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HR Administrative Assistant

Randstad Us
Falls Church, VA
**job details:**

+ location:Falls Church, VA

+ salary:$20 - $23 per hour

+ date posted:Tuesday, October 19, 2021

+ experience:Experienced

+ job type:Temp to Perm

+ reference:AB_3783923

+ questions:sarah.weng@randstadusa.com202-7015684

**job description**

HR Administrative Assistant

Do you have stellar organizational skills, great customer service and would like to join a growing company alongside dynamic professionals? Bring your careful attention to detail and work accuracy to this HR Assistant opportunity. If you are meticulous, detail-oriented, and ready to put your skills to use in a fun environment full of challenges and opportunities for advancement, we want you to join our team as a receptionist.

Responsibilities

This HR Assistant will support the HR Compliance Department by verifying accuracy of licensures.

Pull reports to verify expiration dates of compliance and licensure documents. Follow up with internal employees to update forms and licences as needed. Work with compliance to document new forms. Document new forms in database.

Outstanding organizational skills and customer service skills are required for this critical support role.

6-9 Month Project located in Falls Church, VA

Covid Vaccine Required

Skills

+ Phones

+ Human Resources

+ Systems Support

+ Customer Service

+ Administrative Duties

+ Compliance Requirements

+ HR Paperwork Processing

+ HRIS

+ Answering Phones

+ Organizational Skills

+ Excel

Education

+ High School (required)

Qualifications

+ Years of experience: 2 years

+ Experience level:Experienced

Shift: First

Working hours: 8 AM - 4 PM

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
New
7d ago

HR Administrative Assistant

Axiom Staffing Group
Remote or Purcellville, VA
Axiom is seeking a temporary Administrative Assistant to support the Human Resources department of a client in Purcellville, VA!
Job duties include but are not limited to: Filing Assist the HR department with projects Updating and maintaining spreadsheets (Excel) as needed Backup front desk as needed In Office position to start, possible remote work available
Mon-Fri, 8am-6pm, some OT, some flexibility $14.50-$16/hr If you are interested in this position, please apply online here: https://hrcenter.tempworks.io/en/axiomstaffing then call: 540-722-7264 INDOFFICE
28d ago

Administrative Assistant - Human Resources - remote

Mayo Clinic
Remote or Rochester, MN
**Why Mayo Clinic**

Mayo Clinic is the nation's best hospital (U.S. News & World Report, 2020-2021) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you'll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you'll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits (https://jobs.mayoclinic.org/benefits/) . Eligibility may vary.

**Position description**

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars;

preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

**Qualifications**

Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

**Additional qualifications**

Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Desired skills in preparation of presentations and papers, acting as a communication liaison and making decisions on behalf of the individuals supported, as well as experience managing small projects.

**License or certification**

None required.

**Exemption status**

Non-exempt

**Compensation Detail**

Required education, experience and tenure may be considered along with internal equity when job offers are extended. The hourly pay range is $19.46 -$26.29 per hour.

**Benefits eligible**

Yes

**Schedule**

Full Time

**Hours / Pay period**

40

**Schedule details**

M-F business hours

**Weekend schedule**

NA

**Remote**

Yes

**Site description**

Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life.

**Recruiter**

Maggie Kramer

**EOE**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

**Equal opportunity**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
New
2d ago

Administrative Assistant - HR

Allied Beverage Group
Remote or Elizabeth, NJ
Provide clerical/administrative support to all functional areas of Human Resources and L&D departments, such as recruitment and onboarding, personnel records, Associate relations, Associate events, compensation, benefits, training, and COVID-19 initiatives. Act as a liaison with Associates and the Human Resources and L&D departments. May conduct and summarize internal and external surveys to gather information for policy development and planning. Maintain and distribute Associate information/records, policy and procedure manuals and other communications. Perform duties involving Associate communications, such as responding to routine questions on Human Resources policies and procedures, identifying potential issues and grievances, etc.

