Human resources administrative assistant jobs in Roseville, CA - 78 jobs
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Group Administrative Assistant
Redwood Electric Group 4.5
Human resources administrative assistant job in Vacaville, CA
About the job
Redwood Electric Group is seeking a proactive and detail-oriented AdministrativeAssistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.
Duties/Responsibilities
Office Management
Serve as primary contact for property management and all building-related vendors.
Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment.
Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access.
Update and issue key fobs for new employees, and manage access removal when employees separate.
Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department.
Maintain current phone extension lists and office directories in coordination with IT.
Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed.
Administration Coordination
Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders.
Maintain organized digital and hard-copy filing systems for all project documentation.
Ensure data alignment between ProjectSight and Foundation for budgets and executed documents.
Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs.
Support project setup, billing, insurance certificates, meeting minutes, and correspondence.
Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation.
Assist with training coordination, attendance tracking.
Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access.
Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics.
Required Skills/Abilities
Strong proficiency in Microsoft Excel, Word, and Outlook.
Experience with project management software, preferably ProjectSight.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Ability to prioritize tasks and maintain accuracy under tight deadlines.
Professional, proactive, and service-oriented approach to internal and external customers.
Education and Experience
High school diploma or GED required.
Minimum of 3 years of administrativeassistant experience, preferably in the construction industry.
Working Conditions
This position is based in our Vacaville office and is not eligible for remote work.
Work may be performed in an office or on active job sites, depending on role and project needs.
Office work includes sitting, typing, and using a computer for extended periods.
Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs).
Noise levels range from quiet (office) to high (job sites).
May require occasional travel to project locations or meetings.
REG will provide reasonable accommodations as required by the ADA and applicable state law.
Disclaimer
The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
$36k-49k yearly est. 1d ago
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Human Resources Associate Director
Sakata Seed America, Inc. 4.0
Human resources administrative assistant job in Woodland, CA
Job Description
Job Summary: The HumanResources Associate Director partners closely with the HR Director and senior leadership to execute people strategies that align with organizational objectives and ensure full compliance with all applicable laws and regulations. This role plays a key part in developing, implementing, and evaluating HR policies, programs, and functions, driving continuous improvement and operational excellence. The HR Associate Director provides both strategic guidance and hands-on leadership across core HR functions, including benefits, compensation, payroll, HRIS, talent management, learning and development, employee relations, compliance, and engagement, while fostering a positive, equitable, and inclusive workplace culture.
Essential Duties & Responsibilities:
Partner with HR director and senior leadership to translate business objectives into actionable HR strategies.
Lead initiatives that strengthen organizational culture, improve employee experience, and enhance overall workforce effectiveness.
Serve as a trusted advisor to managers and employees on complex HR matters.
Provides guidance and hands-on leadership across core HR functions.
Provides guidance on employee relations issues, ensuring fair and consistent resolution aligned with policy and legal standards.
Oversee performance management process, ensuring accountability and professional growth.
Ensure HR programs, policies, and practices comply with multi-state, federal, and local labor and employment laws and regulations.
Develops, implements and control programs in a manner that ensures cost effectiveness, market competitiveness and internal equity among employees.
Directs full-cycle recruitment, ensuring alignment with workforce planning and hiring goals.
Partners with leaders to forecast hiring needs and develop effective talent pipelines.
Oversee benefit strategy, administration, and vendor relationships to deliver high-value, cost-effective programs.
Performs other related duties as assigned.
Education & Experience:
Bachelor's degree in HumanResources, Business Administration, or related field; Master's degree.
HR certification PHR/SPHR or SHRM-CP/SHRM-SCP preferred.
10+ years of progressively responsible experience in humanresources, overseeing functional areas such as benefits administration, compensation, HRIS data, compliance, employee relations, payroll, talent acquisition and onboarding, learning, and talent development.
5+ years leading a team of HR professionals.
General, broad-based knowledge and practice of HR competencies: organizational design, performance management, leadership development, talent practices, employment practices, compensation, and total rewards.
Working Conditions / Physical Demands:
Must be able to sit for long periods of time.
Must be able to work extended hours if necessary.
Must be able to travel to different locations.
Required Knowledge, Skills, & Abilities:
Ability to quickly build relationships, build trust, and successfully collaborate with others to influence the accomplishment of organizational goals.
Works independently to prioritize work, effectively delegate, establish goals, and produce quality work.
Deep knowledge of federal, multi-state, and local labor and employment laws and regulations.
The ability to work both strategically and operationally.
Strong supervisory and leadership skills.
Ability to manage multiple concurrent assignments while meeting company and department objectives.
Proficient with Microsoft Office suite(e.g.Outlook, Excel, Word, PowerPoint, Teams, etc.)and ADP or related HRIS software.
Bilingual English/Spanish preferred.
COMPENSATION & BENEFITS:
Salary: $170,000-$190,000 per year
Medical, Dental & Vision Insurance coverage for employees and their families
Basic Life & AD&D Insurance
401k program with company match
Profit Sharing program (via 401k)
Holiday & Performance Incentive Bonus program
Paid Vacation: 10 days per year to start, increases with tenure
Sick Leave: 1 hour accrued per 30 hours worked for first 30 days, 6.67 hours per month after.
14 paid company holidays, 2 floating holidays & birthday off
Paid Family Leave: 15 days after 12 months of service for FMLA qualifying events
* To perform this job successfully, an individual must be able to perform each essential duty (as described above) satisfactorily. Reasonable accommodations may be made to enable Individuals with disabilities to perform these essential functions.
