Human resources administrative assistant jobs in San Buenaventura, CA

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities Scheduling meetings and coordinate meeting logistics, including luncheons Documenting technical meetings and follow up on action items/commitments Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project Scheduling calendars and handling travel and logistical issues for team members Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. Preparing and tracking Purchase Requisitions and Expense reports Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality Coordinates activities between departments and outside parties Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Basic Qualifications (Required Skills & Experience) Minimum of 3-5 years' experience as an Administrative Assistant High School diploma or GED Equivalent required is required or equivalent combination of experience and education Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies Consistently demonstrates effective communication skills - written and verbal. Maintains a professional demeanor with a high level of customer service Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load Skilled at follow-up/follow-through while maintaining professionalism Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management Applies acquired job skills and company policies and procedures to complete assigned tasks Consistently follows established procedures on routine work and typically requires instructions only on new assignments Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties Displays strong initiative and drive to accomplish goals and meet company objectives Takes ownership and responsibility for current and past work products Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company Focuses on teamwork and puts the success of the team above one's own interests Physical Demands Ability to work in an office environment (Constant) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) Uses hands and fingers to handle, control or feel objects (Frequent) Bending, crouching, kneeling and reaching to file and maintain files (Frequent) Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) Clearance Level No Clearance The salary range for this role is: $26 - $37 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: T his position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

We are looking for a Human Resources Assistant to join our HR Department Team. Work duties will include, but are not limited to, providing administrative and operational support for: maintaining employee records, assisting with recruitment and onboarding, handling employee inquiries, benefits administration, payroll processing, and ensuring compliance with labor laws. Required Job Responsibilities: Support day-to-day HR tasks, larger HR projects, and maintain employee records in HR systems. Assist with job postings, review applications, schedule interviews, and prepare onboarding documents for new hires. Address employee inquiries, provide information on policies and procedures, and assist with employee relations issues. Assist with benefits enrollment, answer employee questions about benefits, and coordinate with benefits vendors. Assist with timecard review, payroll processing, ensure accurate data entry, and resolve payroll-related issues. Assist with benefits vendor invoice reconciliations and journal entries. Maintain accurate and up-to-date employee files, both physical and digital. Ensuring compliance with labor laws and regulations. Assist with the logistics of training programs and employee development activities. Help organize, coordinate and lead HR events, such as orientations, training sessions, and company events. Stay abreast of employment laws and regulations, ensuring legal compliance in all HR practices and policies. Be an additional back up for front desk receptionist phone coverage. Additional job duties as required. Will report to the Human Resources Manager. Required Skills and Qualifications: Minimum: 2-years previous HR administrative work experience with California HR policies, procedures, and employment laws. Previous work experience with HR databases, payroll systems, and job applicant tracking software. ADP Workforce Now experience preferred. Knowledge of FMLA, CFRA, PFL, PDL, Workers Compensation and applicable state and federal laws. Excellent written and verbal communication. Be comfortable with public speaking. Must be organized and detail-oriented to manage multiple tasks and maintain accurate records, including the ability to work independently and proactively- taking projects from start to finish while meeting deadlines. Must handle sensitive employee information with the utmost discretion and adherence to confidentiality policies. Be able to troubleshoot issues and find solutions to employee and administrative problems. Be able to work independently and collaboratively in a team environment. Previous accounting experience. Be able to reconcile benefits vendor invoices and corresponding GL accounts. Proficient with MS Office: Word, Excel, Power Point, Publisher, Outlook. Required Education: Minimum: High school graduate or equivalent. Certification/degree in Human Resources preferred. Other Requirements: This is a full-time position located at our Camarillo facility, Monday through Friday, 8am to 5p. Overtime may be required including starting early, staying late, and working weekends. Physical requirements: occasionally to frequently: walking, standing, sitting, reaching, grasping, carrying, pushing/pulling, and lifting up to 25 lbs. We are ITAR Registered (International-Traffic-In-Arms-Regulations). Hired candidate must be a US Citizen or Lawful Permanent Resident. Maintain a safe and healthy work environment by following company policies and procedures Pay Range: $27 to $35 per hour. Advanced Motion Controls considers several factors when extending an offer of employment, including but not limited to: the candidate's education/training, work experience, knowledge, skills and abilities, responsibilities of the position, internal pay equity, as well as market and business considerations. ADVANCED Motion Controls prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. ADVANCED Motion Controls is ITAR Registered (International Traffic In Arms Regulations). Any candidate we hire must be a US Citizen or Lawful Permanent Resident. NOTE TO STAFFING AGENCIES AND RECRUITERS: Advanced Motion Controls does NOT accept unsolicited resumes from any external agency for the placement of any position. Unsolicited resumes submitted by agencies and received by Advanced Motion Controls will be considered the property of Advanced Motion Controls and may be contacted and engaged directly by Advanced Motion Controls, with no placement fee due. Advanced Motion Controls will NOT pay a placement fee or any other fees to any third-party agency, firm or recruiter who is not specifically retained with a signed fee agreement by Advanced Motion Controls' Human Resources Manager and instructed to conduct a candidate search. Please do NOT forward unsolicited resumes to our website or to any Advanced Motion Controls employee. Advanced Motion Controls will NOT be responsible for any fees associated with unsolicited resumes.

Benefits: Paid time off The Council on Alcoholism and Drug Abuse (CADA) is seeking a Part-Time Human Resources Assistant to join our team in downtown Santa Barbara. The HR Assistant supports the HR Manager in all areas of Human Resources and plays a critical role in recruitment, onboarding, off-boarding, benefits administration, documentation, and compliance. This position includes occasional travel to other agency locations throughout Santa Barbara County. This is a great opportunity to work in a nonprofit that serves youth, families, and adults dealing with substance use and co-occurring mental health conditions, where you will gain valuable experience while making a meaningful impact! Qualifications: AA/AS or equivalent experience required. Human Resources certification preferred. 1 year of Administrative experience required. 1 year of Customer Service experience required. 1 year of Human Resources experience preferred. Proficiency in Microsoft Office Suite, Adobe Sign, SharePoint, and video conferencing required. Experience with HRIS Systems preferred. Ability to maintain confidentiality and manage sensitive information required, as evidenced through past work experience. Strong written and verbal communication skills required as evidenced in the interview and writing sample. Experience working in a non-profit environment preferred. Responsibilities: Support the HR Manager in day-to-day HR operations, including recruitment, onboarding, off-boarding, and employee documentation. Coordinate full-cycle recruiting: maintain the applicant tracking system, post jobs, screen candidates, schedule interviews, and prepare recruitment reports. Maintain personnel files, HRIS records, job descriptions, organizational charts, and other HR documentation. Process timecards and provide training and support to managers and employees on timekeeping procedures. Administer benefits tasks, including eligibility review, enrollments, open enrollment support, and responding to employee benefit inquiries. Track employee licenses, certifications, evaluations, DMV Pull Notice data, and complete verifications, forms, and audit documentation. Assist with employee relations and compliance matters such as leaves, accommodations, workers' compensation, unemployment claims, and special HR projects. This is a non-exempt, part-time position that includes vacation, sick, and holiday pay. The role is scheduled for 20 hours per week, and there is some scheduling flexibility with HR Manager approval based on business needs. Salary range: $23-$26, dependent on qualifications and experience In compliance with the California Department of Health Care Services, staff require an up-to-date Tuberculosis test during the duration of employment. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact HR via email at ************* or via phone at ************** with any questions. Compensation: $23.00 - $26.00 per hour For over 70 years, CADA has been the leader in providing substance abuse prevention, intervention, and treatment programs in the greater Santa Barbara area that touch all parts of the community.Mission Statement Building a safer, healthier community by preventing and treating alcoholism and drug abuse.

