Human resources administrative assistant jobs in Kingsport, TN

We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874. Join us as a Human Resources Intern - Spring 2026 Your main responsibilities Schindler Elevator Company is searching for highly motivated candidates interested in an internship supporting our Human Resources - Talent & Development department. This will be an internship expected to run from January 2026 - June 2026 and can be part-time to accommodate your school schedule. The internship will provide college undergraduate students with the opportunity to learn and develop while getting hands-on experience under our Talent Programs Manager, as well as other members of the Talent & Development team. Specific projects will include, but not be limited to, assisting with preparations for the 2026 summer internship program, providing administrative support to our Talent Attraction team and partnering with, and learning about, various other HR functions (HR Business Partners, HRIS, People Services, Compensation). What you bring Currently pursuing an undergraduate degree, preferably with a concentration in Human Resources, Business, Marketing or similar field. Strong written and verbal communication skills; ability to work well in a team environment. Proficient in Microsoft Applications - specifically Excel, PowerPoint, Word, Outlook, and Teams. Self-motivated, strong organizational and prioritization skills. Reside within reasonable commuting distance to Morristown, NJ. What's in it for you? Throughout your internship, we provide continuous feedback to assist in the intern's development Professional Development aimed at closing skill gaps between college graduation and future employment Opportunity to work on real-world projects and make meaningful contributions Networking opportunities with industry professionals $21 - $25 per hour, depending on experience We Elevate… Your Career Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow. Don't meet every single requirement? If you're excited about this role but your experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyway! You may just be the right candidate for this or other roles! Are you ready to embark on a new journey? Join #TeamSchindler! Our Core Values: Safety: Uphold the highest safety standards for all. Integrity and Trust: Foster honest, ethical relationships. Create Value for the Customer: Deliver innovative, reliable solutions. Quality: Ensure excellence in every product and service. Commitment to People Development: Nurture our people, they are the heart of our success. Discover more on our career website. At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status. Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency. [Not translated in selected language]

Job Description About Us At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner. Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate's world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact. We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale. About the Role Reporting directly to the Human Resources, the Human Resources Administrator is responsible for the administrative duties related to the operations of the Human Resources department and office related duties at the St. Paul location. The Human Resources Administrator will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions. What You'll Do Respond to basic employee questions and direct complex inquiries to the HR Business Partner. Maintain accurate employee personnel, medical, and I-9 files. Distribute HR-related documents (e.g., performance reviews, policy updates, forms) and track timely completion. Assist employees in using UKG to manage profiles, update contact and emergency information, access paystubs, and complete essential forms such as direct deposit and W-4s. Own the PPE and uniform program, including vendor coordination, ordering, tracking, and processing invoices, payroll deductions, and reimbursements. Support planning and coordination of employee events, including vendor communication, cost tracking, and contract management. Represent the company professionally by maintaining confidentiality and fostering positive relationships with employees and external partners. Promote awareness of quality, safety, environmental, and compliance policies; report issues and unsafe conditions promptly. Perform receptionist duties such as greeting visitors, answering calls, handling mail, and scheduling meetings. Coordinate meeting logistics, including ordering lunches and submitting receipts for processing. Ensure proper cleanup and restoration of office spaces after events or meetings. Manage office supply inventory and ordering; maintain organization of supplies. Perform other related duties as assigned by the HR Business Partner. What You'll Bring High School Diploma or GED required. Minimum of 2 years of experience in HR or administrative role. Proficiency in Microsoft Office applications and HRIS systems. Ability to handle confidential information with discretion. Knowledge of employment laws and HR best practices preferred. Strong organizational skills and attention to detail. Ability to adapt to a fast-paced, dynamic environment and interact professionally with all levels of the organization. Demonstrated integrity, professionalism, and commitment to confidentiality. Strong teamwork and flexibility to adapt to changing priorities. Employee Benefits Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally. World of Wellness Philosophy: We empower you to take charge of your health and well-being. You'll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness. Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world. Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted - allowing you to be more versatile and develop a broader skill set. Mentorship and development: At Tate, we don't believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future. Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence. Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.