$54k-85k yearly est. 9d ago
Energy & Natural Resources Associate
Direct Counsel
Human resources administrative assistant job in Sacramento, CA
Job DescriptionEnergy & Natural Resources Associate - California
Regulatory • Administrative Litigation • Emerging Energy Issues
Direct Counsel is partnering with a respected, full-service law firm to add an Energy & Natural Resources Associate to its growing practice group. This is an exciting opportunity for an attorney who wants to work at the intersection of law, policy, and regulated industries-advising clients on some of the most complex and consequential energy and natural resources issues in California.
Why This Role Stands Out
This practice sits squarely at the center of California's evolving energy landscape. You'll work on high-impact matters involving utilities, renewable energy, natural resources, and regulatory policy, with meaningful responsibility and exposure early on. Attorneys with backgrounds in regulatory law, administrative litigation, civil litigation, or other regulated industries will find their skills highly transferable here.
What You'll Do
Research and analyze issues related to energy and natural resources law and policy
Represent clients in administrative proceedings and related litigation
Advise on matters involving electricity and natural gas utilities, renewable energy, oil & gas, mining, and water rights
Draft and negotiate contracts, including leases, joint venture agreements, and purchase/sale agreements
Prepare legal memoranda assessing risk, strategy, and alternative problem-solving approaches
Assist in developing legal strategies, including analysis of proposed legislation and regulatory frameworks
Support administrative hearings, including pleadings, discovery, testimony preparation, witness prep, cross-examination, and oral argument
Collaborate with attorneys across practices to deliver comprehensive, business-minded legal advice
Who They're Looking For
J.D. from an accredited law school
Active California Bar admission
2+ years of experience in regulatory law, administrative litigation, energy & natural resources, or other regulated industries
Familiarity with federal and California energy and natural resources regulations
Strong research, writing, and analytical skills
Experience with or exposure to agencies such as the California Public Utilities Commission (CPUC) or California Energy Commission (CEC) is a plus
Comfortable managing multiple deadlines in a fast-paced environment
Strategic thinker who can translate complex regulatory issues into practical legal advice
Compensation & Benefits
Base Salary Range: $190,000 - $245,000
Bonus Potential: Up to $112,500
Compensation will vary based on experience, expertise, and performance
Comprehensive benefits package provided
The Big Picture
This is an excellent platform for attorneys who want to build a long-term practice in energy and natural resources, gain deep regulatory experience, and work on matters that directly affect infrastructure, sustainability, and public policy across California.
About Direct Counsel
Direct Counsel partners with leading law firms and in-house legal departments nationwide to connect talented attorneys with outstanding opportunities. We take pride in matching professionals with roles that align with their expertise, values, and long-term career goals.
Apply confidentially by sending your resume to ***********************
$51k-82k yearly est. Easy Apply 30d ago
HR Assistant
Pride Industries 4.0
Human resources administrative assistant job in Roseville, CA
**Pay Rate** $21.00 to $22.00 per hour **Telecommute Status** Onsite **Announcement** PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:
****
**PRIDE Industries**
**Job Description**
**Job:** HR Assistant
**Job Code:** 201 - PR-HR Assistant
**HR Title Group:** HR, Payroll & Training
**Salary Grade:** N18
**FLSA Status:** Non-Exempt
**Approval Date:** August 2017
**SUPERVISES:**
There are no direct reports with this position.
**POSITION SUMMARY:**
Under general supervision, the HumanResourcesAssistant performs a variety of specialized administrative and clerical duties in support of the HumanResources Function. Employees in this job class maintain detailed employee data in HRIS and Payroll Systems, create and maintain confidential employee files, provide benefit and other information to employees, and process humanresources transactions. This job requires general knowledge of HumanResources requirements, advanced administrative and organizational skills, the ability to administer specialized processes and to maintain detailed records and files.
**TYPICAL DUTIES:**
1. *Supports HumanResources Management by coordinating projects, assisting with recruiting, preparing reports, working on special events, processing final checks, and updating job listing information.
2. *Assists employees in person and over the telephone in understanding and utilizing humanresources programs and services.
3. *Enters a variety of detailed information to the humanresources information and payroll processing systems; including new hire data, benefit enrollments and changes, performance appraisals; changes in personal information, and emergency contact updates.
4. *Advises managers and employees regarding procedural or factual matters such as benefit information, paperwork, and compliance.
5. *Processes background checks and escalates those with records.
6. *Processes new hire documentation, including verification of I-9 forms.
7. *Contacts sources, including benefits carriers and employees to obtain missing or incorrect documents and data. Ensures that submitted documents meet criteria, and escalate if not.
8. *Administers Assists with FMLA/LOA process, including determining eligibility, calculating payments, and corresponding with managers and employees.
9. *May provide reception services by answering and routing calls, greeting and assisting visitors and employees, and verifying employment data.
10. *Maintains active and terminated employee files. Compiles confidential documents and assembles correctly into folders.
11. *Maintains supply of new hire and employee benefit packages and brochures.
12. *May administer vendor accounts, vendor requests, purchase orders, check requests, and invoices.
13. *May prescreens candidates and coordinates interviews and recruiting processes with managers and other staff as necessary. May assist on hiring/interview practices to ensure legal compliance.
14. *May maintain recruiting files, update.
15. *Updates job postings, advertisements, and applicant files.
16. *Provides general administrative support such as routing mail and faxes, maintaining levels of office supplies and forms, making travel arrangements and mailing overnight packages.
17. Performs other duties and special projects as assigned.
* Denotes Essential Job Function
**MINIMUM QUALIFICATIONS:**
- Two to three years' experience providing skilled customer service and clerical support, preferably in HumanResources;
- Ability to communicate effectively and respond to questions and requests;
- Effective written communication skills using appropriate business English;
- Computer literacy to use business software, the Internet, enter data/retrieve data;
- Human relations skills to build effective working relationships;
- Demonstrated customer service, problem solving and common sense skills.