To ensure success as an HR Administrative Assistant, you should have excellent communication and writing skills and good interpersonal skills. Ultimately, a top-notch HR Associate is well organized, efficient, professional and approachable.
Responsibilities Provide all administrative & clerical support to Human Resources and L&D departments. Primarily the VP of Human Resources. The areas of support will include Recruiting, Leaves and Benefits, HRIS, Learning & Development and others as needed.
• Greeting Associates, Vendors and Candidates
• Scheduling, setting up rooms, preparing materials, and ordering catering for virtual/onsite meetings, interviews, and seminars
• Answering and directing departmental phone calls
• Distributing incoming mail and preparing outgoing mail (i.e. condolence cards)
• Taking notes and maintaining template during departmental meetings
• Preparing and sending companywide memos and organizational announcements (i.e. condolence emails, holiday emails, new hire announcements)
• Technical support (i.e. submitting IT Tickets, assisting with Microsoft applications)
• Set up of assessments
• Submitting Workers Compensation claims
• Completing Concentra authorizations
• Perform other duties as assigned Working on special projects as assigned:
• Organizing employee appreciation events
• Preparation and execution of HR Orientation for new hires
• Fundraising efforts
• Open enrollment
• Solicitor permit and transit insignia renewals
• Participation in offsite job fairs
• COVID-19 initiatives including running reports and keeping records of vaccination cards Maintaining and creating HR files and medical records. Perform file audits to ensure that all required employee documentation is collected and maintained properly. Manage the following HR projects and programs:
• Tolls On Us (employee appreciation program)
• Dinner On Us (employee appreciation program)
• Jeans For Charity (employee appreciation program)
• Suggestion Box
• Food Trucks
• Car Wash
• Ordering business cards
• Updating and distributing extension Lists
• Birthday Calendars
• Company Kitchen (VendRite)
• Designing posters and emails (Canva)
• Creating and distributing surveys (Survey Monkey) Performance Standard
• HR Associate must complete tasks assigned by the HR and L&D Department in a timely manner and by the due date.
• HR Associate must use their teamwork and creativity skills to assist with the preparation and completion of each project.
• HR Associate must be organized, maintain confidentially, be detail-oriented when creating and maintaining HR files. HR files must be frequently updated. The I9, EEO, and terminated files must be updated on a quarterly basis.
• HR Associate must send the Tolls On Us, Dinner On Us, Jeans For Charity, extension list, birthday calendars, suggestion box emails to the company at the beginning of each month. Business cards must be ordered at the end of each week when they are requested. Qualifications Educational Requirements
• Bachelor's Degree or equivalent experience
• 1-2 years Human Resources experience preferred but not required Training and/or Experience
• Must have top notch PC skills including Word, Excel, PowerPoint and ability to use an HRIS. ADP Workforce Now Preferred.
• Experience providing administrative support to a team
Knowledge, Skills, Abilities
• Must possess strong interpersonal skills. • Must be able to communicate clearly, both written and orally, as to communicate with associates, members of HR and all levels of management. • Must possess strong organizational skills with the ability to multi-task.
• Must be able to prioritize and plan work activities as to use time efficiently. • Must be detailed oriented. Must be organized, accurate, thorough, and able to monitor work for quality. • Must be dependable, able to follow instructions, respond to management direction and must be able to improve performance through management feedback. • Ability to maintain confidentiality is crucial. Autonomy/Accountability The HR Associate will take direction from the VP of Human Resources, VP of Learning & Talent Development and other professionals in the HR and L&D departments with respect to different areas of the role. Impact/Scope The HR Associate is responsible assisting the HR & L&D departments with daily tasks and projects. Liasons The HR Associate will be in frequent contact with the VP of Human Resources, VP of Learning & Talent Development, L&D Manager, HRIS/LMS Admin, HRIS Manager, HR Specialist, and the Benefits Manager. Due to the nature of this role, the HR Associate will be in contact with all associates based on the needs of the company and current projects. The associate will have contact with vendors representatives outside of the company for event coordination and when requested by the HR team. Physical Requirements This position requires the employee to sit at their desk for approximately 6 hours per day. The associate is required to work in the office 5 days a week Other Requirements Must be able to effectively read and interpret information, present numerical data in a resourceful manner and skillfully gather and analyze information. The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. It is a job expectation that all new employees have, at a minimum, the first dose of the COVID-19 vaccine and a negative COVID-19 test in advance of their first date of employment. If you completed the vaccine and it has been 2 weeks since final dose, then you aren't required to complete the COVID-19 test. Allied will consider requests for reasonable accommodation based on medical condition, religious belief or pregnancy on an individualized basis. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Allied Beverage Group offers a competitive compensation plan which includes Health Insurance & Perks Medical, Dental, Vision, 401K plan, Life Insurance, Long Term Disability, Flexible Spending Account, Employee Assistance Program, Pet Insurance Plan, etc.
Referral bonus, Associate recognition, discounts with several vendors, etc. EEO Statement Allied Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics.
New
3d ago

