Human resources administrative assistant jobs in Santa Fe, NM

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Company: Southwest Sport & Spine Center, Inc. Job Type: Full-Time Department: Human Resources Reports To: HR Manager Compensation: Based on experience Job SummaryThe HR Assistant plays a vital role in supporting the Human Resources department by handling administrative tasks, assisting with recruitment and onboarding, and ensuring smooth day-to-day HR operations. This position requires a detail-oriented and organized individual who can manage multiple responsibilities efficiently and professionally. Key Responsibilities Maintain employee records and ensure compliance with company policies and legal requirements. Assist with recruitment processes, including posting job openings and coordinating interviews. Support onboarding and orientation processes for new hires. Assist with benefits administration and payroll coordination. Coordinate training and development programs. Handle employee inquiries and provide support on HR-related matters. Prepare and distribute internal communications and memos. Assist with document management, including filing, scanning, and copying. Support various departments with administrative tasks as needed. Help organize and maintain office common areas. Other duties as assigned to meet business needs. Qualifications Minimum of 2 years of experience in an HR support role or administrative capacity. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to manage multiple projects and prioritize tasks in a high-volume environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with HR technology and online data entry. Ability to maintain confidentiality and handle sensitive information with discretion. Strong customer service orientation and interpersonal skills. Ability to work independently and collaboratively in a dynamic environment. Physical Requirements Ability to sit for extended periods and use office equipment. Routinely lift and carry loads of 5-35 pounds. Manual dexterity and general physical endurance required. Ability to tolerate stressful situations and maintain professionalism. HIPAA ComplianceThis role requires access to Protected Health Information (PHI/EPHI) and must adhere to HIPAA's “minimum necessary” standard. Compensation: $15.00 - $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Internship Description We are looking for a curious and tech-savvy university student to join our Human Resources team to support our Knowledge Management and Generative AI initiatives. The main objective of the internship is to assist in the structuring, enhancement, and automation of knowledge systems and self-service solutions using artificial intelligence technologies. The intern will help ensure employees have easy access to accurate and timely information, while also exploring innovative AI solutions that optimize HR processes and communication. Key Responsibilities * Support the organization and continuous improvement of internal HR knowledge bases (e.g., HR chatbot content, policy libraries, FAQs). * Collaborate in the design and testing of AI-powered tools to enhance employee self-service experiences. * Analyze usage data and employee feedback to identify content gaps and areas for improvement. * Assist in the creation of conversational flows and knowledge articles for the HR chatbot. * Stay up to date with trends in generative AI and knowledge management to propose innovative enhancements. * Help ensure all materials are aligned with HR processes, policies, and branding.

The Shamrock Students Professional Internship Program is an 11-week program focused on hands-on training in a variety of opportunities throughout the Shamrock Foods Company enterprise. As a Shamrock Student, you will be a part of a cohort of interns focused on real projects that impact the business. In addition to the work, you will do to support your department, you'll get to know your fellow interns through a variety of collaborative projects and events. Essential Duties: * Provide support for the human resources department in an accurate and timely manner. * Support the orientation and onboarding process, including preparing materials, assisting new hires, and ensuring a smooth first-day experience. * Assist with coordinating and facilitating group interview sessions, including scheduling, candidate communication, and day-of logistics. * Provide general HR support on projects and administrative tasks related to hiring, training, and employee engagement. * Other duties as assigned Qualifications: * 1+ year(s) educational experience and currently pursuing a degree from an accredited college or university with a focus on Human Resources, Organizational Psychology, Sociology, Family and Human Development, Communications, or related studies * Maintains a minimum GPA of 3.0 * Must live in or near Albuquerque, NM * Strong written and oral communication skills * Strong sense of urgency and accountability * Demonstrates expertise in Microsoft Office suite (Excel, Outlook, Word) * Ability to learn and act in a fast-paced environment * Effective task management * High level of motivation and adaptability * Great attitude and desire to learn and grow Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to 'treat associates like family and customers like friends.' Why intern for us? Shamrock Foods Company is committed to a program that goes beyond your typical internship experience, giving interns the opportunity to start their career path. We offer great training and growth for college students to help interns apply their education towards solving business problems and working on hands-on projects in a workplace environment. Our interns are more than a temporary associate; they become part of our family. Equal Opportunity Employer At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