**EDUCATION REQUIREMENTS:**
Associates
High School Diploma or GED
A comparable combination of formal education and work experience will be considered.
**CERTIFICATES OR LICENSES REQUIRED:**
The following licenses or certificates may be required depending on local, state and/or contract requirements:
Not Applicable
**PHYSICAL REQUIREMENTS:**
Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:
- Viewing computer screen/monitor
- Utilizing keyboard
- Answering phone/making calls
**WORK ENVIRONMENT:**
Work is performed in a normal office environment with limited privacy and some exposure to background noise.
**DISCLAIMER:**
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.
**_At PRIDE, we make a difference in the lives of many, one job at a time._**
**How to Apply**
**Ready to make an impact?**
Join an organization where business meets purpose, and every role contributes to a greater mission. Apply today at **PRIDE Careers (********************************************************** and be part of something meaningful.
Learn more about who we are and what we stand for at *************************** .
**PRIDE Industries is an Equal Opportunity Employer.** All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.
Thank you for considering a career with us-we look forward to connecting with you!
**Pay Rate** _$21.00 to $22.00 per hour_
**Job ID** _2025-19690_
**Type** _Full Time Regular_
**Location** _US-CA-Roseville_
**Additional Information** _By applying for this job, you acknowledge that the position may require access to, or involvement with, defense-related articles, services, and technical data subject to the International Traffic in Arms Regulations (ITAR). You understand that compliance with ITAR regulations is a condition of employment and that you may be required to obtain the necessary authorization for access to ITAR-controlled information. Proof of U.S. citizenship or legal permanent residency may be required. Any offer of employment is contingent upon satisfactory completion of security background checks and compliance with ITAR regulations. If you have questions or concerns about ITAR compliance, please feel free to contact us for more information._
Our commitment to an inclusive workplace
PRIDE Industries is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We embrace the unique differences of our employees because that is what drives innovation and the success of our business. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations.
$21-22 hourly 44d ago
HR Assistant
Crossroads Diversified Services 3.6
Human resources administrative assistant job in Roseville, CA
Pay Rate $21.00 to $22.00 per hour Telecommute Status Onsite Announcement PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:
PRIDE Industries
Job Description
Job: HR Assistant
Job Code: 201 - PR-HR Assistant
HR Title Group: HR, Payroll & Training
Salary Grade: N18
FLSA Status: Non-Exempt
Approval Date: August 2017
SUPERVISES: There are no direct reports with this position.
POSITION SUMMARY: Under general supervision, the HumanResourcesAssistant performs a variety of specialized administrative and clerical duties in support of the HumanResources Function. Employees in this job class maintain detailed employee data in HRIS and Payroll Systems, create and maintain confidential employee files, provide benefit and other information to employees, and process humanresources transactions. This job requires general knowledge of HumanResources requirements, advanced administrative and organizational skills, the ability to administer specialized processes and to maintain detailed records and files.
TYPICAL DUTIES:1. *Supports HumanResources Management by coordinating projects, assisting with recruiting, preparing reports, working on special events, processing final checks, and updating job listing information. 2. *Assists employees in person and over the telephone in understanding and utilizing humanresources programs and services.3. *Enters a variety of detailed information to the humanresources information and payroll processing systems; including new hire data, benefit enrollments and changes, performance appraisals; changes in personal information, and emergency contact updates.4. *Advises managers and employees regarding procedural or factual matters such as benefit information, paperwork, and compliance.5. *Processes background checks and escalates those with records.6. *Processes new hire documentation, including verification of I-9 forms. 7. *Contacts sources, including benefits carriers and employees to obtain missing or incorrect documents and data. Ensures that submitted documents meet criteria, and escalate if not.8. *Administers Assists with FMLA/LOA process, including determining eligibility, calculating payments, and corresponding with managers and employees.9. *May provide reception services by answering and routing calls, greeting and assisting visitors and employees, and verifying employment data.10. *Maintains active and terminated employee files. Compiles confidential documents and assembles correctly into folders. 11. *Maintains supply of new hire and employee benefit packages and brochures.12. *May administer vendor accounts, vendor requests, purchase orders, check requests, and invoices.13. *May prescreens candidates and coordinates interviews and recruiting processes with managers and other staff as necessary. May assist on hiring/interview practices to ensure legal compliance. 14. *May maintain recruiting files, update. 15. *Updates job postings, advertisements, and applicant files.16. *Provides general administrative support such as routing mail and faxes, maintaining levels of office supplies and forms, making travel arrangements and mailing overnight packages.17. Performs other duties and special projects as assigned.
* Denotes Essential Job Function
MINIMUM QUALIFICATIONS:• Two to three years' experience providing skilled customer service and clerical support, preferably in HumanResources;• Ability to communicate effectively and respond to questions and requests;• Effective written communication skills using appropriate business English; • Computer literacy to use business software, the Internet, enter data/retrieve data;• Human relations skills to build effective working relationships;• Demonstrated customer service, problem solving and common sense skills.
EDUCATION REQUIREMENTS:
Associates
High School Diploma or GED
A comparable combination of formal education and work experience will be considered.
CERTIFICATES OR LICENSES REQUIRED:
The following licenses or certificates may be required depending on local, state and/or contract requirements:
Not Applicable
PHYSICAL REQUIREMENTS:
Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:
* Viewing computer screen/monitor • Utilizing keyboard • Answering phone/making calls
WORK ENVIRONMENT:
Work is performed in a normal office environment with limited privacy and some exposure to background noise.
DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.
