Human resources administrative assistant jobs in Oklahoma City, OK - 65 jobs

Core Values Treat everyone with Integrity and Respect. Quality is Everything Guarantee that ever guest is WOW'd because of ME. Choose your attitude Have fun Job Description Communicate with all levels of professionalism. Utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, expiring documents (DL, Auto Insurance, MVRs), track daily mail; Interface with Operations team, Managers and Office teams as needed, ensure smooth communication and prompt resolution to all requests. Duties involve: handling confidential and sensitive information that requires high integrity and strict confidentiality Additional Information All your information will be kept confidential according to EEO guidelines.

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

People Source OKC is Hiring - HR Administrative Assistant (Hobby Lobby E-Commerce) Pay: $15.00 per hour Schedule: Monday-Friday Shift: 5:00 AM - 1:30 PM or 6:00 AM - 2:30 PM (hours may vary) Job Type: Temp-to-Hire (after 90 days) Position OverviewPeople Source OKC is hiring an HR Administrative Assistant to support the Hobby Lobby E-Commerce HR team. This role focuses on administrative support, employee onboarding, and providing excellent customer service to employees in a fast-paced warehouse environment. Job Responsibilities Assist HR with data entry and administrative tasks Answer incoming calls and respond to employee questions File, organize, and assemble employee paperwork Guide new hires through the orientation process Maintain accurate records and confidentiality Provide professional customer service at all times Requirements Strong attendance and reliability Good customer service and communication skills Basic computer and data entry skills Ability to multitask and stay organized Eagerness to learn and work as part of a team Must be able to pass a background check and drug screen Important Note - Safety Sensitive RoleThis position is classified as Safety Sensitive under Oklahoma law (O.S. § 63-427.8). Individuals with a valid medical marijuana license may be disqualified from consideration. How to Apply: People Source OKC 5350 S. Western Ave., Suite 103 Oklahoma City, OK 73109 Phone: ************** #OKC1

Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.

CCFI - FWS HR Assistant (SPRING) - Job Number: 252733 Organization: Financial Aid ServicesJob Location: United States-Oklahoma-NormanSchedule: Part-time Work Schedule: Monday - Friday 8am - 5pm (flexible around student's class schedule). Position is available January 2026 through June 2026.Work Type: OnsiteSalary Range: Targeted salary: $12.00 per hour, based on experience Benefits Provided: No Required Attachments: Resume, Cover Letter, Class Schedule --- This is a Federal Work Study Only position at Center for Children & Families (CCFI) in Norman, OK.General Information: The HR Intern provides a wide array of support to the Administrative Director including but not limited to updating employee records, filing HR documents accordingly, and other support functions to be determined by agency needs. HR Intern Duties may include, but are not limited to: Updating employee databases by inputting new employee contact information, employment details and requirements Initiate and tracking of background checks for employment and volunteer candidates, as well as current volunteers and employees Posting, updating and removing job announcements from job boards and other platforms Maintain HR and Financial files Follow-up with employees, supervisors, and directors to verify and update employee information as needed Assign trainings to employees and volunteers as needed Create new employee orientation binders Provide as needed coverage to the front office, including answering calls, bundling diapers, and greeting visitors Maintain a time sheet to track time and activities to meet funding source and general management requirements Represent CCFI at community events as directed Other duties as requested Required Attachments (No Self-Identifying Photos):ResumeCover LetterClass Schedule Job Requirements--- Required Education: Must be currently enrolled in the Spring semester as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.Must attach Spring 2026 ONE class schedule Must have received and accepted a work study award for the Spring 2026 semester Minimum Qualifications:Commit to a regular schedule. Minimum of three days per week Interest in the Human Resources Management field Human Resources experience preferred Experience working in an office environment preferred Strong problem-solving and effective communication skills Detail-oriented and excellent organizational skills Required Knowledge, Skills and Abilities:Ability to communicate effectively with others orally and in writing Ability to maintain effective working relationships with staff and volunteers Ability to operate a multi-line phone, personal computer using e-mail, word processing, and other applications related to assigned duties Ability to work with indirect supervision Ability to process and make decisions independently Ability to respond appropriately to emergencies or urgent issues as they arise Ability to be flexible and adapt to organizational change Ability to collaborate and work as part of a team Ability to maintain a positive attitude under stress Ability to use initiative in completing tasks Ability to use judgment and report issues and proposed solutions to supervisor in a timely manner Ability to perform duties accurately and in a timely manner Ability to manage multiple tasks simultaneously Thorough knowledge of all job-related policies and procedures Possession of a valid driver's license and insurance coverage as required by law Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit *************************************************** You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: NoSpecial Indications: None Job Posting: Dec 10, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

