Human resources administrative assistant jobs in Millcreek, PA

Support day-to-day HR operations and serve as a point of contact for employee inquiries Maintain and update HRIS records, personnel files, and organizational charts Respond to employee questions regarding HR policies, procedures, and benefits Process semi-monthly payroll, timekeeping audits, and managing attendance records Coordinate the onboarding process for new hires, including paperwork and system access Track and maintain data related to leaves of absence, performance evaluations, and training Provide administrative support for performance reviews and other HR programs Reconcile benefit statements with all providers Assist with planning employee events, wellness initiatives, and internal communications Create monthly newsletters and birthday/anniversary announcements Ensure compliance with federal, state, and local employment laws and firm policies Provide general administrative support to the HR team, including calendar management, reporting, filing, and data entry Perform other duties as assigned to support the department and firm

The ideal candidate will be responsible for recruitment efforts, new hire orientation and onboarding, employee termination, assisting in payroll and benefits, company policy and procedure adherence. In addition, you will build strong relationships with our company's managers in order to help them with their human resource needs. Responsibilities Helps with efiling and in person filing Develop and oversee new hire orientation, onboarding efforts and employee termination process Assist with payroll and benefits administration Ensures compliance with company policies and procedures and legal Responsibilities Qualifications Bachelor's degree or equivalent experience in Business, Human Resources, or related area If you are in your last year of college that is okay too we are willing to train. We do work with schedules. You can start part time and go full time or start full time

COMPANY PROFILE Prolink is a premier workforce solutions organization, fulfilling comprehensive staffing, technology, culture, data, and talent experience needs throughout the United States. As a people-centric and results-driven business, we strive to provide a world-class experience to every member of the Prolink Family - our clients, external talent, and internal team. We are committed to intentional connectivity and an energy-positive culture to ensure every member of the Prolink Family has the opportunity to succeed personally, professionally, and financially today and tomorrow. JOB SUMMARY The Administrative Assistant position is within our Finance department and will support our Controller and CFO. This position partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed. RESPONSIBILITIES Manage personal, company, and client information with confidentiality, professionalism, and discretion Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected Arrange complex and detailed travel plans, accommodations, and itineraries Compile and organize business and personal expenses, invoices, and other financial statements Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables Assist with building written communications and presentations Act as a liaison with internal and external stakeholders of the executives Assist with personal responsibilities as needed Perform other related duties as assigned REQUIREMENTS Associate degree in a related discipline or equivalent work experience On-site attendance five days per week to support in-person collaboration and operational needs 1+ years of experience in a related field Proficient with Microsoft Office 365 suite of products Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills Able to professionally manage confidential and sensitive information Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment Able to use a variety of business or technical programs to complete tasks High level of integrity, motivation, accountability, perseverance, and alignment with Prolink's values PREFERENCES Candidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.

Immediate need for a talented Admin Assistant. This is a 04 Months Contract opportunity with long-term potential and is located in Syracuse, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94989 Pay Range: $36 - $36.95/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Key Requirements and Technology Experience: Must have skills: - Executive Support, Calendar Management, Travel & Expense Coordination High School Preferred No Experience Required; 2 Years Preferred Physical Requirements: Sedentary Work Our client is a leading Insurance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

We are seeking a motivated and enthusiastic Intern to join our team. This internship offers hands-on experience in Human Resources. The ideal candidate will have a strong desire to learn, excellent communication skills, and the ability to work well in a team environment. Essential Functions • Assist with recruiting, reporting, events and other as needed administrative tasks. • Conduct research and gather data as needed. • Support team members in day-to-day activities. • Participate in team meetings and brainstorming sessions. • Complete assigned tasks within deadlines. Knowledge, Skills, and Abilities • Currently enrolled in communications, human resources, education, or business management • Strong verbal and written communication skills. • Proficiency in outlook, PowerPoint and excel. • Ability to multitask and prioritize tasks effectively. • Positive attitude and willingness to learn. Education and Experience • Mentorship from experienced professionals. • Networking opportunities within the industry. • Potential for future career growth within the company. Working Environment While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts, dusty conditions, high noise environments, chemicals used in the process, and extreme temperatures. The facility is an industrial manufacturing plant. This position is designated safety sensitive. AWIP is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law. In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal and State law, as applicable.

Duration: 3 Months with possibly extension About the Role: The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. Key Responsibilities and Duties Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Pooja Rani Email: ****************************** Internal Id: 25-54777

Job Title: Central Operations - Administrative Support Pay Rate: $22 per hour About the Role The Central Operations - Administrative Support Professional will be part of the Ayco Executive Wealth team, supporting advisors in helping clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning, and investments. This position provides comprehensive administrative and operational support within a fast-paced, collaborative environment. Key Responsibilities: Provide administrative support to multiple advisor teams. Prepare, review, and edit confidential correspondence. Manage document scanning, organization, and archiving across multiple systems. Prepare and process travel expense and billing allocation reports. Handle time-sensitive quarterly client tax payments. Support miscellaneous administrative and operational projects as needed. Required Skills and Qualifications: Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with exceptional attention to detail. Ability to multitask and perform effectively in a fast-paced environment. Excellent written and verbal communication skills. Strong teamwork and collaboration mindset. Ability to maintain confidentiality and handle sensitive information with discretion. Additional Information: Position Type: Full-time, onsite

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm . The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. - HOURS: Monday - Friday, 10 AM - 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays - IDEAL CANDIDATE REQUIREMENTS H.S. Diploma or GED REQUIRED; Bachelor's Degree PREFERRED 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm Experience in a Law Firm or Professional Services Firm REQUIRED Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS Experience working with Legal Software PREFERRED - ROLE RESPONSIBILITIES Provide general in-office administrative support Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs Prepare letters and enclosures; Prepare and submit expenses using Chrome River Photocopy, scan, and print documents Review and proofread documents Scan/e-file documents and provide back-up assistance with digital mail Assist with maintaining e-files and hard copy filing Provide Notary and witness services - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

About RushOrderTees RushOrderTees is a fast-growing leader in custom apparel, printing, and personalized merchandise. Every day, we help individuals, businesses, teams, and creators bring their ideas to life-quickly and with unmatched quality. We're excited to add a dynamic Bilingual Human Resources Assistant & Front Desk Receptionist to our team-someone who loves connecting with people, brings positive energy to every interaction, and is ready to help create an amazing employee experience from the moment someone walks through our doors. Are you an organized, people-focused professional who thrives in a fast-paced environment? We are looking for a Bilingual Human Resources Assistant who will also serve as our Front Desk Receptionist, acting as the welcoming face of our company while supporting essential HR functions. This is an excellent opportunity for someone who enjoys helping others, is passionate about employee experience, and wants to grow their HR career. Key Responsibilities Front Desk / Reception Greet and assist employees, applicants, visitors, and vendors Manage incoming calls, emails, and general inquiries Maintain a clean, professional, and organized reception area Assist with scheduling interviews and coordinating onsite meetings Human Resources Support Assist with onboarding and new-hire paperwork Help maintain employee records and documentation Support attendance tracking, benefits administration, and HR reporting Translate documents or conversations (English ↔ Spanish) as needed Assist with employee relations, communication initiatives, and HR projects Requirements Bilingual in English and Spanish (required) Previous HR, receptionist, or administrative experience preferred Strong organizational and multitasking abilities Excellent verbal and written communication skills High level of professionalism, confidentiality, and customer service Proficiency in Microsoft Office and/or HRIS systems is a plus What We Offer Competitive pay Opportunities for professional growth within HR A collaborative, supportive team environment Employee benefits package (details available upon request) Work Environment This is a 5 day per week onsite position based the Far Northeast Philadelphia area. Monday - Friday 9 AM - 6 PM

Administrative Assistant - Leading Global Manufacturing Group - Cleveland, Ohio Salary: $43,500 + Outstanding Benefits (100% Company-Paid Healthcare!) Hours: Monday-Friday, 8:15am-5:00pm Employment Type: Full-time, On-site About the Opportunity Our agency is partnering with a high-growth, internationally recognized manufacturing group specializing in advanced technology solutions for the printing and converting sector. With operations spanning the UK, USA, and Europe and a strong reputation for innovation, quality and technical excellence, the organization is expanding its Cleveland office and seeking a highly organized Administrative Assistant to support operations, HR, accounts, and general office management. This role is ideal for someone who thrives in a fast-paced environment, enjoys a wide variety of responsibilities, and is looking for a stable, long-term opportunity within a respected global business. The Role As the Administrative Assistant, you will play a key part in keeping day-to-day operations running smoothly. You'll act as the main point of contact in the office, supporting multiple departments and contributing to the overall efficiency of the Cleveland site. Key Responsibilities Office Administration - Manage incoming calls and greet visitors professionally. - Handle mail, scanning, filing, database updates, and general office coordination. - Oversee office supplies, business card orders, and vendor coordination. - Maintain a clean and well-equipped office environment. HR Administration - Prepare and review employee timecards bi-weekly. - Support vacation/absence approvals and onboarding/offboarding tasks. - Manage uniform and vehicle policy records. - Complete tasks within the HR system. Operations Support - Organize training courses, travel, rental cars, and accommodation. - Process travel invoices and reconcile travel reports. - Assist with internal communications and technician admin. - Support social event coordination. Accounts Support - Prepare and send accounts information to central finance. - Scan and post purchase invoices and maintain financial files. - Assist with year-end duties. Sales & Marketing Support - Assist with tradeshow materials, brochures, stands, and logistics. - Maintain stock of sales and marketing materials. About You Essential: - 2-4 years' administrative experience. - Strong organization, detail orientation, and multitasking ability. - Excellent communication skills. - Proficient in Microsoft Office. - Dependable and able to work with minimal supervision. Beneficial: - Experience booking travel. - HR administrative experience. What's on Offer - $43,500 salary - 100% Company-Paid Healthcare (Medical, Dental, Vision, Life Insurance) - Life assurance - IRA with company match (after 2 years) - 10 days' vacation + U.S. bank holidays (increases annually to 17 days) - 4 days' paid absence - Supportive international environment

Administrative Assistant - P/T Part-time | Evenings 5pm - 9pm Brentwood, NY Salary: $19 To $22 /hr Recognized as a 2025 Top Workplace by City & State New York! Exciting. High-energy. Rewarding. Imagine joining a vibrant team where your passion fuels positive change every day! At Outreach, we're not just a leading health and human services provider in NYC and Long Island-we're a community of enthusiastic professionals who thrive on meaningful work, exceptional benefits, and endless opportunities for growth. Recognized as one of the “Best Companies to Work for in New York” nine times since 2010, we offer a dynamic career ladder, student loan forgiveness programs, and a diverse, inclusive workplace where your impact resonates with clients and communities alike. Ready to love what you do? Talk to Outreach! Have experience with substance use or mental health challenges? Want to turn your journey into a force for good? Outreach is hiring Full-Time Peer Specialists in Richmond Hill, NY to inspire and support others toward healthier lives. No advanced degree needed-your story and passion are what matter! Why This Job Rocks: Make a Real Impact: Connect with people struggling with substance use or mental health issues and guide them to life-changing services. Use Your Story: Share your recovery journey to reduce stigma and inspire hope in NYC communities. Grow with Us: Get hands-on training, mentorship, and a chance to build a meaningful career with a top non-profit. Join a Mission-Driven Team: At Outreach, we're all about helping people unlock their unlimited potential through evidence-based care. What You'll Do: Provide information regarding services, conducting phone screening, recording information in the intake book. Interacting with referral sources, clients and staff in a professional, ethical and caring manner. Answer/screen incoming phone calls; welcoming and screening visitors; maintaining reception area appearance; maintaining knowledge of staff schedules. Conduct pre-intake telephone screening, scheduling intake appointments and recording relevant intake information in the intake log. Collect client fees, issuing receipts and recording information in the computer. Collecting all Medicaid client cards on a daily basis and swiping card using Medicaid machine. Input all daily client activity and client demographic information in the computer. Monitor: Caseload updates, clinic appointment books, toxicology client roster, etc. Schedule medical, psychiatric and intake appointments for clients What you need: Bilingual in Spanish Preferred Must be amenable to hours. Minimum 2-4 years of administrative work; substance abuse or allied health background would be great. Outreach: Where Passion Meets Impact. Discover a vibrant, forward-thinking workplace where your career thrives and joy sparks every day. Apply now! Administrative Assistant: Want to learn more? Visit the link below: ******************************************* Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below Manage all aspects of bookings and catering for client/broker lunches and dinners Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings Other related support Customer Relationship Management (CRM) Track client related meetings/events (including overseas meetings) in our CRM System Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles Develop working knowledge of clients/brokers and Company names Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Coordinate visitor log requests Communicate with other Executive Assistants as to who is coming in and details of visit Arrange desk assignments for visitors General / Office / Other Provide administrative support for group meetings, whether onsite or offsite Provide back-up support for vacationing other administrative roles Assist with ad hoc projects Participate in the local and global Admin Team support team meetings Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Manage confidential affairs Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: Experience working in a matrixed global organization working across functions and geographies Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills Receptive to new ideas and is well organized React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: Bachelor's Degree; business discipline preferred 5+ years of administrative assistant experience Experience in the Financial Services industry at a minimum with industry experienced preferred Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

