Human resources administrative assistant jobs in Oceanside, CA - 298 jobs

Job Title: Department Assistant (SAP and order processing experience) Schedule: Day shift (9/80 available) We are seeking a detail-oriented Department Assistant II to support daily administrative and operational functions in a fast-paced, onsite environment. This is a temp-to-hire opportunity ideal for an entry-level professional looking to grow within a regulated manufacturing setting. Responsibilities: Support finance, purchasing, HR, or project teams with administrative tasks Prepare and maintain confidential reports, records, and presentations Track data, timelines, and departmental activities Respond to routine internal requests and provide accurate information Qualifications: 0-2 years of administrative or office experience Strong organizational and communication skills Proficiency with MS Office; SAP and order processing experience is a strong plus

Here are the job details for your review: Job Title: Administrative Assistant III Duration: 12 Months Pay Rate: $24.80/HR. W2 Shift Hours: 8:00am to 5:00pm (M-F) Job Description: The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower-level clerical personnel. Job Duties - Some examples of the job duties may include: The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures. May supervise or give work direction to lower-level clerical personnel. May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance. May decide and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment. May plan and coordinate meeting arrangements including travel and lodging and process expense reports. May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature. May review, prioritize and determine actions for all incoming correspondence and mail. May order office supplies and equipment; organize and maintain department filing systems and other records. May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases. May assist with monitoring and approving departmental expenditures, department budget and account records. May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively. May compose documents; maintain relevant databases; update departmental websites and related records. May be exposed to confidential information and handle confidential matters. May research, analyse and summarize data for reports independently and assist with large project coordination. May maintain calendars for management. Job Requirements: High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required. Excellent listening, oral, verbal and written communication skills required. Ability to exercise discretion and independent judgment within understood policies and procedures preferred. Experience with standard report generation; office administrative practices and procedures required. Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required. Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred. Good attention to detail skills and the ability to multitask preferred. Good organizational, problem solving and time management skills a plus and preferred. Must be able to work in a seated position for the duration of the workday preferred. Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred. Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

The HR Associate will perform several HR tasks, often focusing on recruitment, hiring, and benefits. They play an active role in the onboarding of new employees, reviewing benefits and other programs, explaining policies, and ensuring all necessary enrollment paperwork is completed properly. Responsibilities/Accountabilities Responsibilities: Recruiting Manage the full-life cycle recruiting process for assigned requisitions Work with designated hiring managers to review, analyze, and clarify job specifications/requirements, competencies/skills required, understand business operations, and develop a recruiting tactical plan to fill each staffing need. Source candidates and conduct phone screens utilizing a variety of tools to identify candidates including Internet, cold calling, networking, associate referrals, and web-based assessment tools to identify qualified candidates. Work with Hiring Manager to review candidates and determine interview roster. Knowledge and understanding of local laws, rules, and/or regulations affecting human resources administration Selection Process Extend offer and ensure pre/post offer checks are conducted. Process candidate through to on-boarding stage. Determine local and Business Unit level career fairs, open houses and recruiting events to attend and arrange representatives and/or participate directly. Develop a sourcing plan specific to each job opportunity within the designated business unit (locations throughout the country) and build bench of diverse talent with candidates sourced and ready for interviewing and presentation to functional department. Administrative Support Responsible for the timely and accurate processing of employee data, to include new hire paperwork, payroll change forms, etc. Ability to handle and prioritize multiple projects and deadlines. Creates and maintains personnel and other HR files. Perform administrative and other HR related duties as assigned. Maintains and safeguards employee confidential information 8am-5pm 40 hours

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Help catch-up on filing Interaction with applicants to ensure new-hire paperwork is completed & follow-up with applicants if paperwork is incomplete; Data-entry in excel to track new hire paperwork of applicants Candidates must have strong excel skills. Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

Job DescriptionEnergy & Natural Resources Associate - California Regulatory • Administrative Litigation • Emerging Energy Issues Direct Counsel is partnering with a respected, full-service law firm to add an Energy & Natural Resources Associate to its growing practice group. This is an exciting opportunity for an attorney who wants to work at the intersection of law, policy, and regulated industries-advising clients on some of the most complex and consequential energy and natural resources issues in California. Why This Role Stands Out This practice sits squarely at the center of California's evolving energy landscape. You'll work on high-impact matters involving utilities, renewable energy, natural resources, and regulatory policy, with meaningful responsibility and exposure early on. Attorneys with backgrounds in regulatory law, administrative litigation, civil litigation, or other regulated industries will find their skills highly transferable here. What You'll Do Research and analyze issues related to energy and natural resources law and policy Represent clients in administrative proceedings and related litigation Advise on matters involving electricity and natural gas utilities, renewable energy, oil & gas, mining, and water rights Draft and negotiate contracts, including leases, joint venture agreements, and purchase/sale agreements Prepare legal memoranda assessing risk, strategy, and alternative problem-solving approaches Assist in developing legal strategies, including analysis of proposed legislation and regulatory frameworks Support administrative hearings, including pleadings, discovery, testimony preparation, witness prep, cross-examination, and oral argument Collaborate with attorneys across practices to deliver comprehensive, business-minded legal advice Who They're Looking For J.D. from an accredited law school Active California Bar admission 2+ years of experience in regulatory law, administrative litigation, energy & natural resources, or other regulated industries Familiarity with federal and California energy and natural resources regulations Strong research, writing, and analytical skills Experience with or exposure to agencies such as the California Public Utilities Commission (CPUC) or California Energy Commission (CEC) is a plus Comfortable managing multiple deadlines in a fast-paced environment Strategic thinker who can translate complex regulatory issues into practical legal advice Compensation & Benefits Base Salary Range: $190,000 - $245,000 Bonus Potential: Up to $112,500 Compensation will vary based on experience, expertise, and performance Comprehensive benefits package provided The Big Picture This is an excellent platform for attorneys who want to build a long-term practice in energy and natural resources, gain deep regulatory experience, and work on matters that directly affect infrastructure, sustainability, and public policy across California. About Direct Counsel Direct Counsel partners with leading law firms and in-house legal departments nationwide to connect talented attorneys with outstanding opportunities. We take pride in matching professionals with roles that align with their expertise, values, and long-term career goals. Apply confidentially by sending your resume to ***********************

About Us At USAgain (pronounced "Use Again"), our mission is to be a global leader in the secondhand clothing industry, creating value for PEOPLE, PLANET, and PROFIT. PEOPLE: We support communities by making sustainable fashion accessible and fostering ethical business practices. PLANET: We conserve resources and actively combat climate change by extending the life cycle of clothing. PROFIT: We sustain our operations and growth, ensuring long-term impact and innovation in the industry. Through the collection of used clothes and shoes, our collection points provide a convenient and sustainable solution for communities to extend the life of textiles and promote a culture of reuse. By collaborating with local sustainability programs, we help increase textile reuse, support resource conservation, and contribute to positive environmental change-all while keeping good, reusable clothing in circulation. Mission Statement: Our mission aligns with the growing efforts of municipalities and local governments to keep good, reusable textiles in circulation and promote a culture of reuse. As cities adopt circular economy initiatives, our collection points provide a proven, convenient solution for communities to extend the life of clothing and shoes. By collaborating with local sustainability programs, we help increase textile reuse, support resource conservation, and contribute to positive environmental change at the community level-all while reducing the burden on traditional waste management systems. About the Role: The HR Associate Recruiter will support the Human Resources department with a strong emphasis on recruiting responsibilities. Approximately 70% of the role will focus on the full recruitment cycle, including sourcing, screening, interviewing, coordinating onboarding, and ensuring compliance with California employment laws. The ideal candidate will be bilingual (English/Spanish), have at least 2 years of recruiting experience, have excellent communication skills, and have the ability to manage sensitive and confidential information. Location: Costa Mesa, CA Hybrid position, with field work in Anaheim, Cerritos, and Long Beach. The headquarters is located in Costa Mesa, CA Annual Salary: $70,000 Annually Recruiting & Talent Acquisition (Primary - 70%): Manage the full-cycle recruitment process: job postings, sourcing, screening resumes, conducting phone screens, scheduling interviews, and facilitating hiring decisions. Collaborate closely with hiring managers to understand job requirements, staffing needs, and timelines. Maintain a professional and positive experience for all candidates throughout the recruitment journey. Coordinate pre-employment requirements such as background checks, drug screens, and employment verification. Prepare and send offer letters, onboarding documents, and new hire packets. Ensure all hiring and onboarding practices comply with federal and California employment laws (EEO, wage/hour, anti-discrimination, recordkeeping, etc.) Maintain accurate applicant tracking records and recruitment analytics. HR Administrative Support (30%): Maintain accurate HR files, employee records, and confidential documents. Answer questions from candidates and employees regarding HR processes, policies, and benefits; escalate more complex matters to the HR Manager. Audit HR records regularly to ensure compliance with required documentation. Assist with new hire orientation and collect required onboarding forms. Provide clerical support to the HR team, including scheduling, filing, and data entry. Support HR programs such as benefit enrollments, employee engagement initiatives, and company-wide events. Perform other duties as assigned. Our Benefits Include: 80% Coverage of Medical, Dental & Vision Premiums - We cover 80% of premiums to keep you healthy without the high costs. Short-Term & Long-Term Disability (STD & LTD) - Provides support and peace of mind if you're unable to work due to illness or injury. 401(k) Program - Save for the future with employer contributions to help you plan for retirement. Life & Accidental Death Insurance - Offers added security for you and your loved ones. 9 Paid Holidays - Enjoy time off to recharge and maintain a work-life balance. Safety Bucks Program - Rewards safe work habits with extra cash. Wellness Programs - Focused on enhancing your overall health and helping you thrive at work and beyond. We offer a comprehensive benefits package to support your health, well-being, and future. Requirements Required Skills/Abilities: Bilingual (English/Spanish) Minimum of 2 years of recruiting experience. Knowledge of California employment and labor laws related to hiring and HR compliance. Excellent verbal and written communication skills. Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion. Exceptional organizational skills and attention to detail. Ability to multitask, prioritize, and meet deadlines. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with ATS systems, HRIS platforms, and onboarding tools (Paylocity, Rippling, etc.) preferred. Education and Experience: Associate degree in Human Resources, Business Administration, or related field required. Bachelor's degree preferred. Minimum of 2 years of direct recruiting experience required. Additional HR administrative experience is a plus. Physical Requirements: Prolonged periods of sitting and working on a computer. Ability to lift up to 15 pounds occasionally. Learn more about USAgain by visiting our website *************** Salary Description $70,000

Are you ready to grow your HR career with a hospitality group that is redefining elevated service experiences in 2025 and beyond? If you're organized, people-focused, and excited to support a dynamic workforce across catering, outdoor venues, and nursery operations - we'd love to meet you. Human Resources Assistant 📍 North San Diego County, CA | 🕒 Full-Time | 💼 Non-Exempt About This Role The HR Assistant plays a key part in supporting daily HR functions - including onboarding, recordkeeping, recruitment support, employee communication, HRIS accuracy, and payroll-support tasks. This is an excellent role for someone early in their HR journey who enjoys organization, problem-solving, and building relationships with employees and managers. You'll work closely with the HR Director and HR Generalist to maintain compliance, support employee experience initiatives, and help ensure smooth HR operations across all business units. What You'll Do Support day-to-day HR operations and employee inquiries Maintain employee files, HRIS data, and confidential documents Assist with recruitment and onboarding Support payroll, timekeeping review, and audit tasks Prepare forms, memos, reports, and support HR projects as assigned Participate in engagement activities, culture initiatives, and company events Partner with leaders to ensure timely communication and employee support Additional duties as needed to support HR operations Experience Prior administrative or HR assistant experience preferred Hospitality, events, catering, or seasonal workforce environment experience is a plus Training for the right candidate is available - strong aptitude and attitude matter Knowledge / Skills / Abilities Proficient in Microsoft Office Suite; HRIS experience a plus Strong attention to detail and accuracy Excellent communication skills - verbal, written, and professional etiquette Ability to maintain confidentiality and handle sensitive information Customer-service mindset with willingness to learn and grow Bilingual English/Spanish preferred but not required Trademark Core Behaviors Superior Service • Team Trademark • Extraordinary Empathy Ethics by Example • Remarkable Resilience What Trademark Venues Offers At Trademark Venues, exceptional service is at the heart of everything we do. From wedding venues and catering to hospitality-driven business concepts, we strive to create unforgettable experiences - for our clients and our team. Our Commitment to You People-Centered Culture We lead with empathy, respect, and collaboration - building an environment where everyone belongs. Growth-Ready Structure With expansion underway, career mobility and development are heavily supported. Meaningful Work You'll support employees who create once-in-a-lifetime memories for couples, families, and guests. Comprehensive Benefits Medical, Dental, Vision plans 401(k) and financial wellness support Paid time off & holiday pay Mental health + wellness programs Ongoing training and development opportunities 💲 Compensation Competitive and experience-based. Typical hiring range: $22-$27/hour (approximately $45,000-$56,000 annually) Why Join Us? ✨ Be part of an expanding organization with room to grow 🤝 Work with leaders who value respect, inclusion & collaboration 🌿 Enjoy unique property settings - venues, catering & nursery environments ⭐ Contribute to meaningful moments and an unforgettable guest experience Trademark Venues, LLC is an equal opportunity employer. We encourage applicants of all backgrounds to apply.

The Statistical Genetics & Human Biobanks Intern will support Translational Genetics research at Arrowhead Pharmaceuticals by developing AI-augmented workflows that integrate large-scale global human biobank data to identify disease-relevant genes for RNAi target discovery. This internship offers hands-on experience applying statistical genetics, functional genomics, and causal inference methods to real-world therapeutic discovery challenges. The intern will collaborate closely with computational and translational scientists to generate high-confidence, genetically supported hypotheses that inform target prioritization and decision-making. This is an 11-week Summer Internship Program paying $27.00 per hour and this role requires full-time, onsite work five days per week at the designated location. Responsibilities * Support analysis of large-scale genetic and biomedical datasets to help identify disease-relevant signals. * Assist in developing and applying analytical and AI-enabled workflows for data integration, interpretation, and reporting. * Contribute to evidence synthesis and data summarization to support research and target evaluation efforts. * Help assess consistency and robustness of findings across multiple datasets or sources. * Prepare clear summaries, visualizations, or reports to communicate results to the project team. * Present updates and findings during team meetings and participate in scientific discussions. * Collaborate with scientists and computational team members on research projects and special initiatives. Requirements * Currently pursuing a PhD in Statistical Genetics, Human Genetics, Computational Biology, Bioinformatics, Biostatistics, or a closely related field. * Hands-on experience analyzing data from at least one major human biobank. * Proficiency in Python and/or R for statistical genetics and data analysis workflows. * Familiarity with GWAS summary statistics, rare variant interpretation (pLoF/GoF), and functional genomics datasets such as eQTL and pQTL. * Strong understanding of population genetics, genetic architecture, and variant-to-gene mapping. * Ability to translate genetic association evidence into actionable therapeutic hypotheses. * Excellent verbal and written communication skills and ability to collaborate in a cross-functional research environment. Preferred * Proficiency with statistical genetics and functional genomics tools such as REGENIE, SAIGE, TWAS frameworks, Mendelian randomization packages, and colocalization methods. * Demonstrated ability to interpret pLoF/GoF variants and integrate eQTL/pQTL data with GWAS findings to identify causal genes and pathways. * Experience developing AI- or LLM-assisted analytics for evidence synthesis, automation, or variant-to-gene mapping. * Strong interest in translational genetics, RNAi therapeutics, and data-driven target discovery.

The HR Assistant will be responsible for a variety of administrative and support functions. This includes assisting managers and staff with matters such as staffing, hiring, payroll, and benefits. You will communicate and explain company policies, procedures, and guidelines. The role also involves supporting ongoing departmental programs, initiatives, and special projects as needed. Qualifications Experience: 0 to 2 years of hands-on administrative or related experience, with familiarity in areas such as employee onboarding, tracking attendance, and assisting with employee exits and claims. Familiarity with benefits enrollment and claims forms is also preferred. Skills: Strong organizational and project skills, with a keen attention to detail and a focus on compliance and deadlines. You should possess analytical abilities to review data, process transactions, and create spreadsheets and presentations. Excellent written and oral communication skills are essential. Attributes: We are looking for a motivated and collaborative individual who can also work independently. The candidate must maintain strict confidentiality and have a friendly demeanor with a positive attitude. A bachelor's degree or relevant certifications would be a plus. Bilingual in English and Spanish preferred.

General Atomics (GA), and its affiliated companies, is one of the world's leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. We have an exciting opportunity for a Talent Acquisition Coordinator to join our Talent Acquisition team in Poway, CA. Under minimal supervision, this position is responsible for providing administrative support for and coordinates the activities of one or more human resource area(s) such as, but not limited to, employment, employee relations, compensation, training, and equal employment opportunity. Maintains, processes, and compiles a variety of confidential and sensitive electronic and hard copy human resource records and statistics, which requires considerable use of tact and discretion in handling. Provides information and determines appropriate action on requests from all levels of employees, vendors, and other authorized parties and/or agencies. Summarizes records, prepares and may present various electronic and hard copy reports. Assignments are complex in nature where judgment is required in analyzing, interpreting, and making recommendations in resolving non-routine issues. DUTIES AND RESPONSIBILITIES Coordinates the activities of one or more human resource area(s), such as but not limited to, employment, employee relations, compensation, safety, education/training, and equal employment opportunity. Maintains and updates a variety of confidential and sensitive electronic and/or hard copy records and/or files. Updates and maintains HR databases and/or electronic systems. Provides non-routine information to employees, managers and/or candidates on human resource matters; assists employees in completing various human resource forms. 5. Prepares requested reports on topics such as employment, terminations, and/or compensation. May be assigned projects requiring independent interaction with senior management, senior Human Resource staff and/or external vendors or agencies. May coordinate and track progress of Human Resource department work assignments and/or projects. Supports employment process for assigned area(s) as required. Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Other duties as assigned. We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply. Typically requires a high school diploma or equivalent and four or more years of progressive experience in human resources administration or a related field. Strong knowledge of employee benefit programs and related regulations. Excellent communication and interpersonal skills. Detail-oriented with strong organizational skills. Ability to maintain confidentiality and handle sensitive information. Proficiency in HRIS systems and Microsoft Office Suite is preferred. The ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Job Description Who is Zenix Aerospace? We are a global leader uniting decades of expertise under one name. Zenix Aerospace™ is a leading supplier of structural airframe and engine components to the global aerospace and space industries. A critical supplier across all major fuel-efficient commercial narrowbody platforms with a global footprint in eight strategic locations across the US, UK, and South East Asia. We deliver on time, to the highest standards of quality and safety, as a trusted partner in aerospace excellence. We are the leading partner in aerospace engineering uniting global expertise with a shared vision, we design and deliver high-technology aerospace components that keep aircraft and space systems flying safely, reliably, and efficiently. With a global footprint, decades of engineering heritage, and a future-focused approach to digital innovation, we are trusted by the world's leading aerospace companies to deliver consistent excellence. Together, we are elevating aerospace. We are currently seeking a full-time Human Resources Assistant to support our two San Diego based sites (Jet Products & Ketema). This position is onsite will sit out of our Jet Products site (Kearny Mesa) and Ketema site (El Cajon) equally. What Does the Job Involve? The Human Resources Assistant is responsible for administrative or clerical tasks in relation to various human resources support operations and other management level positions. Assists with the coordination of all employee engagement activities to include recurring projects and any special events. What Will My Day to Day Be Like? Performs day to day administrative tasks such as maintaining files and processing paperwork. Prepares human resource documents, reports, letters and/or other documents using word processing, spreadsheet, database, or presentation software. Processes, verifies, and maintains personnel related documents. Maintains record management systems to include updating Human Resource Information System (HRIS) with employee data changes; ADP and Kronos Workforce Ready. Helps with recruitment activities by conducting initial screening of applicants, prepares new hire paperwork, and benefits information. Assists with the coordination of employee engagement activities to include monthly Birthday Breakfast, quarterly Anniversary Luncheon, annual Padres ticket raffle, annual Holiday Luncheon, and any external community involvement opportunities. Assists employees with various information including but not limited to benefits, completing forms as needed. Answers general questions and inquiries into company policies, procedures, open positions, etc. Handles confidential information/material. Verifies visitor information and issues appropriate visitor badge as needed. May occasionally conduct new employee orientation. Provides support to members of management for various administrative tasks or requests. Builds and maintains relationships with peers throughout the company. Delivers exceptional internal customer service for the company. Regular attendance and ability to appear for work on time, follows directions from a supervisor, interacts well with co-workers, understands and follows work rules and procedures, works safely, complies with corporate policies, goals and objectives, accepts constructive criticism, and exhibits initiative and commitment. Recommends ways to help in refining and streamlining HR processes to ensure accuracy and improvements. Stays current with laws, regulations, procedures, trends, and best practices governing HR-related activities. What Key Skills and Experience Do I Need? Efficient Knowledge of basic Human Resources procedures. Experience using Microsoft Office Suite: Word, Excel, and PowerPoint. Must be detail oriented. Ability to solve problems and take initiative. Clear verbal and written communication. Demonstrates integrity. Familiar with personal computers and information systems. Photocopier. Fax machine. What Qualifications Should I Have? Education: Bachelor's Degree or equivalent combination of education and experience. HR Certification preferred. Experience: 2 years of job related experience preferred. Why Join Zenix Aerospace Jet Products & Ketema? Joining Zenix Aerospace means not only a rewarding career with a tight-knit and collaborative team, but you will also enjoy a competitive compensation package that includes a market-led base salary, commission plan, and a comprehensive benefits package along with wellness benefits, employee recognition program, matching 401k plan, paid vacation, flexible hours, employee wellness activities, tuition reimbursement, and community involvement initiatives. If offer of employment is made it will be contingent upon passing all of the following: Drug Test, Background Check, ITAR and U.S. Export Compliance Screening. Equal Opportunity Employer: minority/female/disability/veteran Access to our facility (and, therefore, employment) is restricted under the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR) to U.S. Citizens, lawful permanent residents, U.S. refugees, asylees or temporary residents under amnesty provisions [as defined in 8 USC 1324b(a)(3)] and properly licensed foreign persons. Applicants receiving a conditional offer of employment will be required to provide information to determine whether they are subject to these regulations and, if so, to assess their country of chargeability for trade compliance control purposes. Additionally, potential employee's names will be screened against the Consolidated Screening List (maintained by the United States government) to determine eligibility to receive technical data.

We are looking for a detail\-oriented and people\-focused Payroll Specialist & HR Assistant to join our team. This role is a great fit for someone who enjoys balancing numbers with human connection. You'll play a key part in ensuring employees are paid accurately and on time, while also supporting essential HR functions that help create a positive and well\-organized workplace. If you thrive in a fast\-paced environment and enjoy wearing multiple hats, this is an exciting opportunity to grow within a collaborative organization. What You'll Do Process weekly payroll for both hourly and salaried employees across multiple departments Review and audit timecards to ensure accuracy, including overtime and meal\/rest compliance Maintain accurate payroll, benefits, and employee records through precise data entry Support benefits administration, including enrollments, updates, and required documentation Assist with HR operations such as onboarding, employee file maintenance, and HRIS updates Support full\-cycle talent acquisition, including sourcing, scheduling, and interviewing candidates Help administer employee evaluations and performance management processes aligned with company goals What We're Looking For Experience processing payroll using systems such as Workday, Paychex, ADP, Kronos, UltiPro, or similar platforms Working knowledge of HR processes, including benefits administration and HRIS systems Experience supporting HR functions such as recruitment, talent management, and performance management Strong organizational skills with the ability to manage multiple priorities efficiently Clear and professional communication skills, with a collaborative mindset Why Join Us This role is ideal for a motivated professional who enjoys combining payroll expertise with meaningful HR support. You'll be part of a team that values accuracy, efficiency, and a positive employee experience. Pay: $20.00 - $28.91 per hour Schedule: Full\-time, 40 hours per week "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653983288","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"ZR_2505_JOB"},{"field Label":"Industry","uitype":2,"value":"Manufacturing"},{"field Label":"Salary","uitype":1,"value":"20\-28"},{"field Label":"Salary Type","uitype":2,"value":"Hourly"},{"field Label":"City","uitype":1,"value":"Riverside"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"92504"}],"header Name":"Payroll Specialist & HR Assistant","widget Id":"4**********0072311","awli IntegId":"urn:li:organization:3525447","is JobBoard":"false","user Id":"4**********0184003","attach Arr":[],"awli ApiKey":"861ql0p5wym4v2","custom Template":"3","awli HashKey":"66ba2a8eeb5a681ba7da00d31a032d78925865f9a71eadb7daa6b1e64747845ecb5f2b9f2c3dbe15b90784a4d1a16dcf8fbb4856b5c905b6070a739fd33d1ca2","is CandidateLoginEnabled":false,"job Id":"4**********7956212","FontSize":"15","google IndexUrl":"https:\/\/greathirehr.zohorecruit.com\/recruit\/ViewJob.na?digest=Qx8B8qu1HVi@yVb@TMCCeF@ENoDK612FHCewEtVrsF0\-&embedsource=Google","location":"Riverside","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"5a0s1eed**********48682b45b77ac5327c6"}

Lots of help needed Qualifications 3+ years Additional Information All your information will be kept confidential according to EEO guidelines.

The HR Billing Assistant position is responsible for the timely and efficient processing of recurring HR payables, including but not limited to Temp Agency Invoices, HR Consultant Invoices, HR Subscriptions, and various other miscellaneous expenses. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide HR records and general administrative support. Responsibilities Billing, Invoices, and Reports Process vendor invoices via GLOVIS internal systems Research and answer HR billing questions Review and edit payment submissions in response to HR leadership and Finance Department inquiries Reconcile Temp Agency invoices to Paycom record of hours Follow-up with vendors to ensure accurate billing Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information Develop knowledge around vendor term agreements to implement sound prioritization methodologies Review and verify accuracy of billing and supporting documentation as required Ad hoc reports for Executive Leadership as needed Record Maintenance and Special Projects Support proper HR Records Maintenance Organize and file Employee records Provide General Administrative support as needed Special projects and additional duties as assigned Other Duties as Assigned

Job Description Strata Information Group (SIG) Solves Problems. We are a team of dedicated professionals deeply committed to excellence and innovation. SIG has been a trusted partner to over 1,000 higher education institutions globally since our inception in 1988. Our solution sets include Strategy & Optimization Consulting, Enterprise Applications Implementation and Managed Services, Data Services, and Cybersecurity. SIG values client satisfaction, integrity, and expertise in higher education. We embrace diversity, collaboration, and personal growth in our inclusive environment. Position Summary & Responsibilities SIG is accepting applications for an experienced Ellucian Banner Human Resource and Payroll Consultant. As a consultant, you will work with colleges and universities to improve their HR and payroll processes using the Ellucian Banner software. The ideal candidate will have extensive experience in the higher education sector, specifically in HR and payroll management utilizing Banner. This is a Remote, part-time position. Travel is required. Provide implementation services, including training, functional consulting, and technical support for Banner at client sites. Analyze current HR and payroll processes and suggest ways to utilize technological tools to improve efficiency. Review payroll data for accuracy and maximize the functionality of the payroll system. Address payroll-related questions and issues in a timely manner. Collaborate with college and university stakeholders in a professional manner. Required Qualifications 5 or more years working within the Higher Education Industry. 5 or more years of experience working with Ellucian Banner , demonstrating advanced user proficiency. Proficiency in running payroll using the Banner Human Resources module. Expertise in navigating complex HR and payroll processes and resolving technical issues with Banner. In-depth knowledge of HR regulations in the higher education environment. Proven experience troubleshooting complex payroll issues and developing innovative solutions. Demonstrated experience in planning and executing the implementation of the Banner Human Resources module. Experience in a consulting capacity, focusing on enhancing business process and creating efficiency. Ability to troubleshoot technical and functional issues within Banner . Exceptional oral and written communication skills and a proven customer service approach. The ability to travel up to 25% Pay and Benefits The hourly rate is $50-60 per hour 401(K) with a 5% Employer Contribution Pet Insurance Contractors welcome to apply. The listed salary range for this position is indicative and subject to adjustment based on the candidate's unique skills and location. Final compensation will be determined through mutual agreement between the successful candidate and SIG. SIG is an Equal Employment Opportunity employer California Consumer Privacy Act Notice

At the San Diego Rescue Mission, we are driven by a profound belief in compassion, service, and the transformative power of Jesus' love. Our mission goes beyond charity; it is a calling to love our neighbors and provide hope and healing to those experiencing homelessness. We are committed to creating a holistic approach to recovery and rehabilitation, ensuring that our programs serve as safe havens for men, women, and children in need. Mission Statement To lovingly address the needs of men, women and children experiencing homelessness by sharing the Good News of Salvation and providing a holistic approach to rehabilitation and recovery. Position Summary The HR and Payroll Associate plays a key role in furthering the Mission's commitment to excellence in service and Christlike compassion. This position supports program objectives, ensures operational integrity, and reflects our values in every interaction with clients, staff, and the public. The Associate provides high-quality administrative, data, and customer service support to the Human Resources and Payroll functions at the Mission. This role is the central coordinator of information flow-receiving, organizing, validating, and routing all HR- and payroll-related data-to ensure accurate records, timely processing, and excellent service to staff, managers, and external partners. This person thrives in a fast-paced environment, stays ahead of needs, manages multiple priorities with calm efficiency, and delivers consistent accuracy. They support the HR and Payroll team by maintaining strong systems, streamlining workflows, and ensuring that all information is complete, documented, and ready for processing. As part of a Christ-centered organization, this position embodies SDRM's values of compassion, excellence, integrity, and servant leadership in all interactions. Key Responsibilities 1. HR Administrative Support Serve as the primary point of contact for HR inquiries, providing timely, courteous, and mission-aligned service. Manage the flow of incoming HR information-applications, onboarding documentation, benefits forms, performance records, disciplinary documents, training completions, and general correspondence. Maintain organized, compliant personnel files (electronic and paper) in accordance with California and federal requirements. Assist with onboarding processes: background checks, I-9 verification, new hire paperwork, benefits enrollment, system setup, and orientation preparation. Support offboarding processes, checkout preprocess, and personnel file updates. Process and verify employee record changes in Paycom with accurate documentation and approvals. Assist with investigations by preparing documentation, maintaining confidentiality, scheduling interviews, and tracking deadlines. Maintain HR calendars, compliance checklists, training rosters, and acknowledgment records. 2. Payroll Administration Support Support the Payroll Specialist to ensure accurate and timely payroll processing. Collect, review, and verify timecard discrepancies, missed punches, meal period waivers, PTO approvals, and supervisor changes. Enter and validate payroll-related updates (pay rate changes, promotions, stipends, schedule updates). Provide payroll-related customer service to employees with clarity and professionalism. Assist with resolving payroll discrepancies and supporting documentation. Maintain accurate payroll records in compliance with California wage and hour laws. Support year-end payroll tasks, including W-2 distribution and required audits. 3. Systems & Data Integrity Maintain exceptional accuracy when entering, auditing, and transmitting data. Conduct routine audits of personnel files, I-9s, training records, payroll entries, and HRIS data. Prepare reports and data summaries to support HR and Payroll team decision-making. Identify inconsistencies, gaps, and opportunities for improvement and recommend solutions consistent with SDRM's stewardship values. 4. Employee Service & Communication Provide warm, patient, and solutions-focused support to staff at all levels. Communicate clearly about HR processes, policies, required steps, and deadlines. Maintain strict confidentiality and professionalism at all times. Promote a welcoming and supportive environment for all employees. 5. Team Collaboration & General Support Assist the HR Director, Leadership and Development Manager, HR Generalist, and Payroll/Benefits Specialist with projects, audits, benefits administration, and organizational initiatives. Support team meetings, trainings, and mission-centered activities. Demonstrate flexibility during high-demand periods (open enrollment, payroll deadlines, audits, onboarding surges). Contribute positively to team culture and maintain a collaborative approach to shared work. Support and participate in ministry-wide activities and chapels as applicable. Collaborate cross-functionally to uphold trauma-informed practices and ensure client dignity. Staff Expectations As a representative of San Diego Rescue Mission, all employees are expected to: Adhere to the Statement of Faith, upholding biblical principles in all aspects of work and life. Be prepared to share the hope you have in Christ. As a representative of Christ, be ready to gently and respectfully share the Good News of Jesus Christ at all times. Live out the Mission, Vision, and Values of the SDRM by safeguarding the Mission, pursuing the Vision, and reflecting our core values-Faith, Compassion, Excellence, and Integrity-in both your personal and public life. Remain focused on serving, demonstrating a deep desire to see God transform the lives of those experiencing homelessness. Intentionally spend time in God's Word, prayer, staying rooted in a biblical community (local church, ministry, small group) to deepen your relationship with Christ. Model servant leadership in all interactions, encourage and support SDRM staff in their walk with Christ, putting the needs of others before yourself. Foster a coachable, approachable, and humble spirit, remaining open to feedback, growth, and guidance. Equal Employment Opportunity Statement The San Diego Rescue Mission (SDRM) Is both an equal opportunity employer and a Christian Ministry. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex (which included breastfeeding, or a medical condition related to breastfeeding), marital status, parental status, military status, veteran's status, pregnancy, medication condition, genetic characteristics, genetic information, disability or any other protected status in accordance with applicable federal, state and local laws. However, as a registered non- profit religious organization, SDRM does reserve the right to discriminate in hiring persons whose lifestyle is contradictory to Biblical principles. Pursuant to the Civil Rights Act of 1964, Section 702 942 U.S.C 2000e (a)), SDRM has the right to, and does hire only candidates who agree with SDRM's Statement of Faith and conduct themselves in accordance with our religious beliefs. Background Check Disclaimer SDRM conducts background checks in compliance with applicable federal and state laws, including the Fair Credit Reporting Act, the California Investigative Consumer Reporting Agencies Act, and the California Consumer Credit Reporting Agencies Act. If you accept a position with SDRM, as part of your conditional offer of employment, you will be asked to submit to a virtual background check AND a California Livescan Fingerprint. You will be provided the following notifications as an example: 1. You will be provided with appropriate written notice of the company's intention to obtain information by way of a background check and will give applicants and employees the opportunity to obtain a free copy of any report obtained. 2. Applicants and employees will be asked to authorize a background check before such check is performed. Drug Screen Disclaimer SDRM is a Nonprofit Religious Organization and as such, we require all employees to submit to our drug screen as a condition of employment once they have accepted a position with SDRM. Because of our religious affiliation, we do not allow employees to use or consume recreational or medicinal marijuana, along with all other federally recognized substances. You will be notified prior to any employment decisions if your drug screen is returned with negative findings. Refusal to submit to testing will result in disqualification of further employment consideration. E-Verify Statement San Diego Rescue Mission participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants. Qualifications Preferred Experience with Paycom or similar HRIS platforms. Knowledge of California wage & hour laws, I-9 requirements, and personnel file standards. Prior nonprofit or ministry experience. Experience: 3+ years of administrative experience, preferably in HR, payroll, business office, or similar work. Strong customer service orientation and communication skills. High level of accuracy, organization, and follow-through. Ability to handle confidential information with discretion. Computer proficiency with Microsoft Office and HRIS/payroll systems. Personal alignment with the faith-based values and mission of SDRM. Experience working with individuals facing homelessness, trauma, or addiction preferred Skills & Abilities: Ability to function effectively in a dynamic, faith-based environment Strong communication and administrative skills Capable of maintaining emotional resilience in challenging client situations Work Environment and Physical Demands This role may require walking, standing, lifting up to 25 lbs, and working irregular hours, including evenings or weekends. Environment includes residential program sites and client-facing spaces.

Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a clinical stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead's RNAi-based therapeutics leverage this natural pathway of gene silencing. Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Arrowhead's corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need. The Position The Statistical Genetics & Human Biobanks Intern will support Translational Genetics research at Arrowhead Pharmaceuticals by developing AI-augmented workflows that integrate large-scale global human biobank data to identify disease-relevant genes for RNAi target discovery. This internship offers hands-on experience applying statistical genetics, functional genomics, and causal inference methods to real-world therapeutic discovery challenges. The intern will collaborate closely with computational and translational scientists to generate high-confidence, genetically supported hypotheses that inform target prioritization and decision-making. This is an 11-week Summer Internship Program paying $27.00 per hour and this role requires full-time, onsite work five days per week at the designated location. Responsibilities Support analysis of large-scale genetic and biomedical datasets to help identify disease-relevant signals. Assist in developing and applying analytical and AI-enabled workflows for data integration, interpretation, and reporting. Contribute to evidence synthesis and data summarization to support research and target evaluation efforts. Help assess consistency and robustness of findings across multiple datasets or sources. Prepare clear summaries, visualizations, or reports to communicate results to the project team. Present updates and findings during team meetings and participate in scientific discussions. Collaborate with scientists and computational team members on research projects and special initiatives. Requirements Currently pursuing a PhD in Statistical Genetics, Human Genetics, Computational Biology, Bioinformatics, Biostatistics, or a closely related field. Hands-on experience analyzing data from at least one major human biobank. Proficiency in Python and/or R for statistical genetics and data analysis workflows. Familiarity with GWAS summary statistics, rare variant interpretation (pLoF/GoF), and functional genomics datasets such as eQTL and pQTL. Strong understanding of population genetics, genetic architecture, and variant-to-gene mapping. Ability to translate genetic association evidence into actionable therapeutic hypotheses. Excellent verbal and written communication skills and ability to collaborate in a cross-functional research environment. Preferred Proficiency with statistical genetics and functional genomics tools such as REGENIE, SAIGE, TWAS frameworks, Mendelian randomization packages, and colocalization methods. Demonstrated ability to interpret pLoF/GoF variants and integrate eQTL/pQTL data with GWAS findings to identify causal genes and pathways. Experience developing AI- or LLM-assisted analytics for evidence synthesis, automation, or variant-to-gene mapping. Strong interest in translational genetics, RNAi therapeutics, and data-driven target discovery. California pay range $11,440-$11,440 USD Arrowhead provides competitive salaries and an excellent benefit package. All applicants must have authorization to work in the US for a company. California Applicant Privacy Policy