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Human resources administrative assistant jobs in Portland, ME - 39 jobs
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Human Resource Administrative Assistant
Ballentine Partners
Human resources administrative assistant job in Rochester, NH
Ballentine Partners is a leading independent wealth management firm headquartered in the Boston area, with additional offices in Florida and New Hampshire and clients worldwide. Our client families rely on us to be their most trusted advisor. We work hard to help them simplify their complex financial lives and ensure the impact of their wealth is aligned with their goals. We believe a healthy work-life balance is integral to success, and our compensation philosophy and team structure foster a collegial work environment. We are truly a team; we believe in one another and support each other as we work toward a common goal. We are looking for passionate, caring, curious, innovative, and collaborative individuals to join our firm. Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building a workforce with a variety of skills, workplace experiences, and backgrounds We are seeking an ambitious and forward-thinking Human Resources Associate to serve as the operational backbone of our HR function while developing into broader strategic responsibilities. This is a professional-track, exempt role designed for an early-career HR professional who excels at administrative excellence and has strong potential and desire to learn the full spectrum of human resources - from daily operations to firmwide initiatives. Reporting to the Head of HR, this person will ensure flawless execution of core HR operations while gaining progressive exposure to talent management, culture initiatives, technology, analytics, and firm operations. As competency grows, you will have opportunities to lead projects, contribute to innovation, and develop as a future HR leader within the firm. Responsibilities include: HR Administration Serve as the primary point of contact for HR inquiries, providing guidance and escalating when appropriate Maintain accuracy and integrity of employee records and data in the HRIS (Rippling preferred) Enter and manage all employee lifecycle changes in HRIS Draft and manage HR correspondence and communications Coordinate internal announcements and related gifts (engagement, wedding, baby, etc.) Generate and analyze standard HR reports for leadership Act as backup payroll processor Partner with IT and Finance as needed Onboarding Administration Oversee onboarding and offboarding processes, ensuring a positive employee experience Draft and manage onboarding including calendar coordination Work with IT to ensure that equipment is shipped out and tracked Coordinate new hire gifts Recruiting Support (in coordination with the Recruiting Specialist) Assist with recruiting logistics, including interview scheduling and candidate experience coordination Schedule interviews and coordinate availability with hiring teams Help organize and track recruitment metrics and reports General Support Support the performance review and compensation processes Coordinate employee training sessions, engagement activities, and HR meetings Other duties as assigned Strategic Growth Opportunities: As you demonstrate proficiency in core operations and readiness for expanded responsibilities, you will have opportunities to grow into: Managing firmwide mentoring programs, including participant matching, outcome tracking, and continuous improvement of program design Developing and implementing HR process improvements, leveraging technology and AI-driven tools to increase efficiency and enhance employee experience Participating in HR analytics and reporting, transforming data into insights to inform people strategy decisions Assisting in benefits analysis and annual renewal processes, helping assess competitiveness and alignment with employee needs Supporting the Head of HR in disciplinary investigations and documentation, ensuring fairness, consistency, and compliance with company policy Representing Ballentine Partners at HR conferences and professional groups, bringing back best practices and innovative ideas to strengthen our programs Partnering with the Head of HR on employee engagement, performance, DEIB, community engagement, and culture initiatives; recommending improvements and managing aspects of implementation Collaborating on learning and development initiatives, assisting in needs assessment, design, and evaluation of programs Managing special projects that align with HR innovation and the firm's long-term talent strategy The right candidate will be someone who has the following skills: At least 1 year of HR or people operations experience, internship or co-op experience in a professional service or fast-paced corporate setting a plus Working knowledge of and experience with Rippling or other similar HRIS programs preferred Demonstrated interest in a long-term HR career, with aspirations toward HR generalist or HR leadership roles Strong communication and interpersonal skills with the ability to build trust and rapport Detail-oriented with a commitment to maintaining high-quality, error-free work Excellent organization and follow-through; able to manage multiple priorities with minimal supervision Analytical and system-oriented mindset; comfortable using data and technology to drive insight Proactive, resourceful, and intellectually curious Maintains high discretion and confidentiality in handling sensitive HR data Strong working knowledge of Microsoft Office Suite Positive and collegial attitude Ability to work both independently and in a team structure with a diverse group of people Eager to learn and open to feedback with a continuous improvement mindset Can take initiative and act proactively (i.e., anticipates problems, raises suggestions) Ballentine Partners offers a wide array of benefits completely paid for by the firm including dental, vision, short term disability, long term disability and life insurance as well as cost sharing on medical insurance. We offer extensive time off benefits including vacation time, unlimited personal sick time, paid family sick leave, paid parental leave, sabbaticals, community time off and so much more. We have a corporate matching program as well as support certifications and continuing education for our team members. Ballentine is a family-friendly and flexible work environment. Our culture is collaborative and built on supporting each other to grow not only the business but each other as well. For more information on our culture please view our Stakeholder Report and our Culture page. Ballentine Partners compensation is made up of a base salary and performance bonus. The salary rate basis for this role is between $60,000 and $80,000 and is commensurate with experience. Performance bonuses are based upon company and personal performance and are paid annually. We will sponsor applicants for work visas. Ballentine Partners is an Equal Opportunity Employer and we are dedicated to providing an inclusive environment for all employees. All employment is based upon qualifications, merit, and business need. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.$60k-80k yearly 60d+ agoHuman Resources Assistant I
Blue Star Partners
Human resources administrative assistant job in Scarborough, ME
Job Title: Human Resources Assistant I Period: 08/12/2024 to 12/31/2024 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $25 - $28/hr Contract Type: W2 only Scope of Services: The Human Resources Assistant I will support the HR department by providing comprehensive administrative and project management assistance. This role involves coordinating HR activities, maintaining accurate records, facilitating employee onboarding, and supporting various HR projects and initiatives. The successful candidate will demonstrate strong organizational and communication skills, the ability to work both independently and collaboratively, and maintain a high level of confidentiality. Role, Responsibilities, and Deliverables: Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts. Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings. Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures. Will work in close coordination with the Executive Assistant to coordinate team member events. Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines. Develop and deliver progress reports, proposals, requirements and presentations for on-going projects. Coordinate with the Human Resource Business Partners on employee onboarding. Assist with Orientation process to included coordination of employee acknowledgment paperwork. Conduct research for HR related tasks and initiatives Administers the employee engagement and recognition portal and processes Other duties as assigned by the Senior Director of Human Resources. Organizes meetings, conferences and other events Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member. Experience: Experience with MS Office Excellent organizational, prioritizing, multi-tasking, and time management skills Ability to work independently as well as with a team Strong interpersonal communication skills Ability to maintain and demonstrate a high level of confidentiality 1-2 years' experience in a HR department, knowledge of HR practices$25-28 hourly 60d+ agoHR Assistant
Mission Regional Medical Center
Human resources administrative assistant job in Lewiston, ME
Prime Healthcare stands apart from others by its unique ability to save and transform hospitals. We have been named the "fastest-growing hospital system" in the country by Modern Healthcare. And as we continue to grow and fulfill our mission of "saving hospitals, saving jobs and saving lives," we remain committed to delivering exceptional care, and creating a legacy that will improve healthcare.Prime Healthcare and the not-for-profit Prime Healthcare Foundation employ nearly 50,000 employees and physicians and own and operate 51 acute care hospitals in Alabama, California, Illinois, Georgia, Indiana, Kansas, Michigan, Missouri, Nevada, New Jersey, Ohio, Pennsylvania, Rhode Island, and Texas. If you wish to contribute to the Prime Healthcare legacy within an Administrative support capacity within our family of acute care hospitals (or one of our future hospitals), then join our talent network to begin exploring immediate and future opportunities. Responsibilities Performs job responsibilities within the established hospital procedures, policies, and standards. Provides administrative and operational support to the Human Resources department to ensure efficient delivery of HR services.Conduct internal audits of I-9 documentation to ensure accuracy and compliance.Maintain organized and secure electronic and physical I-9 records. Qualifications Required Qualifications: 1. 6 months of related Human Resource experience. I-9 knowledge and experience. 2. Must speak, read, and write English with the ability to compose correspondence displaying good command of the English language. 3. Strong interpersonal communication skills and personnel related experience is required. Employment Status Temporary Shift Days Equal Employment Opportunity Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: ********************************************************************************************$32k-41k yearly est. Auto-Apply 12d agoHR Assistant
Prime Healthcare
Human resources administrative assistant job in Lewiston, ME
Prime Healthcare stands apart from others by its unique ability to save and transform hospitals. We have been named the “fastest-growing hospital system” in the country by Modern Healthcare. And as we continue to grow and fulfill our mission of “saving hospitals, saving jobs and saving lives,” we remain committed to delivering exceptional care, and creating a legacy that will improve healthcare. Prime Healthcare and the not-for-profit Prime Healthcare Foundation employ nearly 50,000 employees and physicians and own and operate 51 acute care hospitals in Alabama, California, Illinois, Georgia, Indiana, Kansas, Michigan, Missouri, Nevada, New Jersey, Ohio, Pennsylvania, Rhode Island, and Texas. If you wish to contribute to the Prime Healthcare legacy within an Administrative support capacity within our family of acute care hospitals (or one of our future hospitals), then join our talent network to begin exploring immediate and future opportunities. Responsibilities Performs job responsibilities within the established hospital procedures, policies, and standards. Provides administrative and operational support to the Human Resources department to ensure efficient delivery of HR services.Conduct internal audits of I-9 documentation to ensure accuracy and compliance. Maintain organized and secure electronic and physical I-9 records.Qualifications Required Qualifications: 1. 6 months of related Human Resource experience. I-9 knowledge and experience. 2. Must speak, read, and write English with the ability to compose correspondence displaying good command of the English language. 3. Strong interpersonal communication skills and personnel related experience is required. Employment Status Temporary Shift Days Equal Employment Opportunity Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: ********************************************************************************************$36k-41k yearly est. Auto-Apply 10d agoIntern- HR Workforce Development
Maine Health
Human resources administrative assistant job in Portland, ME
MaineHealth Corporate Professional - Nonclinical will begin work in early May 2026* Full Time: 40 hours/week In-person (on site) All summer internship applications require both a cover letter and resume to be considered. Please do not apply to more than 3 summer internship positions. Summary: MaineHealth Workforce Development is seeking an intern to join our team early May through August 2025. The Intern will work closely with the Workforce Development Program Lead and Workforce Development Manager on multiple student and employee-facing initiatives, including communications work, event planning, program coordination activities, administrative duties, and more. While based with the Workforce Development team, this intern may also have exposure to the broader MaineHealth Human Resources and Talent Team. This role will have the opportunity to work collaboratively on programs and assignments as well as work independently on research projects and a sense of ownership and dependability is important for this role. We anticipate that the Workforce Development intern may be responsible the following projects: * Serving as Lead Intern for our 50+ person summer internship cohort, assisting with intern communications, planning and execution of trainings and events, and opportunities for individual and group engagement amongst interns * Occasionally leading intern events and sessions, speaking virtually or in-person on behalf of the MaineHealth Workforce Development team * Attending Maine Career Catalyst summer events and networking with interns from MaineHealth or other companies around the state * Joining Talent Acquisition or Workforce Development at internal or external career fairs and tabling events to speak with potential future care team members * Assisting with the promotion and marketing of MaineHealth training and apprenticeship programs to various audiences, updating content and researching ways to reach new audiences * Working on special projects within the Workforce Development team related to career navigation, youth outreach and career awareness, and more Preference will be given to undergraduate juniors and seniors pursuing human resources, marketing, communications, non-profit management, business administration, or other related majors. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Student who is currently enrolled in a two-year Associate's Degree program, Bachelor's Degree program, or graduate-level program preferred. * License/Certifications: N/A * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A If you have questions about this role, please contact [email protected] Additional Information: With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. The MaineHealth Summer Internship Program provides a 10-week, paid internship for students enrolled in a post-secondary program who are looking to gain hands-on experience at MaineHealth, the state of Maine's largest employer. Visit our website to learn more about the program. Our interns are a part of our care team and are given access to a retirement plan, if desired, along with numerous other benefits such as professional development opportunities, paid volunteer time, trainings and workshops, networking events, and mentorships through their host department. We also partner with Maine Career Catalyst who hosts free events for interns around the entire state of Maine to help build connections, support career growth, and experience all there is to do in Vacationland outside of the office. MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you're looking to build a career in a place where people help one another deliver best-in-class care, apply today. We're proud to hire many former interns into full-time roles after graduation and offer the opportunity for growth throughout your career! Check out our MaineHealth Internship Video.$31k-35k yearly est. 56d agoLegal and HR Assistant
Q LLC
Human resources administrative assistant job in Dover, NH
Job Description Legal and HR Assistant Department: Legal Reports To: Chief Legal Officer Q is seeking a highly trusted detail oriented Legal HR Assistant to support our Legal Department while also providing secondary administrative support to the HR Department. This role requires the highest level of discretion professionalism and judgment. This position works directly with the Chief Legal Officer performing administrative tasks related to discreet legal matters compliance issues employment issues and business initiatives while also supporting HR administrative functions ranging from payroll coordination to recruiting and onboarding support. This is an in office role and is not eligible for remote or hybrid work. Key ResponsibilitiesLegal and Compliance Support Primary Function Provide administrative support to the Chief Legal Officer Assist with discreet legal matters internal investigations reviews sensitive personnel issues and HR processes Review organize and manage legal documents agreements and correspondence Maintain confidentiality across all legal employment and business matters Coordinate document management and record retention Communicate on behalf of the CLO both internally and externally when requested HR and Administrative Support Secondary Function Provide administrative HR support including documentation recordkeeping and employee file maintenance Assist with payroll coordination and administrative processes Support recruiting activities resume review and interview scheduling as needed Assist with onboarding and offboarding processes Support general HR compliance efforts in coordination with the HR Director Required Qualifications Demonstrated experience in the legal field is mandatory Legal assistant paralegal or equivalent legal or compliance support background Proven ability to handle highly confidential and sensitive information Strong organizational skills and attention to detail Professional judgment and discretion at all times Experience working in a fast paced high accountability environment Strong written and verbal communication skills Competence in utilizing Microsoft Office Word Excel PowerPoint and Teams Administrative experience including document management and coordination Preferred Qualifications Strong Plus Factors Experience supporting HR functions preferred not required Experience with payroll administration or payroll coordination Recruiting and onboarding experience SHRM or HRCI certification major plus Degree in Paralegal Studies Business Administration or related field preferred not required Firearms industry knowledge plus not required Trust and Discretion Requirement This role requires an individual who can be trusted with Sensitive employment matters Legal strategy and internal communications Executive level business discussions Confidential employee and company information Discretion integrity and sound judgment are non negotiable. Work Environment In office position at Q headquarters in Dover NH Collaborative but high responsibility environment Work ranges from complex legal review to essential administrative tasks This role serves as a primary administrative support to the Chief Legal Officer and secondary HR administrative support Additional Information Employment is contingent upon successful completion of a background check Q is an equal opportunity employer and complies with all applicable employment laws The Company reserves the right to conduct background investigations and/or reference checks on all of its potential employees as well as a drug screening.$33k-41k yearly est. 17d agoFT Human Resources Assistant
Professional Care Match
Human resources administrative assistant job in Bath, ME
This is an on-site Full Time position in Bath, Maine. We are seeking a highly organized and efficient HR Assistant to join our team in the Bath, Maine office. The HR Assistant will be responsible for providing administrative support to the team, including managing schedules, recruiting, interviewing, onboard assistance, background checks and other duties as assigned by the HR Director. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment. Responsibilities: Assist and oversee recruiting process for new staff, interviewing, screening, background checks, follow ups and checking references, including coordinating meetings and appointments Answer phone calls and respond to emails in a timely and professional manner Greet and assist visitors and clients Handle incoming and outgoing mail and packages File and maintain electronic documents Assist with event planning, job fairs and other events as needed Perform light office duties, assist with audits etc. Other duties as assigned Qualifications: 3+ years experience in Human Resources is preferred or similar role Bachelors Degree in Business Administration or HR Strong communication and interpersonal skills Proficiency with computer systems and software, such as Microsoft Office and email Excellent organization and time management skills Ability to multitask and handle a high-volume workload Fluency in English is required; additional language skills are a plus Perks: Competitive salary Earned Time Off Medical, dental, and vision insurance (after probation period) Professional development opportunities Positive and supportive work environment View all jobs at this company$32k-39k yearly est. 4d agoNatural Resources Intern
Swca Inc.
Human resources administrative assistant job in Scarborough, ME
About the opportunity Embark on an exciting journey with SWCA as a Natural Resources Intern for Summer 2026 to support both office and field natural resources projects out of our Scarborough, Maine office. The Natural Resources Intern will support a variety of field-based and office-based projects, working with a talented, multi-disciplinary team of natural resource professionals. SWCA, established in 1981, is a renowned name in the United States, recognized for sound science and creative problem-solving. SWCA provides a range of services including ecological design, environmental site assessment, resource identification, environmental planning, permitting, mitigation and restoration. We are 100% employee-owned team of scientists, planners, technical experts, and corporate services professionals that are committed to sound science and creative problem-solving. Our company goal is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms. As a Natural Resources Intern in Scarborough, Maine, you'll dive into wetland delineations, rare species surveys, and permitting work while also aiding in preparation of associated required reporting. You will also be coached to research the environmental regulations that go alongside those field efforts. The Scarborough office works in tandem with many of the SWCA offices in the region, giving opportunities to travel to other offices and meet more experts in our company. This internship offers a unique opportunity to launch your career in environmental sciences, gaining on the ground and in-depth experience in a wide variety of tasks while being supported by experienced leadership dedicated to your professional growth. It is a great way to try out the industry and successful internships may lead to temporary or permanent employment opportunities. The internship typically spans from early June to mid-August 2026, however we have flexibility for early starters and those interested in extending beyond August based on the right candidate. Alongside impactful project work, the SWCA Internship Program includes regular presentations by SWCA leaders and training sessions that enhance the experience and provide access to other interns throughout the nation. This is a paid, 40 hour/week internship with a competitive rate of $19.00/hour with the potential for overtime and additional compensation for travel (per diem or expense reimbursement, mileage, etc.). This position will have up to 80% travel for fieldwork, including spending extended periods in field locations. Application Instructions: Please submit a resume and cover letter to be considered for this position. In the cover letter, please let us know how this internship aligns with your career goals. Applicants are encouraged to apply as soon as is reasonable. We will review applications on a rolling basis and close the posting as soon as the position is filled. What you will accomplish * Support project managers and field leads in various natural resources surveys, including wetland delineations, wildlife surveys, ecological restoration efforts, botanical surveys and permitting. * Engage in office tasks such as field data review, reporting, and other activities to support the Natural Resources team. * Conduct fieldwork to support regional office locations, including travel to nearby states. * Adhere to the safety program and look out for the safety of others, promptly communicating and mitigating safety hazards. Experience and qualifications for success Requirements: * Currently enrolled as a Junior or Senior in a college or university, pursuing a bachelor's degree in an environmental-related field or a recent graduate within 12 months of May 1, 2026. Equivalent experience will be considered. * Applicants pursuing a Master's degree will also be considered. Ph.D. candidates are not eligible for this program. * Must report to the Scarborough, Maine office when not engaged in field work. * Experience with natural resources fieldwork through coursework, projects, professional/intern experience, or volunteer work is strongly preferred. In a resume or cover letter, applicants must provide sufficient detail to demonstrate their field experience. * Proficient in Microsoft Office Suite software. * Good communication, interpersonal skills, and attention to detail. * Reliable transportation and the ability to travel, walk, and conduct fieldwork for long hours, sometimes in inclement weather and rugged terrain, with the capacity to carry equipment weighing up to 40 pounds. The internship may require fieldwork that involves extended hikes either independently or with colleagues and participation in planting restoration sites which can be laborious but rewarding. * Ability to execute tasks effectively, and adapt to shifting priorities. * Ability and willingness to learn new survey and monitoring techniques and protocols. Helpful Skills: * Familiarity with GPS devices, digital data collection, and mapping software like ArcGIS. * Understanding of natural resource regulations through coursework. * Technical writing experience. SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms. If you need assistance accessing SWCA's website, completing the online application, or require a confidential conversation related to the Americans with Disabilities Act, please contact us at accommodations@swca.com or call **************. We are committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response. EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.$19 hourly Auto-Apply 4d agoHuman Resources Intern
Albany International Corporation
Human resources administrative assistant job in Rochester, NH
Job Purpose: The HR Intern will support various human resources functions, including recruiting, onboarding, and employee engagement initiatives. This role involves assisting with HR Information Systems (HRIS), learning and development programs, and performance management processes, while promoting diversity, equity, and inclusion within the organization. Attendance is essential to foster effective collaboration and productivity within the HR team. Job Responsibilities: In performing their respective tasks and duties, all employees are expected to adhere to Albany's current values: Albany Wins Together, Count on Each Other, Own Your Actions, Care About Each Other, and Share Your Enthusiasm. Safety must always come first; we never compromise on safety for the sake of achieving another objective. Employees are also responsible for the health and safety of themselves and each other. * Recruiting: Assist the HR team in the recruitment process by posting job openings, screening resumes, and coordinating interviews with candidates. * HR Information Systems (HRIS): Support the management and maintenance of the HR Information Systems (HRIS) by updating employee records and ensuring data accuracy. * New Hire Onboarding/Orientation: Help facilitate the onboarding and orientation process for new hires, ensuring they receive the necessary training and resources to integrate smoothly into the company. * Learning and Development: Contribute to the planning and implementation of learning and development programs to enhance employee skills and support career growth. * Employee Communication: Assist in creating and distributing internal communications to keep employees informed about company news, policies, and events. * Employee Engagement: Participate in initiatives aimed at increasing employee engagement and satisfaction, gathering feedback, and helping to implement improvement strategies. * Performance Management: Support the performance management process by assisting in the administration of performance reviews and collecting relevant data. * Diversity, Equity, & Inclusion Initiatives: Contribute to diversity, equity, and inclusion initiatives by helping to organize events and programs that promote an inclusive workplace culture. * Organizational Design: Assist in organizational design efforts by gathering data and providing insights to help improve structure and workflow within the company. * Attendance: Maintain regular attendance and active participation in team meetings to ensure effective collaboration and productivity within the HR department. Supervisory Responsibility: No Qualifications/Characteristics: * Education: Currently pursuing a degree in Human Resources, Business Administration, Psychology, or a related field. * Strong Communication Skills: Excellent verbal and written communication abilities, enabling effective interaction with employees at all levels. * Organizational Skills: Strong organizational and time management skills, with the ability to handle multiple tasks and meet deadlines. * Attention to Detail: High level of attention to detail in tasks such as data entry, documentation, and reporting. * Familiarity with HR Concepts: Basic understanding of human resources principles and practices, including recruitment, onboarding, and performance management. * Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with HR Information Systems (HRIS) is a plus. * Interpersonal Skills: Strong interpersonal skills with the ability to work collaboratively in a team environment and build relationships with colleagues. * Adaptability: Willingness to learn and adapt to new challenges in a fast-paced environment. * Initiative: Self-motivated and proactive, with a willingness to take on new responsibilities and contribute ideas. * Commitment to Diversity: A genuine interest in promoting diversity, equity, and inclusion within the workplace. Working Conditions: Office environment, duties performed indoors, moderate to quiet noise and comfortable temperatures. Not substantially exposed to adverse environmental conditions levels. Physical requirements: * Occasionally positions self to move an office item >10 lbs. * Frequently move about the production floor and office area to attend meetings or trainings * Must be able to remain in a stationary position up to 75% of the time * Frequently operates a computer, enters data into systems, verifies information, etc… Nothing in this document restrictions Albany International Corp.'s right to assign or reassign duties and responsibilities to this job at any time.$33k-40k yearly est. 60d+ agoWater Country - Human Resources Intern
Herschend
Human resources administrative assistant job in Portsmouth, NH
Our story began 75 years ago when the Herschend family discovered wonder deep in an Ozark Mountain cave-and chose to share it with the world. Today, Herschend is the largest family-held themed attractions company, with 49 leading attractions and immersive experiences that reach audiences worldwide. While each brand offers something unique, all are united by a shared purpose: Bringing Families Closer Together by Creating Memories Worth Repeating . Our passionate hosts make this purpose possible through everyday acts of love and service-what we call Heartspitality -the intersection of heart and hospitality. As an equal-opportunity employer, we strive to provide environments where every host, guest, and partner feel welcome, valued, and loved. We firmly believe that words and actions matter, which is why all individuals are to be treated equally and with respect. We are currently looking for a: Water Country - Human Resources Intern Roles & Responsibilities: The HR Intern is responsible for a variety of tasks that support the daily operations of the HR department. If you desire the professional opportunity to develop leadership skills, working with hosts from varying disciplines and backgrounds, and do it in the most exciting place possible, this is a great opportunity! This position offers students the chance to spend their summer in a fun, fast-paced, and rewarding environment. Roles & Responsibilities: · Welcome hosts and guests with a smile and positive attitude! · Professionally and legally represent Water Country to ensure continued compliance with all federal, state, and local employment laws · Assist with the hiring of qualified job applicants for open positions; Duties may include, but are not limited to, applicant screening, interviews, onboarding, and new hire orientations · Coordinate host recognition programs including a robust events schedule including both on-site and off-site locations · Lead and complete special projects to improve processes related to HR · Identify opportunities for program improvement and assist with developing and implementing enhancements to HR processes · Collaborate with leadership and the department heads open channels of communication between departments · Prepare onboarding information packets for new employees · Assist with processing HR paperwork, employee transactions, and terminations · Handle employment-related inquiries from applicants, employees, and supervisors · Review and track compliance with work permits for minors and International students · Assist employees with Workday navigation and password resets · Assist with copying, filing and various other administrative duties, including inbound phone calls · All other duties assigned by leadership J-1 International Student Responsibilities: Water Country's workforce includes a small number of hosts visiting the United States from international countries as part of a cultural exchange (J-1 visa) program. The HR Intern will assist park management with specific duties related to the development of these participants. Duties may include: · Assist with J-1 onboarding, including answering questions, collecting housing deposits, paperwork processing (including Social Security and banking), familiarizing hosts with the property and town of Portsmouth, etc. · Welcome new arrivals and help get them checked in and moved into housing · Help clean and prepare suites in the student housing facility prior to moving in and upon moving out, as well as maintaining positive, professional relationships with housing management · Conduct semi-monthly housing inspections (off-site) to ensure that facilities are kept in excellent condition · Transport students to approved destinations, when needed · Assist with addressing any concerns the students may have Education & Work Experience: · Intern candidates must be currently enrolled in a higher education program, majoring in Human Resources, Business Management, Sociology, or related field of study · Minimum of 1-year of related work experience in HR or Hospitality highly desired. Language: Ability to read, write, and speak fluent English; Spanish or other bilingual language skills are a plus. Requirements: · Must be at least 18 years of age to comply with NH Labor Laws · Ability to work flexible schedule, including evenings, weekends, and holidays · Ability to work outside of normal business hours and at off-site locations · Must have reliable transportation to and from work for your scheduled shift · Must possess exceptional customer service skills, with an ability to resolve questions, problems, issues, and concerns in a positive and professional manner · Ability to portray a positive, professional attitude · Ability to maintain confidentiality and protect sensitive employee data · Ability to communicate clearly, concisely and persuasively with a wide range of diverse personnel and guests · Must be proficient in Microsoft Outlook, Excel, Word, and Power Point · Knowledge of Canva, a plus · Ability to use office technology and equipment, such as PC, software, and copier · Ability to follow direction, multi-task, and work as part of a team as well as independently Physical Requirements: · Ability to remain seated for extended periods of time, while using a computer · Ability to stand or walk for long periods of time throughout the workday · Ability to occasionally stoop, twist, kneel, bend, squat, or reach above shoulders · Ability to carry, push, pull, lift, and hold objects weighing 20 pounds or more Working Conditions: · This role will be primarily based in an office setting with some interaction with other outdoor park locations · Some exposure to the variable outside temperatures, including high heat, cold, direct sun, humidity, dust, rain, and other weather conditions · Subject to frequent interruptions, constant repetitive motion, high noise levels, flashing lights, and heavily populated environments Team member benefits: Working at Water Country is about making people happy! It's about being independent and having fun, making new friends and earning extra money while doing so. As a Water Country host, you can be the smiling face that makes a great first impression for incoming guests, a lifeguard who soaks up the sun while keeping guests safe, or a maintenance technician that keeps guests coming back for more thrills! There are many exciting seasonal job opportunities available to take your summer job to new heights! Herschend Perks & Benefits: Flexible schedule Ability to cross-train and learn unique skills across various departments Enjoy free entry to Water Country and select Herschend parks at no cost on your days off Invitations to exclusive company-sponsored employee events throughout the season We've got great jobs for people just starting out in the workforce, looking for a second job or staying active after retirement. If you want a fun, flexible job with an innovative company, look no further than Water Country. Apply today! Do not miss the chance to spark your career now!$29k-37k yearly est. Auto-Apply 57d agoAdministrative Assistant II
WEX
Human resources administrative assistant job in Portland, ME
About Team / Role We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to our Digital Leadership team at WEX. This role requires a proactive individual with exceptional communication and interpersonal skills, a strong ability to prioritize tasks, and a keen eye for detail. This position is based in office at our Corporate Headquarters in Portland, ME. How you'll make an impact Executive Support: Manage calendars for the SVPs and VPs, scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, presentations, and reports. Maintain confidential files and records. Coordinate and manage expenses and reimbursements. Provide general administrative support, including ordering supplies, and coordinating maintenance requests. Event Coordination: Assist with the planning and execution of in-person events for the Dallas hub, including team meetings, client events, and company-wide gatherings. Assist with the planning and execution of off-site events/meetings for the DLT supported Coordinate event logistics, such as venue selection, catering, and A/V equipment. Manage event registration and communication with attendees. Provide on-site support during events. Track event budgets and expenses. Experience you'll bring Proven experience as an administrative assistant or in a similar role with strong executive presence. Strong organizational and time management skills with the ability to prioritize tasks effectively. Excellent written and verbal communication skills. Proficiency in Google Suite. Ability to work independently and as part of a team. Ability to maintain confidentiality and handle sensitive information with discretion. Experience with event planning and coordination is a plus. The base pay range represents the anticipated low and high end of the pay range for this position. Actual pay rates will vary and will be based on various factors, such as your qualifications, skills, competencies, and proficiency for the role. Base pay is one component of WEX's total compensation package. Most sales positions are eligible for commission under the terms of an applicable plan. Non-sales roles are typically eligible for a quarterly or annual bonus based on their role and applicable plan. WEX's comprehensive and market competitive benefits are designed to support your personal and professional well-being. Benefits include health, dental and vision insurances, retirement savings plan, paid time off, health savings account, flexible spending accounts, life insurance, disability insurance, tuition reimbursement, and more. For more information, check out the "About Us" section.Pay Range: $23.50 - $27.50$23.5-27.5 hourly Auto-Apply 12d agoStaff Administrative Assistant 2
Haley & Aldrich
Human resources administrative assistant job in Portland, ME
Find your path and enjoy the journey at Haley & Aldrich! With us, you'll tackle clients' most meaningful challenges in the built and natural environments - and, in turn, build stronger communities. You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning. As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development. We are looking to add new talent to our growing team! We are currently seeking a Staff Administrative Assistant 2, who will demonstrate strong overall office administration skills, as well as a high level of proficiency in proofreading/copy editing of documents and other support activities. We are a progressive company with many different service areas focused on technical innovation and diversity. As such, we value and support internal growth and development. Join our Team of administrative professionals as we foster collaborative teamwork and learning in the support of various projects and other opportunities! This is a full-time position located in our Portland, ME office. DUTIES/RESPONSIBILITIES In this position, you will: * Be a reliable, go-to resource in this collaborative office and have the attitude, willingness, and initiative to pitch in wherever needed in the local office or virtually across the company. * Proofread and copy edit technical documents, with an emphasis on grammar, sentence structure, punctuation, formatting to our style guidelines, consistency, neatness, and strong attention to detail for overall quality. * Produce/assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, using navigational tools, creating forms, and securing documents. * Produce/edit spreadsheets, charts and graphs, pivot tables. * Provide general office management services in a professional manner, including front desk administration tasks, maintaining office equipment and supplies, and maintaining all common areas including the front lobby, reception, and kitchen/break areas. * Act as the "face of the company" by greeting/welcoming all visitors in a polite and professional manner, answer main office phone and route calls, and handle all mailing and packages. * Schedule, coordinate, and support on- or off-site meetings, conferences, office activities, and Microsoft Teams meetings, as well as handle travel arrangements. * Coordinate and assist with new hire orientations and training in the local office. * Participate in and contribute to monthly national Administrative group meetings to keep up to date on all admin-related topics including company news and information and changes that affect the group, as well as knowledge sharing presentations and discussion where you have the opportunity to share your experience and skills. SKILLS/EXPERIENCE Minimum Skills and Requirements: * 7+ years in a professional administrative support position, with consulting industry, legal, or contract experience preferred. * Bachelor's degree preferred or combined education and experience. * Must be highly proficient/advanced with all Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook), as well as MS Teams and Adobe Acrobat DC Pro. * Possess intermediate skills or better in MS Visio and MS Project. SharePoint or gINT experience is a plus. * Must have experience working with large Word documents created from templates, applying styles, and table of contents. * Must possess outstanding proofreading/technical editing skills. * Experience using Microsoft Teams for scheduling/hosting virtual meetings is preferred. * Experience in assisting staff with professional licenses is a plus. * Must be resourceful and possess the drive and ability to work proactively and work well under pressure in order to meet project deadlines. * Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks. * Excellent verbal, written, and interpersonal skills. * Current Notary Public, or willing/able to become one. About Haley & Aldrich Haley & Aldrich is committed to solving our clients' most meaningful challenges in the built and natural environments. Our team of 1,000+ engineers and scientists across the United States draws inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow. Find us at haleyaldrich.com and LinkedIn. Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page. Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager. #LI-SB1$30k-40k yearly est. 41d agoAdministrative Assistant
Maine Wing Management LLC
Human resources administrative assistant job in Portland, ME
Job Description The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities. Key Responsibilities: · Answer, screen, and direct incoming phone calls and emails. · Maintain organized filing systems (physical and digital). · Scan and organize incoming mail. · Make routine bank deposit deliveries. · Complete administrative updates to portals/online tools, and tasks of operations. · Prepare and edit documents, reports, and correspondence as requested. · Order and maintain office supplies and coordinate service requests. · Assist with data entry, invoicing, and light bookkeeping tasks. · Support event coordination, travel arrangements, and internal communications. · Ensure office areas are tidy, stocked, and compliant with safety protocols. · Perform other administrative duties as assigned by leadership. Required Skills and Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred). 1-3 years of administrative or office support experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and interpersonal skills. Ability to work independently and collaboratively in a team environment. Physical Requirements: Prolonged periods of sitting and working on a computer. Ability to lift up to 15-20 pounds occasionally (e.g., office supplies or packages).$29k-38k yearly est. 3d agoAdministrative Assistant
New American Funding
Human resources administrative assistant job in Portland, ME
Position: Administrative Assistant (Part-Time | Growth to Full-Time) Pay: $17- $20/ hr depending on exp We are seeking a highly organized, proactive, and detail-oriented Mortgage Administrative Assistant to support a top-producing Loan Officer (LO). This role is critical to delivering an exceptional borrower and Realtor experience while ensuring smooth daily operations, strong follow-up, and consistent communication. The ideal candidate is someone who stays one step ahead, thrives in a fast-paced environment, and takes pride in organization, communication, and relationship management. This position will start part-time, with a clear opportunity to grow into a full-time role based on performance and business needs. Responsibilities Lead & Database Management Contact all new leads within 4 hours and ensure timely follow-up Track and manage all incoming leads, maintaining accurate lead ratios and performance metrics Maintain and update all databases Proactively contact pre-approved buyers and borrowers following Initial Loan Consultations (within 24 hours) Loan Officer Support & Daily Operations Review next-day schedules and ensure the LO stays on track with daily appointments Manage and organize the LO's email inbox and communications Perform a daily operational “gauge check” to ensure nothing falls through the cracks Maintain and support all technology tools used by the LO Assist with general administrative duties and workflow organization Borrower Communication & Experience Deliver consistent Tuesday borrower update calls Conduct pre-closing calls (48 hours prior to closing) Make congratulatory funding calls and provide post-closing support Review Closing Disclosures and assist with closing preparation Contact borrowers, Realtors, and attorneys 24 hours before contingency deadlines Consistently exceed borrower expectations through proactive, professional communication Realtor & Referral Partner Support Notify referring Realtors immediately upon issuing pre-approvals Keep Realtor partners informed throughout the loan process Proactively communicate loan status updates and important milestones Dedicate one hour weekly to pre-approval and Realtor outreach Marketing & Relationship Management Coordinate 2+ monthly leveraged events Assist with sending 2+ email newsletters per month and monitor open rates Send handwritten notes, birthday cards, post-closing surveys, and client gifts Help maintain strong post-closing relationships with borrowers and referral partners Pipeline & Team Collaboration Expedite onboarding for newly received contracts Coordinate closely with loan processing teams to ensure efficient file movement Attend weekly branch pipeline meetings and provide updates as needed Reporting & Compliance Submit monthly expense reports Ensure all communication and documentation meets company and compliance standards Qualifications Prior experience in mortgage lending, real estate, financial services, or administrative support preferred but not necessary Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines simultaneously Proactive, solution-oriented mindset with a high level of professionalism Comfortable using or learning CRM systems, databases, and mortgage technology tools Why Join Our Team Support a top-producing, relationship-driven Loan Officer Be part of a professional, growth-oriented mortgage team Clear opportunity for advancement from part-time to full-time Hands-on exposure to all aspects of the mortgage process A role where your organization, communication, and initiative truly matter Other Duties: This job may require frequent sitting or standing for long periods of time. This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization. Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S. [EOE/M/F/D/V. Drug-free workplace.] Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift up to ten pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction. #LI-JS3$17-20 hourly Auto-Apply 7d agoAdministrative Assistant, Engineering
Bath Iron Works
Human resources administrative assistant job in Brunswick, ME
Administrative Assistant for the Director of Life Cycle Engineering to support with all departmental secretarial tasks. Ensure workplace conditions are compliant with company safety standards, and actively participate in Safety Action Team (SAT) to help lead initiatives. Provide excellent customer service support by proactively helping with inquiries and by timely resolving issues. Champion Business Operating System (BOS) principles and productivity enhancements across the PY organization. Collect data, prepare presentations, and perform record keeping duties to manage department Viz Boards, Plan of the Weeks (POW), Digital Dashboards, and offer contributions to the Operational Performance Improvement Plans (OPIP). Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem-solving structured approach. Perform regular Time Accounting (WFM) and PeopleSoft Administration. Compose correspondence as needed between different departments and external stakeholders. Order and manage budgets for specialized office supplies. Assist, and back-up, the Building Manager while providing support to manage and project lead special teams as assigned. Support BMDA evaluation and associated merits. Main Point of Contact (POC) for all special company events taking place at the building. Required/Preferred Education/Training High School Diploma or GED required. Associate Degree in Secretarial Science preferred. Required/Preferred Experience Minimum 5 years of administrative support experience required. Ability to work independently, with initiative, in a fast-paced environment with multiple critical tasks. Experience in compiling and preparing reports and presentations. Excellent organizational skills and attention to detail. Effective problem-solving skills. Proficient in Microsoft Office (Word, Excel, and PowerPoint). Outlook experience preferred. Excellent organizational skills and attention to detail. Excellent written and grammatical skills with the ability to draft correspondence from general guidance. Effective communication skills. Looking for a motivated self-starter, one with the ability and desire to act with limited guidance and direction. Familiarity with BIW BMDA contracts a plus. Familiarity with BIW Standard Procedures and policies a plus.$29k-38k yearly est. Auto-Apply 60d+ agoAdministrative Assistant
Woodlands Senior Living
Human resources administrative assistant job in Hallowell, ME
Full-time Description Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately! Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served. We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment. What you will do as an Administrative Assistant: Scheduling and conducting/coordinating the conduct of general and job-specific orientation and ensuring complete and accurate documentation of such. Submitting reports to designated recipients. Conducting facility-level payroll procedures. Performing all other related duties as assigned by the Executive Director/Administrator. The benefits to join the team: Vacation and holiday pay because you deserve time to relax and recharge Referral bonus to show our appreciation for seeking new team members Tuition assistance because we believe in the investment of your growth and success Health, dental, vision and supplemental benefits to support your health 401(k) savings and investment plan to prepare for your future Requirements What you'll bring to the role: Must be 18 years of age Must provide proof of immunization/immunity to MMR and Varicella Strong command of the English language with the ability to follow oral and written instructions with precision Salary Description $18 - $25/hour$18-25 hourly 57d agoBiddeford Admin Assistant
Springborn Staffing
Human resources administrative assistant job in Biddeford, ME
Customer Service/ Assistant needed in preparing and organizing tax documents and client files. Interviewing now for training January 12 - January 14. Assignment duration is through mid April. Must be available to start in on training at Portland office. Training is provided. Manage data entry using Microsoft Office and specialized tax software Support front desk operations, including greeting clients and managing multi-line phone systems Maintain accurate filing systems and document management procedures Understanding of basic 1040 tax filing requirements: total wages, total dependents, etc. Requires good data skills, excellent communication and professional demeanor.$29k-38k yearly est. 22d agoHuman Resources Assistant I
Blue Star Partners LLC
Human resources administrative assistant job in Scarborough, ME
Job Description Job Title: Human Resources Assistant I Period: 08/12/2024 to 12/31/2024 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $25 - $28/hr Contract Type: W2 only Scope of Services: The Human Resources Assistant I will support the HR department by providing comprehensive administrative and project management assistance. This role involves coordinating HR activities, maintaining accurate records, facilitating employee onboarding, and supporting various HR projects and initiatives. The successful candidate will demonstrate strong organizational and communication skills, the ability to work both independently and collaboratively, and maintain a high level of confidentiality. Role, Responsibilities, and Deliverables: Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts. Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings. Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures. Will work in close coordination with the Executive Assistant to coordinate team member events. Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines. Develop and deliver progress reports, proposals, requirements and presentations for on-going projects. Coordinate with the Human Resource Business Partners on employee onboarding. Assist with Orientation process to included coordination of employee acknowledgment paperwork. Conduct research for HR related tasks and initiatives Administers the employee engagement and recognition portal and processes Other duties as assigned by the Senior Director of Human Resources. Organizes meetings, conferences and other events Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member. Experience: Experience with MS Office Excellent organizational, prioritizing, multi-tasking, and time management skills Ability to work independently as well as with a team Strong interpersonal communication skills Ability to maintain and demonstrate a high level of confidentiality 1-2 years' experience in a HR department, knowledge of HR practices$25-28 hourly 22d agoIntern- HR Compensation
Maine Health
Human resources administrative assistant job in Portland, ME
MaineHealth Corporate Professional - Nonclinical Full Time: 40 hours/week Remote (virtual) All summer internship applications require both a cover letter and resume to be considered. Please do not apply to more than 3 summer internship positions. Summary: The compensation team designs and manages MaineHealth's pay structures, ensuring salaries are competitive and aligned with business goals. We analyze market data, internal equity, and compliance requirements to create fair and effective compensation programs. Additionally, we partner with HR and leadership to support talent attraction, retention, and reward strategies. We hope to develop a pay transparency communication strategy. We also like to give interns insight into the basics of compensation, sharing how to benchmark a role, providing exposure to the annual compensation program, etc. Preference will be given to undergraduate juniors and seniors pursuing business administration, healthcare administration, human resources, or other related majors. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Student who is currently enrolled in a two-year Associate's Degree program, Bachelor's Degree program, or graduate-level program preferred. * License/Certifications: N/A * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A If you have questions about this role, please contact [email protected] Additional Information: With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. The MaineHealth Summer Internship Program provides a 10-week, paid internship for students enrolled in a post-secondary program who are looking to gain hands-on experience at MaineHealth, the state of Maine's largest employer. Visit our website to learn more about the program. Our interns are a part of our care team and are given access to a retirement plan, if desired, along with numerous other benefits such as professional development opportunities, paid volunteer time, trainings and workshops, networking events, and mentorships through their host department. We also partner with Maine Career Catalyst who hosts free events for interns around the entire state of Maine to help build connections, support career growth, and experience all there is to do in Vacationland outside of the office. MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you're looking to build a career in a place where people help one another deliver best-in-class care, apply today. We're proud to hire many former interns into full-time roles after graduation and offer the opportunity for growth throughout your career! Check out our MaineHealth Internship Video.$31k-35k yearly est. 56d agoHR Intern-Corporate
Albany International
Human resources administrative assistant job in Portsmouth, NH
Albany International Corp. is a global advanced textiles and materials processing company. The company has two core businesses, Albany Machine Clothing segment is the world's leading producer of custom-designed fabrics and belts essential to production in the paper, nonwovens, and other process industries and Albany Engineered Composites (AEC) is a rapidly growing supplier of highly engineered composite parts for the aerospace industry. Job Purpose Our HR team is pivotal in supporting employee success, talent acquisition, and organizational efficiency. We are looking for a highly motivated HR Intern to assist in recruitment, administrative tasks, and basic data management. The HR team works cross-functionally, providing an opportunity to interact with colleagues across various business units and functions at Albany. Responsibilities Recruitment Support: Assist in the full-cycle recruitment process, including: Posting job openings on job boards, careers pages, and social media platforms. Screening resumes and shortlisting candidates based on role requirements. Coordinating and scheduling interviews with hiring managers. Conduct initial outreach to candidates for scheduling or pre-screening. Support in creating job descriptions and recruitment-related content. Help organize and participate in recruitment events, such as job fairs or campus outreach programs. Maintain candidate records and documentation in the SAP Success Factors. Administrative and Data Entry Tasks: Perform basic data entry tasks, ensuring accuracy and attention to detail. File and organize physical and digital HR documents, including contracts, employee records, and compliance paperwork. Upload, update, and maintain employee information in the HR database or document management systems. Assist in preparing HR-related reports and summaries. Support the coordination and preparation of onboarding and orientation materials. Track deadlines and ensure timely updates for compliance and other HR processes. Assist in other HR duties as assigned.$33k-40k yearly est. 8h ago
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How much does a human resources administrative assistant earn in Portland, ME?
The average human resources administrative assistant in Portland, ME earns between $27,000 and $42,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.
Average human resources administrative assistant salary in Portland, ME
$34,000
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