Core Values * Treat everyone with Integrity and Respect * Quality is everything * Guarantee that every guest is WOW'd because of ME * Choose your attitude * Have fun! Job Description Communicate with all levels with professionalism, utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, track expiring documents (DL, Auto Insurance, MVRs), update document tracking systems, interface with Operations team, Managers and Office teams, prepare materials for monthly group meetings, training sessions, and annual events. Ensure smooth communication and prompt resolution to all requests and questions. Qualifications * High school diploma or GED required * Excellent communication skills (written, verbal, and interpersonal) * Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook) * Strong organizational skills and attention to detail * Ability to work effectively in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines.

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program. Completes routine assignments and/or special assignments on a daily basis. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Performs program opening/closing responsibilities as pertains to assigned area, including securing confidential items Types correspondence, memoranda, reports, copies and distributes information as directed Performs duties as required to understand and maintain the electronic health record system Ensures adherence to documentation process for prescribed word processing procedures Coordinates and manages agency forms, materials, and printing requests; receives bids for printing jobs or special projects, and checks for quality, quantity, cost accuracy and efficiency; and maintains agency reference manual forms Answers, screens, and routes telephone calls and visitors Directs clients, visitors and staff to program area and assists them with their particular needs Coordinates meetings, schedules, and appointments (clients staff and/or community Assists with the facilitation of Care Plans for consumers within the Red Rock Health Team Performs other duties as required QUALIFICATIONS High School Diploma or equivalent with specialized vocational-technical or business training Relevant Associate's Degree preferred Excellent interpersonal and communication skills Ability to prioritize work and perform under pressure, and think quickly in unusual/stressful situations Experience working with community services Detail oriented, with excellent organizational skills Intermediate computer skills PHYSICAL REQUIREMENTS Must have the ability to stand or sit for long periods of time Must have the ability to lift, push, or pull a minimum of 25 pounds Ability to travel approximately 10% of the time Ability to use telephone, PC, fax machine, copy machine, and printer HOW WE TAKE CARE OF YOU! We pay a generous portion of your Health Insurance Low-cost Dental and Vision Insurance Retirement Plan with employer contributions equal to 5% of annual salary Student Loan Repayment Options No Cost Employee Assistance Plan 3 Weeks Paid Time-Off (increases annually between years 2-10) 9 Paid Holidays 1 Floating Holiday to use at your discretion. 4 Rest and Relaxation Days 3 days of Education Leave 4 hours of Volunteer Leave Eligible for Pay Increases and Bonuses Annually Employer Paid Long-Term Disability and Life Insurance Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Red Rock Behavioral Health Services does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital/familial status, sexual orientation, or disability.

Job Posting Title Administrative Assistant I Agency 635 COMM. ON CONSUMER CREDIT Supervisory Organization Administration Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Starting Salary: $45,000 annually Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: * This role is the first impression of our organization; a pleasant, approachable disposition is required. * Works collaboratively with another Administrative Assistant to share responsibilities, to ensure front office coverage at all times, and to offer consistent support for the team. * Responsible for processing daily deposits in accordance with established procedures, ensuring accuracy and timeliness to support downstream team operations. * Answers and routes incoming phone calls in a courteous and professional manner; asks appropriate clarifying questions to determine caller needs, directs callers to appropriate online resources, and ensures all messages are accurately relayed to the correct department. * Offers support to the supervisor and upper management by assisting with special projects as assigned, demonstrating flexibility, attention to detail, and the ability to meet deadlines. * Brings a high level of attention to detail and personal accountability, working independently, double checking work, and taking initiative to ensure tasks are completed accurately and on time. * Supports overall office operations by maintaining and organizing supply cabinets and shared kitchen space, performing routine upkeep tasks with a positive, team-oriented attitude, and alerting the supervisor when items require replenishment. * Maintains a high level of communication, proactively clarifying expectations, confirming details, and sharing updates to support effective coordination and ensure accuracy. * Highly reliable and committed, consistently present and punctual, takes ownership of responsibilities, and approaches work with care and dedication. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal/deposit duties, and complete routine customer service requests from internal and external customers. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Knowledge of Microsoft Office 365 applications; working knowledge of Excel and Microsoft Word is required. Knowledge of Adobe Acrobat Pro and Adobe platforms. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Preference: Candidate should have a minimum of 2 years of administrative experience in a front office setting. Special Requirements Typing or keyboarding at a rate of 50 words per minute from printed copy with limited errors/no errors. Please make sure to submit a resume with your application. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Posting Title Administrative Assistant I Agency 635 COMM. ON CONSUMER CREDIT Supervisory Organization Administration Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Starting Salary: $45,000 annually Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: This role is the first impression of our organization; a pleasant, approachable disposition is required. Works collaboratively with another Administrative Assistant to share responsibilities, to ensure front office coverage at all times, and to offer consistent support for the team. Responsible for processing daily deposits in accordance with established procedures, ensuring accuracy and timeliness to support downstream team operations. Answers and routes incoming phone calls in a courteous and professional manner; asks appropriate clarifying questions to determine caller needs, directs callers to appropriate online resources, and ensures all messages are accurately relayed to the correct department. Offers support to the supervisor and upper management by assisting with special projects as assigned, demonstrating flexibility, attention to detail, and the ability to meet deadlines. Brings a high level of attention to detail and personal accountability, working independently, double checking work, and taking initiative to ensure tasks are completed accurately and on time. Supports overall office operations by maintaining and organizing supply cabinets and shared kitchen space, performing routine upkeep tasks with a positive, team-oriented attitude, and alerting the supervisor when items require replenishment. Maintains a high level of communication, proactively clarifying expectations, confirming details, and sharing updates to support effective coordination and ensure accuracy. Highly reliable and committed, consistently present and punctual, takes ownership of responsibilities, and approaches work with care and dedication. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal/deposit duties, and complete routine customer service requests from internal and external customers. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Knowledge of Microsoft Office 365 applications; working knowledge of Excel and Microsoft Word is required. Knowledge of Adobe Acrobat Pro and Adobe platforms. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Preference: Candidate should have a minimum of 2 years of administrative experience in a front office setting. Special Requirements Typing or keyboarding at a rate of 50 words per minute from printed copy with limited errors/no errors. Please make sure to submit a resume with your application. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Administrative Assistant (Cemetery Services) At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 - $18 per hour Job Type: Full-Time Location: Resthaven Funeral Home & Memory Gardens located in Oklahoma City, OK. Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance

For a description, see file at: ************ okbu. edu/hr/job-forms/administrative-assistant-for-the-school-of-science-mathematics-and-engineering. pdf

As an Administrative Assistant II at Dow Aero, your duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems promptly to superiors. Candidates must be driven by a first-class goal to make a substantial and valuable impact to the organization and should present: High degree of an attention to detail; Ability to work on sensitive data while maintaining confidentiality; Quality-minded focus; and High energy, plus flexibility in a high-paced and deadline driven organization. These candidates would need to work well in a team environment, while being able to represent to management, peers, and other coworkers with professional courtesy and acumen. Essential Functions Knowledge of basic office management systems and procedures, along with willingness to quickly learn commercial and proprietary software operating procedures; Provide excellent customer service to all staff, management, executives, and guests while emitting a positive attitude; Conduct basic to intermediate data entry within spreadsheets, along with commercial and proprietary software solutions; Assist other departments with tasks and projects as needed/assigned. Create and issue certain Purchase Orders and process company expenses for payment; Demonstrate exceptional active listening, comprehension, communication; and analytical skills; Ability to work independently; Ability to drive company vehicles and run errands as needed; Assist in facilitating employee enrichment activities; Retrieve, sort, and distribute all inbound mail and prepare outbound mail for pickup; Ability to establish and maintain effective working relationships with others; Maintain current filing system, while preserving its structure and function; Prioritize workload, while completely following-through on actions; Ability to produce consistent high-quality work; Provide general to intermediate administrative support services; and Conduct routine basic cleaning duties. Competencies Communication Proficiency Customer/Client Focus Ethical Conduct Thoroughness Time Management Required Education or Experience High School Diploma or GED. Four (4) or more years of administrative experience in an office environment. Solid understanding of working on Mac and/or Windows computer operating systems. Intermediate knowledge of using Microsoft Office software; primarily Excel, PowerPoint, and Word Legally drive a company-owned vehicle. Preferred Education or Experience Accounting software. Working knowledge of ERP software. Primary Work Environments Climate controlled office; and Limited climate controlled file archive area. Physical Demands The following is representative of successfully performing the essential functions of this job. Reasonable accommodations can be evaluated and appropriately implemented where possible to enable individuals with disabilities, or other limitations, improved comfort when performing duties. Hear; Lift, push, and pull objects (up to 35 pounds); Reach with arms and hands; Stand; Stretch; Talk; Use hands and fingers; View; and Walk. Expected Days and Hours Monday through Friday 8:00a.m. to 5:00p.m. Flexible Open and able to work occasional overtime and weekends as required dependent on workload. Supervisory or Management Responsibility This position has no direct supervisory or management responsibilities. Travel Travel is rarely expected for this position. Required Personal Equipment/Tooling Not applicable. Other Personal Protective Equipment (PPE) required for job duties and responsibilities will be provided as necessary by Dow Aero, including protective eyewear, respirator, etc. Other Duties Please be aware this job listing is not designed to contain a comprehensive list of job duties, responsibilities, and/or activities that are required. Actual assigned duties, responsibilities, and activities may change at anytime. Equal Employment Opportunity Dow Aero does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, genetic information, disability, and/or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Dow Aero will be based on merit, qualifications, and/or abilities. Drug Screening Any selected candidate for this role shall be screened, at minimum, for the unlawful use of the following drugs: Marijuana; Cocaine; Opioids; Phencyclidine (PCP); and Amphetamines. Screenings are conducted in accordance with federal, state, and/or other local laws. Results shall be collected and approved prior to starting with Dow Aero. Additionally, as this position includes safety-sensitive job functions, screenings will also be conducted in accordance with Department of Transportation (DOT) and Federal Aviation Administration (FAA) regulations. Communication Dow Aero primarily communicates with applicants via email. Dependent on your email security settings, messages may be inadvertently placed in your email's Junk/Spam mailbox folder. To ensure proper delivery to your Inbox, please add the app.bamboohr.com domain to your email client's approved senders list. By applying for this position you agree to our Applicant Privacy Policy < ************************************ >.

Oklahoma City Indian Clinic (OKCIC) is a non profit corporation that provides culturally sensitive health care to the American Indian population. OKCIC services not only include basic medical care, but also dental, optometry, behavioral health services, fitness, nutrition and other family programs. Our mission is to provide excellent healthcare to American Indians. We do this by putting people first, providing quality services, and maintaining our Integrity and Professionalism. We are looking to add compassionate team players to our growing team as we continue to work toward our goal of becoming the national model for American Indian Health Care. The Oklahoma City Indian Clinic is seeking a detail-oriented and service-focused Administrative Assistant to support our Quality Department. This role provides essential administrative and clerical support while contributing to clinic-wide quality improvement initiatives. The ideal candidate is organized, professional, and committed to excellent customer service in a healthcare setting Job duties include, but are not limited to: Performs administrative duties, including answering, transferring and referring phone calls while utilizing excellent customer service skills. Greets and directs individuals upon arrival in Administration. Provides general information to the public regarding operating hours, referral telephone numbers to other agencies and tribes. Responds to routine inquiries regarding the clinic. Takes messages from patients and employees and inputs them on team phone boards, email or chat. Collects and sorts data through forms, surveys data sheet methods. Converts data into graphs or charts necessary for basic personal understanding and consumption Compiles reports with adequate levels of detail for leadership consumption with assistance from the Data Analyst, Epidemiologists, Sr Process Analyst or the Director of Continuous Improvement. Sorts, opens, date stamps, and logs all daily incoming mail ensuring all checks are sent to the Finance Department within the required timeframe Provides general clerical assistance to all departments as needed. Maintains office supplies at necessary inventory levels. Maintains department calendars as needed. Schedules and coordinates events such as speaking engagements and process fairs. Schedules food and supplies necessary for events Assists the Quality Department on projects, as necessary. The Oklahoma City Indian Clinic is a non-profit organization and not federal employment. Indian preference hiring laws apply. The Clinic is a 501(c)(3) non-profit corporation and an Equal Employment Opportunity (EEO) employer. The Clinic adheres to all applicable laws prohibiting discrimination in employment, including protections based on race, color, sex, national origin, age, disability, religion, veteran status, and other characteristics as required by federal, state, or local law. For Indian Preference to apply, you must complete the full application and submit a copy of your CDIB card. Qualifications Must align with OKCIC vision, mission and core values. High school diploma or GED. 1 year work-related office experience. Strong computer skills. Excellent phone etiquette and customer service skills.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Work Arrangement: In-office A Day in the Life: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters. * Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents. * Process client confirmations. * Prepare invoices for Audit and CAS billers (partners). * Arrange various meetings via conference calls, video conference and webcasts. * Attend Audit and CAS departmental meetings and document discussion topics and action items as needed. * Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin staff as requested by the Office Administrator. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support; experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Job Position: Part-Time Administrative Assistant Pay: $17.00 per hour Shift: Monday-Friday | 1:30 PM - 5:00 PM Job Type: Temp-to-Hire We are seeking a reliable and organized Part-Time Administrative Assistant to support daily office operations in a small, fast-paced work environment. This role focuses on customer service, phone management, and basic clerical support, with regular use of QuickBooks. The Administrative Assistant will handle incoming calls, assist with administrative and billing tasks, and help keep office operations running smoothly with minimal supervision. Key Responsibilities • Answer and manage a high volume of incoming phone calls • Perform basic clerical and administrative tasks • Assist with data entry, billing, and bill collection using QuickBooks • Support basic insurance claim tasks (training provided) • Help maintain a clean, organized, and efficient office environment • Work effectively in a fast-paced setting and adapt to frequent changes Required Qualifications • 1+ year of QuickBooks experience • Strong customer service skills • Ability to stay organized while managing multiple tasks • Comfortable working in a sometimes hectic environment • Self-starter able to work independently without constant direction This is a great opportunity for a dependable professional seeking consistent part-time hours and long-term potential in a Administrative Assistant role. If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview. Job Order # 123359 Stand-By Personnel | Skilled Division

Core Values Treat everyone with Integrity and Respect Quality is everything Guarantee that every guest is WOW'd because of ME Choose your attitude Have fun! Job Description Communicate with all levels with professionalism, utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, track expiring documents (DL, Auto Insurance, MVRs), update document tracking systems, interface with Operations team, Managers and Office teams, prepare materials for monthly group meetings, training sessions, and annual events. Ensure smooth communication and prompt resolution to all requests and questions. Qualifications High school diploma or GED required Excellent communication skills (written, verbal, and interpersonal) Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook) Strong organizational skills and attention to detail Ability to work effectively in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines.