Human resources administrative assistant jobs in North Hempstead, NY

*About us* The Bendix Financial Group is a 35 year old financial advisory firm located in Garden City, NY. We are a professional team of advisors striving to meet the investment and retirement needs of our clients. Our work environment includes: * Modern office setting * Safe work environment * Business casual work attire Looking for a part-time administrative assistant to support daily activities. Great opportunity for returnee with flexible hours for school age children. Salary commensurate with experience. Duties: - Provide administrative support to the team, including managing calendars, scheduling appointments, and coordinating meetings. - Assist with compliance duties, including tracking progress of compliance requirements, updating record keeping, and communicating with advisors. - Handle customer support inquiries and provide timely and professional responses. - Manage office tasks such as filing, data entry, and document preparation. - Perform clerical duties such as answering phone calls, taking messages, and routing correspondence. - Proofread documents for accuracy and completeness. - Assist with office supply orders and inventory management. - Serve as a receptionist, greeting clients, scheduling appointments - Provide personal assistant support to executives as needed. Qualifications: - Strong organizational skills with the ability to multitask and prioritize tasks effectively. - Excellent communication skills, both written and verbal. - Detail-oriented with a high level of accuracy in data entry and document preparation. - Previous experience in a financial services setting is required. - Proficient in Microsoft Office Suite (Outlook, Word, Excel). This position offers competitive compensation based on experience. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience. Job Type: Part-time Pay: $25.00 - $30.00 per hour Benefits: * Flexible schedule * Paid time off Schedule: * No nights * No weekends Application Question(s): * Do you understand this is a part time position? Education: * Associate (Preferred) Experience: * Investment Advisory Services or CPA firm: 2 years (Required) Language: * English (Required) License/Certification: * Driver's License (Required) Ability to Commute: * Garden City, NY 11530 (Required) Work Location: In person

Busy, fast paced, Truck, auto and equipment repair shop looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Daily responsibilities include preparing reports, scheduling, and maintaining filing systems. The ideal candidate has excellent oral and written communication skills and can utilize programs such as excel. Experience in the automotive/ Truck Repair field preferred. *Responsibilities* * Answer and direct phone calls * Organize and schedule appointments * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system * Update and maintain office policies and procedures * Order office supplies and research new deals and suppliers * Maintain contact lists * Provide general support to visitors * Act as the point of contact for internal and external clients * Invoicing * Data entry *Skills* * Proven experience as an administrative assistant or office admin assistant * Knowledge of office management systems and procedures * Working knowledge of office equipment, like printers and fax machines * Proficiency in MS Office (MS Excel, word and google sheets) * Excellent time management skills and the ability to prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multitask * Microsoft excel High School degree; additional qualification as an Administrative assistant or Secretary will be a plus *Perks* * Paid Vacation Health Benefits Job Type: Full-time Pay: $41,250.00 - $52,336.00 per year Benefits: * 401(k) matching * Health insurance * Paid time off Schedule: * 8 hour shift Work Location: In person

Gotham Technology Group is seeking an outgoing, project oriented candidate to support our Chief Technology Officer and legal functions. This role managers the Chief Technology Officers, calendar and travel itinerary as well as supporting the legal department's admin9strative functions, The ideal candidate will have experience within the IT or technology sector. Salary range $60,000-$70,000 Key Responsibilities: Managing Travel/Calendars: Provide administrative support to the Chief Technology Officer, including scheduling, travel arrangements, and meeting coordination. Prioritize communication, track action items, and follow up on tasks on behalf of executives. Legal Support: Manage electronic signature process, including obtaining signatures, verifying incoming requests, and ensuring distribution of signed documents. Organize contract management system. Qualifications: Bachelor Degree Required Candidate should have 3 years' experience in an administrative role IT industry experience preferred, but not required CRM experience preferred Requirements: Able to take initiative and have willingness to learn Excellent spoken and written communication skills Detail oriented and highly organized while multitasking Excellent interpersonal skills with the ability to work with multiple managers Proficient with Microsoft Office Suite, specifically Excel and Word Gotham is an EOE.

Growing Investment Firm is seeking a proactive and detail-oriented Administrative Assistant to join our Legal and Compliance team. This is an exciting opportunity to work in a fast-paced, collaborative environment supporting attorneys and compliance professionals with a broad range of administrative and operational responsibilities. Responsibilities Provide comprehensive administrative support to the Legal and Compliance team, including heavy calendar management, phone coverage, and electronic/paper filing. Manage document databases, reporting, and other records management systems. Process and track invoices, manage approvals, and coordinate directly with external billing teams. Monitor and update attorney bar admissions and compliance requirements. Arrange complex travel and prepare detailed itineraries. Prepare and reconcile expense reports for the department. Assist in planning and coordinating internal team events. Requirements 3+ years of professional administrative experience, preferably in financial services or legal environments. Bachelor's degree with a strong academic record preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with document management systems. Exceptional attention to detail, accuracy, and sound judgment. Excellent verbal and written communication skills. Strong organizational skills and the ability to manage multiple priorities under tight deadlines. Professional, proactive, and dependable team player with a high level of integrity.

