Human resources administrative assistant jobs in Murrieta, CA - 246 jobs

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

Job Title: Department Assistant (SAP and order processing experience) Schedule: Day shift (9/80 available) We are seeking a detail-oriented Department Assistant II to support daily administrative and operational functions in a fast-paced, onsite environment. This is a temp-to-hire opportunity ideal for an entry-level professional looking to grow within a regulated manufacturing setting. Responsibilities: Support finance, purchasing, HR, or project teams with administrative tasks Prepare and maintain confidential reports, records, and presentations Track data, timelines, and departmental activities Respond to routine internal requests and provide accurate information Qualifications: 0-2 years of administrative or office experience Strong organizational and communication skills Proficiency with MS Office; SAP and order processing experience is a strong plus

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

The HR Associate will perform several HR tasks, often focusing on recruitment, hiring, and benefits. They play an active role in the onboarding of new employees, reviewing benefits and other programs, explaining policies, and ensuring all necessary enrollment paperwork is completed properly. Responsibilities/Accountabilities Responsibilities: Recruiting Manage the full-life cycle recruiting process for assigned requisitions Work with designated hiring managers to review, analyze, and clarify job specifications/requirements, competencies/skills required, understand business operations, and develop a recruiting tactical plan to fill each staffing need. Source candidates and conduct phone screens utilizing a variety of tools to identify candidates including Internet, cold calling, networking, associate referrals, and web-based assessment tools to identify qualified candidates. Work with Hiring Manager to review candidates and determine interview roster. Knowledge and understanding of local laws, rules, and/or regulations affecting human resources administration Selection Process Extend offer and ensure pre/post offer checks are conducted. Process candidate through to on-boarding stage. Determine local and Business Unit level career fairs, open houses and recruiting events to attend and arrange representatives and/or participate directly. Develop a sourcing plan specific to each job opportunity within the designated business unit (locations throughout the country) and build bench of diverse talent with candidates sourced and ready for interviewing and presentation to functional department. Administrative Support Responsible for the timely and accurate processing of employee data, to include new hire paperwork, payroll change forms, etc. Ability to handle and prioritize multiple projects and deadlines. Creates and maintains personnel and other HR files. Perform administrative and other HR related duties as assigned. Maintains and safeguards employee confidential information 8am-5pm 40 hours

Job Description The Human Resource & Payroll will manage all aspects of human resources for our small business, including recruitment, employee relations, compliance with California employment laws, benefits administration, payroll processing, and policy development. As a member of the Society for Human Resource Management (SHRM), the ideal candidate will demonstrate a commitment to professional excellence and staying current with HR best practices. Key Responsibilities: Recruitment and Onboarding: Lead the full recruitment cycle, including creating job postings, conducting interviews, and ensuring a smooth onboarding process for new hires. Employee Relations: Address employee concerns, resolve conflicts, and foster a positive and inclusive workplace culture. Compliance: Ensure adherence to federal, state, and local employment laws, with a strong emphasis on California-specific regulations (e.g., meal and rest breaks, overtime rules, and paid sick leave). Benefits Administration: Manage employee benefits programs, such as health insurance, retirement plans, and other company offerings, including enrollment and communication with providers. Payroll Processing: Oversee payroll operations, ensuring employees are paid accurately and on time while complying with tax regulations, either through an in-house system or a third-party payroll service. Policy Development: Create, update, and implement HR policies and procedures that align with legal requirements and company goals. Performance Management: Develop and manage performance evaluation systems, providing feedback and supporting employee development initiatives. Record-Keeping: Maintain accurate, confidential employee records and HR documentation. Bookkeeping: Oversee and assist with finances. Professional Development: Leverage SHRM membership to stay informed about HR trends, legal updates, and best practices. Qualifications: Minimum of 5 years of HR experience, with at least 2 years in a supervisory or leadership role. In-depth knowledge of California employment laws and regulations. Proven experience with payroll processing and familiarity with payroll software or systems. SHRM certification (e.g., SHRM-CP or SHRM-SCP) preferred, reflecting active membership and professional development. Excellent interpersonal and communication skills, with the ability to build relationships at all levels. Strong ability to handle sensitive and confidential information with discretion. Proficiency in HR Information Systems (HRIS) and Microsoft Office Suite. #hc172726

Replies within 24 hours Benefits: 401(k) matching Bonus based on performance Competitive salary Dental insurance Flexible schedule Health insurance This recruitment is for an Administrative Assistant III position through Sun Medical Group. This position can be based out of Anaheim and or Ladera Ranch. The Administrative Assistant III must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion. Compensation Range: $24/hour (within full range of $22 - $29/hour). Required: Bachelor's degree (preferred) with 2-5 years' experience or equivalent combination of education and working experience in a similar environment. Worked in the Medical Field, Medical Office, Urgent Care, Hospital, Other health and home care facilities. Broad knowledge of office environment and administrative support needs with the ability to provide executive level support in a fast-paced environment. Medical Billing Knowledge, Working with Insurance Payors, Follow up and Provider Relations Experience. Excellent computer skills and proficiency in Microsoft Office Suite (Outlook, Word, and Excel). Excellent analytical skills and ability to resolve complex problems creatively. HR Experience, process payroll and monitor compliance. Accounts Receivable and Accounts Payable Experience. Ability to work effectively in a team environment, as well as independently. Excellent organization, time management, and written and verbal communication skills. Ability to adjust to changing priorities and multiple demands. Ability to multi-task and meet aggressive deadlines. Good knowledge of Computer Systems. Light IT work. Preferred: Experience working with high-level executives and/or professionals. Please attach your resume. This is a permanent employment recruitment for Sun Medical Group. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License with a clean. The majority of our permanent positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours as needed, depending on the assignment. Comprehensive benefits options are also available for permanent full-time employees, including paid vacation, sick leave, and health / dental / vision insurance and a 401K plan. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with Sun Medical Group. CONDITIONS OF EMPLOYMENT Sun Medical Group seeks to provide a safe and healthy environment for the entire staff and community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Legal Right to Work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation CLOSING STATEMENT Sun Medical Group is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by Sun Medical Group's nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. Sun Medical Group provides reasonable accommodation for applicants with disabilities upon request. For more information, please contact SMG Employee Experience Center (SMGEC) at ************************* or at **************, Monday - Friday from 8:30 a.m. - 5:00 p.m. Compensation: $22.00 - $29.00 per hour PS: It's All About You! American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides. Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more. We are an Equal Opportunity Employer.

Do you want to work with amazing mentors and people who can help you build your knowledge and skillset? A company who takes pride in providing education and experiences that allow each team member to thrive in their role. A place that allows you room to grow with endless opportunities. Then Totally Kids Rehabilitation Hospital maybe the place for you! Totally Kids Rehabilitation Hospital is dedicated to enriching the health and quality of life of children with medical and developmental needs and who benefit from habilitation and rehabilitation services and the supportive use of technology. We are committed to meeting their medical, physical, developmental, social, psychological and spiritual needs through a blend of tenderness and expertise. Totally Kids Rehabilitation Hospital has a position available for an Administrative Assistant to Human Resources. Job Summary: Assists Human Resources Director in recruiting, screening, and coordinating hiring related activities. The Administrative Assistant to Human Resources acts as primary liaison between employees and management to answer initial questions regarding the position responsibilities and compensation practices. Assists with enrollment of new employees in appropriate benefits and active participant in orientation of new employees. This position requires strong interpersonal skills, ability to manage multiple tasks at once, and the ability to prioritize a wide range of clerical responsibilities. The Administrative Assistant of Human Resources will effectively communicate via phone and email ensuring that all duties are completed and delivered professionally and in a timely manner. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support the organization strategic plan, the goals and direction of the quality assurance performance improvement process, and activities. Make a Difference. Join Our Great Team! Competitive wages and benefits. Night and weekend differentials. Team-centered philosophy of care. About Totally Kids Rehabilitation Hospital Distinctive campus devoted 100% to children National leader in providing rehabilitation and habilitation programs with a family-centered emphasis Consistently awarded the Gold Seal of Approval by the Joint Commission Trusted destination of choice for physicians and parents for more than 50 years. Qualifications REQUIREMENTS Minimum of three (3) years of administrative assistant experience required Knowledge of Human Resources experience preferred Proficient in Microsoft Office (Word, Excel, etc.) Attention to detail and problem solving skills Must possess good work ethics and present a professional image at all times Knowledge of CMS conditions of participation, CDPH state regulations, CCS, and TJC (hospital, nursing care center, and laboratory) accreditation requirements as applicable to job Working knowledge of computer and software applications as applicable to job Possess strong communication, interpersonal and collaboration skills Willing and able to work responsibly in a team environment as well as independently Manages confidential information effectively and appropriately KNOWLEDGE OF HEALTH CARE ENVIRONMENT: A. Practice Knowledge Demonstrates knowledge of current practice and the roles and functions of patient care team members as applicable to job Ensures compliance with the state and federal regulatory agency standards, and policies of the organization Adheres to professional association standards of practice as applicable to job B. Patient Safety/Risk Management Supports the development of an organization-wide patient safety program Maintains and ensures patient confidentiality at all times. C. Performance Improvement/Outcome Measurement Knowledge of the organizations quality assurance performance improvement (QAPI) program COMMUNICATION AND RELATIONSHIP MANAGEMENT: Effective Communication Demonstrates effective interpersonal communication skills Provides communications that is clear and effective. Uses positive verbal/nonverbal communications Relationship Management Builds collaborative relationships in the organization Exhibits effective conflict resolution skills PROFESSIONALISM: A. Personally and Professionally Accountable Holds self and others accountable for mutual professional expectations and outcomes Adheres to the organizations professional attire (dress code) policy Treats our customers with respect and courtesy. Keeping their information confidential. Demonstrates a behavior which is always willing to assist Complies with the organizations code of conduct and compliance standards Maintains proper use of timekeeping system to record time B. Career Planner Maintains professional license and/or certification as applicable to job Acts on feedback about personal strengths and weaknesses Completes annual organization education requirements Completes annual employee health requirements C. Trustworthy Prudent in showing care for staff organization Consistently reliable, truthful and honest Ability to hear and convey important and difficult information up and down the organization Maintains a level of competency to provide reliable positive outcomes in areas of responsibility

