Human resources administrative assistant jobs in Midland, TX

The Benefits Assistant will work within the Ector County Independent School District but will be an employee of First Financial Group of America. The position will have reporting responsibilities to the FFGA Regional Sales Manager, but the majority of the assignments/work will be directed and assigned by the ECISD Benefits Team. As a key member of the benefits team the Benefits Assistant will be responsible for organization and oversight of all aspects of the benefits enrollment process for new hires throughout the year. Additionally, the position will organize and present information at annual enrollments. Working closely with our third-party administrator, this position will ensure all school district employees and staff benefits are processed accurately. Additionally, the position will perform other administrative duties as assigned by Ector County ISD. Duties include but are not limited to the following: * Organize and oversee all aspects of the benefits enrollment process for new hires throughout the year * Organize and present information at annual enrollment meetings * Monitor the preparation, printing, and maintenance of supplies for insurance information such as plan documents, benefits bulletins, annual enrollment packets, etc. * Assist with preparing all benefits specialty information and materials, including the benefits booklet * Collaborate with the First Financial Group of America Departments to distribute electronic benefits notifications to all employees * Assist with organizing and navigating aspects of the benefits enrollment process for new hires throughout the year * Assist with information presentations at annual enrollment meetings * Help to prepare bid specifications * Assist with Affordable Care Act Reporting (ACA) reporting * Cross train in the duties that are performed by the Benefits Specialists * Provide assistance in a variety of methods (through meetings, over the phone, via email and other forms of communication) to employees with any benefits-related questions * Other duties as assigned by department administration Qualifications: * High School Diploma or GED * Bilingual - English/Spanish preferred * Knowledgeable and proficient in Microsoft Suite (Word, Excel, PowerPoint, Adobe, Publisher) * Excellent telephone skills * Two (2) years of public school and/or corporate administrative experience preferred * Two (2) years of administrative and/or customer service experience. * Group 1 Life & Health license preferred In accordance with the state law, FFGA will conduct and obtain a criminal history record on all applicants for employment. Criminal history record information is privileged information and for the use of the Ector County Independent School District and the Central Education Agency. Only persons with the required credentials and background will be considered. The Ector County Independent School District & FFGA do not discriminate on the basis of age, color, disability, national origin, race, or sex in the educational programs or activities which it operates and is an Equal Opportunity Employer. This position is being recruited and hired by First Financial Group of America but will work at Ector County ISD in their administration building located at 802 N. Sam Houston, Odessa, TX 79761.

Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: Front desk reception, greeting visitors and answering the phone Maintain professional appearance of the office common area Effectively track and manage equipment and vehicle rental accounts Organize hospitality such as ordering and setting up lunches, and office events Maintain project filing system/document control Formatting, scanning, photocopying and mailing of documents / reports Maintain inventories of office supplies and field equipment Maintain credit card accounts Make travel arrangements Assist with word processing, excel spreadsheets and power point presentations Data management Project billing and support Required skills include: Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: Professional, friendly and courteous both on the phone and in-person Highly organized and accountable Able to multi-task and handle several activities at once. Able to think critically and respond to changing situations/requests Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Administrative Assistant (Police Dept.) Summary: Under basic supervision, performs a variety of responsible administrative, technical support and customer service duties, using knowledge of the operations and policies of City and assigned department. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits and retrieves data and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies and procedures. Arrranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the departmental operations with regular and timely attendance. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required, AND two year's of clerical and computer experience required. Knowledge of: Policies, rules and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols and methods. Business computers and standard MS Office software applications. Skill in: Understanding and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Texas State Driver's License is required. Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 40 wpm with 7 or less errors. Job Posted by ApplicantPro

Job Title: Urgent Care Administrative Assistant Job Summary: We are seeking a dynamic and organized individual to fill the position of Administrative Assistant to the Urgent Care. This role is crucial in supporting the efficient functioning of our urgent care facility, ensuring smooth day-to-day operations, and contributing to the overall success of our healthcare services. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities: 1. Administrative Support: • Provide comprehensive administrative support to the Urgent Care Manager. Manage and organize schedules, appointments, and meetings. Prepare and distribute internal communications and reports. 2. Coordination and Communication: • Serve as a liaison between the Manager and various departments within the urgent care facility. Communicate with staff, patients, and external stakeholders as needed. Assist in coordinating and facilitating team meetings and training sessions. 3. Documentation and Record Keeping: • Maintain accurate and up-to-date records related to operational processes. Assist in the creation and maintenance of procedural documentation. Ensure compliance with regulatory standards and internal policies. 4. Inventory Management: • Monitor and manage inventory levels of medical and office supplies. Coordinate with vendors for timely replenishment of necessary supplies. 5. Quality Assurance: • Collaborate with the Manager to implement and monitor quality assurance measures. Participate in the development and execution of improvement initiatives. 6. Patient Services: • Assist in maintaining a patient-centric approach by addressing inquiries and concerns promptly. Process patient payments and maintain accurate financial records. Answer phone calls, take messages, and provide information to callers. Verify patient insurances. Process patient referrals. 7. General Office Tasks: • Perform cleaning tasks to ensure a tidy and hygienic environment. File and organize documents, ensuring efficient retrieval when needed. Shred documents in accordance with established protocols. 8. Data Analysis: • Assist in collecting, analyzing, and presenting operational data. Contribute to the development of strategies for improved efficiency and patient care. 9. Emergency Response Preparedness: • Collaborate with the Operations Manager to develop and implement emergency response protocols. Ensure staff are trained on emergency procedures and drills are conducted regularly. Other duties may be required as assigned. Qualifications: • High school diploma; associate or bachelor's degree in healthcare administration or related field is a plus. Proven experience in administrative roles, preferably in a healthcare setting. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and handle sensitive information. Knowledge of healthcare regulations and compliance is desirable. If you are a motivated individual with a passion for healthcare operations and administration, we invite you to apply for this exciting opportunity to contribute to the success of our urgent care facility. Required Attire: Grey Scrubs and Closed Toe Shoes (No Crocs) No visible tattoos.

Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. 1-2 years administrative experience Proficiency with Microsoft suites programs such as Word and Excel are considered an asset Experience working in a team-oriented, collaborative environment Typical Business office environment Answer general employee and customer inquires in a professional manner Direct all specific inquires to the appropriate individual in the department Provide administrative support to management and other staff Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing Maintain and update staff vacation, travel, and project schedules Support department staff on project based work as required Champions safety in the workplace and ensures all safety policies and procedures are consistently followed Perform other duties as required

Job DescriptionThis position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Acn Appliance in Midland, TX is looking for one admin assistant to join our strong team. We are located on 1503 W Industrial Ave. Our ideal candidate is self-driven, ambitious, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets Maintain an organized filing system Conduct internet research Place orders for office/technician equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology We are looking forward to reading your application.

Summary/Objective Under the direct supervision of the Facility Manager this position provides administrative and secretarial support for the inspection department. Supervisory Responsibilities: None Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database. Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. Receive and issue finished goods into computer database. Place stocking orders, re-orders and special orders with specific vendors. Processes orders for company products by conferring with technical and/or management personnel. Organizes and prioritizes large volumes of information and calls. Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Codes documents according to company procedures. Reconciles and reports discrepancies found in records at the end of the month. Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms. Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Work Schedule This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience Computer Skills (Word, Excel, Outlook) High School Diploma or GED. Two to three years' previous experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Part-Time Hours - 10am-2pm CST We are seeking a Part-Time Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: High school diploma or G.E.D. required. Minimum 2 years prior office management and supervisory experience required. Recent computer training or computer experience required. Ability to speak, read and write Spanish preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

* Provide clerical and administrative support to the organization. * Processing of invoices, payments, and materials for the organization. * Develop communications to management and employees in a variety of mediums to effectively communicate reports or messages. * Maintains calendar(s), coordinates meetings, and schedules conference rooms and equipment. * Prepare informational reports and conduct special projects utilizing mainframe and personal computer applications. * Initiate, compile, and prepare various weekly/monthly/quarterly reports timely and accurately. * Order office supplies and business equipment supplies. * Maintain Distribution equipment databases under the direction of a Materials Specialist. * Assists management in various roles of storm analysis and storm support. * This person will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. * They may be required to report for work during adverse weather conditions. * Performs all essential aspects and functions of the job as well as any other specific job requirements. Job Attributes: * High School Diploma or GED required; some college preferred. * Minimum of three years of secretarial or administrative support experience. * Proficiency in computer skills such as Microsoft Word, Excel, PowerPoint, and Outlook is a must. * This candidate shall abide by the Code of Conduct at all times. * Knowledge of company operations, policies, and procedures. * Strong work ethic and commitment to meeting deadlines. * Strong communication skills, both oral and written, are an essential part of the job. * Must be flexible with the ability to respond to change effectively, accept, and adjust to changes in direction and priorities. * Must be team-oriented with demonstrated ability to work effectively with others. Pay Range: $24.00 - $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work. #LI-SM4