At PRIDE, we make a difference in the lives of many, one job at a time.
How to Apply
Ready to make an impact?Join an organization where business meets purpose, and every role contributes to a greater mission. Apply today at PRIDE Careers and be part of something meaningful.
Learn more about who we are and what we stand for at ************************
PRIDE Industries is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.
Thank you for considering a career with us-we look forward to connecting with you!
$21-22 hourly Auto-Apply 44d ago
HR Assistant
Revel Staffing
Human resources administrative assistant job in Sacramento, CA
HR Assistant - People Operations (Healthcare)
Join a mission -driven team supporting a fast -growing healthcare organization. As the HR Assistant, you'll be a key player in day -to -day people operations-supporting recruiting, onboarding, HRIS/ATS (Paylocity), benefits, reporting, and employee experience.
What You'll Do
Recruiting & Onboarding
Post job openings and coordinate interviews with candidates and hiring managers.
Launch and track onboarding tasks; ensure new -hire files are complete, accurate, and compliant.
HRIS/ATS (Paylocity)
Serve as a primary Paylocity administrator.
Maintain employee records and self -service portals; provide basic system support to staff.
Assist with payroll batches and employee data changes as needed.
Benefits & Audits
Enroll new hires in benefit plans and process qualifying life events.
Review and audit monthly insurance invoices; work with vendors and benefits administrators to resolve discrepancies.
People Ops & Reporting
Track training completions, anniversaries, key control logs, and assessments.
Build HR reports, charts, and process maps to support leadership and annual review cycles.
Meetings & Engagement
Coordinate trainings, staff meetings, and events (rooms, A/V, catering, materials).
Prepare and deliver quarterly HR updates and presentations.
Compliance & Confidentiality
Support adherence to HR policies and procedures.
Maintain strict confidentiality and best -practice documentation for all HR records.
What You'll Bring
Education & Experience:
2+ years of experience in HR, HRIS, or business administration preferred.
Coursework or exposure to compliance/employment law is a plus.
Credentials (Required):
MediClear or equivalent HIPAA certification.
Tools & Skills:
Strong Excel and reporting skills.
Comfortable working in HRIS/ATS platforms (Paylocity experience a plus).
Communication:
Fluent in English with the ability to write clear policies/procedures and present to groups.
Additional languages are a plus.
Strengths:
Highly detail -oriented, organized, and reliable with excellent follow -through.
Strong judgment, discretion, and ability to prioritize multiple deadlines while maintaining confidentiality.
Why You'll Love This Role
Broad, hands -on exposure across recruiting, HRIS, benefits, and analytics.
Opportunity to drive process improvements and share insights through quarterly presentations.
Collaborative, values -driven team with room to grow your HR career.
$34k-46k yearly est. 34d ago
Human Resources Assistant
Iron Mechanical
Human resources administrative assistant job in Sacramento, CA
Job Description
Iron Mechanical is seeking a HumanResourcesAssistant to join our growing team. The ideal candidate will have some experience in a high-volume, fast-paced humanresources environment and has a desire to learn and grow with the organization. Bilingual in English and Spanish (both written and verbal), reliability, and flexibility are required.
Responsibilities:
Provide high-level of customer service to employees and applicants
Update employee information in HRIS and benefits portal
Schedule interviews and appointments for department
Prepare and update spreadsheets and employee census
Assist with setting up iPads, computers, and other equipment for employee use
Assist with reference checks for employment candidates
Maintain electronic and manual employee files including data entry and filing
Requirements:
Fluent/proficient in English and Spanish is a requirement
Applied experience as a HumanResourcesAssistant
Knowledge of MS Office (especially Excel, Word and Outlook) and computer applications
Strong communication and people skills
Strong organizational and multi-tasking abilities
High School diploma or equivalent; additional qualifications will be a plus
This position is hourly/non-exempt, and part-time (currently). Salary range: $35,360-$43,680. To apply, please send a cover letter and resume.
$35.4k-43.7k yearly 4d ago
HR Assistant
Norcal Ambulance 4.4
Human resources administrative assistant job in Sacramento, CA
NorCal Ambulance is looking to add an entry level HR Assistant to our rapidly growing team! Hours: Full Time 8:30am - 5:00pm (Monday - Friday) Pay: $18/hr Reports to: HR Supervisor Basic Functions: To assist the HR Department in recruitment, interviews, orientation and other projects vital to the department.
Skills:
* Oral & Written Communication
* Customer Service/Relations
* Self Motivated
* Computer Literacy
* Reading
* Presentation
* Technical Communication
* Organization
* Strong Work Ethic
* Attention to Detail
* Typing
* Confidentiality
Education/Experience:
High school diploma or general education degree (GED) and minimum one (1) year of experience in an office environment.
Requirements
Responsibilities:
1. Recruiting & Interviewing:
a. Review applications for completion and verify certifications/qualifications are
appropriate and current. Contact applicant for missing certifications
b. Coordinate pre-employment paperwork with Recruiter and new hire.
c. Schedule applicants and interviewers. Set up testing rooms. Welcome applicants
and explain the interview process.
d. Notify applicant of acceptance or rejection
2. On-Boarding and Orientation:
a. Send acceptance with contingent offer paperwork including County requirements
based on Division/Position
b. Assemble and personalize orientation and training packet
c. Conduct new employee pre-hire screening (drug test, background check, etc.,)
d. Enter new employee information and certifications into company systems
e. Create email accounts and assign to appropriate groups. Audit email groups.
f. Setup Gallagher Bassett and Traumasoft Virtual Classroom Training accounts and
assign trainings
g. Order lunches and track expenses for orientation, training and other office events
3. Certification and Compliance Tracking:
a. Input, Track, and update all certifications for Field personnel.
b. Send notifications of expiring certifications, and contact supervisors as needed
c. Update and maintain personnel files
d. Ensure county regulations are met for each employee and division.
e. Ensure compliance for all partnering hospitals regulations
f. Generate reports for tracking of certifications and compliance
g. Works closely with the training department staff to ensure new hires are in compliance and ready to work or are scheduled to train as soon as possible.
h. Works proactively with the training department to ensure periodic training course/certifications are met for all team members such as yearly, quarterly or other term-related courses/ certifications (i.e., sexual harassment, OSHA Safety meeting requirements, etc.,) in a timely manner.