At BWX Technologies, Inc. (NYSE: BWXT), we are People Strong, Innovation Driven. A U.S.-based company, BWXT is a Fortune 1000 and Defense News Top 100 manufacturing and engineering innovator that provides safe and effective nuclear solutions for global security, clean energy, environmental restoration, nuclear medicine and space exploration. With more than 7,800 employees, BWXT has 14 major operating sites in the U.S., Canada and the U.K. We are the sole manufacturer of naval nuclear reactors for U.S. submarines and aircraft carriers. Our company supplies precision manufactured components, services and fuel for the commercial nuclear power industry across four continents. Our joint ventures provide environmental restoration and operations management at a dozen U.S. Department of Energy and NASA facilities. BWXT's technology is driving advances in medical radioisotope production in North America and microreactors for various defense and space applications. For more information, visit ************* Follow us on LinkedIn, X, Facebook and Instagram. Welcome to BWXT We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you're an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We required a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference. Position Overview: As Administrative Assistant, this position will be responsible for supporting the Nuclear Operations Group (NOGJ) Jonesborough, in person at the NOGJ plant site. You will provide overall administrative support to the General Manager and other senior staff members and various functional areas. The individual must be mature, professional, capable of exercising discretion, maintaining confidentiality, and working under limited supervision. Location: Jonesborough, Tennessee Your Day to Day as an Administrative Assistant: * Provides administrative and clerical support for NOGJ site management including but not limited to recording meeting minutes, tracking action items, coordinating schedules and Outlook calendars, records management, scheduling travel, processing expense reports, preparing purchase requisitions, and reconciling department budget plan versus actuals. * Scheduling the Administrative Conference Room, GM Conference Room, and NOGJ Conference Center and various other conference rooms throughout the facility * Planning and arranging on-site and off-site meetings including agenda preparation, venue set-up, and ordering/setting up meals * Routinely interact with vendors, contractors, customers, representatives of professional organizations and public agencies * Capable of taking on additional duties such as routine Accounts Payable functions and may include but not be limited to invoice processing, check requests, expense reconciliations, etc. * Support timecard processing and reconciliation of time files/project costs * Maintain and support the BWXT Ordnance Tennessee technical library and perform related records management functions * Perform various other duties as assigned. * Provide assistance in other areas of the facility as required Required Qualifications: * A High School Diploma or equivalent and five (5) years directly related experience * Prior experience supporting general manager, plant manager and/or executive staff members preferred * Additional education in a business-related field desired * Experience in a manufacturing/industrial environment desired * Ability to communicate effectively, both verbally and in writing * Ability to operate standard office equipment * Must have strong demonstrable computer literacy and knowledge in Microsoft Office Suite - Word, Excel, PowerPoint, etc. * Must be able to communicate effectively with all levels of personnel, internally and externally, including corporate personnel, visitors, customers, auditors, contractors, vendors, and state, local and federal officials * Must be able to work effectively in a team environment * Must be a U.S. Citizen with no dual citizenship * Must be able to obtain and maintain a U.S. Department of Defense (DOD) and possible Department of Energy (DOE) clearance and satisfy federal government requirements for access to government information What We Offer: * Competitive salary and benefits package, including health, dental, and retirement plans. * Flexible work schedules and paid time off to promote a healthy work-life balance. * Professional development opportunities, including mentorship programs and sponsorship for continuing education. * An inclusive atmosphere that celebrates new perspectives and supports collaboration between different generations. * The chance to be part of a mission-driven organization making a positive impact on the future of energy. * Opportunities for continuous learning and training to grow throughout your career! Pay: $$23.56 - $$34.62 The starting hourly rate for this position in Tennessee (US-TN) at the start of employment is expected to be between $$23.56 and $$34.62 per hour. The hourly rate offered is based on local job market factors and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment. If hired, the selected job candidate will be employed 'at-will,' unless employed at a location and in a position subject to a collective bargaining agreement. The company further reserves the right to modify the hourly rate (as well as any other discretionary payment, compensation, or benefit program) at any time, including for reasons related to individual performance, company or applicable department/team performance, and other market factors. As a federal government contractor, BWX Technologies, Inc. and any subsidiaries, affiliates and related entities ("BWXT" or the "Company") complies with all federal, state, and local laws and customer requirements regarding health and safety protocols. As such, all BWXT new hires will be required to adhere to applicable Company health and safety requirements within the workplace as a condition of employment. BWXT is committed to the concept of Equal Employment Opportunity. We have established procedures to ensure that all personnel actions such as recruitment, compensation, career development, benefits, company-sponsored training and social recreational programs are administered without regard to race, color, religion, sex, national origin, citizenship, age, disability, protected veteran or other protected status. BWX Technologies, Inc. and its affiliates and subsidiaries (BWXT) is not responsible for and does not accept any liability for fees or other costs associated with resumes or candidates presented by recruiters or employment agencies, unless a binding, written recruitment agreement between BWXT and the recruiter or agency exists prior to the presentation of candidates or resumes to BWXT and includes the specific services, job openings, and fees to be paid ("Agreement"). BWXT may consider any candidate for whom a recruiter or agency has submitted an unsolicited resume and explicitly reserves the right to hire such candidate(s) without any financial obligation to the recruiter or agency unless an Agreement is in place prior to presentation and such Agreement explicitly encompasses the job opening for which such fees or costs are sought. An email, verbal or other informal contact with any person within BWXT will not create a binding agreement. Agencies or recruiters without an Agreement are directed not to contact any hiring managers of BWXT with recruiting inquiries or resumes. Recruiters and agencies interested in partnering with BWXT may contact BWXT's Talent Acquisition team at talent_********************.

Title: Administrative Assistant - Humanities Employee Classification: Clerical/Support Staff Institution: Northeast State Community College Department: Humanities Salary: $32,386 - $36,448, annual salary dependent on education and experience Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college. Job Summary Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division. Job Duties Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in the office Maintain department digital records management systems Schedule and maintain the classrooms used by Humanities faculty Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets Assist with preparation and implementation of the fall adjunct faculty orientation and reception Process textbook changes and inventory/order textbooks as needed Build classes and input class schedules and staffing into Banner Assist the Dean in annual strategic and adjunct faculty technology planning processes Assist adjunct faculty and students with technology needs Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue Manage adjunct faculty processes and documentation for the division, including but not limited to: Create and maintain personnel files Process new hire paperwork Process and maintain contracts Maintain departmental adjunct database Assist in maintaining the online Adjunct Faculty Handbook Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc. Complete other assignments as directed by supervision. Minimum Qualifications High school diploma or equivalent Two (2) years of office administration or secretarial experience Preferred Qualifications Associate degree or higher from an accredited institution Working Experience in Higher education Professional experience with Banner Student Information System Conversational ability or fluency in a second language Knowledge, Skills, and Abilities Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents Excellent written and verbal communication skills Excellent customer service skills Ability to work effectively in a team environment Ability to work independently and meet deadlines For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at ************ or *****************************. Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Travel required Qualifications Willing to travel to : Kingsport, TN (Main) Bristol, TN Greeneville, TN Rogersville, TN Sneedville, TN Big Stone Gap, VA Norton, VA Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

