Human Resources Administrative Assistant Jobs in Sparta, NJ

The ideal candidate will perform a variety of tasks, including legal document preparation, communication with insurance companies and medical offices, and meticulous tracking of information. Responsibilities: • Detailed Payment Tracking: Keep accurate records of medical claim payments. • Communication and Follow-Up: Interact with insurance companies and medical providers, ensuring timely follow-up. • Email Organization: Manage high-volume email correspondence efficiently. • Legal Document Preparation: Assist attorneys in preparing and organizing legal documents. Requirements/Qualifications: • Experience: While experience with medical billing is preferred, it is not mandatory. • Paralegal Certificate: Preferred but not required. • Attention to Detail: Must be comfortable working with numbers and highly detail oriented. • Quick Learner: A self-starter who is motivated and ready to learn. No prior legal or reimbursement experience is necessary for the right candidate who demonstrates motivation and a willingness to learn. We are looking to hire immediately. Growth Opportunities: Plenty of room for professional growth within our firm. Benefits: • 401(k) with matching • Dental insurance • Health insurance • Life insurance • Paid Time Off • Vision insurance • Opportunities for advancement Work Location: In-person Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: • 401(k) • 401(k) matching • Dental insurance • Health insurance • Life insurance • Opportunities for advancement • Paid sick time • Paid time off • Parental leave • Vision insurance Schedule: • 8 hour shift • Monday to Friday Education: • Bachelor's (Required) Experience: • Medical billing: 1 year (Required) • Medical billing or coding: 2 years (Preferred)

Mainly data entry but they need to be familiar with SAP, Excel and some exports at least 1 year experience Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues. Minimal high school diploma

At IBSA we are driven by our 4 pillars: People, Innovation, Quality and Responsibility. Understanding People are our most valued asset we strive to have a strong result driven collaborative culture with a great work/life balance. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, performing administrative tasks. With our growing footprint in the US we all partake in the responsibility to drive success! Responsibilities: In this role, you will perform clerical and administrative functions to help contribute to company success The ideal candidate will be self-motivated, a skilled problem solver and capable of managing their workload and prioritizing tasks in a fast-paced environment Greet visitors and clients; record in sign-in book Responsible for office supplies inventory Attendance at internal meetings when appropriate Prepping, editing, and proofing documents Answer telephone calls Oversee general office needs Draft correspondences and other formal and informal documents Work with the Promotional Review Committee Coordinator to organize, prioritize, and disseminate drafted materials and meeting agendas in preparation for the PRC meeting Assist PRC Coordinator for tracking the approval/expiration dates for all materials, as applicable Perform other administrative projects as needed Qualifications: Excellent written and verbal communication skills 2-5 years previous experience Previous experience in pharmaceutical industry preferred Ability to prioritize and multitask Strong knowledge of Microsoft Office Suite, especially PowerPoint and excel Business acumen a must Capacity to follow complex instructions Strong attention to detail Strong organizational skills

The Advisor & Site Support Role serves as a key player in driving team initiatives, internal and external correspondence, and maintaining exceptional client relationships. The Firm is looking for someone who is adaptable and can handle changing priorities, comfortable using a variety of technology platforms, who enjoys client service, and is highly organized. Key responsibilities include assisting the advisor with administrative support, scheduling, completion of applications, and collaboration with internal departments. It also involves the day to day compliance operations for the Site. Duties and Responsibilities Visitor Management: direct visitors by utilizing resources strategically Oversee conference room scheduling electronically, through use of Outlook Oversee local facilities issues and escalate if needed Administrative responsibilities for associates when needed Securely quality check and manage interoffice processes Manage and trouble shoot office IT machines when necessary Manage daily incoming and outgoing mail to ensure compliance standards Assist with New Associate onboarding and logistics Handle incoming calls in a friendly and professional manner Schedule and confirm appointments in a timely manner Assist with file prep, paper filing and larger mailings Proactively manage internal platforms and systems so FSRs client information is up to date and accurate Accurately complete, submit, and follow up on status of all new business applications Act as direct liaison between Financial Advisor and clients Provide ad hoc support on assigned projects and any escalations Qualifications Excellent verbal and written communication skills Exceptionally professional and organized Comfortable in a fast-paced environment Ability to collaborate with others, build and maintain relationships Ability to use discretion and maintain client confidentiality Client-first attitude Proficiency in Microsoft Office Experience in Salesforce is a plus Life, Accident, and Health License and/or Finra Registrations are a plus

Mainly data entry but they need to be familiar with SAP, Excel and some exports at least 1 year experience Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues. Minimal high school diploma.