Human Resources Assistant will be responsible for facilitating the human resource processes for all dealerships. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, data entry, and employee liaison. REQUIREMENTS AND QUALIFICATIONS Strong understanding of HR department operations Experience in the automotive industry preferred A minimum of two years of experience in an HR-related function, or three to five years of administrative experience is required Working knowledge of HR Administration best practices Working knowledge of state & federal employment laws Solid writing and verbal communication skills Expert in Microsoft Word Ability to communicate with all levels of management Strong planning and organization skills Ability to meet multiple deadlines Ability to work independently with general supervision Ability to build positive relationships and effectively manage conflict Excellent personal computer skills including Microsoft Office applications Experience with HR Management Systems such as Paylocity A Bachelor's degree in Business, Human Resources or a related field is preferred OR PHR-SHRM-CP certification Understanding of EEO and governmental compliance laws Strong organization, communication, and interpersonal skills Ability to work in a team-oriented environment to accomplish common goals Ability to multi-task and prioritize. Ability to work at a fast pace in a dynamic changing environment DUTIES AND RESPONSIBILITIES Assists in the execution of specific recruitment strategies (e.g., career fairs, job postings, screening candidates) Provide recruiting support as it relates to new employee onboarding Follow-up to ensure completion of onboarding such as completion of the application, health insurance forms, etc. Support the ongoing administration of district training and development programs, including participant registration, organization of logistics and catering, and preparing materials. Responsibilities also include maintaining library courseware and materials, as well as the training database Assists the HR team in tracking and reporting metrics related to HR, Compliance, and Training Acts as a liaison to employees, answering basic questions pertaining to HR policies, or directing employees to the appropriate resource Assist the HR team in the coordination, communication, and implementation of HR initiatives and programs at the dealerships, including recruitment initiatives and coordination of employee engagement initiatives Performs other Administrative and HR duties as assigned EMPLOYEE BENEFITS Health, Dental and Vision coverage for employee 401k Plan Paid time off Paid training, growth opportunities Employee vehicle purchase plans Discounts on products and services Long term job security Compensation: $20.00 - 25.00/hr. (depending on experience) We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status

Your Opportunity as a Human Resources Intern As an intern within our human resources department, you will work closely with management, office, quality control, maintenance and hourly personnel to achieve goals. Work Arrangements: Onsite, 100% of the time In this role you will: * Apply business concepts and principles in real world situations * Contribute to the enhancement and improvement of various HR processes * Gain exposure to various HR departments including but not limited to: * Compensation * Benefits * Labor Relations * Staffing * Manufacturing Support * Other duties as required. What we are looking for: * Must be working toward a bachelor's degree in HR or a related field * Must have at least a sophomore standing * GPA of 3.0 or higher * Strong analytical and decision-making skills * Detail oriented/organizational skills * Excellent communication (both written and verbal) and listening skills * Good presentation and facilitation skills * Strong team player with the ability to work independently * Spanish fluency (speak, read, write) required * Must be available to work from March through the end of August * Must be available to work 40-70 hours per week, including weekends/holidays, and be available to work all shifts (day, night, graveyard) Compensation: * Pay range: $20/hr. to $24.50/hr. * Housing allowance (for applicable students) Application Period: * Application period closes on January 31st, 2026 Why Choose the J.M. Smucker Company's Internship Program? Are you seeking an exceptional internship experience at a Fortune 500 company? At Smucker, we are dedicated to providing a world-class, award-winning internship that offers you the opportunity to: * Learn: Unlock your potential in a collaborative and supportive environment where you are treated like a true peer and challenged to be your best. * Grow: Benefit from hands-on training with a dedicated mentor and connect with peers and leaders throughout the company. * Lead: Contribute to high-profile projects that support our Company's growing categories like snacks, coffee and pet food. Additional Perks: Along with engaging work, we offer a variety of benefits to ensure your internship is both rewarding and memorable. These include: * Unique opportunities to network and interact with company leadership * Customized professional development sessions * Networking events and social outings with fellow interns * Access to a fully equipped fitness center, complete with a basketball court, indoor walking track, and recreational league sports * The Orchard, our gourmet cafeteria, offering breakfast and lunch with seasonal and locally-sourced ingredients * A competitive compensation package, including paid corporate holidays * Employee discounts at our Company Store * A housing stipend for interns relocating for the program Experience an internship where you can learn, grow, and lead - all while being part of something special at Smucker. Learn more about working at Smucker: * Our Internship Program * Delivering on Our Purpose * Our Continued Commitment to Ensuring a Workplace for All Follow us on LinkedIn

We are seeking a detail-oriented and proactive HR Intern to support a variety of human resources projects and daily activities. This is an excellent opportunity to gain hands-on experience in core HR functions. Key Responsibilities: Assist with drafting, updating, and formatting job descriptions for a wide range of roles. Review and help update HR forms, policies, and templates to ensure accuracy and compliance. Support the background check process by coordinating with candidates and vendors, tracking results, and maintaining records. Assist with data entry, filing, and document management in both electronic and hard copy formats. Participate in special HR projects as assigned, including process improvements and compliance audits. Help prepare reports, presentations, and materials for HR meetings and training sessions. Maintain strict confidentiality of sensitive employee and company information. In addition to these responsibilities, this individual may greet visitors and candidates, ensure they are properly signed in and out, issue visitor badges, and notify the appropriate staff member of their arrival. This HR Intern may sit at the front desk. Qualifications: Currently pursuing a degree in Human Resources, Business Administration, or a related field. Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with discretion and professionalism. Interest in building a career in Human Resources.