About Us At USAgain (pronounced "Use Again"), our mission is to be a global leader in the secondhand clothing industry, creating value for PEOPLE, PLANET, and PROFIT. PEOPLE: We support communities by making sustainable fashion accessible and fostering ethical business practices. PLANET: We conserve resources and actively combat climate change by extending the life cycle of clothing. PROFIT: We sustain our operations and growth, ensuring long-term impact and innovation in the industry. Through the collection of used clothes and shoes, our collection points provide a convenient and sustainable solution for communities to extend the life of textiles and promote a culture of reuse. By collaborating with local sustainability programs, we help increase textile reuse, support resource conservation, and contribute to positive environmental change-all while keeping good, reusable clothing in circulation. Mission Statement: Our mission aligns with the growing efforts of municipalities and local governments to keep good, reusable textiles in circulation and promote a culture of reuse. As cities adopt circular economy initiatives, our collection points provide a proven, convenient solution for communities to extend the life of clothing and shoes. By collaborating with local sustainability programs, we help increase textile reuse, support resource conservation, and contribute to positive environmental change at the community level-all while reducing the burden on traditional waste management systems. About the Role: The HR Associate Recruiter will support the Human Resources department with a strong emphasis on recruiting responsibilities. Approximately 70% of the role will focus on the full recruitment cycle, including sourcing, screening, interviewing, coordinating onboarding, and ensuring compliance with California employment laws. The ideal candidate will be bilingual (English/Spanish), have at least 2 years of recruiting experience, have excellent communication skills, and have the ability to manage sensitive and confidential information. Location: Costa Mesa, CA Hybrid position, with field work in Anaheim, Cerritos, and Long Beach. The headquarters is located in Costa Mesa, CA Annual Salary: $70,000 Annually Recruiting & Talent Acquisition (Primary - 70%): Manage the full-cycle recruitment process: job postings, sourcing, screening resumes, conducting phone screens, scheduling interviews, and facilitating hiring decisions. Collaborate closely with hiring managers to understand job requirements, staffing needs, and timelines. Maintain a professional and positive experience for all candidates throughout the recruitment journey. Coordinate pre-employment requirements such as background checks, drug screens, and employment verification. Prepare and send offer letters, onboarding documents, and new hire packets. Ensure all hiring and onboarding practices comply with federal and California employment laws (EEO, wage/hour, anti-discrimination, recordkeeping, etc.) Maintain accurate applicant tracking records and recruitment analytics. HR Administrative Support (30%): Maintain accurate HR files, employee records, and confidential documents. Answer questions from candidates and employees regarding HR processes, policies, and benefits; escalate more complex matters to the HR Manager. Audit HR records regularly to ensure compliance with required documentation. Assist with new hire orientation and collect required onboarding forms. Provide clerical support to the HR team, including scheduling, filing, and data entry. Support HR programs such as benefit enrollments, employee engagement initiatives, and company-wide events. Perform other duties as assigned. Our Benefits Include: 80% Coverage of Medical, Dental & Vision Premiums - We cover 80% of premiums to keep you healthy without the high costs. Short-Term & Long-Term Disability (STD & LTD) - Provides support and peace of mind if you're unable to work due to illness or injury. 401(k) Program - Save for the future with employer contributions to help you plan for retirement. Life & Accidental Death Insurance - Offers added security for you and your loved ones. 9 Paid Holidays - Enjoy time off to recharge and maintain a work-life balance. Safety Bucks Program - Rewards safe work habits with extra cash. Wellness Programs - Focused on enhancing your overall health and helping you thrive at work and beyond. We offer a comprehensive benefits package to support your health, well-being, and future. Requirements Required Skills/Abilities: Bilingual (English/Spanish) Minimum of 2 years of recruiting experience. Knowledge of California employment and labor laws related to hiring and HR compliance. Excellent verbal and written communication skills. Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion. Exceptional organizational skills and attention to detail. Ability to multitask, prioritize, and meet deadlines. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with ATS systems, HRIS platforms, and onboarding tools (Paylocity, Rippling, etc.) preferred. Education and Experience: Associate degree in Human Resources, Business Administration, or related field required. Bachelor's degree preferred. Minimum of 2 years of direct recruiting experience required. Additional HR administrative experience is a plus. Physical Requirements: Prolonged periods of sitting and working on a computer. Ability to lift up to 15 pounds occasionally. Learn more about USAgain by visiting our website *************** Salary Description $70,000