Assist with the workflow of new insurance policies as they go through the stages of application, underwriting, policy issue, delivery, and payment Coordinate underwriting requirements for new insurance applications by interacting with agents, clients, outside medical vendors, and underwriters Assist in the training and development of agents in the areas of underwriting and new business (presentations, face to face, virtually) Facilitate the onboarding of new agents by processing their contracts and licenses Answer incoming calls and greet guests Support management in a variety of duties such as preparing for meetings, event planning, creating reports, pulling documentation for compliance reviews, etc. Qualifications: Ideal candidate should have experience in a customer service and/or administrative role Excellent written and verbal communication skills Strong computer skills with proficiency in the Microsoft Office Suite Proven ability to multi-task effectively

Job Title: Administrative Assistant (Bilingual Spanish) Job Type: Temp to Hire Schedule: Monday to Friday, day shift Pay Rate: $25.00-28.00/hour depending on experience The individual must be detail oriented and have excellent organizational skills. Working knowledge of EXCEL program. Moderately tech savvy. Excellent verbal & written communication skills Person is responsible for working with the president to schedule projects from fabrication to installation. Person is responsible for interfacing with general contractor's project managers from onset of job, i.e., sending submittals (samples), coordinating installation of various jobs, to finally sending closeout materials at culmination of the job. Person is responsible for CERTIFIED PAYROLLS throughout the project Person is responsible for managing each job's progress and fulfilling the needs of our installers along the way. Person is responsible for communicating with our installers ahead of each job making sure they know where they are going and that all materials needed are loaded and ready to go and monitoring sign in sheets. BILINGUAL ENGLISH/SPANISH is required For more information on this posting, please text 201.389.7329. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Human Resources Assistant** Full Time Professional 11 days ago Requisition ID: 1244 **HUMAN RESOURCES ASSISTANT - FULL-TIME** Celebrate the Children, a school for children with alternative learning styles has an immediate full-time opening for a dynamic Human Resource Assistant to join our team and work at our Denville campus. **KEY RESPONSIBILITIES:** * **Recruitment:** Actively support the hiring process by managing job postings, screening resumes, and scheduling and conducting interviews. * **Onboarding:** Assist in welcoming and processing new hires, ensuring a smooth transition. * **HR Support:** Handle day-to-day HR tasks, act as a liaison for employee inquiries and assist in coordination of employee recognition events. * **Project Management:** Engage in various HR department initiatives to enhance organizational functions. **HUMAN RESOURCES ASSISTANT MINIMUM QUALIFICATIONS:** * Bachelor's Degree in related field preferred. * Proficient with technology, including Microsoft Office Suite, Google Workspace and related software. * Proficiency with or the ability to quickly learn the school HRIS, ADP Workforce Now talent management system. * Excellent reporting and communication skills. * Ability to prioritize tasks **WHAT WE OFFER:** * Competitive salary and benefits package * Generous Paid Time Off. * Employee assistance program. * Exciting work environment. * Professional development opportunities Celebrate the Children School is an EEOE/M/F/V/D in accordance with applicable federal, state, and local laws.

