A human resources administrative assistant is responsible for performing administrative tasks such as gathering and processing necessary documentation, preparing timely reports and evaluations, arranging schedules, maintaining and monitoring record databases, and responding to inquiries. Aside from assisting human resource officers in their tasks, they can also lend a hand in screening and training new workforce members. Furthermore, because a human resources administrative assistant holds the employee database, they need to coordinate with other departments and employees to ensure that everyone receives what is needed.

Human Resources Administrative Assistant Responsibilities

Here are examples of responsibilities from real human resources administrative assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage unemployment verification process and enter employee changes into PeopleSoft.
  • Manage payroll process and assist in benefit administration, disability, workers compensation and recruitment.
  • Perform reconciliation of payroll information in HRIS system guaranteeing accurate financial information.
  • Finalize and approve department records for submission to ADP for bi-weekly payroll preparation.
  • Counsele employees and supervisors on employee/management relations problems including; alternative dispute resolution, EEO procedures and disciplinary action information.
  • Handle and make necessary changes to payroll processes/system daily by using KRONOS.
  • Enter and balance payroll, certify payroll and send ACH file to bank.
  • Assist with the instruction and training of new associates regarding KRONOS punches, attendance policies, and payroll incentive programs.
  • Labor hours, PTO, accident reports and training records are all track through data entry and issuance of reports.
  • Computerize accounting and inventory onto QuickBooks.
Human Resources Administrative Assistant Traits
Detail oriented involves being extremely mindful and observant of all details.
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.

Human Resources Administrative Assistant Job Description

Perhaps the hardest question to answer when deciding on a career as a human resources administrative assistant is "should I become a human resources administrative assistant?" You might find this info to be helpful. When compared to other jobs, human resources administrative assistant careers are projected to have a growth rate described as "as fast as average" at 5% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a human resources administrative assistant by 2028 is 33,000.

A human resources administrative assistant annual salary averages $32,864, which breaks down to $15.8 an hour. However, human resources administrative assistants can earn anywhere from upwards of $26,000 to $41,000 a year. This means that the top-earning human resources administrative assistants make $15,000 more than the lowest-earning ones.

Once you've become a human resources administrative assistant, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include an administrative support, administrative internship, human resources internship, and administrative staff.

Human Resources Administrative Assistant Jobs You Might Like

Human Resources Administrative Assistant Resume Examples

Human Resources Administrative Assistant Skills and Personality Traits

We calculated that 9% of Human Resources Administrative Assistants are proficient in Procedures, Customer Service, and Personnel Files. They’re also known for soft skills such as Detail oriented, Interpersonal skills, and Communication skills.

We break down the percentage of Human Resources Administrative Assistants that have these skills listed on their resume here:

  • Procedures, 9%

    Provided administrative support to Executive Director and demonstrated ability to improve and improvise procedures to meet demanding deadlines.

  • Customer Service, 8%

    Provided administrative support/customer service associated with department operations.

  • Personnel Files, 7%

    Performed various HR and administrative functions for a busy insurance company including assisting with recruitment and updating of personnel files.

  • Data Entry, 7%

    Served as a data entry specialist by reviewing student information from different forms/resources and compiling data into spreadsheets.

  • Background Checks, 6%

    Surrendered required information to appropriate vendors in order to obtain security background checks on applicants prior to hiring process.

  • Office Supplies, 4%

    Obtained the requirements for logistics/inventory and coordinated with the finance department to obtain the necessary approval before ordering office supplies.

"procedures," "customer service," and "personnel files" aren't the only skills we found human resources administrative assistants list on their resumes. In fact, there's a whole list of human resources administrative assistant responsibilities that we found, including:

  • Arguably the most important personality trait for a human resources administrative assistant to have happens to be detail oriented. An example from a resume said this about the skill, "specialists must be detail oriented when evaluating applicants’ qualifications, performing background checks, maintaining records of an employee grievance, and ensuring that a workplace is in compliance with labor standards." Additionally, other resumes have pointed out that human resources administrative assistants can use detail oriented to "drafted detailed job descriptions/postings for current and prospective employees; conducted interviews and designed new hire documentation as well as orientations. "
  • While it may not be the most important skill, we found that many human resources administrative assistant duties rely on interpersonal skills. This example from a human resources administrative assistant explains why: "specialists continually interact with new people and must be able to converse and connect with people from different backgrounds." This resume example is just one of many ways human resources administrative assistants are able to utilize interpersonal skills: "badge visitors upon arrival at front desk excellent interpersonal, communication and customer service skills. "
  • Human resources administrative assistants are also known for communication skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a human resources administrative assistant resume: "listening and speaking skills are essential for human resources specialists" We also found this resume example that details how this skill is put to the test: "coordinate employee physical schedules establish new communication system between department heads sorting of new and current employee files and job description updates"
  • See the full list of human resources administrative assistant skills.

    Before becoming a human resources administrative assistant, 51.2% earned their bachelor's degree. When it comes down to graduating with a master's degree, 5.7% human resources administrative assistants went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most human resources administrative assistants have a college degree. But about one out of every six human resources administrative assistants didn't attend college at all.

    The human resources administrative assistants who went onto college to earn a more in-depth education generally studied business and human resources management, while a small population of human resources administrative assistants studied psychology and accounting.