The Shamrock Students Professional Internship Program is an 11-week program focused on hands-on training in a variety of opportunities throughout the Shamrock Foods Company enterprise. As a Shamrock Student, you will be a part of a cohort of interns focused on real projects that impact the business. In addition to the work, you will do to support your department, you'll get to know your fellow interns through a variety of collaborative projects and events. Essential Duties: Provide support for the human resources department in an accurate and timely manner. Support the orientation and onboarding process, including preparing materials, assisting new hires, and ensuring a smooth first-day experience. Assist with coordinating and facilitating group interview sessions, including scheduling, candidate communication, and day-of logistics. Provide general HR support on projects and administrative tasks related to hiring, training, and employee engagement. Other duties as assigned Qualifications: 1+ year(s) educational experience and currently pursuing a degree from an accredited college or university with a focus on Human Resources, Organizational Psychology, Sociology, Family and Human Development, Communications, or related studies Maintains a minimum GPA of 3.0 Must live in or near Albuquerque, NM Strong written and oral communication skills Strong sense of urgency and accountability Demonstrates expertise in Microsoft Office suite (Excel, Outlook, Word) Ability to learn and act in a fast-paced environment Effective task management High level of motivation and adaptability Great attitude and desire to learn and grow Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to 'treat associates like family and customers like friends.' Why intern for us? Shamrock Foods Company is committed to a program that goes beyond your typical internship experience, giving interns the opportunity to start their career path. We offer great training and growth for college students to help interns apply their education towards solving business problems and working on hands-on projects in a workplace environment. Our interns are more than a temporary associate; they become part of our family. Equal Opportunity Employer At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Aztec, NM office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email to ensure that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Duties and Responsibilities: Answer and direct phone calls Greet and assist visitors to the office Provide general support to visitors Provide information by answering questions and requests Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Coordinate office procedures Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Oversee stocking of office equipment paper, ink, supplies, janitorial supplies and breakroom supplies Develop and maintain a filing system Contribute to team effort by accomplishing related results as needed Assist in the preparation of regularly scheduled reports Handle sensitive information in a confidential manner Receive, sort and distribute the mail Assist all employees with insurance, enrollments, forms, etc. Ensure time ticket notices, data and questions are handled in a timely manner Submit and reconcile expense reports, "P" Card Reports and fuel card reports Assist with Safety Meeting sign-in and filing paperwork, etc. Provide all distribution reports for vehicles Provide Insurance Certificates, Registrations and fuel cards for each vehicle in a timely manner Request and provide staff with Annual Jicarilla Permits in a timely manner Submit yearly Bradenhead Test Reports in a timely manner Book travel arrangements, appointments and meetings Research and create presentations Assist the Accounts Payable team by processing, verifying, and reconciling invoices. Retrieve mail/invoices daily (via USPS or email). Prepare and monitor invoices daily ensuring the accuracy of each invoice including names, addresses, dates, invoice numbers, itemized costs, taxes and coding Assist the Production Accounting team with preparing monthly reports, assist with production questions and run yearly SPCC (Spill Prevention, Control, and Countermeasure) reports. Knowledge, Skills, and Abilities: High School Diploma or equivalent required 3+ years of Administrative Assistant experience preferred Effective written and verbal communication skills Detail oriented and highly organized with an ability to manage information, time and prioritize tasks to maximum efficiency Ability to research information and willingness to communicate, cooperate, and coordinate with others Strong computer skills Strong analytical skills, attention to detail and multi-tasker Must have the ability to prioritize workload and work with minimal supervision Ability to work independently or in a team, with office staff and various agencies Equal Opportunity Employer Prospective employees will receive consideration without discrimination because of race, color, religion, marital status, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran status, disability, or genetic information.

POSTING # 2025-028 EXECUTIVE ASSISTANT DEPARTMENT: HUMAN RESOURCES STATUS: EXEMPT REPORTS TO: HUMAN RESOURCES DIRECTOR SHIFT: FULL-TIME, REGULAR SALARY: $17.10 - $19.23 HOURLY / $35,568 - $40,000 ANNUALLY DOE GENERAL DESCRIPTION: Works at the direction of the Human Resource Director. The Human Resources Executive Assistant provides administrative support to the HR department, assisting with various HR functions, including recruitment, onboarding, employee relations and benefits administration. Maintains accurate and up-to-date employee records, including personnel files and HR database. Prepares reports and compiles data for HR- related activities. Assist with the recruitment process, including posting job openings, screening applicants and scheduling interviews. Provides administrative support, including scheduling meetings, managing calendars and ordering supplies. This individual will work with numerous and varied confidential documents and reports, must maintain a high level of discretion relative to information received and disseminated. TASKS AND RESPONSIBILITIES: Although the following are typical of the tasks and responsibilities routinely performed, additional duties and/or responsibilities requiring comparable or lesser skills, knowledge, or dexterity may be assigned. The primary responsibilities shall be regulated by the Department Head and are not listed in any order of primary job function. 1. Performs a wide variety of typing assignments which are sometimes confidential in nature; operates computer to enter data, draft, edit, revise documents. 2. Coordinates meetings and conferences, schedules appointments, makes travel and lodging arrangements as directed. 3. Assists with a variety of scheduling and preparations including job fairs, job reviews, interviews, physical exams, background checks, and notifies unsuccessful candidates. 4. Assists with personnel files including the tracking of dates, expirations, and renewals. 5. Assists in the maintenance of the personnel files, medical files and drug & alcohol testing files in a timely systematic, and accurate manner. Maintains the confidentiality of all records. 6. Responsible to relay incoming and interoffice calls and messages - handles citizen's requests as needed. 7. Greets and directs citizens when appropriate; answers inquiries concerning activities and operations of the department. 8. Administers required testing as part of the hiring process. 9. Other duties as assigned. KNOWLEDGE, EXPERIENCE, AND SKILLS: 1. High school diploma or GED required. Associate's degree in business administration, public administration, or related field preferred. 2. Two or more years' related experience demonstrating the ability to maintain operational integrity, support department projects, and provide administrative support to a manager or department required. Experience in a human resource environment and supporting HR functions highly preferred. 3. Knowledge of personnel/human relations, basic grammar, spelling, and mathematics, and basic secretarial reference materials and resources. 4. Strong attention to detail and accuracy, with good organizational skills and the ability to work on a variety of assignments in a busy multi-tasked office.5. Strong interpersonal and communication skills and the ability to work effectively with a wide range of people in a diverse community. 6. Ability to follow instructions whether verbal or written. 7. Communicating orally and in writing, including demonstrated skill in reading and interpreting documents, writing reports, and speaking effectively to individuals and groups. 8. Maintain cooperative professional relationships with customers, peers, supervisors, managers and the community in general, while projecting professional image through in-person and telephone interaction. 9. Operate in the Microsoft Windows environment inclusive of using Word, Excel, Outlook and Nitro. 10. Ability to learn local, state, and federal laws and procedures, especially those specific to the HR function. 11. Ability to create, compose and edit written material. 12. Knowledge of basic labor laws and HR policies preferred. WORK ENVIRONMENT: Work is performed in an office environment. Noise level could be quiet to moderate in work environment. Most of the time is spent in a seated position. Work entails keyboarding and manual dexterity, and also entails regular reaching, stretching, and lifting of standard supplies and materials. PHYSICAL REQUIREMENTS: 1. Must sit for extended periods of time, stand, or walk, as necessary. 2. Must stretch, reach, or lift objects or materials that may be up to 25 pounds in weight. 3. Must perform multiple tasks requiring manual dexterity at the same time. 4. Ability to crouch and/or kneel. 5. Must write legibly, speak clearly and concisely. 6. Must hear, understand, and respond to verbal information in person, by phone, including difficult to understand callers in a courteous and professional manner. 7. Ability to coordinate use of hands, eyes, and one or both feet in operation of automobile, as well as various office equipment. 8. Must see, read, and understand written information and instructions. 9. Must think and apply judgment, discretion, and initiative in accomplishing work. 10. Must engage in interpersonal interactions and complaints that could be stressful or sensitive in nature. WORK SCHEDULE: The regular work week is Monday through Friday, 8:00 am - 5:00 pm, with one hour off for lunch. Additional time may be required after regular hours and on weekends. TRAVEL REQUIREMENTS: 1. Limited travel - Ability to travel for meetings and training may be required. 2. Overnight travel may be required. PRE-EMPLOYMENT REQUIREMENTS: Must pass a background investigation including work history, criminal records, driving records and other records deemed necessary. CONDITIONS OF CONTINUED EMPLOYMENT: Candidates must have and maintain a satisfactory driving record and insurability in accordance with the City's insurance carrier. DEADLINE TO SUBMIT REQUIRED APPLICATION: First review of applicants is by 5:00 p.m. December 1ST, 2025, then bi-weekly thereafter. Position to remain open until filled. Applicant may submit required application directly to Human Resources at City Hall, 1028 Community Way, Portales, NM 88130, online at ******************* or through the various websites where the City of Portales job postings may be found. The City of Portales is an Equal Opportunity Employer and Drug Free Workplace. Powered by JazzHR AiorFLZjWy

A respected and rapidly expanding property management company with offices throughout New Mexico is seeking a sharp, dependable Administrative Assistant to join their Santa Fe team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting a team, and wants to grow professionally as the company continues to scale. This organization places a strong emphasis on service, communication, and operational excellence. They also promote a healthy work/life balance for the team. Compensation and Benefits $24 - 32/hour per hour, depending on experience Paid Time Off (PTO) Retirement plan Growth paths for internal advancement in property management, accounting, or expanded administrative responsibilities Location Onsite in Santa Fe, New Mexico What You'll Do In this key administrative support role, you'll provide direct support to property managers and ownership, ensuring the smooth operation of the office and assisting with property management duties. Responsibilities include: Managing and updating budgets, reports, and tracking spreadsheets Assisting with tenant applications and processing within 24 hours Preparing leases, renewals, and related documents Answering phones, greeting clients, and helping walk-in visitors Scheduling property showings and assisting with onsite visits Taking property photos and coordinating marketing efforts Tracking and following up on work orders with tenants, owners, and vendors Maintaining digital and physical filing systems Supporting internal communications and staff meetings Identifying and implementing ways to improve administrative processes Who We're Looking For The ideal candidate is detail-oriented, proactive, and eager to contribute to a growing, mission-driven company. 5 years of experience in an administrative role, ideally in a property management or real estate setting Proficiency in Microsoft Office, especially Excel and Word Strong organizational skills and ability to manage multiple priorities Excellent verbal and written communication skills A proactive, team-first attitude and ability to work independently Type of Employment Full-time Onsite Direct hire Equal Employment Opportunity The Hire Firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, or any other protected status.

Part-time Description WORK, PLAY & ENJOY LIFE WITH LA EMI FLAMENCO PRODUCTION! Part-time Hourly Position starting at $18.00 DOE Required to work out of the "La Emi" office in Santa Fe, NM. *Must be able to be in-office Mon. and Wed. from 3-7PM, and Tue. and Thur. from 4-7PM* EmiArteFlamenco Academy is a non-profit organization located in Santa Fe, New Mexico. Our mission is to empower New Mexican youth through the art of Flamenco. We are seeking a qualified candidate to oversee our Academy operations and flow of daily administrative tasks and communication. We are looking for an individual with a strong interest in non-profit administration, project management, and the performing arts. We are committed to providing comprehensive training and development opportunities for the right candidate. This is a W-9 contract position with flexible hours, averaging a maximum of 15 hours per week. The position is ON-SITE working at our Academy studio during class sessions for our semester. You must live in Santa Fe, New Mexico or willing to commute to our Academy location. We encourage passionate and result-oriented individuals to apply. Responsibilities: Making sure the studio is prepped for our weekly classes and all supplies are stocked Completing bank deposits, collecting payments from studio, and mail from the post office Greeting students and parents during our first week of classes and overseeing the last week of classes, as well as the recital, answering any questions, collecting registrations, and taking payments Filing documents and organizing the studio Data management on our Google Drive files and spreadsheets Updating emails and answering the Academy phone Marketing our classes and residency opportunities through digital and in person efforts Working with school coordinators on our residency information and document packets Updating our social media and email newsletters Daily team meetings Requirements Must be able to work in Santa Fe, New Mexico (required) Bachelor's degree is preferred but not required Highly organized Strong communication Experienced with Google Drive Exceptional customer service skills Grant writing skills or willing to learn is a plus To submit your application please send your resume and cover letter to ******************************** Salary Description $18 Hourly DOE

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Genie Healthcare is looking for a Administrative to work in Obstetric Assistant for a 13 weeks travel assignment located in Santa Fe, NM for the Shift (3x12hr days, 07:00:00-19:00:00, 12.00-3). Pay and benefits packages are estimated based on client bill rate at time the job was posted. These rates are subject to change. Exact pay and benefits vary based on several things, including, but not limited to, guaranteed hours, client changes in bill rate, experience, etc. Benefits: Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with company matching (50% up to 6% of what you contribute)

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: * Scan, file, and maintain documents and records. * Prepare and make bank deposits, scan checks into Citizens Bank. * Drop off mail at the post office as needed. * Order and/or pick up office supplies. * Verify and reconcile fuel receipts. * Count cash drawers daily and record results. * Process install payments for retail jobs. * Submit paperwork for new customer accounts. * Serve as a backup resource for various departments as needed. * Answer incoming calls and assist customers professionally. * Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: * Responsible for timely and accurate billing functions. * Ensure that technicians and subcontractors complete all required paperwork accurately before billing. * Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: * Coordinate job scheduling with subcontractors via phone and email. * Communicate with retailers, dealers, and homeowners to confirm orders and verify information. * Record detailed notes from customer and partner interactions to support order tracking and service resolution. * Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: * Develop and maintain positive working relationships with internal and external stakeholders. * Assist in managing callbacks, warranty issues, and customer support follow-ups. * Support other team members during absences, peak periods, or special projects. * Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: * Prior experience in an administrative or accounting support role preferred. * Bilingual in Spanish preferred. * Experience with QuickBooks is highly desirable. * Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. * Strong 10-key and data entry skills. * Excellent written and verbal communication skills. * Highly organized, detail-oriented, and proactive in managing multiple priorities. * A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

We are seeking an Administrative Assistant to join our team in Santa Fe or Las Vegas, NM. We are gearing up for a high-volume hiring effort in support of the Hermit's Peak / Calf Canyon claims operation through DHS. This project is part of a major federal effort supporting the FEMA Hermit's Peak / Calf Canyon Claims Office, which was established to compensate New Mexico residents impacted by the Hermit's Peak and Calf Canyon wildfires and subsequent floods. This work directly serves the communities of northern New Mexico, helping families, businesses, and local landowners recover and rebuild. This position supports the FEMA Hermit's Peak / Calf Canyon Claims Office by providing organized, accurate administrative support that ensures case files and correspondence are properly maintained. Work includes document tracking, claimant communication, mail operations support, and assisting claims and management teams with data and record accuracy. Your role * Track, organize, and maintain claim documentation. * Provide administrative support for claims processing and file movement. * Handle data entry, record updates, and correspondence. * Support mail, intake, and document routing processes. * Maintain professionalism when interacting with survivors, FEMA, and staff. About you * Education: High School Diploma. * Experience: 10+ years administrative experience including customer service, data entry, document processing, records management, correspondence, and policy-based work. * Skills: Strong communication, accuracy in document handling, ability to learn claims systems and follow federal guidance. * Use of Technology: Proficiency in using administrative software, claims management software, databases, and other technology tools that facilitate claim processing, documentation, and communication. * Administrative Knowledge: Proficiency in administrative activities within an organization including customer service, data management, records management, time management, workload balancing, data reporting and tracking, and other administrative duties. * Clear and Effective Communication: Customer service, excellent written and verbal communication skills and knowledge and ability to explain policy and regulations to claimants, FEMA staff, and other stakeholders. * Client Requirements: Candidates must be U.S. citizens and able to obtain a FEMA Badge (Public Trust clearance). This includes passing a background investigation, fingerprinting, and completing required FEMA security forms. Badge issuance is required prior to deployment or site access. Offer of employment is contingent upon ability to obtain/maintain FEMA Badge and DHS clearance. Rewards & benefits At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here. About AtkinsRéalis We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Additional information Expected compensation range is between $28.00 - $32.00/hour annually depending on skills, experience, and geographical location. Are you ready to expand your career with us? Apply today and help us shape something extraordinary. AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis' Equal Opportunity Statement here. AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. ***************************************************** Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

ATA Services Inc. is currently seeking to hire experienced Administrative Assistants to work on a temporary assignment in Albuquerque. This is not a remote job; it is an in-office position. Pay Rate: $17.00 per hour with weekly pay Star Date: ASAP Schedule: Monday - Friday; 8:00am - 5:00pm Assignment End Date: 6/30/2026 Location: Albuquerque, NM - In-Office SCOPE OF WORK: Phase 1: Roster clean up and registry recheck the goal is to clean up all facility rosters. The target is to have all rosters validated and current within 90 days. Identify any records flagged by the registry rechecks and monitor facilities for compliance in updating the files. Communicate (customer service calls) and reach out to facilities verify employment of hired or separated employees to ensure compliance and provide technical support Flag non-responsive facilities, for corrective action. Provide training and/or technical support to facility staff to enter the updated data Reporting out of project status weekly Address any issues as needed Phase 2: Initially the employee would receive the filtered list of the remaining names on the legacy list. The legacy names would be sorted by facility/provider Communication (email, phone web) would be made to the facility to explain the required actions expected of the provider to verify employment of legacy staff Provide training and/or technical support to facility staff to enter the updated data Tracking and following facility for compliance with updating rosters Qualifications: Experience in customer service Ability to handle communication via phone and email Proficiency in tracking work in Excel Capability to present work via a tangible ledger to management Providing clear instructions to providers ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

TITLE: Administrative Assistant I FLSA Status: Exempt Department: Administration Reports to: Controller Union Exempt: Yes Date Last Reviewed: 07/22/2024 The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. A. POSITION SUMMARY Under the direct supervision of the Executive Assistant and under general supervision of Department Supervisors, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors. Refers administrative problems and inquiries to the appropriate department; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. B. ESSENTAIL DUTIES AND RESPONSIBILITIES Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities; Provides administrative support in special projects/events such as: all staff meeting, holiday party, retreats, etc.; Provides administrative support for the organization such as answering telephones, assisting visitors, and referring a range of administrative problems and inquiries; Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements; Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry, as specifically directed, and in accordance with pre-established procedures; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing; Prepares requisition of supplies, and/or stock and capital equipment inventories; Sorts, screens, reviews and distributes incoming and outgoing mail; Performs miscellaneous job-related duties as assigned; Requirements C. MINIMUM EDUCATION AND EXPERIENCE High School Diploma or GED; D. LICENSES/CERTIFICATIONS REQUIRED Must have valid NM driver's license and reliable personal transportation; E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Ability to communicate effectively, both verbally and in writing; Organizing and coordinating skills; Ability to identify and refer problems to appropriate department; Receptionist skills; Word processing and/or data entry skills; Ability to maintain calendars and schedule appointments; Knowledge of travel/lodging planning and scheduling; Knowledge of general accounting principles; Database management skills; Records maintenance skills; Knowledge of supplies, equipment, and/or services ordering and inventory control; Knowledge of and familiarity with compliance programs, and ability to cooperate fully and comply with laws and regulations; F. Age of Patients Served None G. Working Conditions A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks. Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties. Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications. Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance. Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and meet deadlines.

Why Work for Daniels Family Funerals & Cremations - Wyoming? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Administrative Assistant - Glorieta Adventure Camps On-site · Glorieta, NM Full Time · Year-round Hourly pay plus housing and benefits Administration Department Primary Responsibility Provide clean and welcoming spaces for meetings of all teams hosted by administration (E-Team, Directors, Managers, Staff Meetings, Trainings, Retreats, etc) Oversee the housekeeping responsibilities of administrative spaces (152 Oak). This includes ordering cleaning supplies, scheduling the team to clean, and coordinating cleanup after meetings and events. Stock and set up snacks for administrative meetings that take place in the 152 Oak Conference Room and additional locations throughout camp. Oversee and coordinate all embroidery orders for Glorieta. Coordinate the recognition of employee birthdays, work anniversaries, and accomplishments. Partner with the HR Admin Team in Onboarding new Employees when assistance is requested Staff Meeting preparation and coordination of the presentation Assist the Executive Admin Assistant with Leadr assessments and tracking new employee engagement in the Leadr platform Support Operations Team when requested through Executive Admin Assistant All other duties as assigned from Admin Department Qualifications A vibrant relationship with Jesus Christ, commitment to Scripture and will continue to pursue Strong sense of hospitality and customer service High degree comfortability with phone calls, emails, and staff interaction Ability to use technological systems at Camp proficiently; spreadsheet, Salesforce, etc Easily communicate with guests/staff in a professional and friendly manner verbally and in writing Strong administrative and organizational skills with high attention to detail Willingness to learn new skills Ability to be flexible with time-off and new policies Ability to problem solve and be flexible and adaptable with the changing and developing needs of guests/staff and handle the resulting actions with speed and kindness Company Overview Glorieta Adventure Camps is a Christian outdoor adventure camp located in Northern New Mexico. Our mission is to inspire Christ-like change through outdoor adventure, authentic relationships, and Biblical truth. Our camps are filled with activities and programs that are loaded with fun and tailored to inspire lives towards deeper relationships with Christ. Our staff are passionate about providing an environment that is safe and points guests back to the mission. Working at Glorieta Adventure Camps is an opportunity to be a part of something bigger than oneself and know one is making a difference in people's lives and communities. We are looking for ministry-minded individuals to join our team and help further our mission. We encourage all applicants to carefully consider our mission statement before applying. Compensation and Benefits Compensation starts at $15.00/hour with overtime pay. On-site housing with utilities and appliances included Medical coverage through CHM, employer-funded HRA, and pharmacy benefit plan - 100% paid by employer for employee and spouse PTO - base amount of 20 days annually, sick leave, and volunteer time off Retirement - After 1 year of employment, employer contributes 4% NEC and up to 4% matched Camp program and retail discounts, including a free session of camp annually, friends and family lodging options and use of camp facilities for personal gatherings On-site meals for employee and family during the summer and special occasions This is not a complete list of employee benefits, but a general overview Application Process Submit a cover letter and a resume.

Serves as the secretary/bookkeeper for the Athletic Director. Reports To: Athletic Director Qualifications High School Diploma or equivalent Demonstrate Communications Skills Demonstrate Public Relation Skills Demonstrate Organizational Skills Demonstrate Computer Skills Ability to Perform Essential Job Functions Ability to Perform Job Task Requirements Must complete a finger-print background check Desired Qualifications Knowledge of and experience with accounting principles, including fund internal controls Experience or knowledge in NM Procurement Code Knowledge of and experience in budgeting and reporting Knowledge of and experience in accounts receivable Knowledge of and experience with Microsoft Office applications (Power Point, Word, and Excel) Better than average recommendations from previous employers and/or other professionals familiar with the applicant's personal characteristics, academic achievement and workplace performance Five years Experience (Related) Knowledge of Ivisions School Messenger Knowledge of Data Driven Instructional Practices and Professional Learning Communities Essential Duties and Responsibilities Provide secretarial and bookkeeping functions for the Assistant Principal/Athletic Director and Staff Maintain various accounting spreadsheets for several budgets Maintain budget files and records for various accounts Assist employees, coaches, parents and students with inquiries and concerns Work with district scheduler for umpires/referees and officials Assist the Athletic Director in scheduling activity and athletic events Answer the telephone and send faxes Work with the Assistant Principal/Athletic Director on athletic and activity budgets for the school Work with coaches in making travel arrangements with transportation department Prepare requisitions for purchases Prepare reports, balance boxes and tickets for the NMAA for state play-off games. Responsible for cash fund for AHS for cash boxes Responsible for preparation of cash boxes for athletic events and for balancing of boxes after event and depositing of cash in proper accounts Responsible for the maintenance of activity accounts for the Athletic Director and the coaches, seeing that funds received are recorded and deposited to proper accounts. Screen calls for the Assistant Principal/Athletic Director Schedule workers for all activity and athletic events for the school Enter deposit entries into the accounting system Serve as a support to the Assistant Principal/Athletic Director in preparation of the budget Follow oral and written directions Any and all other tasks as assigned by the Assistant Principal/Athletic Director or his/her designee Supervisory Responsibilities This position supervises the following positions: None Confidentiality Due to the sensitive nature of this position and access to financial information, the highest degree of confidentiality is required. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions. Education and/or Experience Please see Qualifications Communication and Language Skills Ability to read, analyze and interpret technical procedures and governmental regulations. Ability to assist with preparation of reports and correspondence. Ability to effectively present information and respond to questions from staff, peers and community. Mathematical Skills Ability to work with basic mathematical concepts Accounting and bookkeeping experience necessary Other Skills and Abilities Ability to establish and maintain effective working relationships with staff, peers and community Ability to communicate clearly and concisely. Ability to use computers and other technology to accomplish job responsibilities. Ability to perform tasks quickly and efficiently and follow verbal directions. Ability to work around congested areas. Ability to work a flexible work schedule around job responsibilities. Analytical and Reasoning Ability Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret a variety of technical instructions in written, verbal or diagram form, and deal with abstract variables. Temperaments Ability to teach others, work with people and influence people in their opinions, attitudes, and judgments. Ability to perform a variety of duties. Ability to work with people who express conflicting opinions. Ability to solve problems, make sound judgments and reach conclusions. Ability to express personal feelings professionally, and perform effectively under stress. Physical Attributes The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand, walk, talk or hear and use hands to finger, handle, type or feel. The employee may occasionally sit, climb or balance, stoop, kneel, crouch, or crawl and reach with hands and arms. Specific vision abilities required by this job include close vision and distance vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. The employee must possess and maintain a current driver's license. The employee is frequently required to interact with the public and other staff. Certificates, Licenses Must possess or be eligible to obtain a valid driver's license. Term of Employment Determined by school district calendar Salary per AMSD Salary Schedule Evaluation annually Evaluation Performance of duties will be evaluated at least annually in accordance with Aztec School Board Policy. Physical Rating Level This position will require the employee to function at a “Medium” physical capacity as defined by Worker's Compensation Statutes. “Medium” physical capacity indicates the ability to lift up to 50 pounds occasionally or up to 25 pounds frequently. Physical Requirement Details Work Actions Finger Dexterity C Sitting F Standing F Walking F Repetitive Motions Hand Right: F Left: F Both: F Foot Right: F Left: F Both: F Grasping: Hand Right: F Left: F Both: F Fine Manipulation: Hand Right: F Left: F Both: F Use of Head and Neck Static F Flexing F Rotating F Work Positions Bending F Squatting F Crawling R Climbing F Reaching F Vision C Activities Unprotected Heights R Driving Automotive Equipment R Around Machinery R Temperature Extremes R Noise and Vibration R Hazards R Dust, Fumes, Odors, Chemicals R Balance and Coordination R Definitions: R = Rarely = 1% to 9% of a 7.5 hour work day O = Occasionally = 10% to 33% of a 7.5 hour work day F = Frequently = 34% to 66% of a 7.5 hour work day C = Continuously = 67% to 100% of a 7.5 hour work day The above statements are intended to describe the general nature and level of work expected. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this job classification.

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Required - High School diploma or GED Work Experience: Required - One year of clerical support in an office environment. Prefer Associate or Bachelor's degree, bilingual (Spanish), experience in office management, and knowledge of Head Start administrative functions. Critical Action Items & Measurable Deliverables: 1. Protect the physical and mental health and safety of our children and no child is left alone or unsupervised while under our care. (HSPPS §1302.90) 2. Follow appropriate practices to keep children safe during all activities, including reporting at a minimum suspected or known child abuse and neglect, appropriate supervision of children at all times; and all standards of conduct. (HSPPS §1302.47, §1302.90) 3. Support the provision of ongoing monitoring results, data on program and school readiness goals, and other information to the governing body (HSPPS §1301.2) 4. Support and participate in staff development, including completion of minimum training requirements as specified in state and federal standards (HSPPS §1302.91, §1302.92), continuing professional development, and staff wellness initiatives. 5. Ensure the Head Start Directors' calendars is accurate and current. 6. Acknowledge inquiries to the grant area's main office within the same business day. 7. Review correspondence and program documentation (e.g., meeting minutes) for correct grammar and formatting using the established branding. 8. Produce reports, as determined by ongoing oversight data, for the grant area's delivery on a semi-annual basis and deliver to executive leadership and policy council. 9. Requisition invoices within 24 hours of receipt. Other Responsibilities: 1. Provide word processing and administrative support for grant area leadership, policy council, center leadership, parent committees, and other agency needs. 2. Maintain record keeping system and form compliance with federal regulations and agency policies and protocols. 3. Collect, collate, and distribute information and maintain and organize grant area data and files in database and records management systems. 4. Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous documents. 5. Work closely with program staff to support accurate reporting and program compliance. 6. Maintain calendars, schedule meetings, reserve rooms/conference bridges, coordinate travel and logistics, and attend and record meetings, training sessions, and other events. 7. Route incoming and outgoing mail and interoffice mail. 8. Maintain office equipment and supplies, including inventory and order management. 9. Support grant area leadership coordination with executive staff to address identified needs and requests for information. 10. Support school events, meetings, and other team activities, including annual in-service training. 11. Maintain confidentiality in all areas of child and program operations. 12. Process invoices as required and in a timely manner. 13. Perform reception duties for the grant area's office(s). 14. Supervise volunteers in clerical, data entry and other miscellaneous duties assigned. 15. Support other special projects and perform other job duties as assigned. Requirements: 1. Strong computer literacy, specifically in Office 365 applications. 2. Excellent written and verbal communication skills in English and Spanish (preferred). 3. Ability to maintain emotional control, and professional composure. 4. Working knowledge of all INK policies and procedures. 5. Ability to organize and prioritize duties and responsibilities in a fast-paced environment. 6. Ability to interpret and apply program information in making work decisions or in providing information to others. 7. Ability to work independently. 8. Possess a valid driver's license 9. Complete and pass health examination 10. Confirm work eligibility status 11. Successfully pass driving history check 12. Clear criminal background check 13. Required to lift up to 60 pounds. 14. Required to stand, sit on the floor, bend, squat, kneel, lift children, and engage with children. 15. Exposure to communicable diseases, and other hazards such as cigarette smoke, pets, at risk neighborhoods, 16. Travel up to 50% by car, bus, airplane, or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required. 17. Some evenings and weekend work may occasionally be required for events such as home visits, parent teacher conferences, Parent Committee meetings, community, and social events such as field trips. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

The Administrative Assistant facilitates and administers the day-to-day operations of the department. Serves as the primary point of contact for internal and external constituencies. Oversees and guides student employees and may independently administer a defined program initiative or service operation for the unit. Organizes and administers the planning of meetings and events. This position is responsible for providing administrative support by performing a variety of detailed administrative duties for the department chair and faculty of ESS . Duties And Responsibilities Oversees and administers the day-to-day operations of the office; develops policies, procedures, and systems which ensure productive and efficient office operation; Provides and/or oversees support activities for the unit such as answering telephones, maintaining calendars, making travel arrangements, writing and preparing documentation and correspondence for the office, reviewing and controlling incoming and outgoing correspondence, and following-up on operational commitments; Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facilities, takes minutes, and provides administrative support and follow-up on matters arising from meetings; Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding; Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources; Develops and manages projects to ensure efficient service and to achieve the mission and goals of the department; Serves as a primary point of contact between the office and internal/external constituencies; provides information and performs problem solving on a range of issues; Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems as required; Provides administrative assistance with student, faculty and/or staff searches, as appropriate, to include initiating posting job descriptions, logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation; May supervise and train student employees, volunteers, and/or interns, as appropriate; Maintain regular attendance; Performs miscellaneous job-related duties as assigned. Physical Demands Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required. Preferred Qualifications Associate's Degree in any field. Experience working with Ellucian Banner