Our client is currently seeking a dedicated Human Resources Administrative Assistant to join their esteemed team at their New Jersey Office. In this pivotal role, you will be responsible for providing essential administrative support to ensure the smooth day-to-day operations of their human resources department. Key Responsibilities: Prepare compelling and accurate job postings to attract top talent and efficiently schedule candidates for interviews. Assist with the onboarding process of new hires to ensure a seamless and positive experience. Handle HRIS (Human Resources Information System) maintenance and reporting, ensuring accurate and up-to-date records. Maintain and organize employee files, safeguarding sensitive information with utmost confidentiality. Efficiently manage scheduling for meetings and conference calls, proactively following up with participants and preparing necessary materials. Play a vital role in assisting with event planning to ensure successful and engaging company gatherings and initiatives. Qualifications and Skills: A Bachelor's Degree in Human Resources is preferred, and prior experience in a law firm environment is considered a valuable asset. Exceptional organizational skills are a must, with the ability to prioritize tasks effectively. Being a team player is essential, as you will collaborate closely with colleagues and various departments. Strong written and verbal communication skills are essential for effective communication within the HR team and across the organization. The utmost level of confidentiality and discretion is expected, given the sensitive nature of HR-related information. Proficiency in Microsoft Word, Excel, and PowerPoint is required, and experience with HRIS systems is advantageous. Our client offers a competitive starting salary and a comprehensive benefits package to reward your hard work and dedication. If you are a detail-oriented, proactive, and driven individual with a passion for supporting human resource operations, we invite you to apply for this exciting opportunity and become an integral part of their thriving team.

Job DescriptionDASMEN is seeking a detail-oriented and organized HR Associate to assist the HR department with various projects. Projects could be in any area of HR, including recruitment, training, onboarding, compensation/benefits, performance management, and employee relations. Responsibilities: Assist HR Director with project-based work, as required Assist Recruiter with job postings, sourcing candidates, pre-screening, and interview scheduling Help coordinate training sessions by keeping track of registrations, session recordings, and scheduling Assist with new hire onboarding and back-end hiring processes, including background checks, reference checks, and payroll tasks Manage employee data changes in the HRIS system, including updating payroll information and auditing time & attendance records Support benefits open enrollment activities Additional tasks may be assigned based on business needs Requirements: At least 3 years of HR experience, including experience in one or more of these areas: employee relations, recruiting, training, benefits/compensation, performance management BA/BS degree in HR, Business, Communications, or similar field required HR certifications (PHR, SHRM-CP) preferred Excellent written and verbal communication, with precise attention to detail in all written communications High degree of confidentiality and experience dealing with sensitive information Ability to organize and parse large amounts of information Ability to manage competing priorities and multi-task on a variety of diverse projects Comfort with ambiguity and an unstructured work environment Deadline-driven, with a strong ability to follow through on projects and timelines Must work from Suffern, NY office (no remote work)