Encorr Sheets, an affiliate of Schwarz Partners and corrugated manufacturing industry leader, is currently seeking a HR Administrative Assistant at our state-of-the-art facility in Ontario, CA. The HR Administrative Assistant is responsible for recruiting, weekly payroll processing, and providing human resources administrative support. Recruiting duties include sourcing, pre-screening, assessing, presenting, and recommending the best fit, qualified candidates for open positions. Recruiting duties also include new employee onboarding orientation meetings and the new employee health benefit enrollments. Payroll duties include monitoring hourly employee timecards, communicating with and providing guidance to department managers for time keeping edits or corrections needed, to accurately complete the electronic payroll process within established time deadline. Payroll duties also include Ceridian Dayforce processing of new employee information and other hourly employee personnel changes. Human resources administrative assistant duties include company event planning, sourcing venues and vendors to negotiate best price for business agreements; providing guidance to supervisors and managers for the meals related to production goal attainment; and various other human resources and administrative support duties as assigned that require confidentiality, discretion and best judgement to support the company needs. Encorr Sheets truly values our employees as our greatest asset and we strive to support both you and your family at work and in life. ESSENTIAL JOB FUNCTIONS FOR THIS POSITION Regular and predictable attendance, with ability to work flexible and extended hours, including weekends. Effectively develop strategies and actively source, attract, recruit, and select high-quality candidates. Serve as a primary contact to candidates and provide an exceptional candidate experience through the selection process and leave a positive company image. Promote the company's reputation and attractiveness by effectively explaining various company benefits. Continuously communicate and review the plant manning report to support the operations. Identify future hiring needs and stay proactive with the hiring plans/processes. Provide weekly progress and status update reports with the hiring status and manning updates. Work with General Manager, Plant Manager, Superintendent, Department Managers and HR Generalist to develop an understanding of the work environment culture, strategy, and talent profiles to support the hiring needs of the business. Periodically analyze the job market trend and make recommendations. Conduct in-depth pre-screening, assess, and identify talent to present the best fit, qualified candidates for the open positions. Use best judgement and knowledge of the corrugated industry to make recommendations of the strongest qualified candidates for interview considerations. Continuously communicate and keep the candidates engaged for level of interest, qualifications, pay expectations, etc. Conduct New Employee Onboarding Orientation meetings and assist employees with the Health Benefit Enrollment process. Create New Employee personnel files while ensuring confidentiality and proper storage of documents. Payroll Processing Description Regular and predictable attendance, with ability to work flexible and extended hours, including weekends. Reconcile and validate weekly timecards through Ceridian's Dayforce timekeeping system and ensure appropriate manager approvals. Provide guidance and support to supervisors and managers to enforce company and state law compliance of accurate timekeeping of work hours for non-exempt employees. Process new employee documents and other hourly employee personnel changes as appropriate and approved by General Manager, Department Managers and/or HR Generalist using the Ceridian Dayforce system. Process hourly payroll using Ceridian Dayforce system in an efficient, accurate and timely manner every week to meet the established deadlines. Establish a check and balance process to ensure accuracy of payroll prior to committing to Ceridian. Research and resolve any payroll discrepancies or employee questions. As needed and appropriate, seek assistance of Human Resources Generalist and/or Schwarz Corporate Payroll. For hourly employees, input and process any Referral or other bonus payments due for the current payroll period. HR Administrative Assistant Description Regular and predictable attendance, with ability to work flexible and extended hours, including weekends. Use the online E-Verify system to process I9 forms for confirmation of new employee work eligibility. Use discretion and confidentiality to ensure the I9 process and the supporting documents are processed and stored according to government requirements. Use previous event experience and best judgement to source venues and vendors to negotiate lowest cost for company events per the General Manager approved budget. Visit venue to represent company and meet with location management to initialize a business agreement. Consistent communication and/or follow up meetings with venue management and vendors for successful execution of company events. Communicate with and provide guidance to the Production management team to enforce the General Manager approved and established budget guidelines prior to order of the meals related to production goal attainment. Provide order request to Accounting for approval. Place orders and provide payment information to vendors for the purchase of the meals. Take inventory, order and process payment for the monthly office supplies needed. Using best judgement for items selected to ensure total cost remains within General Manager approved budget. Follow all safety and company policies, reporting any issues, accidents, or incidents immediately; must complete online safety training each month as assigned. Superior time management skills including the ability to manage multiple issues concurrently. Perform and assist in other miscellaneous HR and Administrative duties as assigned. REQUIRED EDUCATION / EXPERIENCE High school education Minimum of 2 years of Recruiting, Payroll and HR Administrative support experience. PREFERRED EDUCATION / EXPERIENCE Associates or Bachelor's degree with emphasis in Human Resources preferred. 5+ years experience in manufacturing recruiting experience. Knowledge of the corrugated manufacturing industry process preferred. REQUIRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.) Excellent communication skills - verbal and written. Bilingual in Spanish is preferred. Excellent time management skills and well-organized. Possess a high degree of accuracy and analytical skills. Ability to adopt the fast-changing needs/environment. Possess a high level of confidentiality and diplomacy. Proficient in Microsoft Office applications, and knowledge of social media platforms. Daily regular and consistent attendance is a must. This role offers a competitive base salary, along with eligibility for: Team-based gainshare program based on individual and plant performance - up to 18.5% If you would like to be part of a forward-thinking team with a family feel, culture of excellence, and customer-focused reliability, then we want you to be a part of our team!