4. Miscellaneous Administrative or HR Services:
a. Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed.
b. Assist in the setup and breakdown of staff/office events and activities
c. Send team member reminders for expiring certifications, trainings and other requirements
d. Complete basic level employment verification requests
e. Other administrative duties including preparing correspondence, copying, faxing, scanning, filing, and mailing services as assigned.
f. Maintain Company phone list and office phone extension list. g. Monitor stock of office supplies and determine what needs to be ordered
5. Other duties as assigned
$18 hourly 32d ago
Human Resources Assistant
Sbm Site Services 4.1
Human resources administrative assistant job in Sacramento, CA
SBM is an international company providing facilities support services to some of the world's leading Fortune 500 companies. Our dedication to delivering the highest quality service and cost savings solutions with the least environmental impact possible has launched SBM into the top one percent of service providers in the facilities maintenance industry. Today, SBM services more than 350 million square feet throughout the United States, Canada, and Latin America, with plans to expand globally in Asia, Europe and the Middle East.
Our innovative employee programs, supportive management structure, and extensive career advancement opportunities make SBM a great place to work. As a result, our turnover rate is one-fourth the national average. We respect and promote the professional and personal growth of our employees and are committed to the success of one another. Teamwork, integrity and compassion are core values of our company, and we go to great lengths to ensure that our employees are satisfied and rewarded for the work that they do.
Job Description
SBM Site Services, an international facilities service company, is searching for a team player to join our dynamic integrated facilities support organization as a
HumanResourcesAssistant
. This position will be primarily responsible for analyzing transactions for accuracy and completeness, and will perform job duties within strict defined policies and deadlines. Additionally, the position will compile and maintain personnel records.
CORE DUTIES AND RESPONSIBILITIES
Accurately performs entry of new hires, terminations, and other associated personnel actions.
Reviews and verifies change requests and documents to determine accuracy and completeness of information, utilizes discretion and escalates issues as needed to correct or complete data.
Performs all tasks in a timely and accurate manner. Ensures all data is entered by appropriate deadlines and contain appropriate approvals.
Examines employee files to answer inquiries and provides information to authorized persons.
Compiles data from personnel records and prepares reports.
Checks the 800# voicemails and communicates messages to HR Management.
Updates employee files to document personnel actions and to provide information for Payroll, Benefits, and other identified uses. This includes maintaining the filing room.
Distributes department's mail to appropriate individuals.
Will work with all levels of management and employees.
Provides back-up support to the Front Desk Coordinator.
Maintains confidentiality and discretion in use of information related to employees, managers, and departmental operations without exception.
Qualifications
SKILLS AND REQUIREMENTS
1 year certificate from college or technical school; 3-6 months of related experience or training; or equivalent combination of education and experience
Strong written and verbal communications skills
Basic math skills and an understanding of weight measurement, volume and distance
Bilingual (English/Spanish) required
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Full-time position, Monday - Friday, 8:00am - 5:00pm
Additional Information
COMPENSATION
The starting wage for this position is $14.00 per hour.
Attractive benefits package including (medical, dental and vision, 401K)
Two weeks paid vacation
$14 hourly 1d ago
Regulatory and Natural Resources Intern
McMillen Company
Human resources administrative assistant job in Sacramento, CA
Design a career and build your future... Because it matters! Regulatory & Natural Resources Intern McMillen, Inc. is seeking motivated and detail-oriented Regulatory & Natural Resources Intern to join our team for Summer 2026. This internship provides hands-on experience in regulatory compliance, environmental studies, and project support while learning from a team of experienced regulatory experts, scientists, and engineers.
Responsibilities:
* Assist in the preparation and review of regulatory and environmental documents, including permit applications, compliance reports, and technical memoranda.
* Support field data collection and analysis related to water resources, habitat studies, and natural resource monitoring.
* Help coordinate meetings with clients, agencies, and stakeholders, including preparing meeting notes and presentation materials.
* Contribute to research and data analysis for environmental and regulatory studies.
* Maintain organized project files and assist with document management and workflow tracking.
* Collaborate with multidisciplinary project teams, gaining exposure to project management and regulatory compliance processes.
* Participate in team meetings and professional development opportunities.
Qualifications:
* Current enrollment in or recent completion of a Bachelor's or Master's degree in Environmental Science, Natural Resource Management, Hydrology, Ecology, Fisheries Science, Environmental Policy, or related field.
* Strong interest in environmental permitting, natural resource management, and regulatory compliance.
* Excellent written and verbal communication skills.
Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
* Proficiency in Microsoft Office Suite; experience with GIS or data analysis tools is a plus.
* Eagerness to learn, take initiative, and collaborate with a professional team.
Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of.
We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.
EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.
Visa sponsorship, including renewal during employment, will not be provided for this position.
No recruiters, please.
Equal Opportunity Employer, including disabled and veterans.
$33k-43k yearly est. 60d+ ago
HR Talent Program Intern - Summer 2026
GE Healthcare 4.8
Human resources administrative assistant job in Sacramento, CA
Join GE HealthCare as the HR Talent Program Intern and play a pivotal role in shaping the future of our recruitment and hiring processes. In this role, you'll help build talent pipelines and support our national Service Apprentice Program. You'll work closely with leaders on tasks like reviewing resumes, scheduling interviews, and keeping data organized. You'll also assist with sending exit surveys and updating trackers to monitor current apprentices and those exiting the program.
Beyond day-to-day tasks, you'll have the chance to work on projects such as creating an external partnership tracker or developing training sessions for apprentices to support their ongoing skill development.
**Job Description**
**Responsibilities**
+ Assist with recruiting and hiring activities, including posting jobs in Workday, reviewing resumes, scheduling interviews, and monitoring pre-employment steps.
+ Keep internal trackers up to date to ensure accurate data for workforce planning and program management.
+ Support coordination of training sessions, monthly calls, and other program events.
+ Assist with sending exit surveys and collecting feedback to improve programs.
+ Help maintain external partnership information and support outreach to schools for local talent pipelines.
+ Collaborate with leaders on program initiatives.
+ Contribute to projects such as creating a partnership tracker or developing training sessions for apprentices.
**Required Qualifications**
+ Currently enrolled in an Associate or Bachelor's degree program.
+ Strong written and verbal communication skills.
+ Good organizational skills and ability to manage multiple tasks.
+ Proficiency in Microsoft Word and PowerPoint; basic Excel skills for charts and data tables.
+ Comfortable using internet tools and web applications for research and communication.
**Desired Characteristics**
+ Previous experience in HumanResources: recruitment, learning & development, or program management.
+ Detail-oriented with a process-focused mindset.
+ Familiarity with Workday or other HR systems.
+ Familiarity with Smartsheet.
For U.S. based positions only, the pay range for this position is $15 - $20 an hour. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance-based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.
We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity.
Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support.
We will not sponsor individuals for employment visas, now or in the future, for this job opening.
**Additional Information**
GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
**Relocation Assistance Provided:** No
Human resources administrative assistant job in Folsom, CA
About the RoleIn this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.What You'll Do
Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
Who You Are
Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
Strong sense of urgency with the ability to handle multiple tasks
High degree of professionalism and confidentiality
Experience in customer service and/or a high-pressure, multitask environment
$36k-48k yearly est. Auto-Apply 60d+ ago
Administrative Assistant
Crosscountry Mortgage 4.1
Human resources administrative assistant job in Roseville, CA
CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture.
A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down.
CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program.
Position Overview:
The Branch AdministrativeAssistant is responsible for providing administrative support and handling various operational functions to ensure the branch is operating in an efficient manner. This position provides high-level support to Branch Manager including calendar management, successful coordination of business meetings, email management, and business tracking. The Branch AdministrativeAssistant will exercise independent judgment in the resolution of administrative needs and prioritize and manage multiple projects simultaneously.
Job Responsibilities:
Manage team's and branch manager's calendar; schedule a variety of business meetings via platforms such as Teams, Zoom, and Outlook.
Manage emails, letters, packages, phone calls and other forms of correspondence.
Arrange travel and reservations as needed.
Independently create well-organized, grammatically correct emails.
Use various software applications such as spreadsheets and relational databases to keep management and teams informed on clients and deals.
Perform administrative duties such as conducting research, updating databases/CRM, and tracking tasks for follow-up.
Support branches in area of responsibility in day-to-day operations, such as opening and tracking support tickets, resolving billing, and following up on outstanding documents.
Assist branches with onboarding and offboarding procedures.
Complete expense reports and reconcile receipts.
Various personal administration tasks, as needed.
Willing to cross-train in various departments.
Qualifications and Skills:
High School diploma or equivalent.
Previous banking, financial services, or mortgage experience preferred, but not required.
Excellent communication skills.
Excellent time management and organization skills.
Proficient in Microsoft Office.
This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Pay Range:
Hourly Rate: $20.00-$23.00
The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.
CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com
CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: **********************************
California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants.
CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion.
CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************
$20-23 hourly Auto-Apply 60d+ ago
Administrative Assistant
Ameriprise Financial 4.5
Human resources administrative assistant job in Sacramento, CA
For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are.
Job Description
Duties and Responsibilities
Welcome and greet clients and office guests
Support office staff and executives with general operational tasks
Plan and schedule meetings, presentations, and other office related events
Perform general accounting and bookkeeping duties
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner
Direct calls to appropriate persons or take detailed messages
Answer and send out faxes as needed
Prepare outgoing mail and packages for executives
Reserve conference spaces for meetings
Schedule travel arrangements
Send reminders regarding upcoming appointments
Manage communication of information in and out of the office
Type out correspondence letters, emails, memos, etc. (paper and electronic)
Assist in preparation of presentation materials
Qualifications
Requirements and Qualifications
High school diploma or GED equivalent required
2+ years experience as an administrativeassistant
Certified Administrative Professional (CAP) certification preferred
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.)
Additional Information
All your information will be kept confidential according to EEO guidelines.
$39k-48k yearly est. 1d ago
Administrative Associate
Nicholas Pension Consultants Inc.
Human resources administrative assistant job in Rancho Cordova, CA
Job DescriptionDescription:
WHO WE ARE:
Nicholas Pension Consultants specializes in quality 401(k) pension plan administration with local service at a reasonable cost. We are a third party pension administration and consulting firm that does not handle any investments or insurance. Our main office is in Rancho Cordova, CA, and we also have an office in Corona, CA. Our privately held TPA firm has over 80 employees with hundreds of years of combined experience and a dedicated ownership team with decades in the industry. We have steadily grown to administer over 4,000 retirement plans, which represent over 50,000 participants and over 5 billion in assets. We continue to hire as our client base continues to increase organically. Our growth has resulted in recognition by INC 5000 as one of the fastest growing companies in America. To accommodate our growth we have purchased and remodeled our office building, including a recreation/exercise room, in order to create a comfortable and permanent home for our staff. We have a positive and focused team of employees and enjoy occasional off-site events and community service projects together. Visit our website at *********************** and reference the following videos to learn more about our company - TPC Cycle, NPC Staff, Summer Party, & NPC Games.