remote type This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.Staff - Union**** ****Job Category**** CUPE 2950**Job Profile** CUPE 2950 Salaried - HR Admin Clerk 4 (Gr8)**** ****Job Title**** Human Resources Assistant**** ****Department**** HR Advising Support | President's Office, VPA, VPRI, VPH | Central Human Resources**** ****Compensation Range**** $4,739.00 - $5,102.00 CAD Monthly**** ****Posting End Date**** December 3, 2024**Note:** Applications will be accepted until 11:59 PM on the Posting End Date. **Job End Date** At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. **Job Summary** The Human Resources (HR) Assistant works as part of a team providing support to a portfolio of units within the VP Academic & Provost (VPA) portfolio. The main functions of the role coordinates and provides senior level administrative support on complex Human Resources functions and administrative tasks related to staff appointments. This includes all human resources administrative tasks related to staff employee life cycles including (but not limited to): recruitment, onboarding, promotions, leaves, and layoff/terminations. The Human Resources Assistant will also provide front line support to administrators and managers, as well as staff employees for HR related queries. This role works closely with the other HR Coordinators in the portfolio, and supports the VPA HR team as needed. Will also provide backup support to the HR team within the VP Academic & Provost portfolio. **Organizational Status** Reports to the Senior Human Resources Manager. Works collaboratively with the HR Coordinators and within the portfolio and maintains a close working relationship with Central Human Resources, Payroll, and other UBC departments as necessary. **Work Performed** Workday Business Processes: * Initiates all Workday business processes related to full-cycle HR tasks related to recruitments, appointments, salary and costing allocation changes, promotions, transfers, leaves, resignations, retirement, etc., for staff using Workday. * Collects and organize documentation for new hires and departing employees, including employment information and resignation letters; assist supervisors with onboarding and offboarding processes. * Maintains data integrity in Workday by inputting and updating employee demographics, salary information and more. * Prepares and review reports from Workday on a monthly (or other appropriate interval) basis; follow up on action items as needed. * Resolves complex issues related to payroll, appointment data, employee classifications, and other related matters. * Participates in training for Workday, develops expertise in Workday HR business processes and provides recommendations on changes to internal BP's. * Provides training on Workday business processes and administrative functions to clients. Human Resources Support: * Supports the VPA HR team with all appointment/reappointments for staff within the portfolio, ensuring documentation aligns with UBC and VPA policies, procedures and guidelines. * Maintains a proactive system for staff appointments/reappointments, term end dates, promotions, leave of absences, working notices, probation, salary increases, vacation tracking, statutory holiday pay for part-time staff and more. * Supports the VPA HR team with drafting, posting, and tracking staff job postings, ensuring compliance with UBC policies, employment standards, and collective bargaining agreements. * Supports the VPA HR team with staff job description classification and collaborate with HR Coordinators to resolve any related issues and ensure staff positions are correctly classified and/or advertised in Workday. * Assist the VPA HR team with staff recruitment, which may include arranging interviews, and coordinating with Hiring Solutions. * Provide information and general advice, including interpretations of collective agreements and handbooks, on topics including, but not limited to, salary increases, hiring processes, attendance, vacation and sick leave benefits. Escalates more complex cases to HR Coordinators. * Maintain up-to-date knowledge of current human resources policies, guidelines, and procedures for staff appointments. * Develops and maintains relationships with client departments, providing excellent proactive customer service * Assists on special projects within the portfolio. * Assists with planning, developing, organizing, and implementing human resources activities within the portfolio. Perform other related duties as required. **Consequence of Error/Judgement** Works autonomously under broad direction. Exercises judgment based on an understanding of procedures, guidelines and regulations particularly when interpreting information where standard guidelines are absent. Any of these outcomes may have significant financial consequences for client departments, may have a negative impact on the University's relationship with unions and associations and/or may contribute to an unfavorable public image of the University. Failure to deliver services to departments in a timely and accurate manner may result in a disruption of client department operations and dissatisfaction with the HR department. **Supervision Received** Reports to the Senior Human Resources Manager and works closely with the HR Coordinators and HR Managers within the portfolio. **Supervision Given** None. **Minimum Qualifications** High School graduation, plus two year post secondary diploma, plus four years of related experience, or an equivalent combination of education and experience. * Willingness to respect diverse perspectives, including perspectives in conflict with one's own * Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion. **Preferred Qualifications** * Human resources experience preferably in a complex, unionized environment. * Thorough knowledge of current Human Resources Management practices. * Knowledge of provincial and federal legislation governing employers' Human Resources practices. Experience with Workday an asset. * Ability to maintain accuracy and attention to detail. * Ability to communicate effectively verbally and in writing. * Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. * Ability to interpret and apply collective agreements in a complex, unionized environment. * Ability to develop and maintain cooperative and productive working relationships. * Ability to exercise tact and discretion when working with information of a confidential or sensitive nature. Ability to work effectively independently and in a team environment. * Ability to deal with a diversity of people in a calm, courteous, and effective manner. * Ability to analyze problems, identify key information and issues, and effectively resolve.

The Human Resources Assistant will provide administrative support to the Human Resources department, assisting with various HR functions such as recruitment, onboarding, employee records management, and benefits administration. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with confidentiality. Provide administrative support to the HR department, including answering phones, scheduling appointments, and preparing documents. Maintain and update employee records, ensuring accuracy and confidentiality. Assist in the preparation of HR reports and presentations. Assist with the recruitment process, including posting job ads, screening resumes, and scheduling interviews. Conduct background checks and verify employment information. Coordinate and conduct new hire orientations and ensure all onboarding paperwork is completed and filed. Assist in addressing employee inquiries regarding HR policies, procedures, and benefits. Help organize employee engagement activities and events. Support HR Manager in handling employee relations issues and disciplinary actions. Assist employees with benefits enrollment and changes. Maintain benefits records and ensure timely communication with benefits providers. Help coordinate open enrollment periods and benefits-related meetings. Ensure compliance with federal, state, and local employment laws and regulations. Maintain HR documentation and ensure it meets regulatory requirements. Assist in audits and ensure HR files are properly organized and maintained. Coordinate training sessions and seminars. Maintain training records and assist in tracking employee development plans. Assist with special projects and other duties as assigned by the HR Manager. Continuously seek to improve HR processes and suggest enhancements. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Paid training Tuition reimbursement Vision insurance Schedule: Monday-Friday 8:30 am - 5:00 pm (40 hours/week) Requirements High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred. 1-2 years of administrative experience, preferably in Human Resources. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive and confidential information with discretion. Detail-oriented with strong problem-solving skills.

