Human resources administrative assistant job description

Voted as one of the Best Places to Work 2018, 2019, 2020, 2021 & 2022 in Orange County, and one of the fastest-growing tech companies!

The ideal candidate for our HR Assistant position is a proactive individual who is eager to assist in all aspects of the company’s HR operations. This individual will support managers and employees throughout a variety of tasks related to organization, tech setup, shipment, employee onboarding, off boarding, recruitment and coordination, planning/facilitating company events, alongside other initiatives and projects that fall under Human Resources/People Operations.

This person will communicate in person and virtually ensure that all administrative and HR related operations are completed accurately and delivered with high quality and in a timely manner. This individual must be efficient, possess the ability to multitask, maintain confidentiality, and must be detail-oriented. This position requires exceptional organizational and problem solving skills.
Major Responsibilities:
Execute employee onboarding and off boarding process, while ensuring a high level of organization for all documentation
Responsible for setting up laptops, technology, etc. for new hires
Responsible for shipping out tech equipment to new employees alongside receiving tech from employees who have been off boarded, while maintaining inventory of all company tech
Responsible for the Swag Box (new hire welcome package) process and shipping, and ensuring all new hires receive their Swag Box within a required time period
Setting up hardware for local employees within the office
Actively participating in the coordination of recruitment activities for numerous requisitions within the company
Working in conjunction with Recruitment to ensure candidates receive/submit offer letters, background checks in a timely manner
Organizing and facilitating company events (i.e. sporting events, holiday parties)
Actively managing various HR systems used on a day to day basis (Paychex Flex HelloSign, Close, Greenhouse, Indeed, ZipRecruiter, etc.)
Required Education, Skills, Experience:
1-2 years experience in an HR Assistant/Representative role
Strong verbal and written communication skills with demonstrated ability to communicate to all levels of the organization effectively
Experience handling difficult or sensitive situations in a professional, timely and thorough manner
Exudes confidence and can set and manage expectations
Effective collaboration and time management skills
Positive and self-starter attitude
Tech savvy, ability to work with various hardwares, software for setup, troubleshooting
Willingness to start days early when a need arises
Bachelor's degree preferred
* This position is 5 days a week, on site in our Costa Mesa office.
Company DescriptionSmartFinancial.com is a leading technology-enabled insurance marketplace with a focus on helping insurance shoppers find savings while providing exceptional service and coverage for their needs.

Founded by a team of insurance and technology experts, SmartFinancial.com focuses on delivering measurable results and exceptional service. With offices in Costa Mesa, CA, Columbus, OH, and Tampa FL, we are one of the fastest-growing digital insurance comparison engines in the US. We are hiring top talent and building a world-class technology and client services team with ambitious goals of streamlining insurance.

We offer a fun, engaging work environment. Solve challenging problems and have the opportunity to grow within the company. We were honored as one of the fastest-growing technology companies by Deloitte's Fast500 three years in a row. Voted as one of the best places to work in OC and Central Ohio.

Come join our fast-growing company!

Are you someone who values organization and coordinating? Does supporting others and working towards a goal motivate you? Well Burlington Stores, Inc. is looking for a HR Admin Assistant to support our Organizational Development and Culture Team and we think you should join us!

Burlington Stores is a fast paced, off-price retailer that offers and inclusive work environment. We believe that we win together and pride ourselves on having a very positive and engaging work environment. You can expect a comprehensive benefit package including a generous paid time off plan, a company matched 401(k), associate discount and development opportunities.
The
HR Admin Assistant
provides comprehensive administrative support and coordination of HR activities to senior HR leadership at Burlington including communications at all levels of all types. This position has access to and regularly works with sensitive information and projects of a time sensitive nature. The scope and complexity of this position is such that the HR Coordinator is regularly dealing with diverse matters that require substantive knowledge of the HR area of responsibility. This is a highly visible position with interaction with Senior Leaders.

Major Duties and Responsibilities:

* Works with time sensitive information. Exercises tact, diplomacy and discretion in written and verbal communications.

Manage expense reports and budget Exercises discretion and freedom to act in handling a wide variety of situations and conflicts involving the HR area of support. Create PowerPoint presentations including charts, graphs and importing and exporting of critical data Create and maintain calendars, schedule activities and meetings Arrange programs and meetings by arranging for facilities and catering, issuing information or invitations, coordinating speakers, and controlling meeting budget. Other administrative and HR project related duties as assigned by manager

Those with at least 3 years of HR Coordinator or Executive Administrative experience will strongly be considered for the role. We would like to see at least 3 years of experience in an HR support role working with multiple calendar management and scheduling. Proven ability to meet deadlines, effectively convey information, prioritize work and multi-task. Excellent written and verbal communication skills are a must.

#LI-KG2


Posting Number
2022-184267

Location
US-NJ-Burlington

Address
2006 Route 130 North

Zip Code
08016

Workplace Type
Hybrid

Position Type
Regular Full-Time

Posted Date
3 months ago (7/14/2022 12:55 PM)

Career Site Category
Corporate

Position Category
Human Resources

Evergreen
Yes

Peace Village is more than a continuing care community; we are a family. We are looking to grow our family and find members who want to enhance the lives of our residents and staff daily. If you are looking for more than a career, a place to grow your passions and enlighten others' lives daily, then this is the place for you. Come join with us and grow with us and assist in making everyone here shine in the best way possible.
Please include salary requirements with your application.



Part-Time Position



29 hours per week plus retirement and sick time benefits



Objective


This position is responsible for assisting the Director of HR and the Director of Fund Development in daily administrative tasks within the HR and Fund Development Departments.


Essential Functions


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Assists with recruitment to include screening candidates, contacting candidates via phone and email, setting up interviews and keeping our ATS up to date Provides onboarding to employees and volunteers of Peace Village Assist with the planning and organization of events for HR and Fund Development Assists with fund development activities and events, including researching, brainstorming, processing donations, and other clerical activities Coordinates a recruitment flow to take applicants from pre-employment until their date of hire Networks with social, civic and local organizations, as well as within Peace Village to develop partnerships in order to cultivate donor relationships and recruit volunteers/employees Assists with the administration of the volunteer and donor recognition program Performs verification of employment and registration of health care workers Publishes a monthly newsletter Payroll back up Provides clerical support to both departments Completes assigned projects Maintains a safe and risk free environment for residents, their families, volunteers and other staff Ensures outstanding customer service in accordance with the mission of Peace Village



Required Education and Experience



Bachelor's degree preferred in communication, human resources, non-profit or related field but not required One or more years of successful work experience in this or a related field, with experience in HR and fund development preferred but not required Good working knowledge of Microsoft Office Suite required


Travel


Travel is primarily local during the business day.


Other Duties


Please note the Essential Functions list above are not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.