HR Administrative Assistant

Aston Carter
Remote or Fort Lauderdale, FL
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

The successful candidate will thrive in a fast-paced collaborative environment where you can apply your passion for customer service, attention to detail and an overall desire to support people. The Administrative Coordinator is responsible for providing administrative support to a team of managers and professional staff. With an ability to quickly learn processes and procedures, you apply those guidelines to your role to ensure timely, efficient, and accurate completion of tasks. We put people first. As an individual trusted with confidential information and matters, you will interface directly with our people, and the expectation is that you will uphold our values of inclusion, integrity, and professionalism.
This is a contract position.

Key Responsibilities

• Receives assignments from a collaborative team of managers and professionals.

• Participates in phone calls, gathers relevant information, documents information, provides timely and accurate updates to key stakeholders, and maintains the ongoing accuracy of data and reports.

• Collaborates with others to gather information.

• Serve as a point of contact and liaison within a virtual team of professionals.

• Provides timely follow-up and keeps the workflow moving.

• Maintains organized and efficient files and records.

• Committed to the administration, security, confidentiality, and retention of information and office files.

• Maintains accuracy of reports including the important ability to utilize Microsoft Excel with advanced skills including creation of pivot tables and performing VLOOKUPs to pull data from multiple sources into a final report.

• Creates summary reports to keep our team organized and aware of upcoming deadlines, helping to ensure we remain compliant and deliver on tasks.

• Participates in audit support as required.

• Performs other job-related duties as assigned.

Skills:

excel pivot tables, excel data entry, customer service, hr support

Top Skills Details:

excel pivot tables,excel data entry,customer service,hr support

Additional Skills & Qualifications:

Skills and Competencies

• Must be able to work in a fast-paced environment.

• Embraces the importance of responsiveness and availability.

• Ability to prioritize tasks in a timely manner.

• Has the ability to adapt to potential and frequent interruptions.

• Pleasant demeanor, courteous, and professional customer service skills with a positive attitude.

• Ability to work independently as well as collaboratively.

• Highly organized with exceptional time management and prioritization skills.

• Highly detail oriented.

• Demonstrates respect, sensitivity, empathy and understanding for the client's circumstance.

• Maintains emotional stability and remains calm under pressure.

• Reliable and self-motivated.

• Proficient inter-personal skills, oral and written communication skills

• Always maintains the highest level of confidentiality and professionalism

• Adheres to all applicable federal, state, and local laws and regulations, and company policies and procedures.

• Ability to speak on the phone and type information into systems.

• Working knowledge and experience using Microsoft Office software is a must. Proficient in the use of Outlook and Word and Advanced proficiency in Excel; specifically, the ability to create pivot tables and reports and perform VLOOKUPs to pull in data from multiple sources.

Experience Level:

Expert Level

About Aston Carter:

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
8d ago

Human Resources Administrative Assistant

Brandman University
Remote or Irvine, CA
Please Note: Internal Employees, please use the Workday Dashboard career section to apply for the position.
Why join UMass Global?

Competitive compensation and benefits promote your health and well-being. UMass Global embraces inclusion, promotes corporate responsibility, and applies sustainable practices on the job and in the office.