    Once you're ready to become a human resources administrative assistant, you should explore the companies that typically hire human resources administrative assistants. According to human resources administrative assistant resumes that we searched through, human resources administrative assistants are hired the most by Kforce, Aerotek, and International Paper. Currently, Kforce has 4 human resources administrative assistant job openings, while there are 3 at Aerotek and 3 at International Paper.

    But if you're interested in companies where you might earn a high salary, human resources administrative assistants tend to earn the biggest salaries at Nomura, American Specialty Health, and Dynetics. Take Nomura for example. The median human resources administrative assistant salary is $56,182. At American Specialty Health, human resources administrative assistants earn an average of $47,453, while the average at Dynetics is $44,556. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on human resources administrative assistant salaries across the United States.

    In general, human resources administrative assistants fulfill roles in the retail and technology industries. While employment numbers are high in those industries, the human resources administrative assistant annual salary is the highest in the manufacturing industry with $38,560 as the average salary. Meanwhile, the retail and technology industries pay $36,649 and $36,488 respectively. This means that human resources administrative assistants who are employed in the manufacturing industry make 14.9% more than human resources administrative assistants who work in the hospitality Industry.

    The three companies that hire the most prestigious human resources administrative assistants are:

      What Administrative Supports Do

      Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

      We looked at the average human resources administrative assistant annual salary and compared it with the average of an administrative support. Generally speaking, administrative supports receive $1,161 lower pay than human resources administrative assistants per year.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both human resources administrative assistants and administrative supports positions are skilled in procedures, customer service, and data entry.

      These skill sets are where the common ground ends though. A human resources administrative assistant responsibility is more likely to require skills like "personnel files," "hris," "i-9," and "job descriptions." Whereas a administrative support requires skills like "communication," "database," "external customers," and "appropriate personnel." Just by understanding these different skills you can see how different these careers are.

      On average, administrative supports reach similar levels of education than human resources administrative assistants. Administrative supports are 1.3% less likely to earn a Master's Degree and 0.2% more likely to graduate with a Doctoral Degree.

      What Are The Duties Of an Administrative Internship?

      Administrative interns are entry-level professionals providing administrative support in organizations. The interns are responsible for the improvement of their knowledge of administrative works. They should learn skills such as the company's technology, time management, detail-orientation, and written and verbal communication. They arrange appointments, executive travel, and meetings. It is also part of their job to prepare and edit reports, emails, memos, and letters. They even do clerical jobs.

      Now we're going to look at the administrative internship profession. On average, administrative interns earn a $951 lower salary than human resources administrative assistants a year.

      While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both human resources administrative assistants and administrative interns are known to have skills such as "procedures," "data entry," and "office supplies. "

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that human resources administrative assistant responsibilities requires skills like "customer service," "personnel files," "background checks," and "hris." But an administrative internship might use skills, such as, "communication," "healthcare," "patient care," and "administrative intern."

      Administrative interns may earn a lower salary than human resources administrative assistants, but administrative interns earn the most pay in the finance industry with an average salary of $41,449. On the other side of things, human resources administrative assistants receive higher paychecks in the manufacturing industry where they earn an average of $38,560.

      When it comes to the differences in education between the two professions, administrative interns tend to reach higher levels of education than human resources administrative assistants. In fact, they're 9.9% more likely to graduate with a Master's Degree and 0.2% more likely to earn a Doctoral Degree.

      How a Human Resources Internship Compares

      A human resources intern is responsible for assisting the human resources department in daily operations under a direct supervisor. Duties of a human resources intern include reviewing job postings and qualifications, updating employees' information in the database, scheduling candidate interviews, responding to employees' concerns, processing payroll disputes, and reiterating the company's policies and procedures. A human resources intern must be detail-oriented and a fast-learner and display excellent communication and organizational skills to be familiarized with the management operations.

      The human resources internship profession generally makes a lower amount of money when compared to the average salary of human resources administrative assistants. The difference in salaries is human resources interns making $6,049 lower than human resources administrative assistants.

      Using human resources administrative assistants and human resources interns resumes, we found that both professions have similar skills such as "procedures," "customer service," and "personnel files," but the other skills required are very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a human resources administrative assistant is likely to be skilled in "office supplies," "travel arrangements," "expense reports," and "office procedures," while a typical human resources internship is skilled in "resources intern," "internship program," "diversity," and "special projects."

      Human resources interns are known to earn higher educational levels when compared to human resources administrative assistants. Additionally, they're 7.5% more likely to graduate with a Master's Degree, and 0.4% more likely to earn a Doctoral Degree.

      Description Of an Administrative Staff

      As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

      The fourth career we look at typically earns higher pay than human resources administrative assistants. On average, administrative staff earn a difference of $27,644 higher per year.

      While both human resources administrative assistants and administrative staff complete day-to-day tasks using similar skills like procedures, office supplies, and human resources, the two careers also vary in other skills.

      Even though a few skill sets overlap, there are some differences that are important to note. For one, a human resources administrative assistant might have more use for skills like "customer service," "personnel files," "data entry," and "background checks." Meanwhile, some administrative staff might include skills like "office staff," "daily activities," "personnel actions," and "financial statements" on their resume.

      In general, administrative staff make a higher salary in the technology industry with an average of $77,462. The highest human resources administrative assistant annual salary stems from the manufacturing industry.

      Administrative staff reach higher levels of education when compared to human resources administrative assistants. The difference is that they're 6.6% more likely to earn a Master's Degree more, and 1.1% more likely to graduate with a Doctoral Degree.