100% onsite - Brooklyn, NY, Elmhurst, NY & Fashion District, PA Mix between 3 - 6mth contracts Partnering up with a shopping center developer, who has some temporary support needs. Depending on the location, will alter the terms of engagement. In all situations, we are seeking administrative assistants to assist in the day-to-day operations of the property. These duties include customary administrative support for the General Manager(s), Operations Manager(s), and Tenant Coordinator(s). Responsibilities: Serve as the front desk representative, managing phones, door access, inquiries, and mail distribution. Perform general administrative tasks including document creation, file maintenance, copying, and faxing. Act as liaison between tenants and property teams (maintenance, HVAC, marketing, housekeeping), distributing information as needed. Support Operations, Marketing, Maintenance, Security, and Leasing teams with tenant-related tasks and communications. Maintain and update tenant records, emergency contacts, lease documentation, and compliance tracking. Manage vendor and contractor insurance (COIs), access coordination, and documentation for construction and maintenance. Coordinate meeting room scheduling, community activation calendars, and ensure cleanliness of shared spaces Process invoices, support Accounts Payable, and maintain databases (Yardi, MacCentral, DocuSign). Assist with capital projects, lease execution, and tenant onboarding including welcome letters and handbook distribution. Attend mandatory meetings/trainings and support special events with flexible scheduling. All other duties as assigned. Experience / Background: High School diploma or equivalent. 3-5 years administrative experience. Experience in commercial real estate administration or construction administration preferred. Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Station Administrator - Aviation Security (Newark Liberty International Airport) Company: Global Elite Group Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence. Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of committed professionals, industry leaders, and subject matter experts who rely on optimized processes and tools to deliver quality services. Our team members are at the forefront of homeland security, safeguarding infrastructure and ensuring seamless and secure operations in many of the largest and busiest airports in the country. Global is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Benefits: $22.50 per hour- Full-time Medical, Dental, Vision, AFLAC, Paid time off 401(k) Employee engagement, professional development, and opportunities for advancement Nurturing and challenging work setting that allows you to identify and hone your strengths while growing your skill set. Opportunities for community service projects, civic engagement, and advancement in your career Position Overview: The station administrator will provide basic administrative support, and overall office cohesiveness in our EWR Administrative Office in Newark, NJ. This is an office-based position that requires flexibility to shift towards current high priority tasks and manage a fast-paced environment. Weekend availability is required. Responsibilities: Assisting with the entry of training and operational payroll hours Manage Airport badging process for all new hires. Manage digital personnel files in HRIS (identification, attendance, and performance counseling) Assisting with maintaining accurate, and up to date training reports and certificates and for all airports Liaise with Station Management and Training Department to follow up on various training department needs Greet clients, guests, and visitors with a positive and helpful attitude Answer and direct phone calls- taking care to escalate urgent matters appropriately Maintain, organize, and order general office and kitchen supplies- ensuring our management team has everything they need to succeed Communicate with building maintenance to ensure timely handling of all facility management issues Qualifications Strong passion for Aviation and/or Security industry A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees. HS Diploma or G.E.D Must be 18 years of age or older Must be legally authorized to work in the United States and have IDs needed to verify Must have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse cultures Must be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references) Must have experience working with basic office equipment (copier, scanner, fax, printer) Must be proficient with Microsoft Office and Outlook Must obtain and maintain throughout course of employment a valid SIDA badge Customer Service experience Why Join Us? At Global Elite Group, we offer a challenging and rewarding environment where you'll play a pivotal role in shaping the future of our airport operations. We value innovation, safety, and customer satisfaction, and we are committed to supporting your professional growth and development.

About Us At ESU, we believe that every fruit has a story - grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables. We're an industry leader in fresh produce - specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories - and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion. At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It's a place where teamwork and growth come naturally - and where your career can truly take root. About the Role As an Administrative Assistant, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you'll be the backbone that helps our teams stay organized, connected, and efficient. This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You'll work closely with our leadership and gain hands-on experience in multiple areas of the business - all while developing skills that can grow into a long-term career. Key Responsibilities are as below, but are not limited to: Office & Administrative Support Manage Company assets, third party services, and expenses. Serve as the first point of contact for calls/emails, visitors, and vendors - ensuring a warm, professional experience. Manage events, coordinate meetings, and travel arrangements for the team. Organize and maintain company files, correspondence, and office supplies. HR & People Support Assist with onboarding new employees, preparing welcome materials, and maintaining HR records. Track attendance, time-off requests, and assist in payroll preparation. Support employee engagement activities and internal communications. Finance & Reporting Process invoices, receipts, and expense reports in collaboration with the accounting team. Support data entry, filing, and document organization for financial records. Assist in maintaining department reports and tracking budgets or purchases. Operations Coordination Partner with procurement, logistics, and sales departments to keep daily activities on track. Support cross-departmental communications and project follow-ups. Help identify opportunities to improve workflows and office systems. Qualifications Experience: 1-2 years of experience in administrative assistant, or executive assistant preferred. Skills That Help You Succeed Organization & Attention to Detail - You take pride in keeping things in order and ensuring nothing slips through the cracks. Communication & Professionalism - Clear, warm, and courteous in person and in writing. Initiative & Problem-Solving - You notice what needs to be done and take action before being asked. Team Collaboration - You work well with others and enjoy supporting a common goal. Technology Skills - Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus. Customer Service Mindset - You enjoy helping people and creating a positive impression for everyone who interacts with ESU. Why You'll Love Working Here A team that values growth, collaboration, and respect. Opportunities to learn about multiple departments and the inner workings of a global business. A company culture that appreciates your initiative, reliability, and care. Equal Opportunity Statement ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.

Job Title: Administrative Assistant Hours: Full Time Position Salary Range: Salary based on experience Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer's representative. We are seeking an individual to assist in the day-to-day activities of our company's operations. Estimated compensation for this role is based on experience. Benefits offered. Key Duties and Responsibilities: Manage daily administrative tasks, including answering phones, and scheduling Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval Liaise with vendors and clients, providing excellent customer service, maintaining professional communication, and support business operations Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace Required Skills and Proficiencies: Ability to work independently and as part of a team Ability to complete a high volume of work within deadlines Ability to work with little supervision and the ability to take initiative Excellent organizational and time management skills Excellent interpersonal, oral, and written communication skills Good problem-solving skills Experience writing and delivering communications to other departments Strong attention to detail Preferred Work Related Experiences: Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) Experience in Salesforce is helpful Preferred Educational Background: High school diploma or equivalent; associate or bachelor's degree preferred. To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.

About Schumacher Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what's come before, a drive to make our products with enormous care and an attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally. Our competitive advantage in the industry is people. We believe that our employees are our most valuable asset. F. Schumacher & Co is deeply anchored in our company core values which are as follows: Transparent Ownership & Accountability Solutions-Oriented Collaborative Open Empowering We empower our employees to live these values daily because we understand how it will positively impact the customer journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role is part of Schumacher North America, which is the largest division of the company. About The Role We are seeking a bilingual HR Assistant to provide HR support to local employees. This person will also partner with the HR department to achieve objectives that foster an employee-oriented, high-performance culture, emphasizing empowerment, quality, productivity, standards, goal attainment, and the recruitment and ongoing development of a superior workforce. The Human Resources Assistant performs daily administrative tasks and services to support an effective and efficient firmwide human resources function. This role fields and distributes incoming requests, assists with HR processes and procedures, and handles administrative projects as assigned. Responsibilities Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. Performs routine tasks required to administer and execute human resource programs, including but not limited to benefits, attendance and leave of absences inquiries. Coordinate logistics for meetings and events, managing end-to-end coordination, catering, and onsite logistics. Manages onboarding communication for employees new to the division. Maintains monthly newsletters, contributing to the team's communication strategy. Monitors incoming calls and human resources department email inboxes. Directs team members to the appropriate resources to answer questions and resolve HR issues. Assists with data entry, HRIS records, personnel files, and other HR recordkeeping. Assists with reviewing and adjusting employee timesheets and PTO requests weekly. Flexibility with other duties and/or projects. Requirements High school diploma is required, college degree preferred. 2-3 years of experience in HR or administrative roles preferred. Ability to manage a variety of tasks and meet deadlines. A self-motivated, proactive, fearless, and positive attitude. Ability to manage multiple projects concurrently with minimal direction. Excellent presentation, organization, and communication skills. High attention to detail and follow-through, accuracy and confidentiality. Comfortable working in a fast-paced environment with shifting priorities. Proficiency with computer skills required (Microsoft 365); experience with HRIS and payroll systems preferred. Ability to prioritize tasks and to delegate them when appropriate. Ability to act with integrity and professionalism. Actively contribute to our culture of continuous improvement. Benefits Package Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family. Wealth Benefits: Competitive Salary Corporate Annual Profit Sharing 401K Plan Health Benefits: Dental Coverage Medical Coverage Prescription Drug Plan Vision Coverage Health Savings Account (HSA) TELADOC Other Benefits: 15 Days Paid Time Off (PTO) 10 Company Holidays Bereavement Leave Life Insurance Flexible Spending Accounts (FSA) AFLAC Plans (Accident and Critical Illness Plans) Pet Insurance Short-Term Disability (STD) Long Term Disability (LTD) Parental Medical Leave Child Bonding Leave Employee Discount We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our New York office, as an Assistant: Human Resources. The Assistant: Human Resources provides support in various day-to-day operations of the US-HR department including assisting in the coordination of various office functions, employee relations and daily processing of personnel changes. Provides support to the New York HR and U.S. HR teams. Responsibilities Essential Functions: Accounts for the filing and maintenance of HR records to include, U.S. business services and attorney information, and maintains administrative files as well as files containing frequently-used forms and documents under supervision of HR Coordinator, Senior Adviser and/or Manager Maintains tracking logs (NY bar admissions, mentoring, onboarding & departures), record keeping, and various other employee inquiries Assists in the execution of all New York HR related employee events including but not limited to providing on-the-ground support to other HR professionals when trainings, events, etc. are hosted out of NY office including tracking RSVPs, calendar creation and maintenance, and working with the conference services team on space, A/V, catering, materials, and other required logistics Support NYO Mentoring program by preparing and circulating routine communications, committee meetings, attending meetings and note taking Processes bereavement flower deliveries, baby announcements and gifts as well as corresponding GlobalNet announcement submission for same to Attorney Personnel Acts as first line handling of the itemization and shipping of former employee personal items as needed Assist the HR Senior Adviser and HR Coordinator with the onboarding processes for lateral attorneys and business services staff including but not limited to: processing new hire paperwork via Rival, scheduling rooms for orientation, and serves as back up for the coordination of Benefits, Payroll, IT, Facilities and other internal departments on arrival with oversight from HR Manager Prepares and maintains attorney & business services arrival/departure log, related reporting, and new hire announcements circulated to New York office Work with Attorney Personnel and US Staff Personnel on PeopleSoft updates related to new hires, status changes, and report updates for Legal Resources and Address Changes Responsible for handling all NY HR email distribution inquiries or forwarding to appropriate person for response with the oversight of HR Senior Adviser and Manager Assist in the annual evaluation process Assist with departing attorneys process Schedules 30, 60, 90 day check-ins with New Hires Runs queries reports from PeopleSoft as needed Handles data entry, administration, and reporting for HR team Supports survey initiatives including Vault, Chambers, and AmLaw surveys Completes HR team expenses and tracking via ChromeRiver Performs other duties as assigned or required to meet Firm goals and objectives Qualifications Education/Training/Certifications: Bachelor's degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job Professional Experience: Prior administrative or Human Resources work experience not required Previous internships, volunteer work, or other administrative exposure in a professional setting preferred Demonstrated interest in pursuing a career in Human Resources is desirable Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required Familiarity with virtual collaboration platforms such as Microsoft Teams, Webex, and Zoom preferred Ability to quickly learn and adapt to new software and HR information systems Performance Traits : Excellent written and verbal communication skills with the ability to interact professionally and effectively with colleagues at all levels of the organization Demonstrated ability to work collaboratively within a diverse team environment and provide reliable support to meet the needs of the Firm Strong organizational skills with keen attention to detail and the ability to manage multiple tasks and projects simultaneously Ability to work under supervision, accept feedback, and follow established procedures while developing independent work habits Capable of working under pressure and meeting deadlines in a fast-paced environment with shifting priorities High level of initiative and willingness to learn and demonstrates a proactive approach to assigned tasks Strong customer service orientation with the ability to anticipate team and internal client needs Demonstrates basic problem-solving and critical thinking skills with a willingness to seek guidance and support when needed Positive attitude, adaptability, and eagerness to develop new skills Dependable, punctual, and committed to maintaining a professional work ethic Willingness to receive ongoing training and supervision to support professional growth and development within the HR function Maintains strict confidentiality and exercises sound judgment and discretion in handling sensitive information Physical Requirements: May require occasional lifting of up to 20 lbs. The typical pay scale for this position is between $51,000 and $68,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-HYBRID #LI-AH1

Join the team at The Equity Project (TEP) Charter School, featured in the New York Times, The Wall Street Journal and on 60 Minutes for its revolutionary teacher salaries and its outstanding results. TEP aims to achieve educational equity for students from historically underserved communities by utilizing world-class teachers. At TEP, we prioritize not only the growth of our students but also the professional development of our staff, creating a dynamic environment where operational excellence meets educational equity. Watch the video below to learn more about TEP's Middle School facility, designed with community and equity at the forefront. About the Role Are you passionate about operational excellence and public service? As a Finance & HR Associate at TEP Charter School, you will play a key role in supporting the daily operations within our Finance and Human Resources team. This is a full-time, on-site position based in Washington Heights/Inwood (NYC), ideal for a detail-oriented and proactive professional seeking an intense, fun, and on-the-ground learning experience managing workflows across finance, HR, and school administration. This role is perfect for someone who is excited to promote strong internal systems, ensure compliance, and contribute to an organization that is deeply committed to educational equity. Responsibilities Finance Operations Record financial transactions in QuickBooks Online, Procurify, BILL, and other financial systems Reconcile credit card statements and ensure all supporting documentation is collected Organize and maintain digital financial records for audit readiness and internal reporting Assist with invoice approvals, vendor communication, and check processing Support bank deposit activities and reconciliation procedures Track reimbursements and support school-wide budget monitoring Human Resources Support Coordinate onboarding documentation and track employment forms for new hires Review and manage PTO and attendance data in BambooHR Support with employee inquiries regarding payroll, benefits, and general HR policies Track certifications for teaching staff and manage compliance documentation Facilitate IT onboarding processes including technology access needs for new staff Administrative & Compliance Support Maintain and update internal SOPs and process documentation Monitor deadlines for audits, compliance filings, and internal processes Assist with preparation and submission of documentation for quarterly and annual audits About You (Qualifications) 1-2 years of experience in finance, human resources, operations, or administrative roles Proven attention to detail and ability to thrive in fast-paced environments Strong written communication and organizational skills Proficiency with Microsoft Office Suite, particularly Excel, and Google Workspace Familiarity with QuickBooks Online, BambooHR, and Procurify preferred Strong data management and problem-solving skills Prior experience in a charter school or nonprofit organization is advantageous Spanish language skills are beneficial but not required Commitment to TEP's Vision: Deeply committed to TEP's organizational vision and revolutionary approach to attracting educational talent to underserved communities, aligning personal values with TEP's mission. Why TEP (Benefits) At TEP, professional development and personal growth are central to our staff experience. We offer a comprehensive benefits package and a dynamic work environment that supports staff at every stage of their career. Competitive Salary: $65,000 to $70,000, based on experience Guidance and Mentorship: Reports directly to the Managing Director of Finance Generous Paid Time Off: 6 weeks of vacation, 11 federal holidays, plus personal and sick days Comprehensive Benefits: Medical, dental, vision, short-term and long-term disability, and life insurance Family Support: Includes parental leave and dependent care accounts Wellness Programs: Staff food program, wellness initiatives, and professional retreats Retirement Savings: 403(b) retirement plan with support for long-term financial planning Continuous Learning: Professional development and tuition reimbursement available Please Note: This position requires a full-time, in-person presence at TEP's campus in Washington Heights/Inwood, New York City. Application Process TEP is designed and structured around the belief that great staff members are the key to achieving educational success for students. As such, we require applicants to demonstrate their qualifications throughout the application and hiring process. The requirements for each Finance & HR Associate applicant include: Resume: Potential candidates must submit an up-to-date resume Cover Letter: Potential candidates must submit a well-written cover letter that highlights their specific interest in joining the TEP community TEP is currently reviewing applications on a rolling basis. If you submit both a cover letter and resume, you will receive a response from us as to whether or not you will be invited to the next stage of the process for the Finance & HR Associate position.

The Human Resources Associate supports the Human Resources team across a variety of both administrative and strategic HR priorities including assisting with recruitment, the new hire onboarding experience. Additionally, the role will have many administrative duties, such as managing the HR inbox. Responsibilities and Duties Maintains knowledge of laws, regulations, and best practices in employment law, human resources, and talent management. Coordinates the full recruitment cycle and interview process including, but not limited to, posting roles, screening candidates and scheduling interviews. Facilitates and executes the development of the onboarding process by setting up and conducting orientation, coordinating with IT and the hiring manager. Creates and sets up the welcome package. Supports the offboarding process. Coordinates employee benefit enrollments, changes, and terminations; assists with annual open enrollment. Completes special projects and administrative tasks; conducts research and coordinates monthly and annual employee events; orders office supplies and fulfills transactions with the online PO system. Assists with the preparation of the goal setting and performance review process. Additional HR and office related projects as needed. Qualifications Required:Bachelors Degree; at least 2 years of Human Resources experience; experience working in an HRIS/HRMS; proficiency in MS Office. Must display a high level of professionalism, discretion, and confidentiality. Must have strong organizational skills and be detail oriented; have good written and oral communication skills and be resourceful. Working understanding of human resource laws principles, practices, and procedures. Excellent time management skills with a proven ability to meet deadlines. Benefits knowledge a plus.