Exceptional Benefits

At the University of Massachusetts Global, we value the personal health and financial well-being of our employees. Our affordable and flexible benefits packages truly encompass our mission and values by giving our employees peace of mind to allow them to focus on their professional development and other important aspects in their lives. Our benefits include:

* Variety of Medical, Dental, and Vision coverage
* Health Savings Account (HSA)
* Flexible Spending Accounts (FSA)
* Employee Assistance Program (EAP)
* Wellness Programs (Physical and Mental Health Challenges, Campus Events)
* Robust and comprehensive Retirement Plan (Basic, Supplemental, Roth options)
* Employer matching and mandatory contribution by UMass Global
* Tuition Remission (UMass Global and Chapman)
* Professional development through online learning and training tools
* Service/Recognition awards
* Paid time off

Responsible for providing a high-level of administrative and clerical support to assigned supervisor and department. Executes projects and tasks assigned and takes action, when requested. Consistently works on confidential and time sensitive assignments. Perform all duties in accordance with the University's policies and procedures, all US state and federal laws and regulations, wherein the University operates.

New hires must be fully vaccinated against COVID-19 and demonstrate proof of vaccination upon hire, unless approved for a disability or religious accommodation

This position is currently working remotely but starting October 4, 2021 will be returning to the Irvine office.

New employees are eligible to request a hybrid flexible work arrangement (including up to three days per week of remote work) after one month of continuous service in good standing in the University's Pilot Voluntary Flexible Work Arrangement Program.

TYPE OF SUPERVISION:

Receive general supervision from the Vice Chancellor, Human Resources & Sr. HR Talent Specialist.

* General Supervision - indicates that the incumbent performs a variety of duties; some of which may be complex duties within established policy guidelines; and receives occasional supervision.

POSITION DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Percentage

Management Support

* Provide administrative support to the Vice Chancellor to include:
* Calendar management
* Department event organization (holidays, birthdays, service recognition etc.)
* Reconciliation of expenses and p-card
* Oversee meeting logistics (coordination with outside vendors, order lunches, book conference rooms, etc.)
* Assists with presentation material development, and presentation arrangements and scheduling

* Provide administrative support to Human Resource Assistant Vice Chancellors
* Meeting scheduling
* Reconciliation of expenses and p-card
* Project support as requested

* Assists with administrative functions including (but not limited to): answering phones, greeting visitors, assisting with mail, invoice processing, scheduling, travel arrangement, coping/scanning/filing, and other office functions.

40%

Department Support

* Complete verification of employment requests and other reference requests on behalf of the office of Human Resources
* Orders, stores, and maintains the inventories of department office supplies
* Responsible for special projects, programs, processes, and/or support that is specific and unique to the assigned department. These responsibilities may be temporary or ongoing depending upon the assignment
* May create new forms and templates, edit memos, letters, and other documents, as requested
* Provide administrative support to UMass Global's Wellness Program; assist in the coordination of events
* Assist Employee Relations function in gathering information related to unemployment claims and subpoenas
* Establish and maintain personnel files; ensure record management/retention laws are being followed and company is in compliance

35%

Administrative Support

* Provide meeting clerical support as assigned including taking and publishing meeting minutes, presentation support and other administrative duties.
* Manage and maintains department wide calendars, including arranging meetings and conference calls, set appointments, and coordinate use of facilities
* Provide additional support to other functions within HR, as needed.
* Review HR Inbox, respond to general inquiries and forward emails to appropriate staff

20%

* Perform other duties, as assigned.

5%

TOTAL

100%

POSITION SPECIFICATIONS AND REQUIREMENTS:

EDUCATION, EXPERIENCE, CERTIFICATION AND/OR LICENSES:

* High school diploma or GED equivalent. A Bachelor's degree is preferred.
* Three (3) or more years of progressively responsible administrative responsibilities in a complex environment, with one to two years of experience in Human Resources preferred.
* Experience with office set-up, filing, scheduling, and making various arrangements as needed for board, committee, external organizations, and other meetings
* Experience in a higher education environment, preferred
* Experience in working with senior-level staff, preferred

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:

* Strong knowledge of and ability to adhere to confidentiality requirements
* Outstanding time-management and organizational skills
* Exceptional written and verbal communication skills including telephone etiquette skills to direct calls and take accurate messages
* Ability to maintain a high-level of diplomacy across a diverse group of individuals at all organizational levels
* Ability to anticipate future needs and plan accordingly
* Ability to exercise good judgment in recognizing the scope of authority and care in administrative detail

Machines, Tools, Equipment, Electronic Devices and Software:

* Intermediate level experience in Microsoft Office Word, Excel, Outlook
* Ability to effectively use scanning and video conferencing technology
* Familiarity with the use of standard office equipment (e.g. copier, fax, scanner, etc.)