Our client is looking for a motivated and passionate software crafts person to help in create, extend, and maintain the core of their software platform as they expand past their current offerings in services related to energy and convenience in order to take their business to the next level. Role: Administrative Assistant Location: Morristown, TN, US Duration: 3+ Months Note: Looking for a Documents manager, Responsibilities include, but are not limited to, supporting administrative and document retention for project management team, write and develop manufacturing work instructions. Job Description: Provides administrative, document support to project management team. Support document management for site drawings and prints. Document and support tool and equipment evaluations. Create inventory and packing list for maintenance spares, Tools, and spare parts transfers. QUALIFICATIONS/REQUIREMENTS: Minimum two years previous manufacturing, maintenance, technical, or engineering experience Maintenance, equipment, mechanical, manufacturing acumen Ability to individually lift 35 lbs, often; Ability to individually lift up to 70 lbs occasionally Excellent word processing skills (40-50+ wpm) Proficiency with Microsoft Office - Word, Excel, Power Point, Outlook Ability to organize and document site maintenance/Tool & Die equipment, spares and inventory Strong written and oral communications skills Ability to multi-task and work in a fast-paced, changing environment Ability to exercise sound judgment and effectively function independently Demonstrated ability to work well within time constraint Qualifications EDUCATIONAL REQUIREMENTS: High school diploma or equivalent; Associates degree preferred If interested, please respond with your updated resume to **************************** or can reach me @ ************. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description If you enjoy helping others and are a compassionate, customer-focused individual, then apply to our MORRISTOWN insurance agency today! Our reputable insurance agency is looking for an exceptional insurance personal lines customer service representative to join our team. At Jake Stokely Agency we pride ourselves on our outstanding insurance products and customer service. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Flexible Schedule Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Responsibilities Process customer policy change requests. Secure all Trailing Documents from customers. Complete Evidence of Insurance requests. Take premium payments from customers. Provide exceptional customer service. Maintain client relationships with follow up phone calls. Claims follow up calls. Foster strong relationships with our customers to maintain a high level of client retention and product loyalty. Provides on-going support to insurance clients as needed. Requirements Possess a genuine willingness to learn, be intuitive and resourceful and be coachable. Possess an upbeat, positive and enthusiastic attitude. Excellent Communication/interpersonal skills. Professional phone etiquette. Career minded vision. Problem-Solving Capabilities. Works well with other employees and is a team player with a positive attitude. Driven and goal-oriented individual. Bilingual, fluent in both English and Spanish is beneficial. No insurance experience required but must be willing to learn

Who We Are - Thermon Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. The Administrative Assistant provides executive-level administrative support to ensure seamless operations across the organization, supporting both Morristown and Franklin Park. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage complex schedules, prepare high-quality documents, and facilitate effective communication. Additionally, the position is responsible for maintaining office organization and managing office supplies to support a productive work environment. The Administrative Assistant serves as a key resource for leadership and cross-functional teams, ensuring efficiency and professionalism in all administrative processes. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned. Core Administrative Duties * Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements using Outlook and Teams. * Document Preparation: Create, edit, and format reports, presentations, and correspondence in Word and PowerPoint. * Data Management: Maintain and update spreadsheets, databases, and records in Excel. * Email Handling: Manage inboxes, prioritize messages, and draft professional communications. * Meeting Support: Prepare agendas, take minutes, and distribute follow-up actions. Microsoft-Specific Responsibilities * Excel Expertise: Build and maintain complex spreadsheets, use formulas, pivot tables, charts, and data analysis tools. * PowerPoint Design: Develop visually appealing presentations for executives and stakeholders. * Teams Collaboration: Organize virtual meetings, manage channels, and share files effectively. * SharePoint/OneDrive: Manage document storage, version control, and permissions. * Outlook Efficiency: Set up rules, manage calendars, and coordinate across multiple time zones. Leadership Support * Confidentiality: Handle sensitive information with discretion. * Reporting: Generate weekly/monthly reports and dashboards for leadership. * Project Coordination: Assist in tracking project timelines and deliverables. * Vendor & Client Liaison: Communicate professionally with external partners. Additional Skills * Problem-Solving: Troubleshoot technical issues with Microsoft tools. * Process Improvement: Streamline workflows using automation features (e.g., Excel macros, Power Automate). * Event Planning: Organize executive events, conferences, and off-site meetings * Performs other related duties as assigned. The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: * High school diploma or equivalent required; Associate's degree in office administration or related field preferred. * At least three years of administrative and clerical experience required. * Must have a valid driver's license. Skills and Abilities: * Excellent communication and presentation skills, both verbal and written. * Self-starter, highly creative, organized, attention to detail, and ability to multi-task. * The candidate must be willing to work independently after proper training. * Ability to work in fast paced environment * Must be a team player, accountable, and dependable * Possesses a strong sense of ethics and integrity. (Thermon 3C's) Physical Demands: * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 30 pounds at times. * Occasional visits to production floor. Work Environment: This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 15 pounds. Steel toe shoes, earplugs and safety glasses are always required while on the production floor. * Occasional visits to production floor. Equal Opportunity Statement: Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance. * 1,440+ employees in more than 15 countries * Sales to 85+ countries worldwide * Over 100 independent sales agents and distributors * Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois For more information about Thermon, please visit: ********************