ITT is a leading manufacturer of critical components for harsh environments that serves fast-growing end markets in flow, aerospace and defense, energy and transportation. Building on our heritage of innovation, we partner with our customers to deliver solutions to the key industries that underpin our modern way of life. Headquartered in Stamford, CT, we have more than 11,700 employees globally with operations in ~40 countries and sales in more than 125. At our core is our engineering DNA, with 1,280+ engineers, 1,700+ active global patents and ~51 manufacturing locations. Our businesses are organized in three distinct segments, each based around our core engineering DNA: Industrial Process: A global leader in centrifugal and twin-screw pumps and engineered valves for chemical, energy, mining, and industrial applications. Our leading brands include the iconic Goulds Pumps (with more than 175 years of history), Bornemann, Habonim, Engineered Valves, Rheinhütte Pumpen and Svanehøj. Motion Technologies: A global leader in brake pads (ICE and electrified brake pads) and shock absorbers (energy absorption solutions) for transportation applications. Our leading brands include Friction Technologies, KONI and Axtone. Connect and Control Technologies: A leader in critical applications for the aerospace, defense and industrial markets, including harsh environment connectors and control components. Our leading brands include ITT Cannon, Enidine, Aerospace Controls and kSARIA. Position Summary ITT Aerospace Controls is seeking a proactive and relationship-driven Human Resources Intern to join the Connect and Control Technologies HR team in Valencia, CA. Under mentorship, the intern will gain hands-on experience across multiple facets of Human Resources, including employee relations, recruitment, compliance, payroll, and performance management. This internship offers a unique opportunity to be embedded within a dynamic HR team and contribute meaningfully to business operations. Interns will develop key HR competencies while building relationships across all levels of the organization and supporting strategic initiatives in a growing environment. Essential Responsibilities • Build and maintain strong relationships with business partners and cross-functional departments • Support recruitment efforts, including sourcing and onboarding • Assist with organizational analysis and propose optimal structure solutions • Maintain and communicate key HR metrics and reports • Manage employee data in the HRIS system • Support performance management processes, including annual reviews • Contribute to compliance and payroll-related activities • Recommend improvements to HR operations and processes • Perform additional responsibilities and assignments as needed Position Requirements • Currently pursuing a bachelor's degree in Human Resources, Business Administration, Psychology or related field. • Strong interpersonal and communication skills • Excellent organizational, time management, and project prioritization abilities • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Equal Pay Act Statement We aim to pay our ‘ITT'ers' fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on ‘what' they accomplish, but also on ‘how' they reflect ITT's values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations. Equal Pay Act Range $20.14 - $29.86

About ITT: ITT is a leading manufacturer of critical components for harsh environments that serves fast-growing end markets in flow, aerospace and defense, energy and transportation. Building on our heritage of innovation, we partner with our customers to deliver solutions to the key industries that underpin our modern way of life. Headquartered in Stamford, CT, we have more than 11,700 employees globally with operations in ~40 countries and sales in more than 125. At our core is our engineering DNA, with 1,280+ engineers, 1,700+ active global patents and ~51 manufacturing locations. Our businesses are organized in three distinct segments, each based around our core engineering DNA: Industrial Process: A global leader in centrifugal and twin-screw pumps and engineered valves for chemical, energy, mining, and industrial applications. Our leading brands include the iconic Goulds Pumps (with more than 175 years of history), Bornemann, Habonim, Engineered Valves, Rheinhütte Pumpen and Svanehøj. Motion Technologies: A global leader in brake pads (ICE and electrified brake pads) and shock absorbers (energy absorption solutions) for transportation applications. Our leading brands include Friction Technologies, KONI and Axtone. Connect and Control Technologies: A leader in critical applications for the aerospace, defense and industrial markets, including harsh environment connectors and control components. Our leading brands include ITT Cannon, Enidine, Aerospace Controls and kSARIA. Position Summary ITT Aerospace Controls is seeking a proactive and relationship-driven Human Resources Intern to join the Connect and Control Technologies HR team in Valencia, CA. Under mentorship, the intern will gain hands-on experience across multiple facets of Human Resources, including employee relations, recruitment, compliance, payroll, and performance management. This internship offers a unique opportunity to be embedded within a dynamic HR team and contribute meaningfully to business operations. Interns will develop key HR competencies while building relationships across all levels of the organization and supporting strategic initiatives in a growing environment. Essential Responsibilities • Build and maintain strong relationships with business partners and cross-functional departments • Support recruitment efforts, including sourcing and onboarding • Assist with organizational analysis and propose optimal structure solutions • Maintain and communicate key HR metrics and reports • Manage employee data in the HRIS system • Support performance management processes, including annual reviews • Contribute to compliance and payroll-related activities • Recommend improvements to HR operations and processes • Perform additional responsibilities and assignments as needed Position Requirements • Currently pursuing a bachelor's degree in Human Resources, Business Administration, Psychology or related field. • Strong interpersonal and communication skills • Excellent organizational, time management, and project prioritization abilities • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Equal Pay Act Statement We aim to pay our ‘ITT'ers' fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on ‘what' they accomplish, but also on ‘how' they reflect ITT's values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations. Equal Pay Act Range $20.14 - $29.86 Not ready to apply? Connect with us for general consideration.