Fullerton Elementary School District See attachment on original job posting POSITION DETAILS The Fullerton School District is seeking highly qualified ABA trained individuals to assist teachers working in behavioral disability and autism programs and administer specific instructional and behavioral strategies and techniques. Incumbents must be available/able to work Monday-Friday during school hours. This career opportunity is a 32.5 hours/week, 6.5/hours a day, 9.50 months/year position with paid holidays, sick leave and vacation. The District offers a comprehensive prorated benefits package that includes medical, dental, vision & life insurance. For more information, please view the . EDUCATION & EXPERIENCE Education : - Graduation from high school or equivalent is required. - Must also show sufficiency in educational requirements by meeting one of the following requirements of the Every Student Succeeds Act of 2015 (ESSA), formerly known as the No Child Left Behind Act of 2001 (NCLB): •Possession of two years of higher education (i.e., 48 units or more); Or •Possession of an Associate's Degree or higher from an institution of higher learning accredited as recognized by the Council for Higher Education Accreditation; Or •Possession of proof that indicates you have passed the California Basic Educational Skills Test (CBEST); Or •Obtain a passing score on the Fullerton School District Instructional Assistant Proficiency Assessment AND •Training or coursework in child growth and development, behavior management, developmental motor training, first aid, CPR, instructional technology or related field desirable. CPR Certification must be acquired following hire. Experience : Two (2) years of experience with children requiring a specialized learning environment. RECRUITMENT PROCEDURES This is a merged promotional and open competitive recruitment. The recruitment process may consist of a training and experience (supplemental responses) evaluation, written test, performance test and/or structured oral interview. To qualify to be placed on an eligibility list, a candidate must obtain a passing score on each part of the examination. Final scores will be obtained by combining the relative weights of scores on each part of the examination. If Veteran's credit is claimed, proof of status (DD214) must be submitted to the Classified Personnel Commission Office at the same time the application form is submitted or prior to testing. The life of the eligibility list will be twelve (12) months. The resulting eligibility list will be used to fill current and future vacancies. Dates of Exams and Interviews The date(s) of the examinations and interviews will be announced at a later date. Candidates who are among the most qualified shall be notified via email of the time, date, and place of the examination or interview. Applicants who may need reasonable accommodation for interviewing or testing must notify the Classified Human Resources Department at ************** prior to the testing date. You may attach the following during the application process: POSITION DETAILS The Fullerton School District is seeking highly qualified ABA trained individuals to assist teachers working in behavioral disability and autism programs and administer specific instructional and behavioral strategies and techniques. Incumbents must be available/able to work Monday-Friday during school hours. This career opportunity is a 32.5 hours/week, 6.5/hours a day, 9.50 months/year position with paid holidays, sick leave and vacation. The District offers a comprehensive prorated benefits package that includes medical, dental, vision & life insurance. For more information, please view the Job Description. EDUCATION & EXPERIENCE Education: - Graduation from high school or equivalent is required. - Must also show sufficiency in educational requirements by meeting one of the following requirements of the Every Student Succeeds Act of 2015 (ESSA), formerly known as the No Child Left Behind Act of 2001 (NCLB): •Possession of two years of higher education (i.e., 48 units or more); Or •Possession of an Associate's Degree or higher from an institution of higher learning accredited as recognized by the Council for Higher Education Accreditation; Or •Possession of proof that indicates you have passed the California Basic Educational Skills Test (CBEST); Or •Obtain a passing score on the Fullerton School District Instructional Assistant Proficiency Assessment AND •Training or coursework in child growth and development, behavior management, developmental motor training, first aid, CPR, instructional technology or related field desirable. CPR Certification must be acquired following hire. Experience: Two (2) years of experience with children requiring a specialized learning environment. RECRUITMENT PROCEDURES This is a merged promotional and open competitive recruitment. The recruitment process may consist of a training and experience (supplemental responses) evaluation, written test, performance test and/or structured oral interview. To qualify to be placed on an eligibility list, a candidate must obtain a passing score on each part of the examination. Final scores will be obtained by combining the relative weights of scores on each part of the examination. If Veteran's credit is claimed, proof of status (DD214) must be submitted to the Classified Personnel Commission Office at the same time the application form is submitted or prior to testing. The life of the eligibility list will be twelve (12) months. The resulting eligibility list will be used to fill current and future vacancies. Dates of Exams and Interviews The date(s) of the examinations and interviews will be announced at a later date. Candidates who are among the most qualified shall be notified via email of the time, date, and place of the examination or interview. Applicants who may need reasonable accommodation for interviewing or testing must notify the Classified Human Resources Department at ************** prior to the testing date. You may attach the following during the application process: * Copy of Transcript (Attach Copy of Transcript) * Resume (Please attach a complete Resume here) Comments and Other Information Applications will be reviewed after the closing date. You will be notified by email regarding the status of your application and test date if applicable. Official college transcript required upon job offer, if applicable. Please note that incomplete applications will be screened out. Resumes may be attached but are not a substitute for a completed application. Fill out all sections of the application to the best of your ability. The Board of Trustees desires to provide District employees and job applicants with a safe, positive environment where they are assured of full and equal employment access and opportunities, protection from harassment or intimidation, and freedom from any fear or reprisal or retribution for asserting their employment rights in accordance with law. For more information, click on the Nondiscrimination in Employment Link. WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Are you ready to grow your HR career with a hospitality group that is redefining elevated service experiences in 2025 and beyond? If you're organized, people-focused, and excited to support a dynamic workforce across catering, outdoor venues, and nursery operations - we'd love to meet you. Human Resources Assistant 📍 North San Diego County, CA | 🕒 Full-Time | 💼 Non-Exempt About This Role The HR Assistant plays a key part in supporting daily HR functions - including onboarding, recordkeeping, recruitment support, employee communication, HRIS accuracy, and payroll-support tasks. This is an excellent role for someone early in their HR journey who enjoys organization, problem-solving, and building relationships with employees and managers. You'll work closely with the HR Director and HR Generalist to maintain compliance, support employee experience initiatives, and help ensure smooth HR operations across all business units. What You'll Do Support day-to-day HR operations and employee inquiries Maintain employee files, HRIS data, and confidential documents Assist with recruitment and onboarding Support payroll, timekeeping review, and audit tasks Prepare forms, memos, reports, and support HR projects as assigned Participate in engagement activities, culture initiatives, and company events Partner with leaders to ensure timely communication and employee support Additional duties as needed to support HR operations Experience Prior administrative or HR assistant experience preferred Hospitality, events, catering, or seasonal workforce environment experience is a plus Training for the right candidate is available - strong aptitude and attitude matter Knowledge / Skills / Abilities Proficient in Microsoft Office Suite; HRIS experience a plus Strong attention to detail and accuracy Excellent communication skills - verbal, written, and professional etiquette Ability to maintain confidentiality and handle sensitive information Customer-service mindset with willingness to learn and grow Bilingual English/Spanish preferred but not required Trademark Core Behaviors Superior Service • Team Trademark • Extraordinary Empathy Ethics by Example • Remarkable Resilience What Trademark Venues Offers At Trademark Venues, exceptional service is at the heart of everything we do. From wedding venues and catering to hospitality-driven business concepts, we strive to create unforgettable experiences - for our clients and our team. Our Commitment to You People-Centered Culture We lead with empathy, respect, and collaboration - building an environment where everyone belongs. Growth-Ready Structure With expansion underway, career mobility and development are heavily supported. Meaningful Work You'll support employees who create once-in-a-lifetime memories for couples, families, and guests. Comprehensive Benefits Medical, Dental, Vision plans 401(k) and financial wellness support Paid time off & holiday pay Mental health + wellness programs Ongoing training and development opportunities 💲 Compensation Competitive and experience-based. Typical hiring range: $22-$27/hour (approximately $45,000-$56,000 annually) Why Join Us? ✨ Be part of an expanding organization with room to grow 🤝 Work with leaders who value respect, inclusion & collaboration 🌿 Enjoy unique property settings - venues, catering & nursery environments ⭐ Contribute to meaningful moments and an unforgettable guest experience Trademark Venues, LLC is an equal opportunity employer. We encourage applicants of all backgrounds to apply.