Job Title: Administrative Assistant Colony Tire Corporation, located in Kingsport, TN is currently seeking a full-time Administrative Assistant to join our team! Full benefit package offered, including Medical, Dental, Vision, 401(k) + Profit Sharing, paid holidays, vacation time, company paid life insurance, and short-term disability. Summary: As an Administrative Assistant, you will perform all administrative duties for our Richmond location. We encourage you to allow us to invest in your success as you invest in ours! Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Tasks and Responsibilities: Utilize internal computer applications to monitor and update order statuses effectively. Prepare detailed reports to track and communicate progress on order statuses. Demonstrate exceptional attention to detail, prioritization, and organizational skills. Accurately input and manage data across various internal systems as required. Collaborate with team members to follow up on work order statuses and address any delays. Engage with customers to provide updates and resolve inquiries. Providing great customer service to meet the service goals of the location and of customers. Perform a variety of manual tasks for extended periods of time, which may include light lifting, standing, bending, and squatting. Work Styles: Dependability- Job requires being reliable, responsible, and dependable, as well as fulfilling obligations. Attention to Detail - Job requires being careful about detail and thorough in completing work tasks. Cooperation- Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude, even in very difficult situations. Independence- Job requires guiding oneself with little or no supervision and depending on oneself to get things done. Integrity- Job requires treating people with respect, keeping commitments, working ethically, and upholding organizational values. Stress Tolerance- Job requires accepting criticism and dealing calmly and effectively with high stress situations. Basic Requirements: Minimum qualifications include: Experience in billing & receiving functions, inventory management, accounts payable, payroll, etc. (preferred) Must be familiar with computers, including Microsoft Office (Excel, Word, Outlook) and related programs. Strong written and oral communication skills. Valid Driver s license Must be at least 18 years of age. Education: High School Diploma or GED At least one year of previous administrative experience is required. VEVRAA CONTRACTOR/SUBCONTRACTOR REQUESTING PRIORITY REFERRAL OF PROTECTED VETERANS EOE: Minorities/women/protected veterans/individuals with disabilities EEO Policy Statement Colony Tire Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. Colony Tire Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Colony Tire Corporation expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Colony Tire s employees to perform their expected job duties is absolutely not tolerated. View the EEO is The Law Poster. ****************************************************************

The HOA Administrative Assistant provides essential support to multiple homeowners' associations (HOAs) by ensuring efficient daily operations, exceptional customer service, and effective coordination among homeowners, vendors, and management. This role requires strong organization, attention to detail, and professional communication. Compensation Hourly Rate: $16-$20, based on experience Full-time Schedule: Minimum 30 hours per week Pay Frequency: Biweekly Customer Service & Communication Serve as the primary point of contact for homeowners via phone, email, and online portals. Send community-wide communications and respond promptly to inquiries. Manage amenity reservations and assist with portal access requests. Conduct site visits and participate in the rotating on-call schedule as needed. Attend occasional after-hours board meetings to support relationship-building. Administrative Support Maintain the HOA calendar, including meetings and community events. Enter and track maintenance requests, work orders, and vendor invoices. Organize and upload association documents and reports to management systems. Maintain vendor files, including COIs, W-9s, and contact details. Update homeowner contact information for new sales and closings. Upload monthly community financials to Homewise Docs. Provide light accounting support as needed. Vendor & Project Coordination Monitor vendor insurance and compliance documents. Solicit bids for annual contracts and special projects. Support project management by tracking vendor communication and deliverables. Requirements 2+ years of experience in administrative, customer service, or property management support (HOA experience preferred). Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office and the ability to learn HOA management software. Self-motivated with the ability to work independently and in a team environment. Willingness to attend evening meetings and participate in rotating on-call duties. Basic understanding of accounting principles. Preferred Skills Experience with HOA platforms such as Vantaca and Homewise Docs. Familiarity with HOA governance and community operations. Bilingual (Spanish/English) a plus. Tennessee Real Estate License preferred, but not required.