About the Role The Administrative Assistant to the Garden Directors provides essential administrative, technical, and clerical support to department leadership, with a primary focus on the Directors of Horticulture/Operations and Conservation/Research - the Garden's two largest departments. This role requires exceptional organizational and interpersonal skills, strong attention to detail, and the ability to handle sensitive information with discretion. This is a full-time (40 hours per week), non-exempt, benefited position. A Day in the Life You'll be the go-to person who helps keep things running smoothly for our directors. Your work will ensure meetings are prepared, communication is clear, and projects move forward efficiently. Every day is different, but you can expect to: Keep schedules and meetings running seamlessly - from coordinating logistics and preparing agendas to taking minutes and ensuring follow-up items don't fall through the cracks. Be a trusted point of contact for directors, managing calendars, fielding routine emails and calls, and helping keep priorities in order, as requested. Handle sensitive information with discretion and professionalism. Support special projects that advance the Garden's mission, working with the directors . Keep administrative tasks humming - from processing invoices to scanning, filing, and preparing documents. Make sure internal meetings and events are set up for success. Schedule committee meetings and ensure they do not conflict with Garden wide events. Provide logistical support for programmatic committee meetings including managing invitations and attendance, technology, setup, note taking, and follow-up Work in partnership with the Conservation Department to complete the monthly WEX fuel bill Ensure the Board of Trustees are invited to Garden-wide events Respond to requests from the Senior Leadership team to submit invoices in Ramp. Running errands, e.g. snacks and drinks for meetings, as needed. What You'll Bring At least two years of administrative and clerical experience. Strong organizational skills with a sharp eye for detail and accuracy. Excellent time management; you're great at juggling priorities and meeting deadlines. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Top-notch interpersonal skills with the ability to communicate clearly, concisely, and professionally. A collaborative mindset - you enjoy supporting others and contributing to shared success. You're Someone Who Can Communicate comfortably with staff, leadership, volunteers, and external partners. Work independently while thriving as part of a team. Adapt quickly to shifting priorities in a fast-paced environment. Keep calm, focused, and detail-oriented while handling multiple moving parts. Requirements Certificates & Licenses Valid California Driver License with an acceptable driving record. Physical Functions Sit for up to two hours at a time; use computer and phone for extended periods. Stand and walk for extended periods, including on stairs and Garden trails. Occasionally lift and carry up to 40 lbs.; bend, squat, and perform other physical tasks. This role is 100% on-site and does not qualify for remote work. More About Us The Garden is a beautiful place to work! In addition to beautiful views, outdoor work environments include exposure to extreme temperature fluctuations, rain, dust, allergens, poison oak, insects, wildlife, and sun exposure. Disclaimer: You must be able to perform the essential functions of the position satisfactorily, and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Santa Barbara Botanic Garden retains the right to change or assign other duties to this position.