- TPA Cycle: ********************************************
- NPC Staff: ********************************************
- Summer Party 2021: ******************************************
- NPC Games: **************************************
WHAT WE ARE LOOKING FOR:
We are looking for people who want to be members of a fast growing company, and who will complement our thriving office environment in Rancho Cordova, CA. This position is the entrance point into the retirement industry and offers an excellent career path, a collaborative team environment, and a formal training program. Administrative Associates (also referred to as Associates or Accounting Assistants) are responsible for assisting our Administrators in leading their clients through the annual cycle of retirement plan administration. Through training on the below job responsibilities, Associates are equipped for promotion to obtain their own clients, generally within 1-2 years. Once the Administrator role is mastered, multiple career paths are available, including the roles of Senior Administrator, Compliance Administrator & Team Lead.
Job Responsibilities/Duties:
Correspond with clients over phone and email
Collecting payroll data and investment statements from clients
Balancing the payroll data against investment statements
Calculating the employer matching and profit sharing contributions
Preparing the 5500 tax filing form
BENEFITS:
We offer competitive compensation, bonus program, 401(k) plan with employer contributions, health, vision, life, long-term disability insurance, paid vacation, sick pay, and more.
Requirements:
Qualifications:
Character and integrity
Aptitude toward math and accounting
Minimum 2 years professional office experience
Previous banking experience a plus
Desire to take ownership of the position and put in hard work
Team-oriented personality with the ability to also work independently
Good organizational skills and attention to detail
Strong verbal and written communication skills
Display discreetness, awareness and confidentiality of work
Strong multi-tasking capabilities, flexibility, and adaptability.
$27k-47k yearly est. 4d ago
Local to Sacramento CA_Spanish Speaking Admin Assistant(Data Entry exp)
360 It Professionals 3.6
Human resources administrative assistant job in Sacramento, CA
360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement.
Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile.
Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us.
We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change.
Job Description
We are looking to fill a position for Spanish speaking Admin Assistant in Sacrament CA.
Qualifications
Work will include answering phones, responding to voicemails and postal mail, heavy data entry, and general office duties.
Additional Information
Local candidates are acceptable for this position.
$39k-48k yearly est. 60d+ ago
Administrative Assistant
Carpenter Management Group 4.5
Human resources administrative assistant job in Sacramento, CA
About Job Corps:
Join us and make a huge impact in the next generation! Job Corps is a free education and training program that helps young people earn a high school diploma or GED, learn a career, and find and keep a good job. Job Corps centers provide a safe environment where students can focus on their education and career training.
Position Summary:
We are seeking a dedicated and enthusiastic AdministrativeAssistant to join our team at the Sacramento Job Corps Center. The AdministrativeAssistant will be responsible for Coordinates office services and administrative activities for Job Corps center; interpreting operating policies and Core Values; exercising independent judgment in the resolution of administrative problems. Demonstrating on-going commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence.
Key Responsibilities:
Demonstrates and abides by the Company Core Values and the operating principles.
General Administrative tasks such as typing business letters, memorandums, reports, charts, checklists, handling mail, email management, fax management, and making copies.
Manages calendar for director and schedules meetings, conferences, and special events.
Attends and takes notes during meetings.
Performs system backup procedures on the computer and other office equipment.
Maintains equipment, data files, supplies, handles mail, etc.
Be able to maintain confidentiality and manage confidential files, records, mail, and equipment.
Answers telephones and directs calls to the appropriate person. May handle routine calls if informative on the subject.
Orders necessary office supplies and equipment.
Assists in training and development of new clerical staff and other employees.
Assists in developing and distributing timesheets, staff schedules, and other important staff information.
Qualifications:
Preferred:
Possess a two-year business college degree or Associates degree.
General Information: In order to perform the essential job functions of this position, candidates must have good attendance.
Knowledge Required:
Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.
Benefits:
Competitive salary
Health, dental, and vision insurance
FSA, Life Insurance, STD, LTD, Accident, Hospital Plan, Critical Illness, and Pet insurance!
401k plan with a 4% match
Paid time off, sick leave, and paid holidays
Professional development opportunities
Join us at Job Corps and make a difference in the lives of young people by helping them achieve their educational and career goals.
Equal Opportunity Employer Statement:
The Job Corps Center is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws
$37k-46k yearly est. Auto-Apply 3d ago
Administrative Assistant (Part Time)
Stefanini_Training 4.6
Human resources administrative assistant job in West Sacramento, CA
Stefanini Group is looking for - AdministrativeAssistant (Part Time) - West Sacramento, CA
Experience as an AdministrativeAssistant supporting multiple stakeholders
Experience in the Agriculture industry
Experience with SAP and Purchase Orders
Will assist with managing purchase orders, expense reports, tracking costs, travel coordination, ordering equipment, providing reports, fulfilling general administrative tasks, assisting visitors, coordinating activities for employment badges, manage incoming / outgoing phone calls, respond to inquiries, managing calendar and scheduling.
Purpose
Under limited supervision and acting on own initiative, performs various administrative duties for Executive Managers, General Managers or Manager of department(s).
Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs.