Job Description Ultra-Poly Corporation is hiring! About us: Ultra-Poly Corporation is a pioneer in recycling plastics through innovative manufacturing processes. We are a family-owned and operated regional business with our corporate headquarters located in Portland PA. We are a growth-oriented company with an established team and are growing. Are you a personable, organized HR professional looking to make a difference in a family-owned manufacturing business? Our team members are our greatest asset so having the right Human Resources Associate is key to our success. This is a full-time, onsite role at our facility in Portland, PA. Position Summary This position will administer and maintain all Employee Benefits, Recruiting & Onboarding, and Compliance. We are a small, effective team searching for a new member who brings a positive attitude, and willingness to jump in and get things done! Starting compensation up to $70,000 DOE Recruitment & Onboarding Manage full-cycle recruitment for all non-exempt positions in collaboration with the management team utilizing innovative recruitment strategies and practices to attract the best, hire and retain a talented staff Distribute, collect, and maintain all performance-related and disciplinary paperwork Onboard new employees on the first day including completing forms and a plant tour if necessary Benefits Administration Administer all employee benefit plans (Medical, Dental, Vision, HSA, 401k, etc.) Assist employees with questions throughout the year regarding all benefit plans Coordinate annual open enrollment meetings for all employees Responsible for administering COBRA and leave of absence programs following company policies and state and federal guidelines. Compliance Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure site policies, procedures, and reporting comply with Federal, State, and local laws Develop and process HRIS reports as necessary Prepare health and 401K regulatory compliance filings accurately and timely as required Maintain accurately completed and up-to-date employee benefit files Experience & Qualifications An Associates Degree in Business, Human Resources, or a related field is preferred but not required 3+ years of experience working in an HR role 2+ years of full-cycle recruiting in a manufacturing environment is preferred 2+ years of comprehensive benefits administration and reporting Practical and current knowledge of local, state, and federal laws and regulations Bilingual - ability to read and speak Spanish is a plus, but not required Experience with maintaining HRIS systems Proficiency in MS Suite Ultra-Poly Offers Annual performance reviews Paid time off Paid holidays Medical, dental, and vision coverage on the 1st of the month after 60 days Company-paid disability and life insurance 401k with generous company match Training & Development Employee referral and safety bonuses Weekly pay and more We thank all applicants for their interest; however, we will only contact those who are qualified and being considered. ***Must be able to pass a pre-employment background screening, physical, and drug screen

Job Description General Purpose The HR Assistant will perform administrative duties related to the operations of the human resource office and provide the necessary coverage for reception desk. Essential Duties and Responsibilities Receives and distributes office mail Primary back-up for front desk reception coverage Schedule appointments, arrange meetings, and HR events Maintain calendars of HR management team Set-up for new employees (desk set-up, supplies, etc.) Organize and take minutes during departmental meetings Prepare required paperwork for employees under guidance of HR management Complete termination paperwork and schedule exit interviews Assist with organization of Company-sponsored events and activities Prepare and update basic human resource reports and spreadsheets Create and/or update documents, departmental forms, correspondence, and org charts as assigned Management of employee files Add/update employee records in various HR Systems Assist other members of the Human Resources Department with a variety of responsibilities and special projects Other duties as assigned Supervisory Responsibilities: None Education/Experience Required High school diploma or equivalent required Must possess strong interpersonal skills Adept at problem-solving, including being able to identify issues and resolve problems in a timely manner Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information Excellent organizational skills, attention to detail, and able to monitor work for quality Must be dependable, able to follow instructions, and respond to management direction Maintain employee confidence and protect operations by keeping HR information confidential Computer Skills Necessary Proficient in Microsoft Office Suite Physical Demands/Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 20 pounds at times Work Environment and Travel Normal work environment is in an office area. Occasional travel to South Hackensack, NJ local office may be needed. #ZR

POSITION TITLE:Human Resources Assistant - Temporary Until Incumbent Returns - 35 hours/week LOCATION(S): Western Regional Office (Temporary Until Incumbent Returns, Full-time, Non-Union/Non-Management) Reporting to the Director of Human Resources, this position provides administrative support to the Human Resources Division and is responsible for the daily human resources functions as it relates to teaching and non-teaching staff for NLSchools in the Western Region. Responsibilities of this position include attendance management, which includes absenteeism tracking, updating, and reporting; data and file management including management of electronic databases; assistance in the recruitment process; responding to inquiries; and other HR aspects. This position will also perform other duties as assigned. This position requires some degree of decision making as well as the ability to work with minimal supervision. ***Qualifications:*** The successful candidate must have strong communication, organizational, and time-management skills. They must be able to work independently, be able to work under pressure to meet various deadlines, and have the ability to create and maintain effective working relationships with a variety of stakeholders. These qualifications would normally be acquired through the completion of a Diploma in Business Administration or equivalent with a concentration in human resources/labour relations, supplemented by recent and relevant experience in the human resource field in a unionized environment. Previous public sector experience would be considered an asset. Salary Scale CG 26 ***NLSchools is committed to employing a diverse workforce and encourages all qualified applicants to apply. A Police Records Check with a Vulnerable Sector Query from the local police authority will be required. Only those selected for an interview will be contacted.*** REMINDER: **Electronic eOFFERs only with 24 hour expiration** - applicants must monitor their email accounts. **Labrador Regional Office** Human Resources Division *********************** Fax: ************** **Western Regional Office** Human Resources Division ******************* Fax: ************** **Central Regional Office** Human Resources Division ********************** Fax: ************** **HQ/Avalon Regional Office** Human Resources Division ********************* Fax: **************

Job DescriptionDescription: The HR Assistant provides administrative support within the Human Resources department. This role includes handling a variety of HR administrative tasks, such as assisting in recruiting efforts, new hire onboarding, data base management and assisting with coordinating internal and external events. The HR assistant is expected to be a conceptual thinker with superb attention to detail, organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment and can handle sensitive information with confidentiality. Key Responsibilities not limited to: Records Maintenance: Updates and ensures all HR documentation not limited to, resumes, approvals, interview notes, and assessment results are accurately maintained and uploaded into (HRIS) system - Paylocity, for current, potential, and former employees. Sourcing: Assists with sourcing potential candidates through job boards, social media, and all applicable recruitment platforms and maintains the applicant tracking systems. Scheduling: Schedules interviews, phone screenings, and meetings between candidates and hiring managers. Pre-Hire/Hire Onboarding Support: Assists with candidate background and drug screen checks by following up and confirming clearances to prepare for formal onboarding. Follows up with new hires to ensure HR onboarding documentation has been completed in Paylocity. Clerical Support: Provides general clerical support to the HR department in all aspects, including and not limited to document preparation, filing and data entry. Events: Assists with coordinating career and employee events for the company. Attends career events to promote current job openings and support recruitment branding efforts. Reporting: Compiles and organizes data for any HR related reporting needs. Requirements: Qualifications: Associate or bachelor's degree in Human Resources, Business Administration or Psychology Solid problem-solving and organizational skills Excellent written and verbal communication skills Intermediate skill level of MS Office and any relevant HR software Strong interpersonal and conflict-management skills Bilingual Preferred (Spanish) This position offers flexibility to be structured as either part-time or full-time employment.

**PURPOSE** Assist teachers with a variety of instructional, clerical, student management, and daily life activities for special education students in special education or general classrooms. **IMPORTANT DETAILS** * **Work Schedule:** School year * **Work Hours:** Shifts for these positions typically occur within the hours of 7:15am and 3:30pm. Exact start and end times may vary based on the needs of the school and the number of hours allocated for the position. * **Benefits Included:** Paid Holidays, Paid Time Off, Basic Term Life Insurance, Optional Direct Primary Care Plan, Various Optional Supplemental Benefits + For positions working more than 6 hours per day, benefits also include a public pension. **MINIMUM QUALIFICATIONS** Candidate must have a high school diploma or GED. Prefer candidate who has previous experience working with students with special needs. Must be flexible to meet the changing needs of students and have strong tutorial skills. Must be able to relate well with students, staff and parents. Candidate must have a strong desire to see young people be successful. Must have a positive attitude and be able to complete tasks independently. Must have strong office, computer, and oral and written communication skills. Incumbents must possess knowledge of child guidance principles and practices, and basic instructional methods and techniques. Must be willing to supervise students in community settings. Must participate in training provided by the Special Education Department. **FULL POSITION DESCRIPTION:**

**Department:** Human Resources **Location:** Newark, NJ **General Description** Under the general supervision of the Human Resource Manager, this position will provide administrative assistance for the Human Resource Management department in accordance with established policies, procedures, employment regulations and contracting agency requirements. **Job Requirements *(Performs other work-related duties as assigned by immediate SUPERVISOR)*** * Answering incoming telephone calls timely, professionally, and accurately and returning voice messages timely. * Assisting in the administration and implementation of all employment processes * Providing general clerical support for the human resource management department * Create and maintain personnel, training, medical, Workers' Compensation and ACA files. * Assisting with the recruitment process, phone screening, scheduling interviews, and new hire orientation (maintenance of a human resource management record keeping system) * Administration of department mail, faxing, and scanning, and new employee badges * Assist with processing pre-employment clearance requests (BOP/DOC/Parole), reference checks and any related employment correspondence. * Process IT tickets for new and separated employees. * Provide documentation for unemployment cases and workers' compensation claims. * Schedule Occupational Health appointments. * Assisting with sending out email explaining the Exit Interview process. * Tracking of Employee Performance Appraisals. * Ordering/Tracking of employee uniforms and department supply ordering; as well as name plate orders * Preparing all new hire packets and verifying information provided by applicants. * Assisting in the preparation of biweekly employee time-reports for payroll * Maintaining and updating applicant tracking log and performance appraisal spreadsheet * Assisting with the coordination of employee engagement activities * Distributing and posting internal company communication * Enroll new employees in the time clock. * Maintaining clearance through contracting agencies * Responsible for collection of assigned ACA documentation * Participating in mandatory training and staff development sessions. * Performing other job-related duties as assigned **Qualifications/Skill Requirements** Advanced office training; At least three years of satisfactory performance in a related position; of related experience and computer literacy. **Knowledge:** * Accepted principles and practices of Human Resource Management; Modern Computer technology including MS office (Word, Excel, Power Point, etc.) * Accepted business communication and protocol. **Abilities:** * Manage multiple projects simultaneously and effectively. * Establish priorities and manage timelines; accordingly, Function as part of a team and work well independently; Demonstrate effective interpersonal and business communication skills. * Communicate effectively with all levels in the company, in writing and verbally; always Maintain confidentiality; Sit, stand, stoop, bend, walk, climb stairs, and lift minimal weight; Manage a flexible work schedule, and Clear through contracting agencies. The Kintock Group is an Equal Opportunity Employer. **All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.**

Job Description HR Assistant The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the human resource department. Responsibilities: Maintains accurate and up-to-date human resource files, records, and documentation Performs file audits to ensure that all required employee documentation is collected and maintained Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. Produce and submit reports on general HR activity May assist with payroll functions including processing, answering employee questions, sending reports. Assists with new hire orientation Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, etc. Performs other duties as assigned Essential qualifications Associate degree preferred but not required. Must be highly organized have a high attention to detail. Must be proficient in MS Office Products, particularly MS Excel. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Benefits We offer our full time employees a competitive salary and benefits package, which includes a comprehensive Medical, Vision, and Dental Plan, Company paid Life and Disability Insurance, 401(k) Plan, and Education/Certification assistance. Wind Turbine & Energy Cables is an equal opportunity employer. We recognize the power and importance of a diverse employee population and strongly encourage applicants with various experiences and backgrounds Job Type: Part-Time/Full-time Pay: $15.00/h - $20.00/h