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Job Title: Admin Assistant Client: Medtronic Location: 125 Cremona Drive Goleta CA USA 93117 Pay: 15/hour depending on administrative experience Hours: 8am-5PM Monday-Friday Must have: Experience with Excel. Resumes must show that candidates have experience with Microsoft Excel. This is a contract to possible hire opportunity. Additional Job Responsibilities Include: Support the Quality Manager to complete records Update Excel spreadsheets and provide customer service over the phone Perform tedious data entry tasks Participate in meetings and projects as assigned Job Requirements High school diploma or equivalent At least 2 years of recent office administration experience required Strong knowledge in the use of MS Word and Excel Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Full Time, Buildings and Grounds Administrative Assistant $24 to $28, DOE Monday to Friday, 8:30 AM- 4:30 pm Under the supervision of the Director of Buildings and Grounds, will assist with general administrative functions and needs. Provides support answering phones, managing electronic work order system (WorxHub), and community parking program. * Answers all incoming calls in a professional manner using a telephone console or switchboard; locates individuals, takes messages as necessary; may receive/transmit fax messages; * Greets and gives directions or information to residents, personnel, visitors, guests and vendors; * Performs filing and general clerical duties; may type correspondence, reports and/or other assignments as directed by Director of Residential Care Services. * Responsible for updating and managing community parking program; * Responsible for issuing, tracking and creating reports of the maintenance work order system; * Prepares and distributes reports and material required for meetings as needed; * Keeps Director informed of all issues and concerns of residents, families or staff; * Orders office supplies and other department supplies as needed; * Maintains and updates files and reference materials; * Notifies Security of any problems or concerns; * Relates messages via two way radio and pager system As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU. HumanGood offers competitive pay and phenomenal benefits. Eligible positions (30+ hours/week) start with 20 paid days off, plus seven holidays, a company-matching 401(k) and health plans that give you cash to use for those unexpected health issues. We also offer a Tuition Reimbursement to promote your career advancement. You can view more information about our total rewards at HGcareers.org. Come see what HumanGood has to offer!

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Grant Consultants Ltd is seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our office. In this role, you will play a vital part in ensuring smooth and efficient administrative processes by handling a wide range of clerical and organizational tasks. You'll assist multiple departments, maintain accurate records, and provide essential support to both staff and clients. Key Responsibilities: Provide general administrative and clerical support, including preparing documents, reports, and correspondence. Manage calendars, schedule meetings, and coordinate appointments. Answer and direct incoming phone calls and respond to email inquiries. Maintain filing systems (physical and electronic) and ensure records are up to date Order office supplies and manage inventory. Assist with data entry and database management. Greet and assist visitors professionally and courteously. Support team members with special projects and tasks as assigned. Requirements: A high school diploma or equivalent is required. An associate's or bachelor's degree is preferred. Proven experience as an administrative assistant or in a similar clerical role. Strong organizational and time management skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint. Ability to handle multiple tasks and work independently with minimal supervision. Professional attitude, reliability, and attention to detail.

Club Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning hero products. Built on a heritage of creativity and innovation, we are one team, in-house. With headquarters in sunny Santa Monica and a creative workplace culture, Club Kuma is designed to have fun. We're committed to building lasting partnerships with all our collaborators, from the creators who inspire our products and brands, to the people we hire to make them. You'll find competitive salaries and benefits with every full-time position, because our team believes in rewarding a job well done. We're looking for a motivated Administrative & Content Assistant to help keep our office running smoothly while supporting our in-house brand content. This is an entry-level role, ideal for someone organized, proactive, and eager to gain hands-on experience in both operations and creative work. Job Description Administrative: Provide administrative assistance, including data entry and document preparation as needed Maintain and clean kitchen areas including loading and emptying dishwasher, cleaning refrigerators, and restocking beverages Greet clients and vendors ensuring a welcoming, professional environment. Ensure conference rooms and showroom are set up for meetings, including providing beverages for guests. Purchase and stock office, kitchen, and restroom supplies. Oversee maintenance and inventory of all office equipment. Order supplies as needed. Ensure new hires have all necessary equipment Assist with special events, holiday parties and company meetings. Assist sales and project management teams as needed. Handle mailing, shipping, and receiving packages. Perform ad hoc tasks and run errands as needed. Content: Support social media and basic content tasks for our in-house brand. Manage orders and ship accordingly Manage content calendar Assist with photography, styling, or simple design projects (bonus if you enjoy content creation or graphic design). Qualifications What you bring: Exceptional organizational and time management skills to manage & complete multiple tasks efficiently. Maintain a professional demeanor when interacting with clients, colleagues, and other team members. Familiarity with social media platforms, specifically Instagram and TikTok Enthusiasm for photography, content creation, or design is a bonus. Ability to thrive in a fast paced work environment and maintain strict confidentiality Positive attitude, adaptable, and a team player. Prior administrative experience is a plus Why You'll Love This Role: Hands-on experience in both office operations and creative projects. Exposure to brand-building, social media, and content creation. Collaborative and supportive work environment. The Admin and Content Assistant position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays. Compensation: $26-28 per hour based on experience Additional Information All your information will be kept confidential according to EEO guidelines.

Objective: The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support. This position helps the office run smoothly, assists the Commercial Lines Manager and Finance Operations Manager, and contributes to a positive client experience. This is a part-time role offering 15 hours per week, located in Santa Barbara, CA. Core Responsibilities Include: Administrative & Operational Support Greet clients and visitors. Answer and route phone calls professionally. Manage incoming and outgoing mail, deliveries, and general correspondence. Assist with ordering office supplies and managing inventory of essential office equipment. Assist with documents, reports, and presentations for internal use. Assist with scheduling meetings, events, managing calendars, and coordinating office logistics. Assist with office errands as directed. Participate in process improvements and special projects assigned by leadership. Client Service Support Assist Commercial Lines Manager and Finance Operations Manager as directed. Assist with recording commissions and client payments. Collect necessary documents from clients for policy processing or renewals. Enter client information into the agency management system, ensuring accuracy and compliance. Deliver excellent customer service by addressing general inquiries and directing clients to the correct team members. Support the preparation and processing of insurance applications, endorsements, certificates of insurance, and other standard forms as directed by licensed staff. Contact marine clients about upcoming cancellations. Compile production reports. Work with marketing on new campaigns as assigned. Help track outstanding items needed for submissions or renewals. Special projects and other duties as assigned. Requirements: Education - High School graduate/GED required. Administrative experience in an office environment preferred. Professional, customer-focused mindset. Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint. Ability to manage multiple tasks, prioritize, and meet deadlines. Effective communication and collaboration skills, both written and oral. Problem-solving and analytical skills, with attention to detail. Ability to maintain confidentiality and handle sensitive information. Must embody the Heffernan Habits as illustrated herein. Compensation: The hourly rate for this Internship is $20.00. More details can be found at **************************************** Heffernan Habits (Expectations): These are practices that represent our unique employee culture. Answer The Phone (And Email) : Communication is the foundation of success in life, work, and relationships. It begins with being present and responsive to both clients and colleagues. Listen to what is said and notice what goes unsaid. Have Fun : Fun is something we don't shy away from, and participation brings us together on many different levels. Take the time to know your colleagues and let barriers fall away. If we are happy and enjoy time together, we will do a better job for our clients and for one another! Be Respectful : Lend a hand, be kind, and smooth the path. Respect is the cornerstone of developing and maintaining strong relationships. Lead with humility, take ownership of your actions, and ease the way for others. We are in this together as a team, as a family, and as trusted advisors to many. Do Good : This is our core. We strive to do good for our clients, our community, and our planet. Celebrate & Value Our Differences : “Because You're Different”. It is our differences, when valued and amplified, that allow us to innovate, to learn, to connect, and to stand apart from the rest. Working Conditions: Work environment is indoors, sitting at a desk or standing for extended periods of time. Daily use of computers, keyboard, mouse, headset, printers, and other commonly used office equipment. This position may require flexibility to work hours outside of a regular schedule.

Full-time Description Job Description: Administrative Assistant Position: Full-Time Immediately Schedule: Full-Time, Monday-Friday, 8:30am to 5pm Professional Attire Required Valid Driver License Required We are seeking a dynamic Administrative Assistant for our Santa Monica, CA location! We are looking for someone who embodies first-class service and professionalism, and takes pride in exceeding clients' expectations. In this role, you will be the heartbeat of our office, providing a warm welcome and exceptional hospitality to clients. Your polished demeanor and excellent interpersonal skills will ensure every client feels valued and supported. Responsibilities include managing reception, handling phone calls, and maintaining the smooth operation and appearance of our workspace. Your enthusiasm and commitment to excellence will help create an environment where business thrives. If you have a passion for service and fostering professional relationships, we want to hear from you. Join a national leader in flexible workspaces with over 22 years of experience and 85+ locations nationwide. Apply today and become the new face of our thriving workspace community! Administrative Assistant Responsibilities: Answering & Screening Telephone Calls for several different companies (Experience with multi-line phone system a must) Great Customer Skills (Can Do Attitude) Mail Distribution, Process Postage and Deliveries Photocopying and Filing for clients Conference Room Scheduling for clients Word Processing for clients Handling requests from clients Requirements Necessary Skills Must have the ability to take general directions and apply to diverse and unique situations. Must have good understanding of business etiquette. Must have manual dexterity. Must have a pleasant telephone voice, handling all calls in a professional manner using clear and concise pronunciation of clients' names. Must be detail oriented. Must have basic Word and Excel Skills Personal Requirements Professional business appearance, manner, and attitude Cooperative attitude that is compatible with others Must show incentive and ingenuity be prompt, reliable and dependable. Demonstrates communication and organizational skills. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Customer Service - Responds promptly to requests for service and assistance; Meets commitments. Oral Communication - Articulate and speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions. Diversity - Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works ethically and with integrity; upholds organizational values. Organizational Support - Follows policies and procedures; Ensure completion and accuracy of tasks correctly and on time; support organization's goals and values. Professionalism - Approaches others in a tactful manner; Ability to Multitask; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Successful delegation and oversight that instructions are followed, responds to Executive management direction; Takes responsibility for own actions; Keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Driving Records Clearance Background Check Clearance Authorized to work in the United States Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak clearly and effectively before groups of customers or employees. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve problems using common sense decision skills. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office programs, Yardi, and the Internet. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to walk; sit; use hands to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

A global consulting firm is looking for an experienced Administrative professional to join their Southern California office. As one of the integral team members on the Corporate Support team, you will be providing administrative support - including but not limited to managing their complex calendars, travel booking, expense report and vendors screening - to 5 business consultants. More about the company: It is one of the largest consulting organizations in the world, with over 40 offices globally, providing different services to key industries such as Pharmaceutical and Biotech, Financial Services, Tech & Communications. Qualifications Qualifications: High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred; At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a corporate/office setting; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Strong oral and written communication skills; Additional Information All your information will be kept confidential according to EEO guidelines.

Support the Transportation department in daily reporting, tracking, and scheduling. Enhance the distribution center administrative function by providing a strong, well-rounded administrative skill set and work ethic. Occasional overtime may be required. This position manages a high volume of work in a moderately pressured but friendly environment. Attention to detail and sense of urgency is critical. Must manage conflicting priorities of various people you support through excellent time management and excellent internal communication.

Job DescriptionHuman Resources Assistant will be responsible for facilitating the human resource processes for all dealerships. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, data entry, and employee liaison. REQUIREMENTS AND QUALIFICATIONS Strong understanding of HR department operations Experience in the automotive industry preferred A minimum of two years of experience in an HR-related function, or three to five years of administrative experience is required Working knowledge of HR Administration best practices Working knowledge of state & federal employment laws Solid writing and verbal communication skills Expert in Microsoft Word Ability to communicate with all levels of management Strong planning and organization skills Ability to meet multiple deadlines Ability to work independently with general supervision Ability to build positive relationships and effectively manage conflict Excellent personal computer skills including Microsoft Office applications Experience with HR Management Systems such as Paylocity A Bachelor's degree in Business, Human Resources or a related field is preferred OR PHR-SHRM-CP certification Understanding of EEO and governmental compliance laws Strong organization, communication, and interpersonal skills Ability to work in a team-oriented environment to accomplish common goals Ability to multi-task and prioritize. Ability to work at a fast pace in a dynamic changing environment DUTIES AND RESPONSIBILITIES Assists in the execution of specific recruitment strategies (e.g., career fairs, job postings, screening candidates) Provide recruiting support as it relates to new employee onboarding Follow-up to ensure completion of onboarding such as completion of the application, health insurance forms, etc. Support the ongoing administration of district training and development programs, including participant registration, organization of logistics and catering, and preparing materials. Responsibilities also include maintaining library courseware and materials, as well as the training database Assists the HR team in tracking and reporting metrics related to HR, Compliance, and Training Acts as a liaison to employees, answering basic questions pertaining to HR policies, or directing employees to the appropriate resource Assist the HR team in the coordination, communication, and implementation of HR initiatives and programs at the dealerships, including recruitment initiatives and coordination of employee engagement initiatives Performs other Administrative and HR duties as assigned EMPLOYEE BENEFITS Health, Dental and Vision coverage for employee 401k Plan Paid time off Paid training, growth opportunities Employee vehicle purchase plans Discounts on products and services Long term job security Compensation: $20.00 - 25.00/hr. (depending on experience) We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status