Founded in 1970, East Valley Community Health Center is a Federally Qualified Health Center (FQHC) who's services include providing personalized, affordable, high-quality medical, dental, vision and behavioral health care through a community-based network within the East San Gabriel Valley and Pomona Communities. Our staff practices patient-centered care by serving each patient with a personalized care plan that meets their individual needs. Our patients have access to support services that include, nutrition, health education, case management, pharmacy, lab, and x-ray at our health center locations. East Valley serves the health care needs of uninsured and underserved individuals and families throughout our 8 health center locations. Our mission is to provide access to excellent health care while engaging and empowering our patients, employees, and partners to improve their well-being and the health of our communities. Position Purpose: The Human Resources Recruiting Assistant is responsible for performing HR-related duties on a professional level and works closely with the HR team in supporting all EVCHC clinic locations. This position will deliver on the EVCHC mission statement by providing world-class HR service and system to the team. This position provides support in the following functional areas: training, onboarding, policy implementation, recruitment and employment, equal employment opportunity, and employment law compliance. MAJOR POSITION RESPONSIBILITIES AND FUNCTIONS: Performs recruitment duties for all nonexempt, exempt, Intern personnel including, but not limited to the following: job posting, resume screening, conducting reference checks, pre-screen interviews, scheduling interviews with the hiring manager, and updating the calendar accordingly. Partner with managers to understand their strategic hiring needs in order to fill open positions. Develops and maintains excellent relationships with local schools, universities, colleges, and associations to ensure achievement of staffing goals. Uses traditional and nontraditional resources, such as candidate sourcing through career fairs, online job fairs, community network events, and others to identify and attract quality candidates. Prepares and ensures all pre-hire paperwork and new-hire paperwork are in place and employees have the proper documentation for I-9 compliance. Works closely with other departments to ensure human resources policies and procedures are adhered to regularly. Files and maintains personnel files in accordance with labor, licensing, and contract requirements. Conducts new hire orientation, processes new employees into the HRIS system, and processes status changes. Operates, maintains, and advances the use of the ATS system, reports, and database. Assist with compiling information needed for reports, audits, etc. Promotes and maintains compliance with applicable local, state, and federal laws and regulations concerning employment. Responsible for upholding and enforcing the company's HR policies and procedures to ensure compliance. Promotes implementation of changes in policies and regulations governing compliance Operates a computer and other electronic office devices such as copy machines, fax machines, and telephones. Regularly reports to work as scheduled in a timely and consistent manner, including occasional evening and or weekend shifts as needed. Performs other job duties assigned. POSITION REQUIREMENTS AND QUALIFICATIONS: High School diploma or equivalent. Excellent customer service skills including good phone manners on a continual basis. Must have advanced computer skills including keyboarding and familiarity in operating Windows software and accurate data entry. Proficient in attention to detail, and written, and verbal communication skills. Problem-solving/analysis with a thorough understanding of common human resources practices and knowledge. Project management ability from conception to execution and delivery on timeline. Conducts business in a professional and ethical manner. Manages time and resources effectively to deliver consistent results. BENEFIT PACKAGE: East Valley offers a competitive salary and a defined contribution retirement plan. You will also enjoy work-life balance with paid time off and paid holidays throughout the year. Please apply to this position with your current resume. Principals only. Recruiters, please do not contact this job posting. EOE is the Law. It is the stated policy of EVCHC to conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

The HR Assistant will be responsible for a variety of administrative and support functions. This includes assisting managers and staff with matters such as staffing, hiring, payroll, and benefits. You will communicate and explain company policies, procedures, and guidelines. The role also involves supporting ongoing departmental programs, initiatives, and special projects as needed. Qualifications Experience: 0 to 2 years of hands-on administrative or related experience, with familiarity in areas such as employee onboarding, tracking attendance, and assisting with employee exits and claims. Familiarity with benefits enrollment and claims forms is also preferred. Skills: Strong organizational and project skills, with a keen attention to detail and a focus on compliance and deadlines. You should possess analytical abilities to review data, process transactions, and create spreadsheets and presentations. Excellent written and oral communication skills are essential. Attributes: We are looking for a motivated and collaborative individual who can also work independently. The candidate must maintain strict confidentiality and have a friendly demeanor with a positive attitude. A bachelor's degree or relevant certifications would be a plus. Bilingual in English and Spanish preferred.

General Atomics (GA), and its affiliated companies, is one of the world's leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. We have an exciting opportunity for a Talent Acquisition Coordinator to join our Talent Acquisition team in Poway, CA. Under minimal supervision, this position is responsible for providing administrative support for and coordinates the activities of one or more human resource area(s) such as, but not limited to, employment, employee relations, compensation, training, and equal employment opportunity. Maintains, processes, and compiles a variety of confidential and sensitive electronic and hard copy human resource records and statistics, which requires considerable use of tact and discretion in handling. Provides information and determines appropriate action on requests from all levels of employees, vendors, and other authorized parties and/or agencies. Summarizes records, prepares and may present various electronic and hard copy reports. Assignments are complex in nature where judgment is required in analyzing, interpreting, and making recommendations in resolving non-routine issues. DUTIES AND RESPONSIBILITIES Coordinates the activities of one or more human resource area(s), such as but not limited to, employment, employee relations, compensation, safety, education/training, and equal employment opportunity. Maintains and updates a variety of confidential and sensitive electronic and/or hard copy records and/or files. Updates and maintains HR databases and/or electronic systems. Provides non-routine information to employees, managers and/or candidates on human resource matters; assists employees in completing various human resource forms. 5. Prepares requested reports on topics such as employment, terminations, and/or compensation. May be assigned projects requiring independent interaction with senior management, senior Human Resource staff and/or external vendors or agencies. May coordinate and track progress of Human Resource department work assignments and/or projects. Supports employment process for assigned area(s) as required. Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Other duties as assigned. We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply. Typically requires a high school diploma or equivalent and four or more years of progressive experience in human resources administration or a related field. Strong knowledge of employee benefit programs and related regulations. Excellent communication and interpersonal skills. Detail-oriented with strong organizational skills. Ability to maintain confidentiality and handle sensitive information. Proficiency in HRIS systems and Microsoft Office Suite is preferred. The ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Provides hands-on support to stabilize HR operations, workers' compensation administration, safety compliance, and documentation cleanup during a short-term assignment. Key Responsibilities Workers' Comp & Safety • Support workers' comp claims, documentation, tracking, and follow-ups • Document WC workflows for training/transition • Assist with safety documentation, training records, and gap reviews • Support OSHA 300 logs and safety file organization HR & Compliance • Maintain employee files, audits, and documentation cleanup • Assist with onboarding/offboarding backend tasks (systems & paperwork) • Track compliance notices/acknowledgments • Administer harassment & workplace violence prevention training • Support benefits/payroll reconciliations and audits • Assist with recruiting coordination and resume screening • Support HRIS (BambooHR) cleanup, workflows, and process documentation Qualifications • Bachelor's degree preferred (HR/Business) • 3+ years HR + workers' comp + safety support experience • Required: workers' comp & OSHA/safety documentation experience • HR compliance & recordkeeping knowledge • HRIS experience; BambooHR preferred • Highly organized, detail-oriented, confidential KPG123

We are looking for a detail\-oriented and people\-focused Payroll Specialist & HR Assistant to join our team. This role is a great fit for someone who enjoys balancing numbers with human connection. You'll play a key part in ensuring employees are paid accurately and on time, while also supporting essential HR functions that help create a positive and well\-organized workplace. If you thrive in a fast\-paced environment and enjoy wearing multiple hats, this is an exciting opportunity to grow within a collaborative organization. What You'll Do Process weekly payroll for both hourly and salaried employees across multiple departments Review and audit timecards to ensure accuracy, including overtime and meal\/rest compliance Maintain accurate payroll, benefits, and employee records through precise data entry Support benefits administration, including enrollments, updates, and required documentation Assist with HR operations such as onboarding, employee file maintenance, and HRIS updates Support full\-cycle talent acquisition, including sourcing, scheduling, and interviewing candidates Help administer employee evaluations and performance management processes aligned with company goals What We're Looking For Experience processing payroll using systems such as Workday, Paychex, ADP, Kronos, UltiPro, or similar platforms Working knowledge of HR processes, including benefits administration and HRIS systems Experience supporting HR functions such as recruitment, talent management, and performance management Strong organizational skills with the ability to manage multiple priorities efficiently Clear and professional communication skills, with a collaborative mindset Why Join Us This role is ideal for a motivated professional who enjoys combining payroll expertise with meaningful HR support. You'll be part of a team that values accuracy, efficiency, and a positive employee experience. Pay: $20.00 - $28.91 per hour Schedule: Full\-time, 40 hours per week "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653983288","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"ZR_2505_JOB"},{"field Label":"Industry","uitype":2,"value":"Manufacturing"},{"field Label":"Salary","uitype":1,"value":"20\-28"},{"field Label":"Salary Type","uitype":2,"value":"Hourly"},{"field Label":"City","uitype":1,"value":"Riverside"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"92504"}],"header Name":"Payroll Specialist & HR Assistant","widget Id":"4**********0072311","awli IntegId":"urn:li:organization:3525447","is JobBoard":"false","user Id":"4**********0184003","attach Arr":[],"awli ApiKey":"861ql0p5wym4v2","custom Template":"3","awli HashKey":"66ba2a8eeb5a681ba7da00d31a032d78925865f9a71eadb7daa6b1e64747845ecb5f2b9f2c3dbe15b90784a4d1a16dcf8fbb4856b5c905b6070a739fd33d1ca2","is CandidateLoginEnabled":false,"job Id":"4**********7956212","FontSize":"15","google IndexUrl":"https:\/\/greathirehr.zohorecruit.com\/recruit\/ViewJob.na?digest=Qx8B8qu1HVi@yVb@TMCCeF@ENoDK612FHCewEtVrsF0\-&embedsource=Google","location":"Riverside","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"5a0s1eed**********48682b45b77ac5327c6"}

The HR Billing Assistant position is responsible for the timely and efficient processing of recurring HR payables, including but not limited to Temp Agency Invoices, HR Consultant Invoices, HR Subscriptions, and various other miscellaneous expenses. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide HR records and general administrative support. Responsibilities Billing, Invoices, and Reports Process vendor invoices via GLOVIS internal systems Research and answer HR billing questions Review and edit payment submissions in response to HR leadership and Finance Department inquiries Reconcile Temp Agency invoices to Paycom record of hours Follow-up with vendors to ensure accurate billing Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information Develop knowledge around vendor term agreements to implement sound prioritization methodologies Review and verify accuracy of billing and supporting documentation as required Ad hoc reports for Executive Leadership as needed Record Maintenance and Special Projects Support proper HR Records Maintenance Organize and file Employee records Provide General Administrative support as needed Special projects and additional duties as assigned Other Duties as Assigned

Esri has an opportunity for an individual with outstanding organizational skills, strong work ethic, and positive attitude to join the Human Resources team! In this position, you will play a crucial role in supporting Talent Acquisition as they recruit top talent for our divisions. Your helpfulness and attention to detail will be instrumental in ensuring a seamless and positive recruiting experience for managers, employees, and aspiring employees. We are fueled by our mission to make a difference through Geographic Information Systems (GIS), and this is an opportunity to have your work make a difference too. Responsibilities Time is precious, so let's not waste it. Promptly coordinate phone interviews, onsite interviews, travel arrangements, new hire activities, and more. Keep us organized. Maintain accurate recruiting data within our applicant tracking system and other systems for reporting. Act quickly to resolve data discrepancies while keeping individuals informed. Do you like to stay in touch? Good! We need you to coordinate workflow processes with various team members and groups. Be a champion of confidentiality. Handle sensitive information and situations with confidence and professionalism. Embrace teamwork and autonomy. Demonstrate the ability to excel both independently and within a collaborative team setting, showcasing strong initiative and follow-up. Requirements 2+ years of experience in an administrative role Excellent verbal and written communication skills with the ability to express ideas clearly Excellent organizational skills and superior attention to detail Experience with employee/customer interactions and correspondence Strong customer service skills Ability to multi-task, work independently, and maintain confidentiality Proficiency with Microsoft Word, Excel, and Outlook High school diploma or equivalent Recommended Qualifications Minimum typing speed of 45 wpm Associate or Bachelor's degree in human resources, business, or related field 1+ years of experience in human resources Knowledge of California state and federal laws and human resources policies and practices Experience with an HRIS #LI-LW1