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Become A Human Resources Administrative Assistant

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Working As A Human Resources Administrative Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Staffing Organizational Units
  • Establishing and Maintaining Interpersonal Relationships
  • Deal with People

  • Unpleasant/Angry People

  • Mostly Sitting

  • $42,119

    Average Salary

What Does A Human Resources Administrative Assistant Do

Human resources specialists recruit, screen, interview, and place workers. They often handle tasks related to employee relations, compensation and benefits, and training.

Duties

Human resources specialists typically do the following:

  • Consult with employers to identify employment needs
  • Interview applicants about their experience, education, and skills
  • Contact references and perform background checks on job applicants
  • Inform applicants about job details, such as duties, benefits, and working conditions
  • Hire or refer qualified candidates for employers
  • Conduct or help with new employee orientation
  • Keep employment records and process paperwork

Human resources specialists are often trained in all human resources disciplines and perform tasks throughout all areas of the department. In addition to recruiting and placing workers, human resources specialists help guide employees through all human resources procedures and answer questions about policies. They sometimes administer benefits, process payroll, and handle any associated questions or problems, although many specialists may focus more on strategic planning and hiring instead of administrative duties. They also ensure that all human resources functions comply with federal, state, and local regulations. 

The following are examples of types of human resources specialists:

Human resources generalists handle all aspects of human resources work. They may have duties in all areas of human resources including recruitment, employee relations, compensation, benefits, training, as well as the administration of human resources policies, procedures, and programs. 

Placement specialists match employers with qualified jobseekers. They search for candidates who have the skills, education, and work experience needed for jobs, and they try to place those candidates with employers. They also may help set up interviews.

Recruitment specialists, sometimes known as personnel recruiters or head hunters,” find, screen, and interview applicants for job openings in an organization. They search for applicants by posting listings, attending job fairs, and visiting college campuses. They also may test applicants, contact references, and extend job offers.

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How To Become A Human Resources Administrative Assistant

Human resources specialists must usually have a bachelor’s degree.

Education

Applicants seeking positions as a human resources specialist must usually have a bachelor’s degree in human resources, business, or a related field.

Coursework typically includes business, industrial relations, psychology, professional writing, human resource management, and accounting.

Work Experience in a Related Occupation

Some positions, particularly human resources generalists, may require previous work experience. Candidates can gain experience as human resources assistants, in customer service positions, or in other related jobs.

Licenses, Certifications, and Registrations

Many professional associations that specialize in human resources offer courses intended to enhance the skills of their members, and some offer certification programs. For example, the Society for Human Resource Management (SHRM) offers the SHRM Certified Professional (SHRM-CP) and SHRM Senior Certified Professional (SHRM-SCP).

Although certification is usually voluntary, some employers may prefer or require it. Human resources generalists, in particular, can benefit from certification because it shows knowledge and professional competence across all human resources areas. 

Advancement

Human resources specialists who possess a thorough knowledge of their organization, as well as an understanding of regulatory compliance needs, can advance to become human resources managers. Specialists can increase their chance of advancement by completing voluntary certification programs.

Important Qualities

Decisionmaking skills. Human resources specialists use decisionmaking skills when reviewing candidates’ qualifications or when working to resolve disputes.  

Detail oriented. Specialists must be detail oriented when evaluating applicants’ qualifications, performing background checks, maintaining records of an employee grievance, and ensuring that a workplace is in compliance with labor standards. 

Interpersonal skills. Specialists continually interact with new people and must be able to converse and connect with people from different backgrounds. 

Listening skills. Listening skills are essential for human resources specialists. When interviewing job applicants, for example, specialists must pay careful attention to candidates’ responses, understand the points they are making, and ask relevant followup questions. 

Speaking skills. All specialists need strong speaking skills to be effective at their job. They often give presentations and must be able to clearly convey information about their organizations and jobs within them.

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Human Resources Administrative Assistant Videos

How to Get an Entry Level HR Job

A Day in the Life - HR Manager

Career Advice on becoming a Human Resources Manager by Jennifer C (Full Version)

Human Resources Administrative Assistant Jobs

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Human Resources Administrative Assistant Career Paths

Human Resources Administrative Assistant
Human Resources Manager Director Of Human Resources
Corporate Director, Human Resources
11 Yearsyrs
Human Resources Assistant Human Resources Generalist Human Resources Manager
Corporate Human Resources Manager
8 Yearsyrs
Human Resources Generalist Human Resources Manager Director Of Human Resources
Director Of Human Resources Operations
10 Yearsyrs
Human Resource Specialist Recruiter Human Resources Manager
Director, Human Resources And Administration
9 Yearsyrs
Office Manager Human Resources Assistant Human Resources Generalist
Employee Relations Manager
6 Yearsyrs
Recruiter Recruitment Manager
Employment Manager
5 Yearsyrs
Benefit Specialist Human Resource Specialist Human Resources Business Partner
Head Of Human Resources
9 Yearsyrs
Benefit Specialist Human Resources Analyst Hris Analyst
Hris Manager
10 Yearsyrs
Office Administrator Human Resources Assistant Human Resources Coordinator
Human Resources Administration Manager
6 Yearsyrs
Human Resource Specialist Human Resources Analyst Human Resources Generalist
Human Resources Contractor
9 Yearsyrs
Office Manager Human Resources Coordinator Human Resources Generalist
Human Resources Generalist/Manager
6 Yearsyrs
Office Administrator Accounts Payable Clerk Human Resources Coordinator
Human Resources Recruiter/Manager
7 Yearsyrs
Recruiting Coordinator Human Resource Specialist
Human Resources Team Leader
5 Yearsyrs
Recruiting Coordinator Recruiter Human Resources Generalist
Labour Relations Manager
6 Yearsyrs
Human Resources Manager Senior Technical Recruiter Staffing Consultant
Onsite Manager
6 Yearsyrs
Human Resources Assistant Human Resources Coordinator Human Resources Manager
Regional Human Resources Manager
8 Yearsyrs
Human Resources Generalist Human Resources Consultant
Senior Human Resources Consultant
9 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
7 Yearsyrs
Human Resources Coordinator Human Resources Manager
Senior Human Resources Manager
10 Yearsyrs
Recruiter Human Resources Consultant Human Resources Manager
Talent Manager
6 Yearsyrs
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Do you work as a Human Resources Administrative Assistant?

Help others decide if this is a good career for them

Average Length of Employment
Top Careers Before Human Resources Administrative Assistant
Secretary 3.5%
Cashier 3.3%
Internship 2.7%
Teller 2.6%
Top Careers After Human Resources Administrative Assistant
Recruiter 2.8%

Do you work as a Human Resources Administrative Assistant?

Human Resources Administrative Assistant Demographics

Gender

Female

88.4%

Male

9.5%

Unknown

2.1%
Ethnicity

White

59.4%

Hispanic or Latino

18.3%

Black or African American

11.3%

Asian

7.4%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

68.7%

French

5.5%

Portuguese

2.7%

German

2.7%

Mandarin

2.6%

Italian

2.1%

Arabic

1.8%

Russian

1.7%

Chinese

1.7%

Hindi

1.6%

Vietnamese

1.4%

Japanese

1.4%

Korean

1.2%

Cantonese

1.2%

Hebrew

0.9%

Carrier

0.9%

Urdu

0.6%

Hmong

0.5%

Thai

0.4%

Filipino

0.4%
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Human Resources Administrative Assistant Education

Schools

University of Phoenix

28.4%

Strayer University

9.6%

Liberty University

4.9%

American InterContinental University

4.9%

Ashford University

4.8%

Southern New Hampshire University

4.5%

University of Maryland - University College

4.4%

Kaplan University

3.5%

Northern Virginia Community College

3.5%

Capella University

3.5%

Houston Community College

3.2%

San Jose State University

3.2%

Villanova University

3.2%

University of Houston

3.0%

Florida International University

2.6%

George Mason University

2.6%

Webster University

2.6%

University of Central Florida

2.6%

Grand Canyon University

2.5%

Saint Leo University

2.4%
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Majors

Business

34.3%

Human Resources Management

16.8%

Psychology

6.8%

Accounting

4.9%

Health Care Administration

4.5%

Management

4.3%

Communication

3.5%

Criminal Justice

2.9%

General Studies

2.3%

Liberal Arts

2.3%

Legal Support Services

2.1%

Marketing

2.0%

English

1.9%

Education

1.9%

Sociology

1.9%

Secretarial And Administrative Science

1.7%

Nursing

1.7%

Medical Assisting Services

1.6%

Political Science

1.4%

Computer Science

1.2%
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Degrees

Bachelors

39.5%

Other

25.4%

Associate

13.9%

Masters

12.6%

Certificate

6.2%

Diploma

1.7%

Doctorate

0.4%

License

0.4%
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Human Resources Administrative Assistant Videos

How to Get an Entry Level HR Job

A Day in the Life - HR Manager

Career Advice on becoming a Human Resources Manager by Jennifer C (Full Version)

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Part Time
Internship
Temporary

Real Human Resources Administrative Assistant Salaries

Job Title Company Location Start Date Salary
HR Administrative Assistant Indiana Conference of SDA Carmel, IN Jan 07, 2016 $40,000
Administrative Assistant/Human Resources/Payroll M Alliance Health of Quincy, Inc. Quincy, MA Sep 10, 2011 $35,000
Human Resources Administrative Assistant Volunteers of America Massachusetts, Inc. Plainville, MA Mar 09, 2016 $33,079
Human Resources Administrative Assistant Volunteers of America Massachusetts, Inc. Plainville, MA Feb 29, 2016 $33,079

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Top Skills for A Human Resources Administrative Assistant

  1. Payroll
  2. Personnel Files
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Developed and maintained central human resource/benefits/payroll administration department for four offices (80 employees).
  • Maintained confidential human resource documentation, employee personnel files and communicating corporate policies where applicable.
  • Provided office services by implementing administrative systems, procedures, and policies, and monitored administrative projects.
  • Administered testing instruments in accordance with selection procurement, including background checks.
  • Executed technical and confidential duties related to the day-to-day functioning of the Human Resources and Environmental Health and Safety departments.

How Would You Rate Working As a Human Resources Administrative Assistant?

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Top Human Resources Administrative Assistant Employers

Jobs From Top Human Resources Administrative Assistant Employers

Human Resources Administrative Assistant Videos

How to Get an Entry Level HR Job

A Day in the Life - HR Manager

Career Advice on becoming a Human Resources Manager by Jennifer C (Full Version)

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