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities Principle Duties and Responsibilities * Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives * Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules * Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes * Partner with the team to build efficiencies within the team and improve alignment and communication * Handle expense and time entry approvals and provide reporting as needed to measure how we are performing * Coordinate travel as requested * Assist with project coordination within the team * Assist/coordinate new employees onto the team * Handle and maintain confidential and sensitive information Qualifications * Minimum high school diploma * Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred * Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook) * Working knowledge of various office equipment (computer, scanner, etc.) The Company is an Equal Opportunity Employer.

Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business. What You'll Be Doing Job Summary: Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision. Primary responsibilities will include but are not limited to: Order, stock, and maintain office supplies in a well-organized manner. Identify, submit, and follow-up on building maintenance requests as needed. Monitor office equipment such as printers to ensure their proper working order. Submit support requests to IT to address any issues identified. Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms. Assist with creation and distribution of communication to employees. Schedule large group meetings. Plan and coordinate lunches or meals associated with project meetings. Coordinate with client administrators to facilitate employee relocations. Assist in document control tasks, including the creation and issuance of transmittals. Perform additional administrative duties as assigned. Ideal Background Education: High School Diploma or equivalent is required. Advanced coursework is preferred. Certification: No certification is required for this position. Experience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment. Knowledge, Skills, & Abilities Required: Knowledge and application of company standards. Knowledge of office administration procedures. Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed. Attention to detail. Excellent proofreading and grammar. Excellent organizational skills. Ability to communicate effectively, both verbal and written. Ability to maintain confidentiality in all areas. Ability to work in a fast-paced environment with extreme multi-tasking. Ability to prioritize effectively. Ability to develop reports. Ability to maintain effective working relationships with teammates, clients, and vendors. Ability to listen and ascertain the needs of teammates and clients Physical Requirements: Ability to sit, stand, or walk for long periods of time. #LI-MR1 Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.

BAE Systems is searching for a self-motivated, detail oriented individual, with strong communication and office management skills to assist the Facilities Maintenance organization. The successful candidate will be: customer service focused, experienced with typical office environment needs, and flexible to learn and grow the role into expanded duties. This position is responsible for providing administrative support to the Facilities Maintenance organization with typical office environment needs including: data entry, data management and organization, procurement, business computer systems support, records management, and PM coordination. Strong aptitude to learn and utilize computerized maintenance management systems required. Primary responsibilities include: Data Entry - Entering daily labor charges per job for facilities maintenance personnel into KRONOS time keeping system; Entering of daily maintenance notes reported on all work orders and PM's into CMMS systems Data Management - Updating and closure of work orders in CMMS system; Assist with creation / revision / and management of scheduling of new preventive maintenance procedures in a computerized maintenance management system (CMMS); Electronic archival of a high volume of daily paperwork (completed work orders, PM's, permits, inspection reports, time sheets) generated by the facilities organization; Maintenance of departmental communication boards Procurement - Solicitation of budgetary quotes for maintenance operating supplies, job materials, and equipment parts; Entry and tracking of purchase requisitions into purchasing systems; Notification of orders delivery to department personnel; P-card purchases; COUPA purchases; Coordination of external training events Computer Systems Support - Trains others on best practices for working with CMMS programs and data management; Helps others resolve IT challenges (IT tickets, application testing, benefits enrollment) Records Management - Providing training records and certifications for Facilities Maintenance personnel to the Training Department PM Coordination - Implements revisions / updates to maintenance procedures from mark-ups; Assists with establishing new equipment items into PM program; Schedules newly established PMs; Updates equipment items in PM program (status, owner, categorization) Other duties as determined by Facilities Management. Required Education: High School diploma/GED minimal Required Skills: Strong communication skills - phone, email, in-person. Ability to work effectively with personnel at all levels in an organization. Meticulous attention to detail and organizational skills. Possess a strong aptitude to learn new computer skills and business processes. Proven ability to multi-task and deliver results. Computer software experience - MS Office, KRONOS, custom programs Aptitude and desire to learn and grow through challenging assignments. About BAE Systems Platforms & Services Posting BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too. This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified. About BAE Platforms and Services BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services. With headquarters in Arlington, Virginia, this Platform and Services Group of BAE Systems employs nearly 11,000 professionals at more than 30 locations worldwide. Platform and Services is a global leader in the design, development, production, and service support of armored combat vehicles, major and minor caliber naval guns and missile launchers, canisters, artillery systems, and intelligent munitions. People are the greatest asset in any Company. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression Post secondary education in business or a technical field. Experience with computerized maintenance management systems (CMMS). Familiarity with facility maintenance vernacular. Experience working in a facility maintenance organization. Desire to identify and support opportunities to continuously improve business functions, custom software, or operational efficiency. Desire to grow and expand the role where opportunities present. Ability to review technical literature or evaluate processes and develop operational procedures. Benefits Information Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance. Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O'Hara Service Contract Act (SCA).

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************* . A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************** A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Travel required Qualifications Willing to travel to : Kingsport, TN (Main) Bristol, TN Greeneville, TN Rogersville, TN Sneedville, TN Big Stone Gap, VA Norton, VA Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

Department: Engineering FLSA Status: Exempt Job Type: Full-Time Reports To: General Manager, Plant Job Setting: In Office Who We Are - Thermon Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Located in Morristown, TN 45 minutes northeast of Knoxville, Precision Boilers manufactures industry-leading electric and fuel-fired hot water boilers and steam generators plus a wide range of accessories such as deaerators and blowdown tanks. Founded in 1946, Precision Boilers' first product was the sump pump. Over the years the company has continued to grow and add new products including the industry recognized High Voltage Jet (HVJ) Electrode Boiler. As a leading employer in the Morristown area, the company maintains a state-of-the-art facility with a well-trained and stable workforce. What is the opportunity? Reporting to the General Manager, Plant, your Administrative Assistance (Engineering) expertise will be utilized for general administrative support for the Precision Boilers engineering department. Enjoy respect and recognition for your contributions as we continue to improve manufacturing capability and capacity! ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to: * Provides administrative support for the Engineering department. * Maintain project schedules and facilitate inter-department workflow. * Act as the Engineering point-of-contact for cross-departmental communications and technical requests. * Collect and organize data for KPI's and other engineering metrics as needed. * Prepares all duties/accountabilities in a timely and efficient manner following established company policy. * Create/edit technical documentation and update databases. * Meeting support, take minutes, distribute notes. * Works to improve processes, workflows, communication, collaboration, etc. * Creates new item numbers and BOM's in local ERP system. * Other duties as assigned. The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: * 2+ years in an administrative role, preferably in a sales and manufacturing environment. * 2+ years of experience with ERP interface and/or Document Control software. * Bachelor's Degree is Preferred, or Associate's Degree with additional experience. Skills and Abilities: * Excellent communication and presentation skills, both verbal and written. * Self-starter, highly creative, organized, attention to detail, and ability to multi-task. * The candidate must be willing to work independently after proper training. * Ability to work in fast paced environment. * Must be proficient with Microsoft Office products (Outlook, SharePoint, Teams, etc.). * Proficient with Microsoft Excel, to include building and maintaining complex spreadsheets, creating and using formulas, pivot tables, charts, and data analysis tools. * Must be proficient with PDF file management software (Acrobat Adobe, Bluebeam, or similar). * Experience with ERP interface and Document Control software preferred. * Must be a team player, accountable, and dependable. * Possesses a strong sense of ethics and integrity, in alignment with Thermon 3C's of Care, Commit, and Collaborate. Physical Demands: * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 30 pounds at times. * Occasional visits to production floor. Work Environment: This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 30 pounds. Proper PPE policies must be followed while on the production floor. Benefits: * Bonus eligibility. * Medical, Dental, and Vision. * Short-Term Disability, Long-Term Disability, and Life Insurance. * 401k with Company Match. * Paid Time Off. Equal Opportunity Statement: Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance. * 1,440+ employees in more than 15 countries * Sales to 85+ countries worldwide * Over 100 independent sales agents and distributors * Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois For more information about Thermon, please visit: ********************

Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business. What You'll Be Doing Job Summary: Provide general administrative support for a team of engineers/designer. Primary responsibilities will include but are not limited to: Order, stock, and maintain office supplies in a well-organized manner. Identify, submit, and follow-up on building maintenance requests as needed. Monitor office equipment such as printers to ensure their proper working order. Submit support requests to IT to address any issues identified. Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms. Assist with creation and distribution of communication to employees. Schedule large group meetings. Plan and coordinate lunches or meals associated with project meetings. Coordinate with client administrators to facilitate employee relocations. Assist in document control tasks, including the creation and issuance of transmittals. Perform additional administrative duties as assigned. Ideal Background Education: High School Diploma or equivalent is required. Advanced coursework is preferred. Certification: No certification is required for this position. Experience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment. Knowledge, Skills, & Abilities Required: Knowledge and application of company standards. Knowledge of office administration procedures. Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed. Attention to detail. Excellent proofreading and grammar. Ability to communicate effectively, both verbal and written. Ability to maintain confidentiality in all areas. Ability to work in a fast-paced environment with extreme multi-tasking. Ability to prioritize effectively. Ability to develop reports. Ability to maintain effective working relationships with teammates, clients, and vendors. Ability to listen and ascertain the needs of teammates and clients Ability to find and communicate accurate information concerning Hargrove services and capabilities. Physical Requirements: Ability to sit, stand, or walk for long periods of time. #LI-MR1 Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.

BAE Systems is searching for a self-motivated, detail oriented individual, with strong communication and office management skills to assist the Facilities Maintenance organization. The successful candidate will be: customer service focused, experienced with typical office environment needs, and flexible to learn and grow the role into expanded duties. This position is responsible for providing administrative support to the Facilities Maintenance organization with typical office environment needs including: data entry, data management and organization, procurement, business computer systems support, records management, and PM coordination. Strong aptitude to learn and utilize computerized maintenance management systems required. Primary responsibilities include: Data Entry - Entering daily labor charges per job for facilities maintenance personnel into KRONOS time keeping system; Entering of daily maintenance notes reported on all work orders and PM's into CMMS systems Data Management - Updating and closure of work orders in CMMS system; Assist with creation / revision / and management of scheduling of new preventive maintenance procedures in a computerized maintenance management system (CMMS); Electronic archival of a high volume of daily paperwork (completed work orders, PM's, permits, inspection reports, time sheets) generated by the facilities organization; Maintenance of departmental communication boards Procurement - Solicitation of budgetary quotes for maintenance operating supplies, job materials, and equipment parts; Entry and tracking of purchase requisitions into purchasing systems; Notification of orders delivery to department personnel; P-card purchases; COUPA purchases; Coordination of external training events Computer Systems Support - Trains others on best practices for working with CMMS programs and data management; Helps others resolve IT challenges (IT tickets, application testing, benefits enrollment) Records Management - Providing training records and certifications for Facilities Maintenance personnel to the Training Department PM Coordination - Implements revisions / updates to maintenance procedures from mark-ups; Assists with establishing new equipment items into PM program; Schedules newly established PMs; Updates equipment items in PM program (status, owner, categorization) Other duties as determined by Facilities Management. **Required Education, Experience, & Skills** Required Education: + High School diploma/GED minimal Required Skills: + Strong communication skills - phone, email, in-person. + Ability to work effectively with personnel at all levels in an organization. + Meticulous attention to detail and organizational skills. + Possess a strong aptitude to learn new computer skills and business processes. + Proven ability to multi-task and deliver results. + Computer software experience - MS Office, KRONOS, custom programs + Aptitude and desire to learn and grow through challenging assignments. **Preferred Education, Experience, & Skills** + Post secondary education in business or a technical field. + Experience with computerized maintenance management systems (CMMS). + Familiarity with facility maintenance vernacular. + Experience working in a facility maintenance organization. + Desire to identify and support opportunities to continuously improve business functions, custom software, or operational efficiency. + Desire to grow and expand the role where opportunities present. + Ability to review technical literature or evaluate processes and develop operational procedures. **Pay Information** Full-Time Salary Range: $50899 - $81438 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. **Administrative Assistant / PM Coordinator** **118618BR** EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression