Human resources administrative assistant jobs in Santa Fe, NM - 25 jobs

Join GE HealthCare as the HR Talent Program Intern and play a pivotal role in shaping the future of our recruitment and hiring processes. In this role, you'll help build talent pipelines and support our national Service Apprentice Program. You'll work closely with leaders on tasks like reviewing resumes, scheduling interviews, and keeping data organized. You'll also assist with sending exit surveys and updating trackers to monitor current apprentices and those exiting the program. Beyond day-to-day tasks, you'll have the chance to work on projects such as creating an external partnership tracker or developing training sessions for apprentices to support their ongoing skill development. **Job Description** **Responsibilities** + Assist with recruiting and hiring activities, including posting jobs in Workday, reviewing resumes, scheduling interviews, and monitoring pre-employment steps. + Keep internal trackers up to date to ensure accurate data for workforce planning and program management. + Support coordination of training sessions, monthly calls, and other program events. + Assist with sending exit surveys and collecting feedback to improve programs. + Help maintain external partnership information and support outreach to schools for local talent pipelines. + Collaborate with leaders on program initiatives. + Contribute to projects such as creating a partnership tracker or developing training sessions for apprentices. **Required Qualifications** + Currently enrolled in an Associate or Bachelor's degree program. + Strong written and verbal communication skills. + Good organizational skills and ability to manage multiple tasks. + Proficiency in Microsoft Word and PowerPoint; basic Excel skills for charts and data tables. + Comfortable using internet tools and web applications for research and communication. **Desired Characteristics** + Previous experience in Human Resources: recruitment, learning & development, or program management. + Detail-oriented with a process-focused mindset. + Familiarity with Workday or other HR systems. + Familiarity with Smartsheet. For U.S. based positions only, the pay range for this position is $15 - $20 an hour. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance-based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement. We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. **Additional Information** GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. **Relocation Assistance Provided:** No

**What You Will Do** The Plutonium Supply and Disposition (PSD) Division is looking for a motivated, customer-focused, professional, efficient, reliable, organized, and experienced administrative assistant to support the Material Recycle and Recovery Group (PSD-4), and the division office as needed. This position will report to the PSD Division Staff Operations Manager. The selected candidate will be required to uphold high standards of administrative professionalism, and attention to detail and accuracy. You must be an excellent problem solver, have a customer-focused approach and work cooperatively with the staff in a dynamic and diverse office environment. Being a member of the division administrative team requires close cooperation with peers and leadership across the division, and assuming responsibility and accountability for deadlines and commitments. **Responsibilities include but not limited to:** + Safety and security are a primary responsibility for all Laboratory employees. Assures safety and security compliance, maintains required safety and security training, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security. + Performs a wide range of administrative and office-related functions and activities requiring judgment in resolving issues of moderate complexity or in making recommendations. + Generates a variety of internal and external correspondence, reports, and forms, with limited supervision and general instruction. + Reviews, prioritizes, tracks, and distributes incoming and outgoing messages and actions, including electronic and hardcopy mail utilizing established or self-developed databases and/or systems. + Maintains electronic and hard copy files in established systems. + Coordinates calendars and schedules. + Coordinates logistics, scheduling, and announcement of meetings. + Coordinates domestic and foreign travel arrangements and reimbursements. + Act as a timekeeper for one or more organizations. May enter time and effort reporting for assigned employees. + May mentor and train other administrative personnel. + May handle sensitive information and/or classified matter. + May serve as an escort to visitors and uncleared and/or L-cleared personnel. + May serve as the designated procurement representative and maintain related records and documents. + May serve as the key/core custodian. + May serve as point of contact and as a resource for internal offices and external agencies. + Acts as a resource to staff for established processes, procedures, and guidelines. + May provide input regarding organization-specific administrative practices and procedures. + Understands and adheres to all Laboratory and industry regulatory guidance and governance specific to administrative policies and procedures. + Ensures all results, materials, processes, and final products meet quality specifications and are completed according to established requirements. + Fosters a mutually respectful and inclusive work environment that is free from discrimination and harassment **What You Need** Minimum Job Requirements: Administrative Support: + Demonstrated proficiency providing administrative support in a complex and busy office environment with proven success of adaptability, flexibility, cooperation, and willingness to provide support wherever needed. + Excellent oral, written, and verbal interpersonal skills. + Proven experience organizing, prioritizing, and following through to completion on multiple tasks, under strict deadlines and changing priorities. + Demonstrated experience managing electronic calendars and coordinating meetings. Business Systems: + Computer proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), (Sharepoint, MS Teams, Adobe Acrobat etc.) and demonstrated ability to learn Lab business systems (Oracle, Ariba, Concur, etc.). + Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations as needed. Organization and Time Management: + Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. + An excellent record of integrity, dependability, availability, attendance, and punctuality is essential. + Experience making decisions and resolving problems both independently and as a team member, using judgment, creativity, flexibility, and initiative to determine the approach or action to take in non-routine situations. Communications: + The ability to interface effectively with people throughout the organization hierarchy and partnership with internal support organizations. + Demonstrated ability to generate a variety of internal and external correspondence, reports, and forms, with limited supervision and general instruction. + Demonstrated ability to foster a cohesive team environment and share, teach, and learn from other team members is also required. Education/Experience: Position requires a High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation. Desired Qualifications: + The desire to learn, grow, and take on increasing responsibility. + Active Q clearance is desired. Work Location: The work location for this position is on site and located in Los Alamos, NM. All work locations are at the discretion of management. Position commitment: The position commitment for this position is 1 year. Regular appointment employees are required to serve a period of continuous service in their current position to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Note to Applicants: + For full consideration, submit a comprehensive resume reflective of your relevant experience to the job requirements and desired skills stated above. + Evaluation of applications will commence immediately. + While the posted salary range for this position is broad **($48,500-$75,000)** , it is highly unusual for selected applicants to be hired at the top end of the range and more common for the selected candidates to grown into the full salary band over time. + Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China, the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2 -** Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. ***Eligibility requirements:** To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call ************** opt. 3.

Santa Fe, NM | Full-Time | In-Person | $25-30/hour We're partnering with a mission-driven quasi-governmental agency based in Santa Fe that plays a key role in developing electric transmission and storage infrastructure to support New Mexico's renewable energy future. This agency works to expand access to utility-scale clean energy by planning, financing, and overseeing the development of critical infrastructure projects. They're seeking a highly organized, detail-oriented Administrative Assistant to support the Executive Director and other members of this small team in maintaining efficient, professional office operations. If you're a proactive, tech-savvy administrative professional who enjoys wearing many hats and contributing to clean energy efforts in New Mexico, we want to hear from you. Compensation $25-30/hour Location Onsite, based in the Santa Fe office This is a fully in-person role, not eligible for remote or hybrid work What You'll Do Schedule meetings for the Executive Director with internal and external stakeholders Provide administrative support to the Financial Director, including accounts payable tasks Manage office supplies and equipment procurement Perform front desk duties: answer phones, greet guests, maintain a professional and welcoming office environment Coordinate office security, including access cards, keys, and alarm systems Assist with public information requests (e.g., Inspection of Public Records Act) Maintain vendor subscriptions and web applications (e.g., Verizon, GoDaddy, LinkedIn) Serve as liaison with building landlord and address facility-related needs Support proper storage and destruction of records in compliance with policy Provide Notary Public services Who We're Looking For 2+ years of office administrative support experience Previous experience with scheduling (Outlook) and accounts payable required Strong proficiency in Microsoft Office Suite Excellent written and verbal communication skills Strong multitasking, time management, and problem-solving abilities Must hold or be willing to obtain Notary Public certification Must have a valid driver's license and clean driving record for occasional errands Type of Employment Full-Time, Onsite, Non-Exempt (Hourly) Temp-to-hire Equal Employment Opportunity We are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or veteran status.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Administrative Assistant at Kaune Departments: Early Learning Center at Kaune Job Classification: Full-Time: 40 hours/week FLSA Status: Non-Exempt Reports to: VP of Early Learning Revision Date: 01/06/2026 Summary: The Growing Up New Mexico Early Learning Center (ELC) at Kaune is an early learning program that provides services for children 0 5 years old, including state-funded NM PreK. The ELC at Kaune seeks to strengthen families and the community through an interconnected network of early intervention, education, economic development, and family support programs. The Administrative Assistant will provide support to the VP of Early Learning at Kaune, Office Manager, and Data and Finance Manager, as well as the rest of the Kaune ELC staff. This role supports all office staff and teachers with day-to-day operations of the school. This position will also provide support to ensure smooth operations and communications between families, the community, and Growing Up New Mexico programs and administration. This position requires a high degree of proficiency with data entry and management, strong organizational skills, excellent written and oral communication, ability to multi-task, adherence to project deadlines, and efficient problem-solving. This position is responsible for participating in certain program meetings, which may be held at various Growing Up New Mexico work sites. Regular local travel is required for errands and meetings. Growing Up New Mexico is a 501(c)3 organization located in Santa Fe, New Mexico. Inherent in our mission are guiding principles that center on the belief that all families are capable of success if given the right opportunities and resources at the right time. The focus of our work is to demonstrate and implement effective and proven early childhood and family support strategies, prenatal to age five, focused on quality, equity, and access. Growing Up New Mexico utilizes two parallel, mutually informed strategies in all we do: a local programmatic approach and a state-wide policy approach, with each continually informing the other. Key Areas of Responsibility: Maintain adequate supplies of written forms and maintain electronic versions in organized and retrievable manner. Order and install toner cartridges for copiers and printers at the Early Learning Center at Kaune. Perform troubleshooting of office equipment including printers, copiers, projector, and computers; coordinate with administrative staff and service technicians to service computer equipment and repairs as needed. Participate in meetings as directed by VP to assist ELC at Kaune with program planning. Meet and greet all guests and clients at the Early Learning Center; provide tours of the school for families, community members and other interested stakeholders. Gain an understanding and knowledge of the programs philosophy, curriculum approach and requirements to share with families and community members. Responsible for facility preparation for special events including projector set-up and moving of furniture (special events may be held outside regular work hours (evenings/weekends). Answer telephone calls and maintain a professional, positive demeanor with customers. Respond professionally and courteously to walk-in and telephone requests from Growing Up New Mexico families for information about program services. Rapidly respond to e-mail and telephone requests from Growing Up New Mexico program staff for support or information requests. Coordinate distribution of materials between Growing Up New Mexico administrative and program staff; coordinate collection of action items needing staff response. Perform filing, copying, shredding, long-term records management, organization of office supplies, mailings (both electronic and paper), and other administrative duties as assigned by the VP or other ELC office staff. Attend scheduled training sessions as required by supervisor. As directed, represent Growing Up New Mexico at special events (events may be held outside regular work hours). Familiarize self with the Brightwheel application to successfully maneuver through information and be able to support staff and families when needed. Maintain communication with families, including communications through Brightwheel application in a prompt manner. Maintain storage areas and order supplies when needed based on inventory or teacher request. Gain an understanding of other Growing Up NM programs to facilitate connections as needed. Keep shared spaces neat and tidy (front office, staff kitchen, teachers office, break rooms, etc.). Assist in classrooms when needed. Schedule and conduct registration and orientation appointments with all incoming families. Maintain the ELC at Kaune waitlists. Organize, track, and ensure all information in student files is complete, accurate, and up to date in Brightwheel application. Provide teaching staff with accurate, up to date class rosters including information on various parent permissions and medical/allergy concerns as detailed in student files. Perform other duties as assigned by supervisors. Perform within the prescribed limits of Growing Up New Mexicos ethics and compliance policies. Responsible for daily opening/closing of the building, in coordination with the office team. Qualifications: High school diploma or GED. Minimum one year of administrative assistant experience. Bilingual English/Spanish required. Computer knowledge including software applications for database, spreadsheets, word documents, and e-mail. Experience coordinating multiple staff, setting priorities and meeting deadlines. Excellent interpersonal skills. Excellent oral and written skills in an environment requiring diplomacy and good judgment. Ability to work well in culturally diverse setting with knowledge of local population served. Ability to handle confidential information with discretion. Perform within the prescribed limits of Growing Up NMs ethics, Guiding Principles, and compliance policies. Ability to work independently and within team settings. Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico. Reliable transportation with valid New Mexico drivers license, current automobile registration and proof of auto insurance. While performing the duties of this job, the employee is regularly required to walk, stand, drive, and sit for long periods of time and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl. The employee must be able to lift 40 pounds. Regular local travel is required for meetings and errands.

* Assist sales associates with various inquiries; act as a liaison between sales associates and staff/company * Enter and maintain all pending and closed escrow/sales reports in the company's database - plus checking all main office files for correct paperwork and signatures when placed under contract * Provide support to Brokerage Manager including providing reports, files and escrows * Process commission checks through real estate commission tracking system * Maintain sales associate licensing and process required paperwork * Helps with A/R entry for monthly fees * Process all other payables (T&E, vendor billing, non-marketing billing) * Maintain all office records and files (transaction files, sales associate files, etc.) * Guide, assist and act as a point-of-contact for office staff * Manage and maintain office equipment, supplies and forms; coordinate installation and repairs * Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup * Other duties as assigned by management to assist in the operation of the office/department * Enter all new listings & status changes for the Main Office into MLS system, Trident and Atlas * Back up staff positions when time off is taken * Prepare statistics for office meetings and/or listing presentations Job Requirements: * Bachelor's Degree in business, office administration or equivalent years of experience. * Three or more years' experience in a customer centric business environment with administrative responsibility for office operations. * Real Estate background preferred * Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial. * Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, company web pages, MLS * Creative problem-solving skills. * Strong customer service skills with excellent communication skills, both verbal and written. * Ability to interact successfully with both internal and external customers at all levels. * Ability to multitask, prioritize and be flexible with changing business needs in a team environment.

Performs a wide variety of administrative duties primarily for the Human Resources Department. Support will be required, on an as-needed basis, to specified departments. Candidates will need proven communication and interfacing abilities, excellent interpersonal skills and the ability to work in a busy front office environment. Candidate should have working knowledge of spreadsheets and command of word processing capabilities. Must possess the competency to learn new computer applications, have excellent organizational skills and a demonstrated ability through previous assignments to multi-task. Job Description Core Values & Expectations: Treat all other co-workers with dignity and respect regardless of position. Demonstrate dependability by calling-in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below. Always be honest. Admit mistakes, learn from mistakes, and move forward. Demonstrate an ability to accept constructive criticism and guidance from supervisors. Be professional by showing politeness and courtesy to co-workers and guests under all circumstances. When you don't know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor. Major Responsibilities/Activities: Provide administrative support with a variety of functions including filing, sorting, copying, collating information; fulfilling requests for information; answer the telephone and relaying messages ensuring professional etiquette. Provides information and assistance to job applicants with respect to the job search and application process Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to specialist HR staff, as appropriate. Enters routine employee source data into the human resources information system and application database under the guidance and review of senior HR team members. Compose or assist in external and internal correspondence as well as other complex documents, as requested. Compose and prepare documents for review, signature and distribution through a variety of methods. Preparation of documentation such as agendas, notices, minutes, memoranda and organizational charts. Makes copies and scans correspondence or other printed materials. Manipulate data on existing spreadsheets and/or database software programs, utilizing various formats, as applicable. Maintains calendars, exercising judgment and tact in coordinating meetings and schedule appointments for internal and external guests, as well as reschedule, when necessary. Prioritizes, distributes and prepares incoming and outgoing mail, including e-mail and faxes. Relays decisions and instructions regarding routine matters to direct reports of the Human Resources Director. Greets scheduled visitors, receives applicants and routes visitors to appropriate areas. Provides assistance, preventative maintenance and troubleshooting for Human Resource self-service kiosks. Coordinate and schedule meetings and conferences for team members. Answers incoming telephone calls, screens calls and assists directly with routine inquiries. Participates and supports special projects. Also provides project level support, when needed. Individual is expected to be aware of business activities and events as they relate to the department and the entire property. Maintain a strong commitment to provide support for the casino's initiatives, programs, goals and special projects. Orders and maintains supplies and makes arrangements for equipment maintenance. Prepares, submits, and tracks order and payment related accounting documents Organizes and maintains file system, files correspondence, documents and records as directed. Coordinates Department special events and process Banquet Event Orders including meals and refreshments when required. Maintains strict confidentiality of all privileged information. Performs other duties as assigned. Minimum Requirements: Preference is given to qualified Santa Ana Tribal Members. High school diploma or GED. Undergraduate Degree a plus. Minimum of two years' experience in a similar administrative role and/or human resources related area. Excellent written and verbal communication skills and the ability to communicate with multiple levels of management. Must be able to read, write, speak and understand English. Bilingual (Spanish/English) preferred. Must have advanced computer capabilities. Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred. Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Ability to maintain and enforce confidentiality. Ability to analyze situations and implement appropriate course of action. Ability to establish and maintain professional relationships with co-workers at all levels. Ability to work independently, manage multiple assignments, and meet strict time lines. Ability to make solid decisions and exercise independent judgment. Ability to demonstrate excellence in all areas, and continually seek quality improvement in results Must have knowledge of HRIS software systems with use of ADP software preferred. A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company's choice, through a payroll deduction program. All employees are required to proficiently use a smartphone for company applications, email, and text. Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission key gaming license. Essential Mental Functions: The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains a strict level of confidentiality regarding company information. Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills by communication method choice. Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs. Must be able to work independently and exercise good judgment in handling a variety of situations. Strong numerical or statistical aptitude. Strong mathematical skills. Strong organizational skills. Proven ability to provide outstanding customer service. Must have excellent problem solving abilities. Must be a detail oriented, organized individual with the ability to multi-task. Must be able to work in a fast paced environment. Must be able to deal with stressful situations in a professional manner. Must be a Team Player. Active Listening Body language awareness Essential Physical Functions: The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear. Ability to type at least 60 words per minute Ability to 10 key preferred. Ability to use electronic equipment including computers, adding machines and calculators. Must be able to work various hours including weekends and holidays. Must present self in a well-groomed, professional appearance. The employee must be able to lift up to 25 pounds. Must be able to work at a fast pace. Must be able to handle stress effectively. Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents. Must be able to sit for a long durations of time. Physical ability to safely perform the essential job functions of the position. Equipment Used: Copiers, Fax Machines and other traditional office equipment, as required. Smartphones, computers, laptop computers, and other traditional office equipment as required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee's duties are performed indoors in a climate controlled non-smoking environment.

Performs a wide variety of administrative duties primarily for the Human Resources Department. Support will be required, on an as-needed basis, to specified departments. Candidates will need proven communication and interfacing abilities, excellent interpersonal skills and the ability to work in a busy front office environment. Candidate should have working knowledge of spreadsheets and command of word processing capabilities. Must possess the competency to learn new computer applications, have excellent organizational skills and a demonstrated ability through previous assignments to multi-task. Job Description Core Values & Expectations: Treat all other co-workers with dignity and respect regardless of position. Demonstrate dependability by calling-in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below. Always be honest. Admit mistakes, learn from mistakes, and move forward. Demonstrate an ability to accept constructive criticism and guidance from supervisors. Be professional by showing politeness and courtesy to co-workers and guests under all circumstances. When you don't know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor. Major Responsibilities/Activities: Provide administrative support with a variety of functions including filing, sorting, copying, collating information; fulfilling requests for information; answer the telephone and relaying messages ensuring professional etiquette. Provides information and assistance to job applicants with respect to the job search and application process Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to specialist HR staff, as appropriate. Enters routine employee source data into the human resources information system and application database under the guidance and review of senior HR team members. Compose or assist in external and internal correspondence as well as other complex documents, as requested. Compose and prepare documents for review, signature and distribution through a variety of methods. Preparation of documentation such as agendas, notices, minutes, memoranda and organizational charts. Makes copies and scans correspondence or other printed materials. Manipulate data on existing spreadsheets and/or database software programs, utilizing various formats, as applicable. Maintains calendars, exercising judgment and tact in coordinating meetings and schedule appointments for internal and external guests, as well as reschedule, when necessary. Prioritizes, distributes and prepares incoming and outgoing mail, including e-mail and faxes. Relays decisions and instructions regarding routine matters to direct reports of the Human Resources Director. Greets scheduled visitors, receives applicants and routes visitors to appropriate areas. Provides assistance, preventative maintenance and troubleshooting for Human Resource self-service kiosks. Coordinate and schedule meetings and conferences for team members. Answers incoming telephone calls, screens calls and assists directly with routine inquiries. Participates and supports special projects. Also provides project level support, when needed. Individual is expected to be aware of business activities and events as they relate to the department and the entire property. Maintain a strong commitment to provide support for the casino's initiatives, programs, goals and special projects. Orders and maintains supplies and makes arrangements for equipment maintenance. Prepares, submits, and tracks order and payment related accounting documents Organizes and maintains file system, files correspondence, documents and records as directed. Coordinates Department special events and process Banquet Event Orders including meals and refreshments when required. Maintains strict confidentiality of all privileged information. Performs other duties as assigned. Minimum Requirements: Preference is given to qualified Santa Ana Tribal Members. High school diploma or GED. Undergraduate Degree a plus. Minimum of two years' experience in a similar administrative role and/or human resources related area. Excellent written and verbal communication skills and the ability to communicate with multiple levels of management. Must be able to read, write, speak and understand English. Bilingual (Spanish/English) preferred. Must have advanced computer capabilities. Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred. Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Ability to maintain and enforce confidentiality. Ability to analyze situations and implement appropriate course of action. Ability to establish and maintain professional relationships with co-workers at all levels. Ability to work independently, manage multiple assignments, and meet strict time lines. Ability to make solid decisions and exercise independent judgment. Ability to demonstrate excellence in all areas, and continually seek quality improvement in results Must have knowledge of HRIS software systems with use of ADP software preferred. A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company's choice, through a payroll deduction program. All employees are required to proficiently use a smartphone for company applications, email, and text. Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission key gaming license. Essential Mental Functions: The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains a strict level of confidentiality regarding company information. Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills by communication method choice. Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs. Must be able to work independently and exercise good judgment in handling a variety of situations. Strong numerical or statistical aptitude. Strong mathematical skills. Strong organizational skills. Proven ability to provide outstanding customer service. Must have excellent problem solving abilities. Must be a detail oriented, organized individual with the ability to multi-task. Must be able to work in a fast paced environment. Must be able to deal with stressful situations in a professional manner. Must be a Team Player. Active Listening Body language awareness Essential Physical Functions: The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear. Ability to type at least 60 words per minute Ability to 10 key preferred. Ability to use electronic equipment including computers, adding machines and calculators. Must be able to work various hours including weekends and holidays. Must present self in a well-groomed, professional appearance. The employee must be able to lift up to 25 pounds. Must be able to work at a fast pace. Must be able to handle stress effectively. Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents. Must be able to sit for a long durations of time. Physical ability to safely perform the essential job functions of the position. Equipment Used: Copiers, Fax Machines and other traditional office equipment, as required. Smartphones, computers, laptop computers, and other traditional office equipment as required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee's duties are performed indoors in a climate controlled non-smoking environment.

The Administrative Assistant facilitates and administers the day-to day operations of the department or of a multi-faceted, self-contained operating unit/department. Develops and manages projects to help achieve the mission and goals of the department. Serves as the primary point of contact for internal and external constituencies. Leads and guides administrative support staff, may independently administer a defined program initiative or service operation for the unit. Oversees the planning of meetings and events. Duties And Responsibilities Oversees and administers the day-to-day operations of the office; develops policies, procedures, and systems which ensure productive and efficient office operation; Provides and/or oversees support activities for the unit such as answering telephones, maintaining calendars, making travel arrangements, writing and preparing documentation and correspondence for the office, reviewing and controlling incoming and outgoing correspondence, and following-up on operational commitments; Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facilities, takes minutes, and provides administrative support and follow-up on matters arising from meetings; Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding; Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources; Develops and manages projects to ensure efficient service and to achieve the mission and goals of the department; Serves as a primary point of contact between the office and internal/external constituencies; provides information and performs problem solving on a range of issues; Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems as required; Provides administrative assistance with student, faculty and/or staff searches, as appropriate, to include initiating posting job descriptions, logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation; May supervise and train student employees, volunteers, and/or interns, as appropriate; Maintain regular attendance; Performs miscellaneous job-related duties as assigned. Physical Demands Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required. Preferred Qualifications Associate's Degree in any field.

Job Description Join Our Team and Help Build a Compassionate Workforce that Cares for Seniors at Home Are you someone who thrives on organizing processes, ensuring compliance, and creating a smooth start for new hires? If you're passionate about helping people and want to work in a role that truly makes a difference in your community, we invite you to apply for our Caregiver Onboarding Coordinator position. At Senior Helpers, we empower seniors to age in the comfort of their homes-supported by a reliable and caring team. You'll play a vital role in ensuring our caregivers are ready, trained, and supported from the moment they apply to the moment they care for their first client. Enjoy Our Benefits: Health, Dental, and Vision Insurance Paid Time Off Pay On Demand Bonus Opportunities 401K Why Work for Senior Helpers? Certified Great Place to Work Our team members agree: Senior Helpers is a supportive, meaningful workplace. Autonomy You'll have independence in your daily work, backed by a team that trusts you. Variety & Impact From interviews to tech setup-you'll never be bored and your work directly supports seniors and caregivers alike. What Will You Do as a Caregiver Onboarding Coordinator? Conduct caregiver interviews and determine hiring eligibility. Complete I-9 verification and ensure all federal/state requirements are met. Initiate and monitor background checks for all new hires. Set up caregivers in our payroll system and online learning platform. Assign and track completion of mandatory online training. Ensure caregivers are properly enrolled in timekeeping systems and understand how to clock in/out. Maintain accurate digital records for compliance and reporting. Serve as a first point of contact for onboarding-related questions from caregivers. Collaborate with office leadership to ensure caregivers are ready for their first shift. What We're Looking For: Experience in HR, recruiting, or caregiver onboarding preferred. Organized, tech-savvy, and comfortable managing multiple systems and checklists. Excellent communication and customer service skills. Ability to maintain confidentiality and manage sensitive information professionally. Knowledge of caregiver compliance requirements is a plus. Strong attention to detail and time management skills. Ability to pass a criminal background check. About Senior Helpers: Since 2002, Senior Helpers has led the way in compassionate, in-home care for seniors across the U.S. Our mission is simple: to improve the quality of life for our clients, their families, and our employees. We support seniors living with dementia, chronic conditions, or those simply needing companionship. Senior Helpers is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**What You Will Do** Join our world-class team and contribute to a mission that supports national security at the highest level. In this exciting and dynamic role, you will work within the specialized field of Focused Experiments. Your responsibilities will include, but not limited to: + Managing day-to-day calendars and scheduling for the Group Leader and Deputy Group Leader + Coordinating the procurement of materials, parts, and office supplies + Reconciling orders and maintaining accurate purchase records + Managing and tracking the chemical inventory + Communicating key updates and milestones to the team + Supporting the group's operational efficiency and organization through proactive administrative support This is a great opportunity to work in a fast-paced environment where precision, communication, and organization are essential to success. **What You Need** **Minimum Job Requirements:** **Administrative Support:** Expert-level knowledge of and experience with the provision of administrative services and activities, including general office management. Expert-level knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Knowledge of governmental regulations and potential environmental impacts related to administrative practices. **Business/Computer Systems:** Expert-level Knowledge of and experience with office-interfacing software packages, such as Word, Excel, Outlook, PowerPoint, Adobe. Proficiency in business systems including but not limited to, learning management system, training portal, property inventory software, travel, and expense software. **Communication:** Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills. Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations. Proven ability to build effective working relationships and a strong, broad network across organizations beyond one's immediate group **Environment:** Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with all levels of internal and external personnel. Successfully demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities. Ability and/or demonstrated experience working with sensitive information and/or classified matter **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Proficiency with Excel and PowerPoint + Q Cleared + Familiarity with Laboratory organizational structure. **Essential Job Functions** (can perform with or without reasonable accommodation):Greet visitors and direct them to the appropriate person, schedule and manage the Group Office building locator and Group Leader's calendar etc. **Work Environment:** The work environment is a manufacturing type environment requiring Personal Protective Equipment in certain areas of the building. The Group Office is a typical administrative area with offices and cubicles. **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. *Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (********************************************************************************************* for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.

Office Administrative Analyst - Operations & Business Support We're recruiting on behalf of a respected and mission-driven construction services firm that provides surveying, materials testing, and support services across New Mexico. They're seeking a sharp, detail-oriented Office Administrative Analyst to keep their back office running smoothly-and to support business operations that make a real impact on construction and infrastructure projects across the state. This is a fantastic opportunity for someone with strong organizational skills, a mind for process improvement, and the ability to grow into a role that blends administration, light accounting, scheduling, and business development support. Entry-level candidates with strong cognitive aptitude, the right attitude, and willingness to learn are welcome to apply! Compensation & Benefits Hourly Pay: $18-$25 DOE (Note: Previous admin at $25/hr had QuickBooks certification and 10+ years of experience) Benefits Include: Full health care coverage 401(k) plan with employer match Paid time off and holidays Supportive, collaborative work environment Long-term growth and professional development opportunities Location Office Locations: Albuquerque or Santa Fe, NM Schedule: Onsite, with some flexibility depending on role development and needs What You'll Do You'll provide essential support across admin, scheduling, accounting, and business development functions to help the team stay efficient and client-focused. Core Office Responsibilities: Handle invoicing, billing, and QuickBooks data entry Coordinate field technician scheduling and dispatching Maintain filing systems (digital and hard copy) Prepare reports and organize documentation Support payroll verification processes Manage calendars, schedule meetings, and take meeting notes Assist with office systems and service channels Business Development & Strategy Support: Conduct market research and monitor government procurement sites Assist with proposals, reports, and presentation prep Track KPIs and help with pricing and financial modeling Support coordination of RFP responses Operations Improvement: Help refine processes for better efficiency and scalability Collaborate with accounting, HR, and field teams to improve workflow Who We're Looking For Whether you're an experienced office pro or someone new to the workforce with a head for systems and a heart for service, we want to hear from you. Minimum Requirements: Bachelor's degree OR equivalent experience in business, analytics, or operations Proficiency in Microsoft Office (Word, Excel, PowerPoint) Familiarity with QuickBooks (certification preferred but not required) Strong written and verbal communication skills Organized, dependable, and solutions-oriented Preferred Qualifications: QuickBooks certification Experience in construction or government contracting Familiarity with CRM or data/BI tools Type of Employment Full-time Hourly, non-exempt Onsite, with some flexibility as needed Minimal travel required Equal Employment Opportunity At The Hire Firm, we work with companies committed to providing equal employment opportunities to all individuals. All qualified applicants will be considered for employment without regard to race, color, religion, gender, national origin, disability, age, or veteran status.

Administrative Assistant at Kaune Departments: Early Learning Center at Kaune Job Classification: Full-Time: 40 hours/week FLSA Status: Non-Exempt Reports to: VP of Early Learning Revision Date: 01/06/2026 Summary: The Growing Up New Mexico Early Learning Center (ELC) at Kaune is an early learning program that provides services for children 0 - 5 years old, including state-funded NM PreK. The ELC at Kaune seeks to strengthen families and the community through an interconnected network of early intervention, education, economic development, and family support programs. The Administrative Assistant will provide support to the VP of Early Learning at Kaune, Office Manager, and Data and Finance Manager, as well as the rest of the Kaune ELC staff. This role supports all office staff and teachers with day-to-day operations of the school. This position will also provide support to ensure smooth operations and communications between families, the community, and Growing Up New Mexico programs and administration. This position requires a high degree of proficiency with data entry and management, strong organizational skills, excellent written and oral communication, ability to multi-task, adherence to project deadlines, and efficient problem-solving. This position is responsible for participating in certain program meetings, which may be held at various Growing Up New Mexico work sites. Regular local travel is required for errands and meetings. Growing Up New Mexico is a 501(c)3 organization located in Santa Fe, New Mexico. Inherent in our mission are guiding principles that center on the belief that all families are capable of success if given the right opportunities and resources at the right time. The focus of our work is to demonstrate and implement effective and proven early childhood and family support strategies, prenatal to age five, focused on quality, equity, and access. Growing Up New Mexico utilizes two parallel, mutually informed strategies in all we do: a local programmatic approach and a state-wide policy approach, with each continually informing the other. Key Areas of Responsibility: Maintain adequate supplies of written forms and maintain electronic versions in organized and retrievable manner. Order and install toner cartridges for copiers and printers at the Early Learning Center at Kaune. Perform troubleshooting of office equipment including printers, copiers, projector, and computers; coordinate with administrative staff and service technicians to service computer equipment and repairs as needed. Participate in meetings as directed by VP to assist ELC at Kaune with program planning. Meet and greet all guests and clients at the Early Learning Center; provide tours of the school for families, community members and other interested stakeholders. Gain an understanding and knowledge of the program's philosophy, curriculum approach and requirements to share with families and community members. Responsible for facility preparation for special events including projector set-up and moving of furniture (special events may be held outside regular work hours (evenings/weekends). Answer telephone calls and maintain a professional, positive demeanor with customers. Respond professionally and courteously to walk-in and telephone requests from Growing Up New Mexico families for information about program services. Rapidly respond to e-mail and telephone requests from Growing Up New Mexico program staff for support or information requests. Coordinate distribution of materials between Growing Up New Mexico administrative and program staff; coordinate collection of action items needing staff response. Perform filing, copying, shredding, long-term records management, organization of office supplies, mailings (both electronic and paper), and other administrative duties as assigned by the VP or other ELC office staff. Attend scheduled training sessions as required by supervisor. As directed, represent Growing Up New Mexico at special events (events may be held outside regular work hours). Familiarize self with the Brightwheel application to successfully maneuver through information and be able to support staff and families when needed. Maintain communication with families, including communications through Brightwheel application in a prompt manner. Maintain storage areas and order supplies when needed based on inventory or teacher request. Gain an understanding of other Growing Up NM programs to facilitate connections as needed. Keep shared spaces neat and tidy (front office, staff kitchen, teachers' office, break rooms, etc.). Assist in classrooms when needed. Schedule and conduct registration and orientation appointments with all incoming families. Maintain the ELC at Kaune waitlists. Organize, track, and ensure all information in student files is complete, accurate, and up to date in Brightwheel application. Provide teaching staff with accurate, up to date class rosters including information on various parent permissions and medical/allergy concerns as detailed in student files. Perform other duties as assigned by supervisors. Perform within the prescribed limits of Growing Up New Mexico's ethics and compliance policies. Responsible for daily opening/closing of the building, in coordination with the office team. Qualifications: High school diploma or GED. Minimum one year of administrative assistant experience. Bilingual English/Spanish required. Computer knowledge including software applications for database, spreadsheets, word documents, and e-mail. Experience coordinating multiple staff, setting priorities and meeting deadlines. Excellent interpersonal skills. Excellent oral and written skills in an environment requiring diplomacy and good judgment. Ability to work well in culturally diverse setting with knowledge of local population served. Ability to handle confidential information with discretion. Perform within the prescribed limits of Growing Up NM's ethics, Guiding Principles, and compliance policies. Ability to work independently and within team settings. Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico. Reliable transportation with valid New Mexico driver's license, current automobile registration and proof of auto insurance. While performing the duties of this job, the employee is regularly required to walk, stand, drive, and sit for long periods of time and use computer equipment and cell phones. The employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl. The employee must be able to lift 40 pounds. Regular local travel is required for meetings and errands.

Performs a wide variety of administrative duties primarily for the Human Resources Department. Support will be required, on an as-needed basis, to specified departments. Candidates will need proven communication and interfacing abilities, excellent interpersonal skills and the ability to work in a busy front office environment. Candidate should have working knowledge of spreadsheets and command of word processing capabilities. Must possess the competency to learn new computer applications, have excellent organizational skills and a demonstrated ability through previous assignments to multi-task. Job Description Core Values & Expectations: Treat all other co-workers with dignity and respect regardless of position. Demonstrate dependability by calling-in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below. Always be honest. Admit mistakes, learn from mistakes, and move forward. Demonstrate an ability to accept constructive criticism and guidance from supervisors. Be professional by showing politeness and courtesy to co-workers and guests under all circumstances. When you don't know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor. Major Responsibilities/Activities: Provide administrative support with a variety of functions including filing, sorting, copying, collating information; fulfilling requests for information; answer the telephone and relaying messages ensuring professional etiquette. Provides information and assistance to job applicants with respect to the job search and application process Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to specialist HR staff, as appropriate. Enters routine employee source data into the human resources information system and application database under the guidance and review of senior HR team members. Compose or assist in external and internal correspondence as well as other complex documents, as requested. Compose and prepare documents for review, signature and distribution through a variety of methods. Preparation of documentation such as agendas, notices, minutes, memoranda and organizational charts. Makes copies and scans correspondence or other printed materials. Manipulate data on existing spreadsheets and/or database software programs, utilizing various formats, as applicable. Maintains calendars, exercising judgment and tact in coordinating meetings and schedule appointments for internal and external guests, as well as reschedule, when necessary. Prioritizes, distributes and prepares incoming and outgoing mail, including e-mail and faxes. Relays decisions and instructions regarding routine matters to direct reports of the Human Resources Director. Greets scheduled visitors, receives applicants and routes visitors to appropriate areas. Provides assistance, preventative maintenance and troubleshooting for Human Resource self-service kiosks. Coordinate and schedule meetings and conferences for team members. Answers incoming telephone calls, screens calls and assists directly with routine inquiries. Participates and supports special projects. Also provides project level support, when needed. Individual is expected to be aware of business activities and events as they relate to the department and the entire property. Maintain a strong commitment to provide support for the casino's initiatives, programs, goals and special projects. Orders and maintains supplies and makes arrangements for equipment maintenance. Prepares, submits, and tracks order and payment related accounting documents Organizes and maintains file system, files correspondence, documents and records as directed. Coordinates Department special events and process Banquet Event Orders including meals and refreshments when required. Maintains strict confidentiality of all privileged information. Performs other duties as assigned. Minimum Requirements: Preference is given to qualified Santa Ana Tribal Members. High school diploma or GED. Undergraduate Degree a plus. Minimum of two years' experience in a similar administrative role and/or human resources related area. Excellent written and verbal communication skills and the ability to communicate with multiple levels of management. Must be able to read, write, speak and understand English. Bilingual (Spanish/English) preferred. Must have advanced computer capabilities. Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred. Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Ability to maintain and enforce confidentiality. Ability to analyze situations and implement appropriate course of action. Ability to establish and maintain professional relationships with co-workers at all levels. Ability to work independently, manage multiple assignments, and meet strict time lines. Ability to make solid decisions and exercise independent judgment. Ability to demonstrate excellence in all areas, and continually seek quality improvement in results Must have knowledge of HRIS software systems with use of ADP software preferred. A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company's choice, through a payroll deduction program. All employees are required to proficiently use a smartphone for company applications, email, and text. Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission key gaming license. Essential Mental Functions: The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains a strict level of confidentiality regarding company information. Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills by communication method choice. Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs. Must be able to work independently and exercise good judgment in handling a variety of situations. Strong numerical or statistical aptitude. Strong mathematical skills. Strong organizational skills. Proven ability to provide outstanding customer service. Must have excellent problem solving abilities. Must be a detail oriented, organized individual with the ability to multi-task. Must be able to work in a fast paced environment. Must be able to deal with stressful situations in a professional manner. Must be a Team Player. Active Listening Body language awareness Essential Physical Functions: The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear. Ability to type at least 60 words per minute Ability to 10 key preferred. Ability to use electronic equipment including computers, adding machines and calculators. Must be able to work various hours including weekends and holidays. Must present self in a well-groomed, professional appearance. The employee must be able to lift up to 25 pounds. Must be able to work at a fast pace. Must be able to handle stress effectively. Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents. Must be able to sit for a long durations of time. Physical ability to safely perform the essential job functions of the position. Equipment Used: Copiers, Fax Machines and other traditional office equipment, as required. Smartphones, computers, laptop computers, and other traditional office equipment as required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee's duties are performed indoors in a climate controlled non-smoking environment.

The Administrative Assistant facilitates and administers the day-to-day operations of the department. Serves as the primary point of contact for internal and external constituencies. Oversees and guides student employees and may independently administer a defined program initiative or service operation for the unit. Organizes and administers the planning of meetings and events. This position is responsible for providing administrative support by performing a variety of detailed administrative duties for the department chair and faculty of ESS . Duties And Responsibilities Oversees and administers the day-to-day operations of the office; develops policies, procedures, and systems which ensure productive and efficient office operation; Provides and/or oversees support activities for the unit such as answering telephones, maintaining calendars, making travel arrangements, writing and preparing documentation and correspondence for the office, reviewing and controlling incoming and outgoing correspondence, and following-up on operational commitments; Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facilities, takes minutes, and provides administrative support and follow-up on matters arising from meetings; Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding; Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources; Develops and manages projects to ensure efficient service and to achieve the mission and goals of the department; Serves as a primary point of contact between the office and internal/external constituencies; provides information and performs problem solving on a range of issues; Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems as required; Provides administrative assistance with student, faculty and/or staff searches, as appropriate, to include initiating posting job descriptions, logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation; May supervise and train student employees, volunteers, and/or interns, as appropriate; Maintain regular attendance; Performs miscellaneous job-related duties as assigned. Physical Demands Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required. Preferred Qualifications Associate's Degree in any field. Experience working with Ellucian Banner

**What You Will Do** The Theoretical Division (T-DO) is seeking a highly organized, reliable and customer-focused Administrative Professional to deliver essential business and administrative support to a team of managers, scientists, postdoctoral researchers, and students. Reporting to the Staff Operations Manager, this position functions within a collaborative and fast-paced environment and requires exceptional communication skills, strong attention to detail, and a high level of professionalism. The successful candidate will support a broad range of administrative functions across the division and LANL support organizations, ensuring efficient operations and delivering responsive administrative support. The selected candidate will serve as the primary interface for the group office, providing administrative support to managers, staff, students, and visiting scientists. Key responsibilities include arranging travel, managing procurement actions, coordinating office functions, and serving as a central point of contact. Primary Responsibilities include but are not limited to: + Calendar management. + Handle incoming and outgoing correspondence, documents, and signature items. + Perform complex administrative tasks requiring independent judgment, attention to detail, and initiative. + Arrange domestic and international travel and process associated reimbursements. + Serve as the group timekeeper. + Act as the Designated Procurement Representative (DPR) and P-Card holder. + Prepare and track Guest Agreements and Foreign Visits documentation. + Maintain accurate and auditable office records; process, verify, and track administrative data. + Coordinate student package processing for summer students. **What You Need** **Minimum Job Requirements:** **Administrative Support** + Demonstrated proficiency providing administrative support in a complex and busy office environment with proven success of adaptability, flexibility, cooperation, and willingness to provide support wherever needed. + Demonstrated ability completing action items and tracking them to closure. + Ability to learn, understand, and follow institutional policies and procedures. + Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, timekeeping, guest agreements, student packages + Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions. + Experience utilizing tact, diplomacy, and discretion in dealing with sensitive and confidential information. **Communication Skills** + Excellent verbal and written communication, including strong proofreading and editing skills. + Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external. + Ability to compose clear, accurate correspondence and documents with attention to detail. **Organization and Time Management** + Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. + Demonstrated record of dependability, availability, attendance, and punctuality. + Demonstrated experience making decisions and resolving complex problems both independently and as a team member using judgment and creativity to determine the approach or action to take in non-routine situations. **Business Systems** + Proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Experience with procurement systems, including willingness to hold a corporate purchase card. **Leadership and Team Engagement** + Proven ability to foster teamwork and collaboration across groups. + Dependable, adaptable, and able to manage interruptions calmy and effectively. + Proven ability to build effective working relationships and networks. + Demonstrated ability to calmly manage interruptions and changing priorities; complete assignments with or without established procedures; and be available and dependable. **Education/Experience:** Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation. **Desired Qualifications:** + Familiarity with LANL business systems, including Oracle, Ariba/purchase card procurements, Foreign Visits Tracking System, SharePoint, and MS Teams. + Experience with Concur or a similar business travel system and familiarity with government travel policies. + Experience with and knowledge of the Laboratory's visitor, guest, and foreign visits programs and process. + Knowledge of the Laboratory organizational structure and administrative support operations. + Active DOE Q clearance **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** For full consideration, submit a comprehensive resume and a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **No Clearance:** Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.

This position is responsible for providing secretarial support to the Housing and Student Conduct Department. Additionally, this position will provide information and services while greeting guests and directing all incoming calls. This is a temporary position. Duties And Responsibilities Greet and screen guests, answer walk-in inquiries and refer guests to appropriate office or individual. Provide assistance to Resident Directors and Resident Assistants. Prepare letters for vendors for purchases, receiving receipts and students as needed. Monitor monthly room inspections and send charges to the Business Office. Process charges from room inventory condition checks (check in and check out) and process charges as necessary. Provide assistance to the recruitment office , coordinating housing presentations for various groups and provide keys to the residence halls or campus apartments for campus tours. Provide assistance to campus police by retrieving information needed to complete reports. Receive housing applications, confirm fees have been submitted , confirm housing assignments and maintaining data base. Prepare housing deposits for housing fees and send or deliver to the business office.. Respond to emails and emails forwarded from the Housing Director. Make ID's and program keys for the halls. Maintain a list of charges for those students who have lost their ID's and send to the business office. Type letters for students for Social Security Administration, Motor Vehicle Division or Human Services etc. Process room change requests by students, locate new assignment, contacting the Resident Assistant or Director of the change and processing the change in the System. Process cancellation forms submitted by students by notifying the Director , Resident Director and Resident Assistant. Adjust charges in Banner if cancellation is approved. Supervise work study students in the Housing and Student Conduct Office. Operate telephone and process and screen calls and route to the correct person or location. Provide general information and assistance to all housing related inquires. Serve as a central liaison point for students parents and housing staff. Open, date and distribute departmental correspondence . Compose miscellaneous and/or confidential correspondence as requested by the Director. Process absence requests. Participate and assist in Housing and residence hall functions. Perform other related duties as assigned. Maintain timely and regular attendance. Physical Demands Work with frequent interruptions Repetitive hand motions prolonged use of computer. Sitting for extended periods of time. Kneel bend and stoop. Occasionally lift or move up to 20 pounds. Preferred Qualifications Preferred: Knowledge of Ellucian Banner, Excel Word and other basic computer programs.

**What You Will Do** The Inorganic, Isotope, and Actinide Chemistry (C-IIAC) Group is seeking a highly organized, reliable, and customer-focused Administrative Professional to deliver essential business and administrative support to group managers, administrative staff, and technical staff. Key responsibilities include coordinating onboarding and offboarding activities, managing calendars/scheduling, arranging travel and reimbursements, maintaining correspondence and records, supporting procurement needs, and serving as a timekeeper. In addition to performing typical administrative duties, the successful candidate must be able to work independently with minimal supervision, effectively prioritize multiple tasks, handle personnel and sensitive matters with tact and confidentiality, and collaborate effectively with team members and other administrative professionals across the organization. This position is fully on-site in Los Alamos, New Mexico. **What You Need** **Minimum Job Requirements:** At the Administrative Assistant 3 level, the candidate will be expected to perform a wide variety of administrative functions with a high degree of initiative, requiring some independent judgment or following the direction of senior administrators. Duties include, but are not limited to: **Administrative Support** + Experience providing advance-level administrative support in a dynamic and fast-paced office environment + Skilled in calendar management, meeting planning and logistics, visitor coordination, and timekeeping + Proven ability to anticipate needs, resolve problems, develop and implement effective solutions, and improve administrative processes to enhance overall efficiency and customer satisfaction + Proficient in the preparation and formatting of correspondence, reports, and/or presentations + Ability to organize and prioritize tasks while adapting to frequent interruptions + Ability to learn, understand, and follow institutional policies and procedures + Demonstrated record of dependability, availability, attendance, and punctuality **Communication** + Exceptional interpersonal, verbal and written communication skills with the ability to engage effectively across all organizational levels + Demonstrated attention to detail in proofreading, grammar, spelling, and punctuation + Demonstrated professionalism, discretion, and sound judgment in handling sensitive and confidential information **Business Systems** + Proficient in Microsoft Teams and Microsoft Office Suite-including Outlook, Excel, PowerPoint, and Word + Experienced in independently analyzing and interpreting information to prepare professional reports, spreadsheets, and presentations **Education/Experience:** Position requires a High School diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Familiarity with LANL business systems, including Oracle, Ariba/p-card, CONCUR, FVTS, SharePoint, AskHR, T&E + Designated Procurement Representative (DPR) and P-Card experience + Experience with student and postdoc hiring packages and guest agreements + Experience with LANL UTrain and training coordination + Desire to learn, grow, and take on increasing responsibilities + Ability to obtain a DOE Q clearance **Work Environment:** **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** In addition to a resume, please provide a detailed cover letter addressing both the required and desired skills listed for this position. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **No Clearance:** Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call **************.

This position is responsible for performing a variety of administrative/Secretarial activities and function as the first point of contact. Duties And Responsibilities Hire and oversee work-study students Organize and implement internal control systems for the department of Computer and Mathematical Sciences ( CMS ) Prepare PO's for office supplies and office equipment; Maintain correspondence and records of all incoming or outgoing documentation from department Assist the CS Graduate Coordinator in preparation of graduate student contracts and any other paperwork required by department Communicate and correspond with other universities, centers, or the general public Develop and maintain records of all students enrolled in the CMS MACS Program Assist Director of Undergraduate Studies in keeping track of all CMS majors and minors Assist in implementing recruitment of the CS MACS program; Convey information to the Chair for the purpose of rescheduling and planning; Locate and contact students; Coordinate outreach efforts to major and minor students in scheduling meeting times with the Director of Undergraduate students Coordinate course scheduling and make changes; Manage and maintain the department budget for CMS and provide budget reports as requested Arrange faculty travel, reimbursements, etc. Distribute book adoption, course forms to faculty and teaching graduate students; Type and file teaching assistant evaluations as part of the outcomes assistant Compile evaluations of the student's thesis proposals for the Director of Graduate Studies Maintain and distribute office supplies to faculty as needed Purchase supplies as needed with approval of Department Chair Prepare contracts Type and/or collect syllabi from everyone and file Create posters, brochures and any other forms utilized to advertise our department activities Assist with processing PO's or work orders; Collect year end reports Maintain and keep a record of all cost incurred for travel, vouchers, purchases, equipment maintenance, copy paper, postage, etc. Pick up and distribute the department mail Maintain regular attendance. Physical Demands Repetitive hand motions and prolonged use of computer; Maintain emotional control under stress; Must occasionally lift and/or move up to forty (20) pounds. Sitting for extended periods of time. Kneel, bend, reach and stoop. Walking for extended periods of time. Preferred Qualifications KNOWLEDGE , SKILLS , and ABILITIES : Ability to analyze and solve problems Knowledge of basic budget principles Knowledge of SCT Banner Ability to communicate effectively, both orally and in writing Ability to present oneself with a professional presence and demeanor Ability to maintain confidential information and inquiries with discretion Ability to display a keen attention to detail Ability to display a strong working knowledge in excel, word and other basic computer functions Knowledge of office operations, office machines, and other office decorum Ability to maintain exceptional customer service and people skills Ability to establish and maintain effective working relationships with faculty, students and staff Ability to establish and maintain effective working relationships and make contact with officials, students, organizations, and the general public