Perform routine administrative tasks and inventory transactions related to purchasing, movement, manufacturing, and sales. Complete monthly outdoor physical inventory counts. Conduct routine quality control tests on chemical samples. This position requires accuracy, adaptability to changing priorities, and work within a dynamic team environment, making it an exciting opportunity for detail-oriented professionals seeking a role in inventory and manufacturing. • Enter computer transactions associated with inventory purchasing, movement, manufacturing, and sales • Prepare paperwork required for trucking and manufacturing • Prepare and analyze reports related to inventory transactions • Perform monthly physical inventory counts outside for several hours in various weather conditions • Communicate effectively with vendors, customers and employees • Respond quickly and efficiently to customer and employee requests • Be precise, detail-oriented, and organized while processing multiple activities with rapidly changing priorities • Data entry • Follows prescribed safety rules and regulations in performing assigned duties • Specific attendance required on the last day of every month to conduct company inventory counts. Preferably no absences on these days, particularly at quarter ends (March 31st, June 30th, September 30th, and December 31st) • Process routine quality control testing on chemical samples • Demonstrate flexibility and ability to assist coworkers with duties as time permits • High School Graduate or General Education Degree (GED) required, Associate's Degree or equivalent preferred. • Be highly organized and able to follow a systematic method of performing a task. • High attention to detail required. • Previous experience in a manufacturing or inventory environment preferred. • Availability for Overtime: The ideal candidate must be willing and able to work overtime as necessary to meet deadlines and business needs. • Must possess a valid driver's license • Computer Skills: Background in MS Office applications required • Customer Service Skills: Meet internal and external commitments, respond promptly to employee and customer needs • Work Ethic: Be dependable, trustworthy, truthful, and credible in the workplace. Display a sincere desire to provide service or assistance, follow instructions, and take responsibility for own actions. Show a commitment to doing the best job possible. • Physical Abilities: Lift and carry up to 40 pounds in various packaging 90% of time in a controlled atmosphere within an office setting arranged in a warehouse and laboratory environment. 10% of time in a chemical manufacturing environment inside and outside of metal buildings. Employee could work in temperature extremes. Must be able to work in a chemical odors environment. N (Not Applicable) Activity is not applicable to this occupation O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hours/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hours/day) C (Constantly) Occupation requires is activity more than 66% of the time (5.5+ hours/day) Physical Abilities (PCP3) Lift / Carry Stand O 10 lbs. or less F Walk O 11 - 20 lbs. F Sit C 21 - 50 lbs. O Handling / Fingering C 51 - 100 lbs. N Reach Outward O Over 100 lbs. N Reach Above Shoulder O Push / Pull Climb N 12 lbs. or less O Crawl N 13 - 25 lbs. O Squat or Kneel O 26 - 40 lbs. O Bend O 41 - 100 lbs. N Other Physical Requirements: • Ability to wear Personal Protective Equipment (PPE) - safety glasses, goggles, etc. • Vision Near, Distance, Color, Peripheral, Depth Perception • Sense of Sound 55 decibels, adult conversation • Sense of Smell Able to detect odors All employees of Jacam Catalyst, LLC, and its subsidiaries, are required to adhere to the following: • Comply with all Federal, State and Local laws • Have the ability to fluently read, write and speak in English • Adhere to guidelines, policies and procedures as described in the Jacam Catalyst handbook • Adhere to Jacam Catalyst's Drug and Alcohol policy and agree to submit to random drug testing as a condition of employment ***This company reserves the right to modify, interpret, or apply this in any way the company desires This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE COMPANY REMAINS AN “AT-WILL” EMPLOYER. Qualified employees who require reasonable accommodations to perform the essential functions of the position should notify the Human Resources Director. ***

, INC Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives. Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law. Job Description Administrative Assistant I 11/28/2016 to 05/26/2017 MIDLAND, TX, USA, 79701 $13.51/hr on w2 The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include: Key responsibilities/essential functions include: Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager s signature. Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. o Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. o Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports o Accurately maintan customer pricing files and complete contract data entry o Create statistics, send out customer brochures or correspondence, or document leads. Required Qualifications: 1. High School Diploma, GED or local equivalent. 2. 1-2 years secretarial/administrative experience 3. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook 4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 5. Effective time management and organizational skills; able to balance multiple priorities 6. Effectively problem solve and resolve a variety of issues and topics within the job scope 7. Ability to effectively interact and communicate with senior level management and corporate contacts 8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills Sandra Taylor ************ Additional Information Sandra Taylor ************

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of City and the Water Treatment Division of the Utilities Department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for the Water Treatment Division of the Utilities Department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the Water Treatment Division of the Utilities Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies, and procedures. Supports the divisional operations with regular and timely attendance. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: · High School Diploma or GED required. · 2 years' clerical and computer experience preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the Utilities Department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: None Physical demands and working environment: The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Job Posted by ApplicantPro

This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

, INC Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives. Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law. Job Description Administrative Assistant I 11/28/2016 to 05/26/2017 MIDLAND, TX, USA, 79701 $13.51/hr on w2 The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include: Key responsibilities/essential functions include: Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager s signature. Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. o Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. o Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports o Accurately maintan customer pricing files and complete contract data entry o Create statistics, send out customer brochures or correspondence, or document leads. Required Qualifications: 1. High School Diploma, GED or local equivalent. 2. 1-2 years secretarial/administrative experience 3. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook 4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 5. Effective time management and organizational skills; able to balance multiple priorities 6. Effectively problem solve and resolve a variety of issues and topics within the job scope 7. Ability to effectively interact and communicate with senior level management and corporate contacts 8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills Sandra Taylor ************ Additional Information Sandra Taylor ************

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, board attendance, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, board applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Delivery of City documents to elected officials, pick up necessary office supplies or other materials for the office. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desirable. Physical demands and working environment: Work is performed in a standard office environment. Job Posted by ApplicantPro