benefit Specialist Senior Human Resources Generalist Senior Human Resources Manager
Director Of Human Resources Operations
10 Yearsyrs
Recruiting Coordinator Corporate Recruiter Senior Recruiter
Employment Manager
5 Yearsyrs
Recruiting Coordinator Corporate Recruiter Recruitment Manager
Talent Manager
6 Yearsyrs
Administrator Administrative Manager Human Resources Administration Manager
Director, Human Resources And Administration
9 Yearsyrs
Recruiting Coordinator Human Resources Analyst
Human Resources Contractor
9 Yearsyrs
Human Resources Recruiter Senior Recruiter Staffing Manager
Onsite Manager
6 Yearsyrs
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Do you work as a Human Resources Administrative Assistant?

Help others decide if this is a good career for them

Average Length of Employment
Top Careers Before Human Resources Administrative Assistant
Cashier 4.7%
Secretary 3.3%
Internship 2.8%
Manager 1.5%
Top Careers After Human Resources Administrative Assistant
Cashier 2.6%
Recruiter 2.6%

Do you work as a Human Resources Administrative Assistant?

Human Resources Administrative Assistant Demographics

Gender

Female

81.1%

Male

9.6%

Unknown

9.3%
Ethnicity

White

58.9%

Hispanic or Latino

18.9%

Black or African American

11.6%

Asian

7.1%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

69.3%

French

5.5%

Mandarin

2.8%

Portuguese

2.7%

German

2.6%

Chinese

1.9%

Arabic

1.8%

Russian

1.6%

Italian

1.6%

Japanese

1.5%

Hindi

1.4%

Cantonese

1.4%

Vietnamese

1.3%

Korean

1.2%

Carrier

0.8%

Hebrew

0.6%

Urdu

0.6%

Hmong

0.5%

Thai

0.4%

Filipino

0.4%
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Human Resources Administrative Assistant Education

Schools

University of Phoenix

30.7%

Strayer University

9.4%

Ashford University

5.4%

University of Maryland - University College

4.6%

Kaplan University

4.4%

American InterContinental University

4.1%

Liberty University

3.8%

Houston Community College

3.7%

Southern New Hampshire University

3.7%

University of Houston

3.5%

Capella University

3.3%

Florida International University

3.1%

Northern Virginia Community College

3.0%

Miami Dade College

2.9%

San Jose State University

2.9%

Webster University

2.6%

George Mason University

2.4%

Pennsylvania State University

2.4%

University of Central Florida

2.1%

American University

2.1%
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Majors

Business

35.0%

Human Resources Management

15.9%

Psychology

6.5%

Accounting

5.0%

Health Care Administration

4.7%

Management

3.8%

Communication

3.6%

Criminal Justice

3.0%

General Studies

2.5%

Legal Support Services

2.2%

Liberal Arts

2.1%

Marketing

2.1%

Education

2.0%

English

2.0%

Nursing

1.9%

Sociology

1.8%

Medical Assisting Services

1.7%

Secretarial And Administrative Science

1.7%

Political Science

1.3%

Computer Science

1.2%
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Degrees

Bachelors

39.8%

Other

24.7%

Associate

14.6%

Masters

12.1%

Certificate

6.0%

Diploma

1.9%

Doctorate

0.4%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$33,000
View Detailed Salary Report
$22,000
Min 10%
$33,000
Median 50%
$33,000
Median 50%
$33,000
Median 50%
$33,000
Median 50%
$33,000
Median 50%
$33,000
Median 50%
$33,000
Median 50%
$50,000
Max 90%
Best Paying Company
Bank of America
Highest Paying City
Berkeley, CA
Highest Paying State
Maryland
Avg Experience Level
2.8 years
How much does a Human Resources Administrative Assistant make at top companies?
The national average salary for a Human Resources Administrative Assistant in the United States is $33,995 per year or $16 per hour. Those in the bottom 10 percent make under $23,000 a year, and the top 10 percent make over $50,000.

Real Human Resources Administrative Assistant Salaries

Job Title Company Location Start Date Salary
HR Administrative Assistant Indiana Conference of SDA Carmel, IN Jan 07, 2016 $40,000
Administrative Assistant/Human Resources/Payroll M Alliance Health of Quincy, Inc. Quincy, MA Sep 10, 2011 $35,000
Human Resources Administrative Assistant Volunteers of America Massachusetts, Inc. Plainville, MA Feb 29, 2016 $33,079
Human Resources Administrative Assistant Volunteers of America Massachusetts, Inc. Plainville, MA Mar 09, 2016 $33,079

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Top Skills for A Human Resources Administrative Assistant

  1. Payroll
  2. Personnel Files
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Handled all administrative duties for different locations including processing payroll for multiple restaurants.
  • Managed personnel files and programs, processed separations/retirements, notifications, promotions and performance feedback.
  • Developed and implemented standing operating procedures on office management for professional development and orientation programs within the organization.
  • Obtained the requirements for logistics/inventory and coordinated with the finance department to obtain the necessary approval before ordering office supplies.
  • Conducted background checks on candidates by obtaining information from law enforcement officials and previous employers.

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