ADMINISTRATIVE ASSISTANT SELF-STARTER = ACTIVELY interviewing for a high-profile, highly respected law firm with 15 offices worldwide and over 650 Attorneys. POSITION ON SITE . This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multitasking while maintaining consistent and precise attention Excellent written and verbal communication skills Ability to prioritize and multitask effectively Organized and detail-oriented Strong knowledge of Word, Outlook, and Excel Flexible attitude, enthusiastic, and self-motivated Ability to work as part of a team as well as independently Able to adapt to changing priorities Assist other teams and support departments Coverage for the front desk as needed Experience as an Administrative Assistant in a Legal firm or Banking/Financial Services. Provide general in-office administrative support, working closely with Legal Secretaries. WOULD PREFER A DEGREE. Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs IMMEDIATE HIRE FULL BENEFITS

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH. Role: Administrative Assistant Overview: The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations. Key Responsibilities: • Serve as the on-site point of contact for facility support requests, issue investigation, and resolution. • Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown. • Provide logistical and administrative support for onsite committees and employee engagement teams. • Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates. • Assist with creating, preparing, and maintaining documents and resources to support team operations. • Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials. • Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment. • Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed. • Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc. • Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services. • Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support. • Provide backup coverage and assistance at the front desk as needed • Other administrative tasks and duties as assigned Qualifications: • 2-3 years of relevant experience or training in a professional office environment, supporting administrative or office operations. • High School Diploma required • Associate degree or equivalent preferred Skills and knowledge: • Effective written and verbal communication skills • Detail oriented with excellent organizational skills • Excellent interpersonal skills and have a “Customer Focus” attitude • Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams

Since 2000, Logix Guru has been a leading provider and valued partner of Information Technology (IT) Staffing and Digital Engineering solutions with expertise in Application Engineering, Cloud Engineering, Data and Analytics, DevOps, Low Code Development and Digital Assurance. We have served the Healthcare, Finance, Manufacturing and Software Development industries. Summary: As an Administrative Assistant, you will provide essential administrative support reporting directly to the President. Responsibilities: Provide administrative support to the President. Screen and direct phone calls. Proactively manage the President's calendar, scheduling meetings, appointments, and prioritizing tasks to avoid conflicts. Draft and edit professional correspondence, emails, presentations, and reports on behalf of the President. Maintain accurate and organized filing systems, both electronic and physical, to ensure easy access to important documents. Act as a primary point of contact for internal and external stakeholders, communicating information and managing requests effectively. Required skills and qualifications High school diploma or equivalent Proven experience as an Administrative Assistant supporting senior-level executives. Superb written and verbal communication skills Strong time-management skills and multitasking ability Tech Savvy: MS Office Skills, MS Outlook-Aptitude for learning new software and systems Preferred Skills & Qualifications College degree or equivalent Previous success in office management Experience developing internal processes and systems Comfortable handling confidential information Experience: 1-3 years of experience in an Administrative Assistant role. Job Type: Part Time or Full Time Schedule: Monday-Friday No nights/weekends Ability to commute/relocate: Murrysville, PA 15668: Reliably commute or planning to relocate before starting work. Logix Guru is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Note: The above job description is not exhaustive and may be subject to change based on the needs of the business.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings