Human resources administrative assistant jobs in Rhode Island - 39 jobs

📌 Administrative Support 🌱 Entry-Level | Finance Industry Exposure 🏢 Onsite: 100% Onsite (5 days/week) 📅 Contract: 6 months 💰 Pay: $17/hour 👥 Openings: 4 This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment. 📂 Responsibilities Review and organize documents Verify basic information on paperwork (names, numbers, signatures, etc.) Assemble and prepare documents for mailing Scan documents using internal systems Assist with general administrative and documentation tasks ✅ Requirements High School Diploma required Some experience working with documents, paperwork, or administrative tasks Basic computer skills Attention to detail and willingness to learn Ability to work onsite full-time 🌟 Nice to Have (Not Required) Previous office, admin, or clerical experience Interest in gaining exposure to the finance industry

Secretarial/Clerical/Secretary - 12-Months HUMAN RESOURCES DEPARTMENT ASSISTANT FLSA Status: Non-union, Non-exempt, 12-month position The HR Department Assistant provides confidential administrative and clerical support to the Human Resources Department. This entry-level position is responsible for assisting with a variety of routine HR functions to support the effective and efficient operation of the department. ESSENTIAL JOB FUNCTIONS: Maintain accurate and up-to-date employee records and files in accordance with RI Record Retention laws and department procedures. Respond to general HR-related inquiries via phone, email, and in person, ensuring timely and professional communication. Post job vacancies internally and externally as directed. Schedule interviews and prepare supporting materials for interview committees. Assist with the onboarding of new employees by preparing paperwork, scheduling meetings, and welcoming new staff. Perform data entry and updates in the HR system and/or attendance management system under supervision. Compose routine letters, employment verifications, and other documents as directed. File personnel documents and assist in document organization and maintenance. Support office supply ordering and inventory for the HR department. Assist with special projects and general administrative tasks as assigned by the staff of HR. Maintain a working knowledge of school department policies and procedures as well as union contracts. KNOWLEDGE, SKILLS AND ABILITIES: Proven ability to maintain confidentiality and demonstrate professionalism in all interactions. Strong organizational and time management skills with attention to detail and accuracy. Ability to communicate effectively, both orally and in writing. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively in a fast-paced environment. Basic understanding of standard office procedures and administrative tasks. Proficiency with computer systems including GSuite and/or Microsoft Office Suite. REQUIRED QUALIFICATIONS: High School Diploma or equivalent. Minimum of three years' experience in a clerical/secretarial/administrative role. Proficiency in the use of office technology, including email, spreadsheets, and word processing programs such as GSuite and/or Microsoft Suite. Flexibility to work beyond normal business hours as needed. PREFERRED QUALIFICATIONS: Associate's Degree or coursework in Human Resources, Business, or related field Previous experience in a Human Resources or school department setting. Bi-lingual skills are a plus. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Frequently required to stand, sit and walk Occasional lifting or carrying weighing up to 25 pounds The working conditions (light, noise level, temperature, etc. are typical of (primarily) an office setting although the employee may be exposed to adverse weather conditions related to visits to school buildings or other locations Specific physical abilities include close vision and the ability to use computer monitors for long periods of time, as well as the ability to communicate verbally in person and on the telephone. SALARY: $50,000-$55,000 per year

Full-time Description WHO WE ARE… Newport Mental Health (NMH) is a progressive high-energy organization that uses state of the art person-centered recovery approach to help individuals recover from mental illness and substance use disorders. NMH extends its trauma informed evidence-based services to children, adolescents, families, and adults. Our services vary from outreach, specialized program, mental health, school-based therapy, substance use therapy, community-based therapy, and outpatient clinic. For more information visit our website: *************************** WHO WE ARE LOOKING FOR… Mission- Aligned: You are excited to be a part of Newport Mental Health's mission to improve the lives of our clients living and working in Newport County by providing the highest quality of care. Ally: You intentionally foster belonging, personal growth, and empowerment for all. You're a strong advocate for the BIPOC, LQBTQIA+, Woman, Veteran, and other underrepresented communities. Solution Orientated: You are driven to think of different approaches to narrow the gap which leads to positive and effective changes. Time Management: You are a conscious planner and a thoughtful decision maker who adheres to deadlines. WHAT WE OFFER… Excellent Health and Dental Insurance Vacation, Sick and Personal time accrued biweekly Up to 11 Holidays Retirement program through Mutual of America Additional supplemental insurance programs Tuition reimbursement Mileage reimbursement Employer paid life insurance Flexible spending account (FSA) and dependent care (DCA) spending accounts The HR Assistant supports the Human Resources Department by managing administrative processes, maintaining HR systems and documentation, and assisting with audits, onboarding, compliance, and employee support. This role requires strong attention to detail, confidentiality, and the ability to manage multiple projects while ensuring HR operations run smoothly. WHAT YOU WILL BE DOING (ESSENTIAL DUTIES)… Responding to staff inquiries regarding HR policies, employee benefits, and other HR-related matters Partners with employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations Assisting in the planning of company events Organize and manage the review and updating of employee data and reports Coordinate administrative steps of onboarding and offboarding, ensuring accuracy and timely completion. Maintain HR records and systems, including updates to employee data and reporting structures. Support audits and compliance reviews by preparing reports, verifying documentation, and ensuring records are current. Monitor HR workflows and recommend process improvements to increase efficiency and consistency. Provide first-level HR support by responding to employee inquiries and directing them to appropriate resources. Assist with benefits and payroll administration, including data entry, updates, and vendor coordination. Support workplace health and safety processes, ensuring proper documentation and communication of requirements. Assist HR leadership with projects, events, and initiatives that enhance employee engagement and organizational effectiveness. Requirements WHAT WE EXPECT OF YOU… Bachelor's degree in human resources, Business Administration, or related field (or in progress, with graduation expected within first year.) Prior HR internship or related administrative experience preferred. Experience with HRIS or payroll systems (such as Paylocity/ADP) preferred. Coursework or exposure to HR compliance, employment law, or organizational behavior strongly desired. Able to demonstrate professional work ethic Outstanding written and verbal communication skills Good interpersonal and organizational skills Proficiency in all Microsoft Office applications. Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines. High attention to detail and accuracy in handling sensitive data and documentation. Ability to handle confidential information with discretion and maintain a high level of professionalism. APPLY NOW Submitting your application is a great way to learn more about Newport Mental Health. If you have questions about how your experience aligns with our job openings or know someone who would be a great candidate for our job openings, please contact Human Resources: Human Resources Newport Mental Health 42 Valley Road Middletown, RI 02842 Tel: ************ Newport Mental Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Salary Description $31,200.00- $40,000.00

Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities. Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees. For more information, please visit ************************* .Global Leader in Lottery Solutions | Brightstar LotteryDiscover Brightstar Lottery, the global leader in lottery innovation. Safe, secure, and engaging solutions that benefit communities and meet player needs. **Overview** This internship offers a valuable entry point into the world of Human Resources within a global, publicly traded organization. As an HR Intern, you'll gain hands-on experience across multiple HR functions and develop a strong foundation in employee data management, internal documentation, and HR operations. **Responsibilities** + Assist with digital employee file management and data reviews + Support the development and refinement of internal HR procedures and documentation + Participate in HR team meetings and contribute to ongoing projects + Collaborate with cross-functional teams to support HR initiatives + Maintain confidentiality and ensure compliance with company policies **Learning Objectives** + Understand the structure and operations of a corporate HR department + Gain exposure to HR systems and processes + Develop professional communication and documentation skills + Build foundational knowledge for a career in Human Resources **Qualifications** + Currently pursuing a Bachelor's degree in Business or a related field, with a strong interest in Human Resources + Availability to work up to 20 hours per week + Detail-oriented with excellent organizational skills + Strong written and verbal communication abilities + Proficiency in Microsoft Excel, Word, and Outlook + Self-motivated, collaborative, and deadline-driven **Preferred Qualifications** + Prior experience in an office or administrative setting + Basic understanding of HR principles and business operations **Success Profile** - Leading Complexity - Leading People - Leading the Business - Leading Self HYBRID At Brightstar, we consider a wide range of factors in determining compensation, including background, skills, experience, and work location. These factors can cause your compensation to vary. The estimated starting compensation range for this role is $X - $X. The actual pay offered may be higher or lower. The Company complies with all local pay requirements and collective bargaining agreements, where applicable. Base pay is one part of our Total Rewards program. Non-exempt roles are eligible for irregular discretionary bonuses. In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance. Note: programs are subject to eligibility requirements. All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate. IGT is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, and to creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged. IGT is an equal opportunity employer. We provide equal opportunities without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, citizenship, covered veteran status, ancestry, age, physical or mental disability, medical condition, genetic information, or any other legally protected status in accordance with applicable local, state, federal laws or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

Actively participate in the BankNewport Internship by assisting the department with various duties and tasks. At the culmination of the internship, the intern will create a final presentation to showcase the skills and knowledge acquired through the program. This Internship is full time, on - site located in Middletown, Rhode Island. Responsibilities PRIMARY RESPONSIBILITIES * Responsible for providing administrative support to the Human Resources team including but not limited to entering budget items, updating master procedure list, input employee calendars, and creating department organizational charts * Assist the recruiting team with applicant phone screenings and ICIMS tracking * Observe interviews and receive first-hand knowledge of how they are conducted * Develop a working knowledge of HR information databases and searchable resources * Assist with Service Awards * Assist in administering New Hire Orientation * Scan and index Identifi personnel records and benefit bills * Monitor, track and report exit survey and employee feedback form responses Qualifications REQUIRED QUALIFICATIONS * High School Diploma/ GED Equivalent * Must be current undergraduate or graduate student at an accredited college or university Physical Requirements Any physical demands or work conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable Accommodation may be made to enable individuals with disabilities to perform the essential functions. Employees need to have the ability to: * Travel independently to the position's primary work location, other bank properties and work-related activities or events at locations outside the Bank. * Effectively communicate and exchange accurate information and ideas so others will understand. * Independently 0perate a computer and other office machinery, such as a calculator, copy machine, printer and software programs related to the position needed to complete the primary functions. * Sit or stand at a workspace and use a computer or other equipment for prolonged periods of time. * Meet the work schedule requirements for physically working in the branch during normal business hours to effectively meet business needs. * Move office items weighing up to 35 pounds. SUPERVISORY SCOPE * None BANKNEWPORT CORE VALUES * We celebrate individuality * We empower employees to be creative problem solvers * We invest and take the time to really get to know our customers * We commit to serving the financial needs of Rhode Islander's BankNewport is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity or expression, pregnancy, childbirth or related medical conditions, military service, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

SUMMARY: Under general direction, provides high-level administrative support. Performs functions requiring considerable knowledge and judgment regarding departmental procedures and policies. Researches information, composes correspondence and prepares regular and/or special reports. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Types a variety of materials including correspondence, manuscripts, abstracts, grant proposals, medical and statistical reports, most often utilizing knowledge of medical/technical terminology. Corrects grammar and punctuation, edits for content and revises wording at own discretion. May use word processing and/or dictation equipment, shorthand or speedwriting.Composes rough and final drafts of memos, correspondence and reports according to own knowledge of situation; signs routine correspondence in own name. Designs and prepares new forms.Answers telephone and receive visitors into the area. Ascertains needs, establishes priorities and investigates background material, often resolving matters on own authority.Maintains supervisor's calendar without prior clearance for most appointments, often coordinating supervisor's hospital, private practice and national organization(s) commitments; makes necessary travel arrangements. Schedules, coordinates and attends inter-departmental meetings.Often performs duties related to supervisor's holding office in major nationalnternational organizations such as coordinating symposia and annual meetings (including contacting and coordinating speakers, securing site and facilities, confirming arrangements, preparing all necessary materials), transcribing proceedings of symposia and professional manuscripts submitted for publication by other organization members.Drawing on a wide range of experience and knowledge of supervisor's activities, departmental services, the functions of various departments throughout the hospital, and those of other organizations. Interacts with all levels of personnel. Exchanges information, coordinates schedules, investigates problems and resolves matters within scope of own authority.Maintains departmental records, and often those associated with major national organizations, including such confidential information as budget, payroll, patient and personnel data. Initiates, files, updates and purges records as necessary including data entry, storage and retrieval software.Maintains department statistics as required by the hospital, government and accrediting agencies. Prepares statistical reports, charts and graphs, including tabulating data, performing some statistical analysis, and arranging data in most meaningful format. Assembles, and may perform cost analysis on data for preparation of department budget.Monitors department budgets, reviewing requests for purchase, additional personnel, etc. against budget allowances; authorizes allowable requests and obtains further information on questionable items before discussing with supervisor.Maintains inventory and orders office/medical supplies at own discretion according to knowledge of usage patterns and budgeted allowances. Prepares and follows up on purchase orders. Meets with vendors to review and/or evaluate new supplies or equipment.Performs library research, including literature searches to guide supervisor to appropriate materials and to prepare bibliographies on a given topic as requested. May maintain departmental resource library.Assumes major responsibility for recurring programs or special projects, utilizing a wide range of knowledge and exercising considerable independent judgment in seeing project to its completion.Operates such office machines as CRT, word processor, calculator, photocopier and dictation equipment.Provides functional guidance to new employees regarding the clerical operations, policies and procedures of the department. MINIMUM QUALIFICATIONS: BASIC KNOWLEDGE:High school graduate or General Equivalency Diploma required.Up to one year specialized training including course work in correspondence typing, medical terminology and general business procedures.The ability to exercise considerable independent judgment in the performance of most daily duties.Proficient typing skills are required in order to prepare a variety of materials, some, such as grant proposals and manuscripts, requiring a precise format.Good knowledge of English grammar, punctuation and spelling to correct and edit written materials; understanding of medical terminology is most often required.A high level of organizational skills to coordinate supervisor's schedule and national conference arrangements, and to maintain complex records.Ability to perform analysis of numerical data involving the use of mathematical formulas as well as routine tabulation.A high level of interpersonal skills to effectively represent the supervisor in interaction with all levels of personnel within and outside the hospital.The ability to operate a variety of office equipment is required.EXPERIENCE:A minimum of one to two years experience is required including that period on-the-job to learn procedures specific to the department.Working conditions are generally good with little discomfort due to noise, heat, dust, etc.Considerable walking may be required to gather and distribute materials around the hospital. Pay Range: $21.61-$35.66 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903 Work Type: M-F, 8am-12pm Work Shift: Day Daily Hours: 4 hours Driving Required: No

Netsimco, a Saalex Company is seeking a Administrative Assistant in Newport, RI. Saalex is an Engineering and Information Technology Services company providing Cyber Security, Information Technology, Strategic Operations Research, Wargaming, Training and Education, Range Operations and Management, Engineering and Logistics Services, Data Analytics and Business Intelligence Services to an array of government agencies across every warfare domain. Position Type: Full-Time Salary: $55k-$60k annually (depending upon experience) Work Location: Onsite. Work Schedule: Monday-Friday, 8:00-4:30, weekend work occasionally. Essential Functions: Word processing Spreadsheet development Documenting management issues Coordination of travel arrangements Data collection Report processing Brief preparation Meeting record keeping Management of milestone schedules Requirements Required: Highly organized, detail-oriented with the ability to manage multiple projects simultaneously, having time-sensitive deadlines Ability to communicate affectively Basic understanding of proper protocol and military structure Proficient in Google Applications, Microsoft Suite, and SharePoint Education: HS Diploma or GED required. High Administrative Assistants must have Defense Travel System User training/certification. Security Clearance: Must be eligible to obtain a secret clearance. Requirements to obtain a clearance include US Citizenship, security investigation, etc. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Wellness Resources Stock Option Benefit

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

Wright-Pierce has an exciting opportunity for an assistant based in our Providence, RI, office. As an assistant at Wright-Pierce, you will be part of a collaborative administrative assistant team supporting a growing company. You will be responsible for the day-to-day office needs and will have the opportunity to support interesting engineering projects that directly impact our company's success. If your skills are a match for the position below, we'd love to hear from you. Responsibilities Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing. Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations. Ensure quality control of Wright-Pierce brand standards throughout all deliverables. Work closely with supervisor and administrative team to support company-wide initiatives. Manage supplies and repair services for office printers. Coordinate building maintenance. Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks. Connect with other assistants company-wide to provide cross-location support. Essential Functions Apply strong organizational and time management skills. Exhibit detail-oriented skills work collaboratively with engineering teams Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment. Demonstrate awareness of individual and team dynamics to effectively support office and company culture. Foster a welcoming and friendly environment to encourage employee engagement. Employ excellent communication skills and assist with relaying technical information clearly. Believe in the core values of Wright-Pierce and personal qualities of integrity and teamwork Experience 3 or more years of office administration. Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must. Experience with PDF programs is a plus. Education Associates degree (in related field) preferred. Best in Class Engagement Our recent employee engagement survey, conducted by The Employee Engagement Group, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm's top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance. Equal Employment Opportunity At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. We strongly encourage women, minorities, people with disabilities, and veterans to apply. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Sponsorship Available: At this time, we will not support sponsorship, i.e. H-1B or TN Visas for this position.

GZA GeoEnvironmental, Inc. (GZA) is seeking an Administrative Assistant in our Providence, RI office to support our team of Principals, Project Managers, and staff engineers/scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role. Key Responsibilities: Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software. Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work. Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone/reception coverage when needed. Contract administration; generation of project submittals; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting. Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile. GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities. Qualifications: Associates Degree plus 2 years' office support experience, or High School Diploma plus 4 years of experience in a similar position. Comfortable supporting multiple team members and interacting with internal and external clients. Strong verbal and written communication skills. Excellent attention to detail. Ability to maintain confidentiality. Has a ‘can do' attitude in learning new skills and a strong sense of teamwork. Intermediate knowledge of MS Office products. Experience working in an engineering consulting environment is a plus. Availability to work 40 hours per week on site (Monday through Friday 9 am to 5 pm). The hourly rate for this position may range between $25.00 and $31.74. The salary and total compensation will depend on many factors, including candidate experience, education, professional licensure, and other qualifications. About GZA: 100% Employee Owned Professional development and enrichment opportunities Exciting work environment Opportunity for company ownership Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses GZA is an employee-owned multidisciplinary engineering consulting firm with a history of more than 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations. GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status. Note to Staffing Agencies: GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

Job Description Administrative Assistant CSP (Full Time) This position is designed to support the Community Support Services program and its leadership relative to daily administrative operations, building issues, and special projects as assigned by program leadership. EDUCATION AND TRAINING REQUIRED: High school graduate or equivalent. Proficiency in Microsoft, Excel, Power Point and other software programs. Ability to participate as a member of a multidisciplinary team. Ability to remain organized while handling multiple priorities simultaneously. Ability to work independently and effectively to solve problems, seeking supervision as needed. At least two years of general office experience, preferably in a health care setting. Skill in the use of electronic communication (i.e., phone, e-mail, fax, etc.) Proficiency in the use of print media Special Qualifications: Excellent public relations and communication skills with individuals and groups, treating all persons with dignity and respect Physical and emotional health and capacity to manage stresses with a busy non-profit community organization Understands and believes in the mission of the organization WORKING CONDITIONS: Standard office environment with frequent use of office equipment. Ability to lift 25lbs. Requires sitting 75% of the time. Travel between sites required. Flexible hours may be required. Benefits Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life. Generous vacation, sick time and holidays. Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage. 403b with matching after 6 months of employment. Flexible Spending (FSA) and Dependent Care (DCA) accounts. Agency-paid group life insurance; long-term disability. Tuition reimbursement and licensure/certification bonuses. Employee referral program as well as bilingual skills premium. On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle. To apply for this opening please visit our website *********************** and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume. About Us Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges. Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability. Military friendly employer!

SUMMARY: Serves as an Administrative Assistant to the principal and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, cash handling and record keeping. ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned Makes and receives telephone calls, takes messages, routes calls and schedules appointments. Maintains school records and confidential files for students, building, principal, and related requirements. Receives and routes all mail. Acts as liaison between school and community, principal, parents, staff and students. Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs. Under the direction of the Principal, the Administrative Assistant will follow “guidelines for funds” established by the Business Office. Orders, processes, and maintains office materials and equipment in coordination with the principal. Operates standard office equipment including but not limited to computer, calculator, intercom, photocopier and fax machine. Processes student changes and dismissals and related forms in coordination with the principal. Processes attendance/time cards for the building staff. Maintains accurate student attendance records including late arrivals and early dismissals. Maintains lunch records for the school including count, payment and weekly report. Assists principal in maintaining accurate records regarding enrollment and building organization. Assists and orientates substitutes. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED). OTHER SKILLS and ABILITIES: Word processing skills. Ability to get along with other people. Patience in dealing with parents and students. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch and lift. Specific vision and hearing abilities are required to perform this job. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually moderate to loud. The employee continuously is interactive with the public, staff and administrators. The employee frequently will be required to meet multiple demands from several people. POSITION IN TOTAL ORGANIZATION Administrative Assistants will be under the direct supervision of the Principal and job performance will be evaluated on an annual basis. Secretarial employees are responsible to the Chief Human Resources Officer for their overall job functioning. The Chief Human Resources Officer will assist the administrator(s) in supervision and evaluation of the Administrative Assistants.

Provide administrative and operational support to the PIM/DAM team, handling scheduling, communications, data entry, and general administrative tasks that enable the team to focus on strategic and technical work. Key Responsibilities Administrative Support Handle correspondence and communication with internal stakeholders Maintain team documentation and filing systems Prepare meeting agendas and take meeting minutes Handle routine administrative tasks and correspondence Other duties as assigned Data Entry & Basic System Support Perform basic data entry tasks in PIM/DAM systems under supervision Assist with routine content uploads and organization Support basic quality assurance testing for system updates Generate standard reports and data exports as requested Capture and record accurate product weights and dimensions Military Insignia Certification Administration Maintain database of military insignia certification dates and documentation Track certification expiration dates and manage renewal process Coordinate submission of products for recertification with appropriate agencies File and organize certification letters and compliance documentation Generate certification status reports for management and compliance audits Minimum Qualifications High school diploma or equivalent Two or more years of experience with administrative and clerical tasks Proficient in Microsoft Office programs Detail oriented, strong organizational and time management skills Effective problem-solving skills including decision making and immediate prioritization of tasks assigned Ira Green, Inc. is an Affirmative Action/Equal Opportunity Employer Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

Lincoln Public Schools is seeking an Administrative Assistant to join their Business Office team. . Hours are 8:30am-4:00pm (35 hour work week) 1.Perform administrative and clerical duties as assigned. 2.Compose, type, and process correspondence, reports, notices and recommendations as instructed. 3.Obtain and organize pertinent data and reports as needed. 4.Maintain a regular filing system and maintain pertinent school records. 5.Place and receive telephone calls, record messages. 6.Perform all receptionist duties. 7.Arrange and maintain a schedule of appointments, conferences and interviews. 8.Assist administration in special projects/awards ceremonies, as needed/necessary. 9.Perform all duties related to the school nutrition program. 10.Assist business office staff as needed/necessary. 11.Prepare computerized “List of Bills” for School Committee approval. 12.Process mail for the school district, i.e., centralized posting. 13.Process working papers for applicants. 14.Open all mail and dispense as necessary. 15.Prepare computerized bid specifications and newspaper advertising. 16.Order and distribute textbooks to private & parochial students. Maintain computerized textbook inventory. 17.Perform all related tasks as assigned by the School Business Administrator or his/her designee. This is a 260-day (12 month) position. Hours are 8:30am-4:00pm (35 hour work week) Salary, benefits and hours of work are in accord with the contract in force.

Move into a job designed for you! Join our team and be a part of the Natco family. As a fourth-generation family-run business, Natco Home is one of the largest and most respected privately owned home furnishings companies in North America. At Natco, surpassing our customers' expectations in quality, service, and value is over a 100-year tradition. A commitment to innovation is woven into our future. An inspired career path awaits. Come see for yourself, there is no place like Natco Home. What we need: Natco is seeking a Part-time Administrative Assistant to join our Credit and Collections team. This temporary role is based at our corporate headquarters in West Warwick, RI, with a schedule of Monday-Friday, 9:00 AM-2:00 PM. The Administrative Assistant position provides essential customer service and logistical support to ensure the efficient processing of product returns and shipment-related activities. Reporting to the Manager of Credit and Collections, this role involves frequent communication with customers, carriers, warehouse staff, and the Customer Service team to coordinate return shipments, track deliveries, and maintain accurate documentation. If you enjoy administrative work and are comfortable coordinating details using freight portals and internal tools to keep operations running efficiently, we'd love to hear from you! What you'll do: Provide customer service support to outside customers and retail partners regarding product returns and disposal of damaged merchandise Communicate with Natco's Customer Service team and warehouse staff to coordinate return shipments Create and process UPS call tags for customer returns Navigate and update information on freight carrier websites and shipping portals Prepare the monthly warehouse inventory status report Coordinate with freight carriers and trucking companies on pickups and deliveries Enter return and delivery status updates in Powerlink to ensure records are accurate and closed Retrieve Proof of Delivery (POD) documents for Credit Analyst review Provide general administrative support as needed Perform all other duties as directed by the Manager of Credit and Collections What you'll have: High School Diploma required; Associate degree preferred Minimum of 1 year of administrative support experience preferred What you're good at: Solid verbal, written, and interpersonal communication skills Ability to communicate professionally across all levels of the organization as well as with external customers and vendors Proficiency in Microsoft Office Suite Powerlink experience preferred Strong problem-solving abilities Organized and detail oriented Self- motivated with excellent time management skills Adaptable to manage shifting priorities and meet deadlines Positive attitude and eagerness to learn with a team-oriented mindset Ability to thrive in a fast-paced environment and manage multiple tasks effectively APPLY TODAY! To be considered, please complete an online application. Come Home to Natco. Natco Home, a fourth-generation family-owned business, proudly carries a legacy as one of the most respected and trusted names in the home furnishings industry. Established in 1917 in Rhode Island, Natco is one of the largest privately owned home furnishings companies in North America, with a robust distribution network spanning across the continent. Serving as a comprehensive home fashion resource, the Natco Home Group's exceptional product line-up of rugs, vinyl flooring, curtains, window treatments, and home décor products are available through major mass merchandisers, home centers, department stores, and clubs, not only in the United States, Canada, and Mexico but also in various other regions around the world. With a rich history in consumer goods manufacturing and a strong commitment to eco-friendly materials, Natco continues to adapt its product offerings to remain aligned with ever-evolving customer demands and market trends. Committed to innovation, Natco continues to venture into new product lines, solidifying its position as a leader in the industry. Natco is an Equal Opportunity Employer committed to an inclusive workplace.

Substitute Administrative Assistants play a vital role in maintaining the smooth operation of our school offices. They provide essential support to staff, students, and families by ensuring effective communication and efficient administrative processes. Qualifications: Proficiency in Google and Microsoft applications Strong communication and interpersonal skills Ability to handle interactions with parents, staff, and students in a professional and friendly manner Reliable, organized, and able to manage multiple tasks in a busy office setting If you're dependable, detail-oriented, and enjoy working in a school environment, we encourage you to apply!

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Maintain the Assistant Superintendent's calendar as well as the calendar of monthly responsibilities and tasks as related to Rhode Island Department of Education [RIDE]/District requirements. Responsible for the inventory and access to District curriculum, resources and related materials. Responsible for organizing, maintaining, and communicating all matters related to homeschooled students, homebound instructed students and homeless students. Maintain applicable budget(s) (via Google Sheets); to be presented monthly to the Assistant Superintendent. Complete and enter electronic purchase orders into the District's financial system. Assist in coordinating instructional technology acquisition and repair. Assist in coordinating grant applications and their implementation. Maintain accurate records of personnel assignments for each school which includes a database of current rosters at all times. Assist with the student registration process as requested. Create and maintain data-driven reports within the student information system as requested by the Assistant Superintendent and/or their designee(s). Work cooperatively and ensure efficient communication between all stakeholders. Work closely with District administrators, coordinators, coaches and other District-wide personnel as requested by the Assistant Superintendent and/or their designee(s). Work closely with Special Education Administrative Assistants as related to shared transportation costs and other related supports (McKinney-Vento). Assist with organizing all professional development activities as requested by the Assistant Superintendent and/or their designee(s). Maintain and dispose of records in compliance with the established retention schedule. Operate computers, copiers and other office machines. Obtain, gather, and organize pertinent information/data as needed to put into usable form (i.e., information needed for all federal grants.) Remain proficient and conversant with relevant District software as updated/changed. Utilize District contracted translation services as needed. Assist Administration Office staff as directed by the Superintendent, Assistant Superintendent and/or their designee(s). Perform other office functions including but not limited to receiving and routing calls, recording and delivering messages, preparing letters, forms, documents and reports as needed, etc. Demonstrate the highest standards of honesty, integrity, flexibility, and responsiveness. Assume other generally related responsibilities as may be assigned by the Assistant Superintendent and/or their designee(s). Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other office technology is essential. Specific vision ability required by this job includes close vision with the ability to review hard copy and electronic-based data for extended periods of time. Frequently, the employee must meet deadlines with severe time constraints and interact with state agencies, school districts, coworkers, students and other community members. The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this environment may be loud, depending upon the activity in the particular part of the day and location. While performing the duties of this job, the employee is regularly required to sit for extended periods of time. Ability to lift 35 lbs.