Responsibilities
Assembles and analyzes information; prepares reports, manuals, agendas, correspondence and memorandum as guided by general company practice
Establishes and maintains departmental databases and develops spreadsheets of importance to department
Assists in meeting planning and preparation work needed, i.e., drafting agendas and broader communications
Coordinates details of departmental meetings and/or on and off site conferences and events
Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combines materials from several sources
Manages business travel arrangements
Screens/ redirect calls, takes messages, handles mail
Coordinates activities across departments and follows up to ensure that requests are carried out
Processes expense reports and payment of invoices
Interfaces with other assistants to share and coordinate workload
May cross train lower level assistants in the departments
Performing additional accountabilities as required
Work Relations / Internal Customers
Part-time schedule initially which will include 3 days/week -24 hours/week.
Manage business travels and monthly expense reports for resident Global Crop Team Lead, Global Research Function Lead, Site Lead and Regional Functional Leads
Provide support to internal and external visitors (including setting agendas, arranging meals, etc.)
Coordinate with other Administrative / Office Assistants for company-wide and inter-site events and policies
Address employees' queries regarding office management issues (e.g. stationery and hardware)
Liaise with facility management vendors, including cleaning, catering and security services
Plan with relevant employees for in-house or off-site activities such as parties, celebrations and conferences
Coordinate with IT department and maintain functional status of audiovisual equipment in conference rooms
Work with employees to ensure general working condition of the office area and arrange necessary repairs
Qualifications (Education, skills, experiences and personal characteristics necessary for success in this position)
HS Degree
Proficiency in PC applications such as Word, Excel and PowerPoint
Familiarity with email scheduling tools
Proven experience as an Office manager, Front Office manager or AdministrativeAssistant
Knowledge of Office Administrator responsibilities, systems and procedures
Ability to manage multiple competing priorities
Strong interpersonal skills
Highly organized and strong planning
$39k-50k yearly est. 60d+ ago
Administrative Assistant
Brookdale 4.0
Human resources administrative assistant job in Lodi, CA
Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity
Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.
Part and Full Time Benefits Eligibility
Medical, Dental, Vision insurance
401(k)
Associate assistance program
Employee discounts
Referral program
Early access to earned wages for hourly associates (outside of CA)
Optional voluntary benefits including ID theft protection and pet insurance
Full Time Only Benefits Eligibility
Paid Time Off
Paid holidays
Company provided life insurance
Adoption benefit
Disability (short and long term)
Flexible Spending Accounts
Health Savings Account
Optional life and dependent life insurance
Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
Tuition reimbursement
Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.
Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.
The application window is anticipated to close within 30 days of the date of the posting.
Education and Experience
High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience.
Certifications, Licenses, and other Special Requirements
None
Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.
Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands and Working Conditions
Standing
Requires interaction with co-workers, residents or vendors
Walking
Sitting
Use hands and fingers to handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk or hear
Ability to lift: Up to 25 pounds
Possible exposure to blood-borne pathogens
Vision
Brookdale is an equal opportunity employer and a drug-free workplace.
Schedules appointments, provides information to callers, documents meeting minutes, and performs various administrative functions.
Answers telephone and provides information to callers or routes calls to appropriate associate; places outgoing calls. Greets visitors, determines nature of business, and refers visitors to appropriate individual.
Types, edits, produces, and distributes a variety of documents including general correspondence, memorandums, statistical reports, presentation materials or other documents as requested.
Routes incoming mail. Uses courier, U.S. mail, overnight mail, e-mail or facsimile machines to send documents as directed.
Files correspondence and other records. Makes copies of correspondence or other printed material.
Takes minutes at staff meetings.
Orders office supplies and forms for associates and communities.
Assists in the preparation and coding of invoices for payment.
Assists in obtaining and/or completing new hire documentation for new associates.
May maintain associate personnel and community files.
Assists in the recruitment, orientation and retention of qualified staff.
May conduct tours of the community.
At the discretion of the Executive Director, may supervise one or more associates.
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
$36k-49k yearly est. Auto-Apply 13d ago
Bookkeeper and Administrative Assistant
Puroclean Disaster Services 3.7
Human resources administrative assistant job in Elk Grove, CA
Description & Responsibilities:
A growing disaster restoration and cleaning company is look to hire a bookkeeper and administrativeassistant to assist the Business Manager. The key responsibilities for this position are:
Bookkeeping
Downloading, entering, and classifying transactions into QuickBooks
Ensuring that accounting and job information is accurate
Invoicing customers and keeping an accurate account of Accounts Receivables
Receiving, entering, and paying bills
Monthly account reconciliations, QB allocations, and Journal Entries
Monthly financial reporting
Job profitability analysis
Payroll, Commission, and Bonus calculations
Royalty Reporting
Various HR tasks including managing employee files, State/Federal compliance
Additionally this person will be responsible for various administrative and office tasks
Qualifications:
Knowledge of accounting and accounting concepts
Excellent communication skills; both written and verbal
Must be proficient with Microsoft Office, especially Excel and Word
Strong problem solving, critical thinking, and analytical skills
Professional appearance and decorum
Familiarity with QuickBooks is helpful
Compensation: $15 - $18/hr or commencerate salary
“We Build Careers”
- Steve White, President and COO
With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Culture is very important to us. We want to make sure that we are the right fit for YOU!
Apply today and join our Winning TEAM.
“We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership”
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.
$15-18 hourly Auto-Apply 60d+ ago
Learn more about human resources administrative assistant jobs
How much does a human resources administrative assistant earn in Roseville, CA?
The average human resources administrative assistant in Roseville, CA earns between $31,000 and $58,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.
Average human resources administrative assistant salary in Roseville, CA
$43,000
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