Contact with Students: Occasional

Contact with Faculty and/or Staff: Frequent

Contact with Community and Vendors: Occasional

SPECIAL REQUIREMENTS:

Working conditions are normal for an office environment. Position may be required to work flexible hours particularly given campuses' extended hours of operation and may require occasional weekend and/or evening work. Applicants for this position are subject to a background check and a criminal history review.

Please Note: Internal Employees, please use the Workday Dashboard career section to apply for the position.

Equal Employment Opportunity -UMass Global is committed to providing an educational and work environment free of unlawful discrimination and harassment in any form. UMass Global prohibits all forms of discrimination and harassment on the basis of age, ancestry, color, religious creed (including religious dress and grooming practices), disability (mental and physical), marital status, medical condition, genetic information, military and veteran status, national origin (including language use restrictions), race, sex (including pregnancy, childbirth, breastfeeding, and/ related medical conditions), gender, gender identity, gender expression, sexual orientation, or any other characteristic protected by local, state or federal law.

Reasonable Accommodation - UMass Global provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the recruitment department at burecruiting@umassglobal.edu.
36d ago

Human Resources Administrative Assistant

ORAU
Washington, DC
The EPA National Student Services Contract has an immediate opening for a full time Human Resources Administrative Assistant position with the Office of Research and Development at the EPA facility in Washington, D.C.

The Office of Research and Development at the EPA supports high-quality research to improve the scientific basis for decisions on national environmental issues and help EPA achieve its environmental goals. Research is conducted in a broad range of environmental areas by scientists in EPA laboratories and at universities across the country.
What the EPA project is about The Office of Resource Management (ORM) is the premier provider of administrative services that enable and support research within the EPA's Office of Research and Development (ORD). It is composed of five divisions with responsibility for extramural programs, budget execution, travel and human resources. This opportunity is located within the Human Capital Division (HCD) office of the director. The HCD Director is a senior civilian who oversees the operation of the HCD immediate office and two branches. What experience and skills will you gain? As a team member, you will assist the HCD Director and his team with the administrative duties required to support and maintain day-to-day program operations, including the administration, management, and logistics of government resources. This position will encompass both general/special projects for the Director as well as Human Resources support. Responsibilities General Administrative Support Developing, managing, and maintaining systems and databases to track administrative processes such as supplies, training, awards; Maintaining records of meetings, correspondence and documents; Developing and maintaining document control systems for control of the location, arrangement, access, and use of electronic and paper files; Assisting in the maintenance, transfer, and disposition of records in accordance with established protocols; Assisting the Director with data entry, word-processing and development of presentations; Assisting with the logistics and coordination activities for briefings, meetings, workshops, video teleconferences and other collaborative efforts; Assisting in the creation and update of standard operating procedures for daily operations of the directorate; Assisting in coordinating the in-process and out-process of staff, visitors, and volunteers; and Utilizing automated systems to enter, search, edit, and extract data and information. Human Resources Support Logistics support required to establish and support Technical Qualification Board (TQB) Panels; Administrative support to facilitate the review of TQB application packages by the Panel; Developing request packages for ORD's Years of Service Awards for routing and approval to required Agency contacts; Supporting ORD's Honor Awards Program including conducting research to identify potential award materials, development of award certificates, review quality and accuracy of award materials and logistics support; Collecting, developing and updating materials for ORD websites related to Honor Awards; Supporting the cash and time off awards processes including development of forms, and data entry into award receipt logs; and Assisting in developing and managing training requests using the Agency Business Automation Platform (BAP). Tracking training requests via a spreadsheet on a share drive. Required Knowledge, Skills, Work Experience, and Education Advanced proficiency with Microsoft Office applications (i.e., Excel, PowerPoint, Word, and Outlook); Experience in administrative support functions (i.e., recordkeeping, filing) and managing records (electronic and hardcopy) or databases; Experience conducting internet research; Strong communication skills (i.e., written, oral, telephone etiquette) as evidenced by a writing sample; Strong time management and organizational skills, including experience handling multiple assignments with competing deadlines; and Strong proofreading and editing skills. Desired Knowledge, Skills, Work Experience, and Education Experience involving the management of databases; Experience involving the operation of video teleconferencing equipment; Experience with desktop publishing software; and Experience organizing, tracking and coordinating large amounts of electronic information.
Location: This job will be located EPA's facility in Washington, D.C. Salary: Selected applicant will become a temporary employee of ORAU and will receive an hourly wage of $23.73 for hours worked. Hours: Full-time. Travel: Occasional travel may be required. Expected start date: The position is full time and expected to begin November 2021. The selected applicant will become a temporary employee of ORAU working as a contractor to EPA. The initial project is through May 14, 2022, with up to 3 additional option periods. For more information, contact EPAjobs@orau.org . Do not contact EPA directly. Qualifications Be at least 18 years of age and Have earned at least a Bachelor's degree from an accredited university or college within the last 24 months and Be a citizen of the United States of America or a Legal Permanent Resident. EPA ORD employees, their spouses, and children are not eligible to participate in this program. We can recommend jobs specifically for you! Click here to get started.
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4d ago

Human Resources Admin Assistant

Alliance Community Hospital
Remote or Canton, OH
JOB TITLE:###Human Resources Assistant # DEPARTMENT:##Human Resources Revised:####June 2018, August 2021 # PURPOSE OF POSITION: Under supervision, the Human Resource Assistant performs work of moderate difficulty in human resources. The primary purpose of the Human Resources Assistant is to perform assigned duties in an efficient manner, in accordance with established procedures and as directed properly and in a timely manner. In this position, the Human Resources Assistant will handle a variety of clerical related duties. The Human Resources Assistant must provide professional, efficient, quality customer service always.# Demonstrates Aultman Health Foundations mission and values. # WORKING CONDITIONS: Hours of operation 7:30a-4p. Subject to changes in working shifts. (option of 1 work from home day after 90 day#s) Lunch periods and breaks must be coordinated with other staff members. Works in well lighted, ventilated areas. The employee is frequently required to talk and listen. Sits for most of the working day, although standing and occasional walking throughout the building and to adjoining buildings may be necessary. Regularly required to type, file or lift office supplies up to 20 pounds. Subject to interruptions in completion of assignments. Involved with personnel under various conditions and circumstances. Subject to changes in priority of duties throughout the day. Works with highly confidential data and situations. Occasionally works under pressure to meet deadlines. # QUALIFICATIONS: High school Diploma required, associates or bachelor#s degree preferred. Minimum of one-year experience in a professional office environment. Experience and knowledge with Microsoft Office, Outlook, Excel, and PowerPoint. Able to multi-task and switch gears. Possesses the ability to pay attention to detail, accuracy, flexible, and maintain a high level of integrity and confidentiality. Functions well independently and with team members, ability to work effectively and efficiently with all levels of personnel including the public. Possesses good interpersonal communication skills and positive interaction with others. Displays professional manner and appearance. Maintains high standards of confidentiality of all employee records and information. # PHYSICAL REQUIREMENTS: 90% sitting, 10% standing and walking. Lifting sometimes, up to 20 lbs. Some bending, twisting, pushing, pulling, reaching over the head, kneeling, and climbing stairs. DUTIES # RESPONSIBILITIES: # # # #1.#Friendly greeting to all visitors upon arrival. Positive interaction with others. Notifies department staff member of visitor#s arrival and or request.# # # # # # # # # # # # # # # # # # # Efficiently completes a wide variety of typing/word processing assignments in a timely manner. All typing must be formatted and proofed#for spelling and grammar. Provides clerical and operational support to other human resource staff. Maintains aspects of colleague files. Answers and screens incoming telephone calls within an appropriate respectful time frame no more than approximately 3-5 rings. Screens and#directs calls to the appropriate staff.# Takes appropriate messages when necessary. As assigned- receives all incoming mail; opens all mail unless marked #Confidential or instructed otherwise. Sorts mail and places, it in the appropriate#mailboxes or delivers to the addressee within one hour of arrival. # # # 7.#Uses various office production equipment including multi-line phones,#copiers, fax machines, computers and# # # # # # printers to complete tasks. # # # 8.#Maintains awareness of the Hospital#s physical layout to be able to#deliver#administrative materials and give# # # # # # good directions to visitors. # # # 9.#Prepares copies and compiles notebooks as required.# Meets deadlines. # # 10. Consistently demonstrates thorough knowledge of English grammar.###### # # 11.#Establishes, maintains, and revises record keeping and filing systems.Classifies, sorts, and files records,# # # # # # # # # # correspondence, and other documents#in an organized manner that permits easy retrieval. Order/maintain supplies for HR office, recruitment office and employee health services. Monitor colleague help ticket system. Forward to appropriate colleague for assistance when necessary. Monitors HR and employee events email. Forward to appropriate colleague when necessary. Consistently demonstrates cooperative attitude, respect, and ability#to follow instructions #Is efficient and well organized and uses little overtime to complete assigned tasks. #Exhibits team worker attitude and dependability.###################################### #Maintains excellent attendance:################################################################# Possesses good punctuality.######################################################################## #Maintains professional appearance.############################################################
JOB TITLE: Human Resources Assistant

DEPARTMENT: Human Resources

Revised: June 2018, August 2021

PURPOSE OF POSITION:

Under supervision, the Human Resource Assistant performs work of moderate difficulty in human resources. The primary purpose of the Human Resources Assistant is to perform assigned duties in an efficient manner, in accordance with established procedures and as directed properly and in a timely manner. In this position, the Human Resources Assistant will handle a variety of clerical related duties. The Human Resources Assistant must provide professional, efficient, quality customer service always. Demonstrates Aultman Health Foundations mission and values.

WORKING CONDITIONS:

* Hours of operation 7:30a-4p.
* Subject to changes in working shifts. (option of 1 work from home day after 90 day's)
* Lunch periods and breaks must be coordinated with other staff members.
* Works in well lighted, ventilated areas.
* The employee is frequently required to talk and listen. Sits for most of the working day, although standing and occasional walking throughout the building and to adjoining buildings may be necessary.
* Regularly required to type, file or lift office supplies up to 20 pounds.
* Subject to interruptions in completion of assignments.
* Involved with personnel under various conditions and circumstances.
* Subject to changes in priority of duties throughout the day.
* Works with highly confidential data and situations.
* Occasionally works under pressure to meet deadlines.

QUALIFICATIONS:

* High school Diploma required, associates or bachelor's degree preferred.
* Minimum of one-year experience in a professional office environment.
* Experience and knowledge with Microsoft Office, Outlook, Excel, and PowerPoint.
* Able to multi-task and switch gears.
* Possesses the ability to pay attention to detail, accuracy, flexible, and maintain a high level of integrity and confidentiality.
* Functions well independently and with team members, ability to work effectively and efficiently with all levels of personnel including the public.
* Possesses good interpersonal communication skills and positive interaction with others.
* Displays professional manner and appearance.
* Maintains high standards of confidentiality of all employee records and information.

PHYSICAL REQUIREMENTS:

* 90% sitting, 10% standing and walking.
* Lifting sometimes, up to 20 lbs.
* Some bending, twisting, pushing, pulling, reaching over the head, kneeling, and climbing stairs.

DUTIES & RESPONSIBILITIES:

1. Friendly greeting to all visitors upon arrival. Positive interaction with others. Notifies department staff member of visitor's arrival and or request.

* Efficiently completes a wide variety of typing/word processing assignments in a timely manner. All typing must be formatted and proofed for spelling and grammar.
* Provides clerical and operational support to other human resource staff.
* Maintains aspects of colleague files.
* Answers and screens incoming telephone calls within an appropriate respectful time frame no more than approximately 3-5 rings. Screens and directs calls to the appropriate staff. Takes appropriate messages when necessary.
* As assigned- receives all incoming mail; opens all mail unless marked "Confidential or instructed otherwise. Sorts mail and places, it in the appropriate mailboxes or delivers to the addressee within one hour of arrival.

7. Uses various office production equipment including multi-line phones, copiers, fax machines, computers and printers to complete tasks.

8. Maintains awareness of the Hospital's physical layout to be able to deliver administrative materials and give good directions to visitors.

9. Prepares copies and compiles notebooks as required. Meets deadlines.

10. Consistently demonstrates thorough knowledge of English grammar.

11. Establishes, maintains, and revises record keeping and filing systems.Classifies, sorts, and files records, correspondence, and other documents in an organized manner that permits easy retrieval.

* Order/maintain supplies for HR office, recruitment office and employee health services.
* Monitor colleague help ticket system. Forward to appropriate colleague for assistance when necessary.
* Monitors HR and employee events email. Forward to appropriate colleague when necessary.
* Consistently demonstrates cooperative attitude, respect, and ability to follow instructions
* Is efficient and well organized and uses little overtime to complete assigned tasks.
* Exhibits team worker attitude and dependability.
* Maintains excellent attendance:
* Possesses good punctuality.
* Maintains professional appearance.
60d+ ago

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Washington, DC
LS Technologies is currently seeking an HR/Recruiting Coordinator to support our growing Corporate Services team. Qualified candidates should be able to multi-task, well-organized, self-starter and be flexible to rapidly changing business demands. This position will report to two areas, both Human Resources and Recruiting.
Responsibilities include, but are not limited to:

* Manage recruiting process - update databases, reports, and tracking
* Manage the HR employee database and prepare reports.
* Produce and submit reports for general HR activity.
* Answers general HR/Benefits questions.
* Assist with the recruitment process by identifying candidates.

Requirements:

* Bachelor's Degree is preferred
* 1-3 years of human resources and/or recruiting adminstrative experience
* Government contracting experience is strongly preferred

Location:

* Hybrid/In-person
* Washington, DC (L'Enfant Plaza)

LS Technologies, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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Mon-Fri, 8am-6pm, some OT, some flexibility $14.50-$16/hr If you are interested in this position, please apply online here: https://hrcenter.tempworks.io/en/axiomstaffing then call: 540-722-7264 INDOFFICE
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Average Salary For a Human Resources Administrative Assistant

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Human Resources Administrative Assistant is $32,864 per year or $16 per hour. The highest paying Human Resources Administrative Assistant jobs have a salary over $41,000 per year while the lowest paying Human Resources Administrative Assistant jobs pay $26,000 per year

Average Human Resources Administrative Assistant Salary
$32,000 yearly
$16 hourly
Updated October 26, 2021
$26,000
10 %
$32,000
Median
$41,000
90 %

Highest Paying Cities For Human Resources Administrative Assistant

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
San Francisco, CA
$41,875
$20.13
New York, NY
$40,579
$19.51
Bellevue, WA
$38,090
$18.31
Fall River, MA
$36,583
$17.59
Minneapolis, MN
$34,592
$16.63
Portland, OR
$34,496
$16.58

5 Common Career Paths For a Human Resources Administrative Assistant

Human Resources Coordinator

A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management. A human resources coordinator requires excellent communication and employee-relation skills to support the company's daily operations.

Human Resources Assistant

Human resources (HR) assistants are responsible for various activities of the human resources department of the organization. This is usually an entry-level position for those who intend to build a career in human resources. Human resources assistants usually do administrative and clerical activities for the department. They are also exposed to various facets of HR, such as recruitment, training, compensation and benefits, employee relations, and organizational development. They get trained to do different activities, and as time goes by, they get to have more significant responsibilities within the department.

Human Resources Generalist

A human resources generalist is responsible for monitoring the human resources policies and procedures, making adjustments as needed to align with the company's goals and objectives. Duties of a human resources generalist also include improving employee relations system, organizing compliance and knowledge training, reviewing benefit plans, managing compensation inquiries, assisting in recruitment and staffing needs, communicating with department heads in employees' performance reviews, and storing employees' files for reference. A human resource generalist must have excellent communication and decision-making skills to address issues concerning the company and employees' welfare.

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Human Resource Specialist

A human resources specialist is responsible for assisting in the recruitment and staffing process. Duties of a human resources specialist include updating the requirements and qualifications of a job post, handling employees' inquiries regarding compensation and benefits, maintaining employees' records, updating the status of new joiners, tracking performance reviews, and generating reports as business requires. A human resource specialist must be detail-oriented, as well as excellent in organizational and communication skills. Additionally, a human resource specialist must have a broad knowledge of the recruitment process and structure.

Illustrated Career Paths For a Human Resources Administrative Assistant