Human resources administrative assistant jobs in Maine - 47 jobs

Job Description Job Title: Human Resources Assistant I Period: 08/12/2024 to 12/31/2024 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $25 - $28/hr Contract Type: W2 only Scope of Services: The Human Resources Assistant I will support the HR department by providing comprehensive administrative and project management assistance. This role involves coordinating HR activities, maintaining accurate records, facilitating employee onboarding, and supporting various HR projects and initiatives. The successful candidate will demonstrate strong organizational and communication skills, the ability to work both independently and collaboratively, and maintain a high level of confidentiality. Role, Responsibilities, and Deliverables: Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts. Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings. Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures. Will work in close coordination with the Executive Assistant to coordinate team member events. Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines. Develop and deliver progress reports, proposals, requirements and presentations for on-going projects. Coordinate with the Human Resource Business Partners on employee onboarding. Assist with Orientation process to included coordination of employee acknowledgment paperwork. Conduct research for HR related tasks and initiatives Administers the employee engagement and recognition portal and processes Other duties as assigned by the Senior Director of Human Resources. Organizes meetings, conferences and other events Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member. Experience: Experience with MS Office Excellent organizational, prioritizing, multi-tasking, and time management skills Ability to work independently as well as with a team Strong interpersonal communication skills Ability to maintain and demonstrate a high level of confidentiality 1-2 years' experience in a HR department, knowledge of HR practices

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. The Department of Administrative and Financial Services/Natural Resources Service Center has a current opening in Augusta for a Human Resources Assistant. The Natural Resources Service Center provides human resources, finance, and accounting, services for the Departments of Agriculture, Conservation and Forestry; Environmental Protection; Inland Fisheries and Wildlife; Marine Resources; Maine Office of Community Affairs; and the Department of Energy Resources. DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES NATURAL RESOURCES SERVICE CENTER HUMAN RESOURCES ASSISTANT Opening Date: January 29, 2026 Closing Date: End of day February 11, 2026 Location: Augusta Position Number: 01810-0415 Class Code: 0458 Grade: 17 (Confidential) Salary: $20.07 - $27.61 Per Hour BRIEF JOB DESCRIPTION: This is paraprofessional work providing support services in payroll and HR processing of employee transactions, benefits administration, new employee orientation, generating reports from internal databases, and workers compensation. The NRSC promotes working in a team environment where we support each other in providing services to our agencies. This position has primary responsibility for providing payroll/HR processing tasks for the Department of Marine Resources and Environmental Protection. It is expected that the position will assist, as needed, in providing similar tasks for the other natural resource agencies, as well. This position applies to State human resource rules, policies, procedures, and collective bargaining provisions in routine human resource matters and implements actions taken by higher level professionals on non-routine matters. TYPICAL DUTIES: Completes, reviews, examines, and records human resource transactions. Calculates and maintains employee adjusted service dates, seniority, and longevity dates. Explains routine collective bargaining contract provisions, Civil Service law and rules, and benefits. Prepares and maintains reports reflecting human resource trends, special pay reports, working hours, position, and salary from internal computer programs, such as TAMS/MFASIS/OACS, and other Microsoft applications. Prepares retro payments, adjusted service dates, insurance billing, special pays, and reclassification calculations. Assist new hires with employment benefit processes and questions. Demonstrates flexibility and adaptability in a busy and dynamic environment and works well in a team environment. For more information on the position, please contact Heather Grover at: ************************ MINIMUM REQUIREMENTS: Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and confidential employees receive three (3) personal leave days. Health Insurance Coverage- The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). Retirement Plan- The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee. Gym Membership Reimbursement- Improve overall health with regular exercise and receive up to $40 per month to offset this expense. Health and Dependent Care Flexible Spending Accounts- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. Public Service Student Loan Forgiveness- The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. Living Resources Program - Navigate challenging work and life situations with our employee assistance program. Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. Voluntary Deferred Compensation- Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Job Description We are seeking a proactive and organized Human Resources Administrative Assistant / Payroll Clerk to support our growing construction workforce. This role provides essential administrative and coordination support across recruiting, onboarding, payroll preparation, training logistics, and employee record management, with a strong emphasis on accuracy, organization, and compliance. The position works closely with the Human Resources Director to support HRIS, timekeeping, benefits administration tasks, workforce programs, and documentation, while assisting with recruiting and training coordination to support skilled trades hiring and employee development. This position is designed as an administrative support role with potential for expanded responsibilities over time, contingent on performance, training, and business needs. Essential Functions Maintain accurate and compliant employee personnel files (paper and electronic), including filing, scanning, document organization, and record retention. Support HRIS, ATS, and payroll systems through accurate data entry, updates, reporting, and document tracking. Collect, review, and verify weekly employee timecards; follow up with supervisors to resolve missing or inaccurate entries. Assist with weekly payroll preparation, audits, corrections, and payroll documentation under HR Director review and approval. Track employee attendance, absences, and leave usage to ensure accurate payroll and HRIS records and timely escalation of discrepancies. Coordinate onboarding and offboarding activities, including scheduling, paperwork preparation, checklist tracking, and follow-up. Coordinate pre-employment screening activities, including background checks, drug testing, employment verification, and reference checks, in accordance with company policy. Prepare and process Verification of Employment & Salary (VOES) requests, ensuring proper authorization, accuracy, confidentiality, and record retention. Provide administrative support for benefits administration, including enrollment data entry, eligibility tracking, life-event documentation, and open enrollment support. Assist with recruiting coordination, including interview scheduling, candidate communication, job fairs, apprenticeship events, and applicant tracking. Support coordination and communication related to H-2B visa workers and apprenticeship programs through scheduling, documentation tracking, and onboarding assistance. Serve as a point of contact for routine HR and payroll inquiries, escalating compliance-related or non-standard matters to the Human Resources Director. Maintain calendars, compliance trackers, audit documentation, and perform additional administrative duties and special projects as assigned. Qualifications: Associate's degree in human resources, business administration, or a related field preferred; equivalent combination of education and relevant administrative experience will be considered. Minimum of 2 years of administrative experience, preferably supporting HR, payroll, or office operations. Strong attention to detail and ability to handle confidential employee, payroll, and benefit information. Proficiency with Microsoft Office and the ability to learn HRIS, ATS, and payroll systems. Experience maintaining employee personnel records in compliance with record-retention and confidentiality standards. Effective written and verbal communication skills with employees, supervisors, and external partners. Strong organizational and time-management skills with the ability to meet weekly payroll and compliance deadlines. Experience supporting construction, field-based, or regulated workforces; exposure to benefits administration, recruiting support, or H-2B/apprenticeship programs preferred. Valid driver's license and ability to travel locally to job sites, career fairs, and training locations. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. Primarily office-based role in a construction and field-support environment with regular interaction with field employees, supervisors, and management in person and via phone or email. Ability to sit for extended periods while working at a computer workstation, as well as stand, walk, and move throughout the office, job sites, or facilities as needed. Frequent use of computers, phones, scanners, printers, copiers, and other standard office equipment. Ability to lift, carry, push, or pull files, boxes, or office materials weighing up to 25 pounds occasionally. Ability to bend, reach, stoop, and kneel as necessary to access filing systems and office equipment. Ability to visually review documents, computer screens, and data for accuracy and detail, and to communicate effectively in person, by phone, and via electronic communication. Fast-paced, deadline-driven work environment, particularly around weekly payroll processing, onboarding, and compliance deadlines. Occasional exposure to construction operations, including visits to job sites or shops for onboarding, training coordination, or recruiting events. Occasional local or regional travel required to attend job fairs, apprenticeship events, training sessions, or worksites. Requires the ability to manage multiple priorities while maintaining accuracy, confidentiality, and professionalism. Compensation & Benefits Comprehensive medical and dental 401K with employer matching Life Insurance Short Term Disability PTO Paid Holidays Education reimbursement Supplemental insurance plans Prescription Safety Glasses NS Giles - Excellence in Concrete Construction N.S. Giles is a dedicated team of concrete construction professionals committed to delivering exceptional service to our clients. We deeply value the opportunity to provide the highest quality workmanship, backed by innovation and integrity. We uphold the highest standards in job site safety and employee education, ensuring our people and expertise stand apart in the industry. Our comprehensive in-house equipment and specialized services distinguish us from competitors. Our core markets include a diverse range of commercial developments, such as: • Community-based education facilities • Mixed-use and multi-family projects • Healthcare infrastructure • Civil works, including parking garages, water and wastewater treatment facilities, airports, and concrete paving At N.S. Giles, we pride ourselves on offering dynamic career opportunities and mentorship for our employees. Our core values emphasize fostering a strong sense of family, promoting mutual respect, and maintaining a healthy work-life balance. We are dedicated to encouraging leadership, ongoing training, and continuous education at all levels. Our mission is to consistently recruit, develop, and retain top talent in the industry. NS Giles is an equal opportunity employer.