HR Associate - Corporate Business Partner Team Description: The Global Corporate Business Partner team is currently seeking an HR Associate to be responsible for delivering proactive and high-quality HR support to the Corporate Division. The candidate will support the Corporate HR Business Partner team in driving both the business and talent agendas. The Corporate Division is comprised of approximately 1,900 employees globally and encompasses the following business areas: Information Technology, Risk Management, Controllers, Operations, Marketing, Human Resources, Treasury, Legal, Compliance, Internal Audit, Tax, and Corporate Services. Primary Responsibilities: The HR Associate will report to the Global Head of Corporate HR. Responsibilities include the following: Provide support to global HR Business Partners across annual and ad hoc HR processes, including performance management, promotions, compensation, and talent reviews. Generate and manage HR analytics including: headcount, hiring, attrition, compensation, and other key data points. Provide day-to-day performance management guidance in close partnership with line managers and appropriately escalate to employment law as necessary. Foster employee engagement by helping organize team-building events, volunteer initiatives, and contributing to business unit-specific People Strategies. Facilitate the headcount approval process by collating requests, communicating approval status, tracking headcount, and soliciting contextual information as needed. Assist in facilitating the annual promotions process by tracking global nominations, compiling year-over-year statistics, preparing roundtable materials, managing communications, and documenting feedback. Partner with global counterparts to administer the Corporate-wide employee recognition program end-to-end for the US, including communications, analytics, approvals, and process improvements. Partner with the campus recruitment team to track campus hires, influence campus program strategy, and facilitate programming. Respond to employee and manager inquiries with accurate, timely, and thorough guidance on firm-wide policies. Support the offboarding process for both voluntary and involuntary terminations. Partner with and support the Jefferies HR CoEs including recruitment, training & development, immigration, and community & engagement. Identify and recommend process improvements to enhance operational efficiency, escalating issues as needed based on day-to-day transactional insights. Desired Experience/Skills: Bachelor's degree required, preference for degrees in Human Resources, Psychology, or related fields 3 to 4 years of relevant experience in HR Operations or as an HR Coordinator, HR Generalist, or a similar HR-related position. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Strong Excel skills required (must be fluent in formulas such as VLOOKUP, PivotTables, SUMIFS, COUNTIFS, MIN, MAX, AVERAGE, and array functions). Knowledge of HR laws and regulations, particularly as it applies to employee relations. Precise attention to detail and strong process orientation and project management skills. Strong interpersonal skills with a client service and commercial mindset. Demonstrates sound judgment, professionalism, and the ability to maintain confidentiality. Ability to thrive in a fast-paced, high-intensity work environment. Collaborative team player who takes initiative and proactively contributes ideas and recommendations. Primary Location Full Time Salary Range of $90,000-$100,000. #LI-MB1

Since 1991, Collabera has been a leading provider of IT staffing solutions and services. We are known for providing the best staffing experience and taking great care of our clients and employees. Our client-centric model provides focus, commitment and a dedicated team to help our clients achieve their business objectives. For consultants and employees, we offer an enriching experience that promotes career growth and lifelong learning. The Collabera Way represents our fundamentals beliefs and is founded on the following building blocks: Company Snapshot Over 12,000 professionals in over 40 locations across 3 continents Top 10 U.S. IT Staffing Firm Largest minority-owned U.S. IT Staffing Firm Top supplier to Fortune 500 companies Staffing Industry Analysts' "Best Staffing Firms to Work For" recognition 4 years in a row Job Description Develop and coordinate timely interview schedules for candidates utilizing internal email calendar technology (i.e. Microsoft Outlook) and our video interview platform. Manage any schedule changes and modify the schedule accordingly. Email candidate resume (and any other required documents) and interview schedule to the interview team and candidate. Communicate directly with candidates and coordinate all related travel arrangements following corporate travel guidelines. Make candidate and requisition updates in the applicant tracking system appropriately and in a timely manner. Escort the candidate to interviews on the day of on-site meetings and manage the “candidate care” aspect of the candidate's interview day. Collect interview guides and file accordingly. Schedule all preparation meetings with the appropriate member of the recruitment team. Complete new hire processes, including offer letters, background verification initiation and tracking and applicant tracking system status. Qualifications Previous administrative experience supporting HR or Recruitment teams strongly preferred. Strong written and verbal skills. Functional personal computer/software knowledge include Microsoft Office suite. Proven ability to manage many projects/tasks at the same time. Proven ability to perform under pressure and under tight deadlines. Customer service/ customer facing skills. Demonstrated ability to excel in a fast paced, team environment. Previous experience using Taleo. Additional Information To know more about this position, please contact: Vishwas Jaggi ************

Pay Rate: $45/hr Title: HR Data Coordinator/Assistant Duration: 6 months Hybrid: In Office presence is required (minimum of 2 days per week, likely Tuesdays and Wednesdays or Thursdays) HR Partner - Foods Business Unit and Customer Operations, North America Work Level: WL1 Equivalent Overview We are seeking an HR Partner to support both the Foods Business Unit and Customer Operations (CO) divisions. This role will interface closely with the HRBPs for Foods and CO and will take ownership of much of the day-to-day HR delivery. The HR Partner will ensure smooth HR operations across transactions, systems, talent processes, and communications -enabling HRBPs to focus on longer-term strategy. Key Responsibilities HR Operations & Transactions •Provide day-to-day HR support by helping HRBPs with transactions, Workday processing, and employee lifecycle activities. •Ensure accuracy, timeliness, and consistency in HR systems and processes across Foods and CO. Talent & People Processes • Facilitate preparation for Talent Forums and End-of-Year processes, including collation of data, preparation of materials, and follow-up actions. •Support delivery of key HR moments such as UniVoice, APR, and People Discussions by leading content creation, tracking, and communications. •Maintain accurate records and documentation to support a strong and diverse talent pipeline. Change & Organizational Support •Assist HRBPs with organizational design initiatives by gathering data, preparing documents, and coordinating activities. •Help deliver change initiatives by preparing materials, supporting implementation, and managing communication with stakeholders. Culture & Engagement •Support team-building and culture activities across Foods and CO that promote engagement and a positive employee experience. •Lead preparation of employee communications and engagement updates, ensuring consistency and alignment across both categories. Collaboration & Relationships •Build strong working relationships with team members and leaders across Foods and CO. •Act as a trusted guide for the business, helping line managers and employees navigate day-to-day HR processes. •Partner with HRBPs with a proactive, solutions-focused approach. What We're Looking For •Solid HR experience with a strong understanding of HR processes and systems (Workday knowledge preferred). •Detail-oriented and organized, with the ability to manage multiple priorities across two large categories. •Strong communication and writing skills for preparing content, presentations, and employee communications. •Collaborative mindset with the ability to work seamlessly with HRBPs, leaders, and employees. •Passion for enabling great HR delivery and creating a smooth employee experience. Impact of the Role This role is critical in ensuring day-to-day HR operations run smoothly across Foods and CO. By leading on transactions, systems, and preparation for core people processes, the HR Partner will support HRBPs to focus on strategic priorities -while ensuring the business has the right guidance, content, and communications to keep employees engaged and connected. Job Sumary: Please fill or attach a Job D... Shift: [] Start: []

Join our Human Resources Financial Planning & Analysis team and help shape the future of our firm's people strategy. You'll partner with senior leaders to deliver impactful financial insights and drive operational excellence. As a Financial Associate within the Firmwide Human Resources organization, you will collaborate with HR Finance leaders to deliver high-quality financial analysis and reporting. You'll play a key role in streamlining processes, developing recommendations, and supporting business initiatives that enhance our people strategy. Your work will help drive efficiency, automation, and data-driven decision making across the HR function. Job Responsibilities: Manage financial planning, forecasting, and budgeting activities for HR product areas Analyze financial performance, trends, and key metrics to support business decisions Create financial business cases for new initiatives and present findings to senior management Develop and track performance metrics, prepare presentations, and deliver financial analysis on various topics Perform variance analysis and provide clear commentary on results and changes from prior forecasts/budgets Design and enhance reports and dashboards to efficiently communicate financial results Initiate process improvements and automation to streamline financial operations Support special projects and collaborate with team members across HR Finance Required Qualifications, Capabilities, and Skills: Bachelor's degree in Accounting, Finance, or a technical field Minimum 2 years of experience in financial services, accounting, or controller roles Advanced proficiency in Excel and PowerPoint Advanced skills in data mining, data gathering, and manipulation of large data sets Excellent verbal and written communication skills with the ability to explain complex issues clearly Proven ability to execute special projects and deliver results under tight deadlines Great analytical and problem-solving skills Preferred Qualifications, Capabilities, and Skills: Experience creating ad hoc reports for senior management Demonstrated ability to challenge peers and drive data quality initiatives Highly motivated self-starter with strong time management and prioritization skills Team player respected as a trusted partner for Business, Finance, and FP&A teams

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

About Us: At USALLIANCE, we pride ourselves on innovation, teamwork, training and development and career planning. As part of our team, you will have the opportunity to grow both personally and professionally in an inclusive and supportive environment. Represent USALLIANCE in the community and form lasting relationships with our members and partners. About This Role: We are seeking a detail-oriented and people-focused HR Assistant to support general human resources that include employee relations and recruiting activities in our Rye Headquarters. This role is ideal for someone early in their HR career who enjoys balancing administrative duties with meaningful employee interactions. Key Responsibilities: Assist with employee relations issues such as warnings, development plans, performance improvement plans and, maintain proper documentation. Gather and analyze data related to employee relation issues and trends. Coordinate and schedule interviews, communicate with candidates, and support hiring teams. Assist with new hire background checks. Handle any current or termed employment verifications. Support HR programs and coordinate facilities needs for all operations locations. Maintain accurate records in the HRIS and applicant tracking systems. Liaison for employee and manager questions relating to a diverse range of HR topics. Support orientation sessions for new hires. Assist with the onboarding and offboarding process when necessary. Performs other HR functions, as assigned. Who You Are: 2-3 years of HR or recruiting experience preferred. Ability to maintain confidentiality and professionalism with discretion. Have a high degree of integrity and ethical conduct. Excellent written and verbal communication skills. Strong organizational and time management skills. Motivated and passionate about fostering a positive work environment. Proficiency in Microsoft Office Suite and experience with HRIS or ATS is a plus. Associate or Bachelor's degree in Human Resources or a related field preferred. What We Offer: Competitive salary and benefits package Opportunities for professional development and career growth Hybrid Schedule (min 3 days in office to maximize collaboration) A collaborative and inclusive work environment Paid Time Off, Wellness Time & Paid Federal holidays 401K with 6% match High Performance Culture Become a part of a team where your ideas are valued, your growth is supported, and your work makes a difference. Apply today and take the next step in your career with USALLIANCE. EQUAL OPPORTUNITY EMPLOYER USALLIANCE Federal Credit Union, as an Equal Opportunity Employer, values and supports the diverse cultures, perspectives, skills, and experiences within our workforce. This is for informational purposes only and should not be construed as a complete listing of the job responsibilities and requirements. This may be modified at any time, for any reason, at the sole discretion of management. At this time, USAlliance Federal Credit Union will not sponsor a new applicant for employment authorization or offer any immigration related support for this position (i.e., H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, or another type of work authorization). If you need sponsorship now or in the future, look for this statement in the before you apply: “USAlliance Federal Credit Union will consider sponsoring a new, qualified applicant for employment authorization for this position”. If this is not listed in the job description, USAlliance Federal Credit Union will not provide sponsorship for the candidate to work in the United States. It is unlawful for USAlliance to require or administer a lie detector test as a condition of employment or continued employment. In accordance with applicable state laws, an employer who violates this law shall be subject to criminal penalties and civil liability. In the spirit of pay transparency, we are excited to share the base salary/hourly range for this position is $00.00 - $00.00 , exclusive of fringe benefits or potential incentives. This position is also eligible for an annual corporate bonus. If you are hired at USALLIANCE Federal Credit Union, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members as a part is any final offer. Please keep in mind that the range mentioned above is the full base salary for the role. Hiring at the maximum of the range would not be typical to allow for future and continued salary growth. We also offer a generous compensation and benefits package. All positions must adhere to standard BSA/AML policies, procedures, and processes. Employees must demonstrate awareness of business functions and how business decisions affect financial and/or non-financial work results.

The Human Resources department seeks an hourly and P/T Human Resources Office Assistant (Word Processing) who will provide clerical/administrative support to the HR front office as well as to the HR team members within a highly confidential environment. The incumbent greets and assists new hires, employees, visitors, and job applicants in a professional manner. The primary responsibility will be to review, ensure the correct completion, and process new hires' onboarding paperwork. The P/T HR Office Assistant will also answer calls, ascertain the customer's business, and direct the phone calls. The incumbent assists with the oversight of the HR mailbox, responding to emails or directing emails to the appropriate department or personnel. The incumbent receives, sorts, and distributes incoming mail and deliveries. Assistance with the creation and distribution of employee related letters and employment verifications are among additional responsibilities. The incumbent will also assist with data entry, faxing, filing, archiving, shredding, and organizing supplies. The P/T HR Office Assistant prepares documents for employee-related orientations, events, trainings, and mailings. The incumbent will also help to continue to transition the HR office to becoming a paperless environment. Additional duties, as assigned. Requirements: REQUIRED QUALIFICATIONS: Possession of a high school or equivalency diploma and 3 years of experience where the primary function of the position was performing general office/clerical work, 2 years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents. The successful candidate must be able to receive customers and have strong interpersonal and communication skills. They should also possess a strong attention to detail. The ability to handle phones and work independently is required. Excellent computer skills are required. PREFERRED QUALIFICATIONS: Human Resources and/or Payroll experience preferred. Experience working with HRIS systems (e.g. PeopleSoft, Banner, Ceridian, etc.) is also strongly preferred. Experience working within a highly confidential environment is preferred. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. WORK SCHEDULE: The work schedule will be Monday-Friday: 28 hours per week, which includes one day per week with a work schedule of 9 am - 5 pm. HOURLY RATE OF PAY: $17.10/hour. No benefits. Application Instructions: Candidates must be legally authorized to work in the United States at the time of hire. Applicants MUST apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.