Prime Healthcare stands apart from others by its unique ability to save and transform hospitals. We have been named the "fastest-growing hospital system" in the country by Modern Healthcare. And as we continue to grow and fulfill our mission of "saving hospitals, saving jobs and saving lives," we remain committed to delivering exceptional care, and creating a legacy that will improve healthcare.Prime Healthcare and the not-for-profit Prime Healthcare Foundation employ nearly 50,000 employees and physicians and own and operate 51 acute care hospitals in Alabama, California, Illinois, Georgia, Indiana, Kansas, Michigan, Missouri, Nevada, New Jersey, Ohio, Pennsylvania, Rhode Island, and Texas. If you wish to contribute to the Prime Healthcare legacy within an Administrative support capacity within our family of acute care hospitals (or one of our future hospitals), then join our talent network to begin exploring immediate and future opportunities. Responsibilities Performs job responsibilities within the established hospital procedures, policies, and standards. Provides administrative and operational support to the Human Resources department to ensure efficient delivery of HR services.Conduct internal audits of I-9 documentation to ensure accuracy and compliance.Maintain organized and secure electronic and physical I-9 records. Qualifications Required Qualifications: 1. 6 months of related Human Resource experience. I-9 knowledge and experience. 2. Must speak, read, and write English with the ability to compose correspondence displaying good command of the English language. 3. Strong interpersonal communication skills and personnel related experience is required. Employment Status Temporary Shift Days Equal Employment Opportunity Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: ********************************************************************************************

As our HR Intern, you'll take on a real HR process, break it down, uncover what's slowing it down, and design creative solutions that make it better. You'll get hands‑on experience with process mapping, stakeholder interviews, solution design, and even implementation. This is an internship where your ideas won't just be heard - they'll be put into action. What You'll Do Choose Your Process: Pick an HR process that interests you - job requisitions, leave requests, recruitment, onboarding, you name it. You'll work with your HR mentor to make sure it's the right fit for improvement. Research & Discover Interview HR team members and business partners Identify what's confusing, frustrating, or slowing things down Use surveys if helpful to gather broader feedback Analyze the Pain Points Map out the current process Highlight where delays, confusion, or inefficiencies occur Identify the top areas that need attention Brainstorm Solutions Think creatively and practically. Your ideas might include: Digital checklists A chatbot for FAQs Better use of existing systems Streamlined workflows Choose a solution that's both innovative and realistic. Pitch Your Idea Build a slide deck that tells the story: the problem, the pain points, and your proposed solution Present your pitch to the HR team and selected business partners Build the Implementation Plan Outline timelines, steps, and resources needed Begin implementing your solution if time allows Additional Opportunities Participate in HR planning meetings Support HR, Payroll, and Benefits teams on various projects Help enhance company community engagement and volunteer initiatives What You Bring Pursuing an Associate's degree or higher Creative problem‑solving and analytical thinking Ability to collaborate with team members and business partners Strong communication skills, both written and verbal Ability to maintain confidentiality and handle sensitive information Why You'll Love This Internship You'll get a true behind‑the‑scenes look at how HR operates - and you'll help make it better. You'll learn how to analyze processes, work with stakeholders, design solutions, and present your ideas with confidence. ___________________________________________________________________________________________________________________________________________________________________________________________________________ MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. MEMIC is an equal opportunity employer encouraging diversity in the workplace. #IND2022 MEMIC's Job Applicant Privacy Notice

Prime Healthcare stands apart from others by its unique ability to save and transform hospitals. We have been named the “fastest-growing hospital system” in the country by Modern Healthcare. And as we continue to grow and fulfill our mission of “saving hospitals, saving jobs and saving lives,” we remain committed to delivering exceptional care, and creating a legacy that will improve healthcare. Prime Healthcare and the not-for-profit Prime Healthcare Foundation employ nearly 50,000 employees and physicians and own and operate 51 acute care hospitals in Alabama, California, Illinois, Georgia, Indiana, Kansas, Michigan, Missouri, Nevada, New Jersey, Ohio, Pennsylvania, Rhode Island, and Texas. If you wish to contribute to the Prime Healthcare legacy within an Administrative support capacity within our family of acute care hospitals (or one of our future hospitals), then join our talent network to begin exploring immediate and future opportunities. Responsibilities Performs job responsibilities within the established hospital procedures, policies, and standards. Provides administrative and operational support to the Human Resources department to ensure efficient delivery of HR services.Conduct internal audits of I-9 documentation to ensure accuracy and compliance. Maintain organized and secure electronic and physical I-9 records.Qualifications Required Qualifications: 1. 6 months of related Human Resource experience. I-9 knowledge and experience. 2. Must speak, read, and write English with the ability to compose correspondence displaying good command of the English language. 3. Strong interpersonal communication skills and personnel related experience is required. Employment Status Temporary Shift Days Equal Employment Opportunity Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: ********************************************************************************************

About the opportunity Embark on an exciting journey with SWCA as a Natural Resources Intern for Summer 2026 to support both office and field natural resources projects out of our Scarborough, Maine office. The Natural Resources Intern will support a variety of field-based and office-based projects, working with a talented, multi-disciplinary team of natural resource professionals. SWCA, established in 1981, is a renowned name in the United States, recognized for sound science and creative problem-solving. SWCA provides a range of services including ecological design, environmental site assessment, resource identification, environmental planning, permitting, mitigation and restoration. We are 100% employee-owned team of scientists, planners, technical experts, and corporate services professionals that are committed to sound science and creative problem-solving. Our company goal is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms. As a Natural Resources Intern in Scarborough, Maine, you'll dive into wetland delineations, rare species surveys, and permitting work while also aiding in preparation of associated required reporting. You will also be coached to research the environmental regulations that go alongside those field efforts. The Scarborough office works in tandem with many of the SWCA offices in the region, giving opportunities to travel to other offices and meet more experts in our company. This internship offers a unique opportunity to launch your career in environmental sciences, gaining on the ground and in-depth experience in a wide variety of tasks while being supported by experienced leadership dedicated to your professional growth. It is a great way to try out the industry and successful internships may lead to temporary or permanent employment opportunities. The internship typically spans from early June to mid-August 2026, however we have flexibility for early starters and those interested in extending beyond August based on the right candidate. Alongside impactful project work, the SWCA Internship Program includes regular presentations by SWCA leaders and training sessions that enhance the experience and provide access to other interns throughout the nation. This is a paid, 40 hour/week internship with a competitive rate of $19.00/hour with the potential for overtime and additional compensation for travel (per diem or expense reimbursement, mileage, etc.). This position will have up to 80% travel for fieldwork, including spending extended periods in field locations. Application Instructions: Please submit a resume and cover letter to be considered for this position. In the cover letter, please let us know how this internship aligns with your career goals. Applicants are encouraged to apply as soon as is reasonable. We will review applications on a rolling basis and close the posting as soon as the position is filled. What you will accomplish * Support project managers and field leads in various natural resources surveys, including wetland delineations, wildlife surveys, ecological restoration efforts, botanical surveys and permitting. * Engage in office tasks such as field data review, reporting, and other activities to support the Natural Resources team. * Conduct fieldwork to support regional office locations, including travel to nearby states. * Adhere to the safety program and look out for the safety of others, promptly communicating and mitigating safety hazards. Experience and qualifications for success Requirements: * Currently enrolled as a Junior or Senior in a college or university, pursuing a bachelor's degree in an environmental-related field or a recent graduate within 12 months of May 1, 2026. Equivalent experience will be considered. * Applicants pursuing a Master's degree will also be considered. Ph.D. candidates are not eligible for this program. * Must report to the Scarborough, Maine office when not engaged in field work. * Experience with natural resources fieldwork through coursework, projects, professional/intern experience, or volunteer work is strongly preferred. In a resume or cover letter, applicants must provide sufficient detail to demonstrate their field experience. * Proficient in Microsoft Office Suite software. * Good communication, interpersonal skills, and attention to detail. * Reliable transportation and the ability to travel, walk, and conduct fieldwork for long hours, sometimes in inclement weather and rugged terrain, with the capacity to carry equipment weighing up to 40 pounds. The internship may require fieldwork that involves extended hikes either independently or with colleagues and participation in planting restoration sites which can be laborious but rewarding. * Ability to execute tasks effectively, and adapt to shifting priorities. * Ability and willingness to learn new survey and monitoring techniques and protocols. Helpful Skills: * Familiarity with GPS devices, digital data collection, and mapping software like ArcGIS. * Understanding of natural resource regulations through coursework. * Technical writing experience. SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms. If you need assistance accessing SWCA's website, completing the online application, or require a confidential conversation related to the Americans with Disabilities Act, please contact us at accommodations@swca.com or call **************. We are committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response. EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

Join GE HealthCare as the HR Talent Program Intern and play a pivotal role in shaping the future of our recruitment and hiring processes. In this role, you'll help build talent pipelines and support our national Service Apprentice Program. You'll work closely with leaders on tasks like reviewing resumes, scheduling interviews, and keeping data organized. You'll also assist with sending exit surveys and updating trackers to monitor current apprentices and those exiting the program. Beyond day-to-day tasks, you'll have the chance to work on projects such as creating an external partnership tracker or developing training sessions for apprentices to support their ongoing skill development. **Job Description** **Responsibilities** + Assist with recruiting and hiring activities, including posting jobs in Workday, reviewing resumes, scheduling interviews, and monitoring pre-employment steps. + Keep internal trackers up to date to ensure accurate data for workforce planning and program management. + Support coordination of training sessions, monthly calls, and other program events. + Assist with sending exit surveys and collecting feedback to improve programs. + Help maintain external partnership information and support outreach to schools for local talent pipelines. + Collaborate with leaders on program initiatives. + Contribute to projects such as creating a partnership tracker or developing training sessions for apprentices. **Required Qualifications** + Currently enrolled in an Associate or Bachelor's degree program. + Strong written and verbal communication skills. + Good organizational skills and ability to manage multiple tasks. + Proficiency in Microsoft Word and PowerPoint; basic Excel skills for charts and data tables. + Comfortable using internet tools and web applications for research and communication. **Desired Characteristics** + Previous experience in Human Resources: recruitment, learning & development, or program management. + Detail-oriented with a process-focused mindset. + Familiarity with Workday or other HR systems. + Familiarity with Smartsheet. For U.S. based positions only, the pay range for this position is $15 - $20 an hour. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance-based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement. We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. **Additional Information** GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. **Relocation Assistance Provided:** No

MaineHealth Corporate Professional - Nonclinical Full Time: 40 hours/week Remote (virtual) All summer internship applications require both a cover letter and resume to be considered. Please do not apply to more than 3 summer internship positions. Summary: The compensation team designs and manages MaineHealth's pay structures, ensuring salaries are competitive and aligned with business goals. We analyze market data, internal equity, and compliance requirements to create fair and effective compensation programs. Additionally, we partner with HR and leadership to support talent attraction, retention, and reward strategies. We hope to develop a pay transparency communication strategy. We also like to give interns insight into the basics of compensation, sharing how to benchmark a role, providing exposure to the annual compensation program, etc. Preference will be given to undergraduate juniors and seniors pursuing business administration, healthcare administration, human resources, or other related majors. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Student who is currently enrolled in a two-year Associate's Degree program, Bachelor's Degree program, or graduate-level program preferred. * License/Certifications: N/A * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A If you have questions about this role, please contact [email protected] Additional Information: With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. The MaineHealth Summer Internship Program provides a 10-week, paid internship for students enrolled in a post-secondary program who are looking to gain hands-on experience at MaineHealth, the state of Maine's largest employer. Visit our website to learn more about the program. Our interns are a part of our care team and are given access to a retirement plan, if desired, along with numerous other benefits such as professional development opportunities, paid volunteer time, trainings and workshops, networking events, and mentorships through their host department. We also partner with Maine Career Catalyst who hosts free events for interns around the entire state of Maine to help build connections, support career growth, and experience all there is to do in Vacationland outside of the office. MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you're looking to build a career in a place where people help one another deliver best-in-class care, apply today. We're proud to hire many former interns into full-time roles after graduation and offer the opportunity for growth throughout your career! Check out our MaineHealth Internship Video.

INTERN - HUMAN RESOURCES REPORTS TO: HUMAN RESOURCES MANAGEMENT TEAM NON-EXEMPT Versant Power provides an immersive and informative internship program for college students to experience firsthand what it is like to work at an organization that speaks to safety, workforce engagement and a common goal of providing exceptional service to our customers. We pride ourselves on partnering with the top High-Education institutions to engage in development, with direct work with leaders and top professionals within the industry. This is a hands-on experience where students are advocated to learn, grow and engage with the organization. At Versant Power intern, you will: • Receive competitive compensation • Work alongside world-class mentors • Expand your professional network • Develop relationships, that could lead to future opportunities within our organization POSITION OVERVIEW: • Organize Personnel Files • Aid in Union Contract Formatting • Prepare & Assist with Recruitment/Workforce Development Materials • Scanning Employee Documents • Assist in developing & making modifications to Orientation Material • Assisting in Orientation Day of setup & preparation • Other duties as assigned QUALIFICATIONS: • Currently enrolled in a 4-year program for a Bachelor's degree or equivalent in Business, Human Resources, or other relevant field. • Moderate level of proficiency with Microsoft Excel and other Microsoft Office applications is required. • Strong communications skills - verbal, written, and listening, are a must. • Position requires mental and visual concentration. • Position requires excellent oral and written communication skills. APPLICATION: This job description is subject to change at any time. Versant Power is a tobacco free, drug-free and fragrance-free workplace. Versant Power is an Equal Opportunity Employer. START DATE: May 18, 2026

Working at McDonald's is more than just a job-it's a place where you can learn valuable skills, grow your career, and be part of a team that feels like family. As a McDonald's Team Member, you'll gain experience in customer service, teamwork, and leadership while having the flexibility and support you need to thrive. What It's Like to Work Here At McDonald's, every day brings new opportunities. You'll be part of a fast-paced environment where your energy and teamwork make a real difference. We believe in recognizing hard work, celebrating achievements, and creating a workplace where people feel valued and supported. Whether you're just starting out or building a long-term career, McDonald's offers the tools, training, and encouragement to help you succeed. Benefits We Offer * Daily pay options * Direct deposit for convenience * Growth and career advancement opportunities * 401(k) retirement savings plan * Medical and dental coverage * Paid time off * Tuition reimbursement up to $3,000 annually * Fun incentives and recognition programs What You'll Do * Provide friendly, accurate, and fast service to customers * Work as part of a supportive team to keep operations running smoothly * Follow food safety and cleanliness standards * Learn and grow in a role where no two days are the same What We're Looking For * Friendly, dependable, and ready to learn * Team players who thrive in a busy environment * Individuals who take pride in their work and enjoy serving others Why Join McDonald's? When you work here, you're not just earning a paycheck-you're gaining skills, experiences, and opportunities that will benefit you wherever life takes you. From flexible schedules and on-the-job training to career paths that can take you from crew to management, McDonald's is committed to your success. Our tuition reimbursement program, combined with growth opportunities, makes McDonald's a great place to invest in your future.

Secretarial/Clerical/Administrative Assistant - Yarmouth High School TITLE: Administrative Assistant/Bookkeeper - YHS GENERAL JOB DESCRIPTION: The Administrative Assistant/Bookkeeper is responsible for maintaining the high school's student activity/student-oriented accounts and is the primary person to greet students and families and admit them to the building. In addition, this position supports the administration in general building operations during the academic day, especially in the area of attendance. REPORTS TO: YHS Principal and Assistant Principal SKILLS/ATTRIBUTES: Proficient in account management and specifically Quickbooks Excellent “people skills” in interacting with all school community members. Problem solver who can find the right person to help resolve issues. Proficient computer skills, including the use of the Google Suite and school-wide information systems (PowerSchool). PERFORMANCE RESPONSIBILITIES: Maintains YHS student activity and student-oriented accounts. Completes necessary reporting and communicates regularly with building and district administrators regarding account balances. Processes deposits and reimbursements and prepares and distributes checks Answers the telephone, greets visitors, refers people to the appropriate school personnel, gives messages to the appropriate persons, and answers questions Coordinates communication with students, parents, and staff regarding discipline incidents and records incidents in PowerSchool. Monitors and communicates student tardies and detention time. Schedules appointments that take place in the office conference room. Works with the school's administrative assistant team to complete office tasks. Completes other work as assigned by administration. Hours: 7:15 am - 3:00 pm The Yarmouth School Department, located ten miles north of Portland, Maine, serves students in Pre-K through grade 12 in four schools and is consistently recognized among the highest performing school districts in Maine, with two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated educators to our district. Application deadline is rolling, with an initial review of candidates on Wednesday, January 7. First round interviews will take place the morning of Friday, January 9.

Full Time ME-GRAHAM LK ADMIN-01501 16 KIDSPEACE WAY Administrative/Clerical Primarily M-F with additional hours & weekends as needed Human Resources Assistant - Join a Mission-Driven Team at KidsPeace! Are you detail-oriented, organized, and passionate about helping others? KidsPeace is seeking a Human Resources Assistant to support our HR, Training, and Recruitment team. In this key role, you will ensure HR operations run smoothly and stay audit-ready while supporting our mission to Give Hope, Help, and Healing to Children, Adults, and Those Who Love Them. This position is ideal for someone with a strong eye for compliance, exceptional administrative skills, strong advocate for continuous improvement, and a commitment to delivering excellent service across departments in a special-purpose private school setting. Key Responsibilities: * Provide administrative support to the Human Resources Department and other internal departments as needed * Maintain accurate and up-to-date employee records and ensure compliance with regulatory standards * Assist with recruitment, onboarding, and training processes * Help prepare for internal and external audits by maintaining organized and compliant HR files * Support special projects and process improvements across the HR function What We Offer: * Competitive Compensation * Paid Time Off that supports work/life balance * Comprehensive Benefits, including health, dental, vision, life and disability insurance, and even pet insurance * A Collaborative Culture grounded in respect, support, and a shared mission KidsPeace is proud to be an Equal Opportunity Employer committed to workforce diversity.

Administrative Assistant Job Type: (Remote) Unidor is a leading contract manufacturing company based in New York. We specialize in providing high-quality products and services to our clients across various industries. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team at our headquarters in New York. Key Responsibilities: - Provide administrative support to the executive team and other departments as needed - Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Answer and direct phone calls and emails to appropriate parties - Maintain and organize physical and electronic files and records - Assist with the preparation and coordination of company events and meetings - Order and maintain office supplies and equipment - Coordinate and communicate with external vendors and service providers - Handle confidential information with discretion and professionalism - Perform general office duties such as photocopying, faxing, and mailing Qualifications: - High school diploma or equivalent, some college coursework preferred - 2+ years of experience in an administrative role - Proficient in Microsoft Office Suite and other relevant software - Excellent communication and interpersonal skills - Strong organizational and time-management abilities - Ability to multitask and prioritize tasks effectively - Attention to detail and accuracy - Ability to maintain confidentiality and handle sensitive information - Proactive and able to work independently as well as in a team environment We offer competitive salary and benefits packages, as well as opportunities for growth and development within the company. If you are a motivated and dedicated individual looking to join a dynamic team, we encourage you to apply for this position. To apply, please submit your resume and a cover letter highlighting your relevant experience and qualifications. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Unidor is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Support Staff/Administrative Assistant The Westbrook School Department is seeking an Administrative Assistant at Westbrook High School for the remainder of the school year 2025 - 2026 and beyond. Job Description Westbrook High School is seeking an Administrative Assistant. The qualified candidate will be responsible for maintaining accurate attendance records, communicating with students, families and teachers, and compiling and distributing attendance reports. Attention to detail, aptitude in working with Infinite Campus and clear and effective communication are important skills to be successful in this demanding position. This position is approximately 10 months per year from mid-August through mid-June, and it is 40 hours per week. About the School Westbrook High School is proud to serve the City of Westbrook. Our learners represent 27 different countries of origin and speak over 15 languages other than English. The needs of individual learners are recognized and met through the work of our exemplary staff and diverse programming. We offer a wide range of extracurricular clubs, activities and athletic teams. Westbrook High School values student voice, welcomes all students, and is committed to helping students realize and achieve their dreams. Our staff endeavors to build positive relationships with students to promote, support, and enhance learning. We collaborate in teams at the freshmen and sophomore levels to provide a social emotional curriculum, assess student data, implement interventions, and talk about best practice. This allows us to prepare students for a more individualized course of study during their junior and senior years. Westbrook High School offers a STEM endorsed diploma and a Visual & Performing Arts endorsed diploma. We also offer programming to prepare students for Westbrook Regional Technical Center and PATHS. Finally, we are proud to prepare students for the Seal of Bi-Literacy through our Multilingual Learner programming and our Modern and Classical Language courses. Westbrook High School has become a springboard for students to join the military, enter the workforce or go onto college through relevant and rigorous coursework and the guidance of our Aspirations Counselor and Student Services Department. About the District Proudly serving one of the most diverse communities in the State in a growing suburb of Portland, Maine's largest city, the Westbrook School Department is dedicated to fostering a representative and inclusive workforce in order to grow as a culturally rich and equity focused district. All voices are heard in our schools. Through our student-centered programs, we meet the academic, social, and emotional needs of all learners and embrace our identity as a whole child district. Our schools serve learners in PK-high school as well as Career and Technical Education and Adult Education. We nurture a collaborative working environment and a culture of continuous growth through supportive leadership, high expectations, and opportunities for professional learning. We also offer competitive pay and generous benefits. Together we fulfill our One Promise: The best education for all, for life. We invite you to join our team! To Apply Visit the Employment page of our website, ************************ to be directed to Frontline. All candidates must complete the online application and upload the following documents: resume, transcripts, proof of certification, licensure, and CHRC, and three current letters of reference. Application deadline: Until a suitable candidate is found. EOE

Hammond Lumber Company, voted 2025's Best Places to Work in Maine, is seeking a Full-Time Cashier/Administrative Assistant for our Fairfield, Maine location. Administrative Assistant Job Responsibilities: Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. Full Time Benefits Medical Insurance & Prescription Drug Plan Dental Insurance Flexible Spending Account Health Savings Account Employee Purchase Discount 401(k) Plan Discretionary Bonuses Paid Holidays Paid Time Off Volunteer Time Off Group Life and Accidental Death & Dismemberment Insurance Short Term Disability Insurance EAP and Work Life Plan Paid Parental Leave Employee Outings Employee Charge Accounts Mileage reimbursement for travel to other Hammond branch locations as needed Requirements Previous experience in an administrative role preferred Previous experience in customer service preferred Excellent telephone skills preferred Ability to travel to other Hammond branch locations for training as needed Ideal candidate must be self-motivated and able to handle multiple projects simultaneously in a fast-paced environment Salary Description Up to $45,000 annually

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support faculty and their research lab staff. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. The Research Administrative Assistant (RAA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research. Key Responsibilities & Essential Functions Provides advanced administrative support to assigned Faculty and their lab groups including, but not limited to calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, faculty and staff expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees and timekeeping for research staff Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. Assists faculty with submission of manuscripts including providing bibliographic reference material, help with graphics and submission to PubMed for NIH required PMCIDs. Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to faculty and their staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. Other duties as assigned. Knowledge, Skills, and Abilities High School Diploma and 2 years relevant administrative experience. A BA is preferred but not required. A familiarity with basic science is preferred but not required. Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities. Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities. Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. Ability to take independent initiative and exercise good judgment in decision making under minimal supervision. Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity. Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines. Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years Pay Range (hourly): $22.04 - $28.65, pay determined by years of experience About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit *********** . EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

The Sugarloaf Race Administrator Assistant is a key player in making race events and competitions run smoothly on the mountain. This is a unique role in that hours will fluctuate based upon race schedules. The Race Administrator Assistant will be responsible for race entries and documenting results for competitors and will work with large groups of volunteers to meet the needs of each unique race or event. The ideal candidate for this job will have previous experience in or knowledge of ski racing, however, we are willing to train the right fit. If you enjoy ski racing and on-snow events and want a front seat for all the action this winter, please apply today! Responsibilities * Assist in the paperwork and tasks required to document and facilitate race entries and results for competitors * Complete clerical duties required for the department, for events, and/or assigned by the Race Administrator * Assist with cash ups for events * Organize and assist large groups of volunteers for each event as needed * Be able to learn and use timing systems and equipment Qualifications * Be comfortable working in a fast-paced environment with periodic slow times * Have basic computer skills and be willing to be trained to use job specific software and programs * Must be able to ski or ride to event sites * Be able to work flexible hours with a schedule that varies with event needs and volume * Have strong people skills and be a team player Sugarloaf Team Member Benefits include: * Free lift pass for skiing and/or riding (at all New England Boyne Resorts) * Discounts at resort F&B and retail locations * Discounted ski/snowboard lessons and rentals * Access to Nordic trails and discounted equipment rentals at our Outdoor Center location * Discounted passes at other Boyne and partner resorts

Full-time Description The Administrative Assistant II provides front line customer service to people entering or contacting Agency facilities. Additionally, this position provides administrative assistance to Agency programs and may provide some direct service support. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides customer service and receives, screens, refers, and directs calls, customers, and visitors; provides program information as required; refers inquiries, complaints, and problems, as appropriate; familiar with program details. Performs filing, copying, mailing, data entry, and other duties as needed. Assists with planned activities and meetings. Works with other staff to identify resources and referrals; makes referrals to community agencies and services. Orients customers and community to goals and objectives of Agency programs; assists with recruiting customers into programs Assists with other clerical duties as needed May share in the care and maintenance of the workplace Interviews, hires, trains, supervises, schedules, and evaluates staff. Maintains and complies with performance review system for direct reports; mediates staff conflicts; counsels employees with performance issues; recommends disciplinary action as necessary; assesses program equipment and supplies and may order and distribute to staff and sites as needed NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs additional duties as assigned. Requirements Experience and Skill Requirements: The following experience and skill requirements are considered essential: Experience: 2-3 years of administrative support experience Skills: Excellent customer service skills Excellent office function skills Excellent verbal communication skills Excellent listening skills Excellent typing skills Recordkeeping skills Display tact, discretion, and sound judgement Adaptable to change Ability to multi-task Organize and manage several projects at one time Prioritize and coordinate work activities Read, analyze, comprehend, and apply written procedures Proficient in using Microsoft Office applications and other computer software as applicable to the position Education and Knowledge Requirements: The following education and knowledge are considered essential: High school diploma or equivalent Formal technical training in office practice, preferred First aid and CPR certification required (applicable programs only) Other Requirements: Must pass required background checks Must hold current C.H.R.C. (applicable programs only) Must have a valid driver's license, an acceptable driving record per the program, have reliable transportation, provide proof of insurance, and must be insurable under agency policy _____________________________________________ GENERAL EXPECTATIONS: Maintains and promotes the highest level of understanding of the Agency's Mission, Vision, and Goals. Maintains confidentiality; protects the Agency by keeping information concerning employees, those we serve, and the Agency itself confidential. Follows all safety policies and procedures with a "safety first" approach to all job duties. Exhibits a positive, professional, and collaborative attitude with others inside and outside the Agency. Exhibits teamwork through effective internal communication and working relationships. Is punctual for scheduled work and uses time appropriately. Performs required amount of work in a timely fashion with a minimum of errors. Participates in trainings, conferences, and meetings as necessary. Possesses and exhibits the highest standards of professionalism and personal integrity. Represents the Agency in the community as appropriate to the role. _____________________________________________ PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; sit and talk or hear, including on the telephone; and occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. _____________________________________________ WORK ENVIRONMENT: The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office setting. Noise level is quiet to moderate. Occasional local travel may be required, sometimes in inclement weather. _____________________________________________ Salary Description $17.00/hr