Human Resources Administrative Assistant Jobs in Sun City, AZ

We are seeking a proactive and organized Administrative Assistant to support a Sales & Marketing leader in Phoenix, AZ. This role will focus on providing critical administrative and operational assistance to ensure the smooth execution of marketing campaigns, sales initiatives, and client relationship management. The ideal candidate will be detail-oriented, possess strong communication skills, and thrive in a dynamic, fast-paced environment. Responsibilities: Provide direct administrative support to the Sales & Marketing leader, including managing calendars, scheduling meetings, and handling correspondence Coordinate logistics for sales meetings, client events, and webinars, including booking venues, arranging travel, and preparing materials Maintain and update client databases and CRM systems, ensuring accurate records of leads, clients, and interactions Help track and report on key sales and marketing metrics, preparing reports and presentations as needed Handle incoming inquiries from clients and prospects, directing them to the appropriate sales team members Assist with the organization and preparation of promotional materials for trade shows, conferences, and networking events Provide general administrative support, including filing, answering phones, processing mail, and maintaining office supplies Posting on Social Media- LinkedIn, Facebook, Instagram, etc. Qualifications: High school diploma or equivalent (Associate's degree in Business, Marketing, or related field preferred) Minimum of 1-2 years of administrative experience, preferably in sales or marketing support Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM tools (Salesforce or similar) Strong organizational skills with a keen attention to detail and the ability to multitask effectively Excellent written and verbal communication skills Familiarity with digital marketing tools (email marketing platforms, social media management tools) is a plus

Provide high-level administrative support to the division under the direction of the Support Services Manager, handling front desk tasks, project management, and coordination with all levels of management. Act as a liaison with external agencies, manage onboarding and offboarding processes, including badge access, ServiceNow tickets, and meticulous record-keeping. Ensure adherence to standard operating procedures for accuracy and collaborate with support teams to maintain efficient and accurate record management. Please make sure that candidates has experience with processing sensitive documents and interfacing with the general public Skills Required Skilled in planning and organizing complex administrative tasks while adhering to policies and procedures. Capable of prioritizing, multitasking, setting goals, and meeting deadlines, with effective communication of any variances. Adept at managing multiple priorities, responsibilities, and interruptions in a dynamic environment. Experience Required Highly experienced professional with a proven track record of providing exceptional customer service to visitors, agencies, and stakeholders at all organizational levels, including the general public. - Front desk experience - Administrative Support Role - 2 Yrs or more Education Required Some college ( preferred in administrative field or business) - 2 years or more years providing hi-level support

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

About Us Stenson Tamaddon is a technology-enabled financial services firm that helps companies identify, comply with, and maximize incentives from tax credit and economic relief programs. Our core values of Professionalism, Impact and Innovation drive our everyday culture, our passion for providing high touch services, optimal client results and cutting-edge technology. About You We are looking for an Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As an Administrative Assistant, you will be the first point of contact for our company. Our Administrative Assistant's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Order front office supplies and keep inventory of stock Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Requirements and skills Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. computers, printers, etc) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Job Type: Full-time Work Location: In person Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday

About the Company We are seeking a highly organized and dependable Administrative Assistant to support daily office operations. This role is perfect for someone with administrative experience who enjoys structured tasks, a steady workflow, and a positive work environment. The ideal candidate is detail-oriented, efficient, and comfortable handling a variety of clerical duties with professionalism and accuracy. If you're an experienced administrative professional looking for a well-structured role in a great workplace, we'd love to hear from you! About the Role Mail Processing: Sort, distribute, and manage incoming and outgoing mail and packages. Reception Duties: Answer phone calls, greet visitors, and provide professional assistance as needed. Filing & Copying: Maintain organized records, scan, copy, and manage document storage. Administrative Support: Assist with data entry, correspondence, and general office tasks. Office Organization: Keep common areas tidy, track office supplies, and ensure smooth day-to-day operations. Team Collaboration: Work closely with colleagues to support business needs and maintain efficiency. Responsibilities Experience: At least 2 years in an administrative, clerical, or office support role. Organized & Detail-Oriented: Able to manage multiple tasks while maintaining accuracy and efficiency. Dependable & Professional: Reliable, punctual, and committed to maintaining office standards. People-Oriented: Friendly, approachable, and comfortable interacting with colleagues and visitors. Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment. Pay range and compensation package Salary: up to $55,000/yr Equal Opportunity Statement "We are GTN - The Go To Network"

National Insurance Company in Scottsdale is seeking a strong administrative assistant to support the sales team. Required skills: strong PPT, Word, and excel. Tableau would be a plus. Planning, scheduling, and writing skill set. Potential duties under this role: Maintain and update sales calendar - scheduling upon request Run monthly and quarterly reporting - send to leadership Supply order fulfillment Attend, take, and distribute meeting notes ACE and F&I training classes - registrations, reminders, and set-up Coordinate and track sales team project initiatives - provide updates from stakeholders Build and support team PPT presentations, when needed Send out Team reminders on behalf of leadership Schedule, support, and track agency engagement meetings Schedule is M-F 8AM to 5PM All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Russell Tobin's client, an insurance company, is hiring Administrative Support at Phoenix, AZ 85021 (Remote) Job title: Administrative Support Hourly Pay: $18 to $20 W2 Duration: 3+ Months with the possibility of extension Job Summary: Performs various and multi-functional clerical and administrative tasks with an emphasis on excellence, privacy, quality, compliance and versatility. Provides general guidance and assistance to the customer via telephone, written communication and/or in person. Perform office operations including; filing, organizing, copying, scanning, answering phones, and distributing materials. Organize, file, compile and distribute correspondence and other documents alphabetically, numerically, or by other prescribed method. Consult and coordinate with others to generate, assemble, and update correspondence, departmental files, systems, manuals, logs, materials and or packets. Provide general guidance and assistance to internal and external customer inquiries via telephone, written communication and/or in person. Assist departmental staff, as assigned, with clerical and administrative tasks and projects. Meet quality, quantity and timeliness standards to achieve individual and department performance goals as defined within the department guidelines. Demonstrate and maintain current working knowledge of the required BCBSAZ systems, procedures, forms and manuals. The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements. Perform all other duties as assigned. Skills: REQUIRED COMPETENCIES 1. Required Job Skills Intermediate skill in in use of office equipment, including copiers, fax machines, scanner and telephones Type > 35 words per minute with 5% error rate or less Basic skill in word processing, spreadsheet, and database software Intermediate PC proficiency Sit or stand for a minimum of 8 hours per day Perform light manual work, lifting up to 20 pounds 2. Required Professional Competencies Maintain confidentiality and privacy Manage a large and diverse administrative workload under limited time constraints Possess verbal and written communication skills Capable of basic investigative and analytical research Navigate, gather, input and maintain data records in multiple system applications Follow and accept instruction and direction in a rapidly changing, fast paced environment Establish and maintain working relationships in a collaborative team environment PREFERRED COMPETENCIES Preferred Professional Competencies Knowledge of medical, pharmaceutical, and other health services, practices, and terminology Knowledge of a wide range of matters pertaining to the organization's services and operations Education: Required Work Experience 1 year(s) of experience in an office or clerical field Required Education High-School Diploma or GED in general field of study Preferred Work Experience 1 year(s) of experience in health insurance, medical office, or other health related field 1 year(s) of experience in a sales or marketing field Preferred Education Associate's degree in general field of study Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Green Evans-Schroeder is proud to be Arizona's largest and fastest-growing immigration law firm. We are committed to delivering the highest quality immigration services to our clients, earning a stellar reputation for tackling challenging and complex cases with proven results. Our mission is to protect and advance the rights of the immigrant community, and we achieve this through our unwavering dedication to Teamwork, Respect, and Courage-the core values that drive our success. We are seeking a passionate and skilled Administrative Assistant to join our team in Tempe. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity with Green Evans-Schroeder. Responsibilities Front Desk Operations: Act as the manager of our centralized call center/answering service to ensure that all phone traffic is properly handled and routed to the appropriate law firm personnel Provide in-house phone reception services and handle direct communication with existing clients. Greet and assist walk-in clients at our Tempe office. Manage outgoing and daily mail. Organize and maintain the physical environment of our Tempe office, including managing office supplies, inventories, and office equipment. Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. These include, but are not limited to, Clio Manage, Lawmatics, Adobe Acrobat, & MS Office 365. Interpret for Spanish-speaking clients and staff as needed. Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Sales Support: Assist the Intake Coordinator with follow-up calls to potential new clients. Leverage CRM tools to ensure timely and effective follow-up with all leads, maintaining a seamless and organized client intake process. Assist in contacting potential clients before consultations to confirm all relevant information has been received. Support special projects assigned by the Intake Coordinator. Financial Support: Receive and responsibly manage payments from our clients. Collaborate with the team to ensure timely follow-up on outstanding balances and trust replenishment. Qualifications Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, including SharePoint. Experience with CRM tools like Clio or Lawmatics is a plus. Previous experience in a front-desk, administrative, or client-facing role preferred. Ability to handle sensitive client information with professionalism and confidentiality.

Title :Administrative Assistant Must Supporting approximately 500-person org. Kindly share resume on **************************** The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suit Manage executive calendar, assist in planning internal meetings, and external engagements. Make travel arrangements and prepare expense reports when needed. Organize and coordinate department meetings, quarterly events, recognitions, and teambuilding activities across the organizations. Keep accurate and detailed department records, including maintaining org charts, email distribution lists, SharePoint site, Yammer page, etc. Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met. Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Demonstrated ability to set priorities, manage multiple responsibilities and deliver against deadlines Excellent interpersonal skills with experience dealing with different levels in an organization Excellent verbal and written communication skills Sound analytical, critical thinking, problem-solving and negotiating skills, with Ability to understand broad HR issues and to resolve conflict situations Advanced knowledge of Microsoft Office Applications Ability to conduct investigations and drive to positive resolution Qualifications Bachelor's Degree required. PHR preferred. Minimum 5 years of HR experience, with strong understanding of employee relations and employment law. A solid understanding of federal and state labor/employment laws and governmental compliance requirements Strong organization skills and a demonstrated drive for results Excellent relationship skills and an ability to influence leaders and HR colleagues at all levels Excellent written, communication and presentation skills Strong business acumen and solid analytical skills Strong consultative and coaching skills Additional Information To apply for this position, or to learn more about the role, please contact: Vishwas Jaggi ************

The Shamrock Students Professional Internship Program is an 11-week program focused on hands-on training in a variety of opportunities throughout the Shamrock Foods Company enterprise. As a Shamrock Student, you will be a part of a cohort of interns focused on real projects that impact the business. In addition to the work, you will do to support your department, you'll get to know your fellow interns through a variety of collaborative projects and events. Program dates: May 19, 2025 through August 1, 2025 Essential Duties: * Provide support for the human resources department in an accurate and timely manner * Assist in managing employee onboarding and offboarding in the Human Resources Information System (HRIS) * Assist in tracking Leave of Absence and Worker's Compensation claims * Contribute to the resolution of basic employee issues * Other duties as assigned Qualifications: * 1+ year(s) educational experience and currently pursuing a degree from an accredited college or university with a focus on Human Resources, Communications, Psychology, Communications, or related field * Maintains a minimum GPA of 3.0 * Must live in or near Phoenix, Arizona * Strong written and oral communication skills * Strong sense of urgency and accountability * Demonstrates expertise in Microsoft Office suite (Excel, Outlook, Word) * Ability to learn and act in a fast-paced environment * Effective task management * High level of motivation and adaptability * Great attitude and desire to learn and grow Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to 'treat associates like family and customers like friends.' Why intern for us? Shamrock Foods Company is committed to a program that goes beyond your typical internship experience, giving interns the opportunity to start their career path. We offer great training and growth for college students to help interns apply their education towards solving business problems and working on hands-on projects in a workplace environment. Our interns are more than a temporary associate; they become part of our family. Equal Opportunity Employer At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

As a Store Associate at the Exchange, you'll function as a jack-of-all trades for the store. If you are highly adaptable and enjoy a job where no two days are the same, this is the position for you. Your primary duties will involve merchandising the floor, creating price labels, and updating shelf labels. Therefore, organizational skills and tidiness are important- you are an integral part of making sure our store looks clean and appealing to the customer. Your knowledge of the store will also allow you to provide expert customer service and create a welcoming environment. We offer flexible scheduling, comprehensive medical, dental, life and disability insurance, paid time off, shift differential/holiday pay, and a traditional pension and 401K plan to qualifying associates. You'll also have access to the base and its facilities, our Mass Transit program, and status as an employee of the DoD. So, what can you expect as a Store Assistant at the Exchange? * Follow all safety guidelines and operating procedures * Deliver extraordinary customer experience by engaging customers and prioritizing customer needs over tasks * Listen to customer needs; ask appropriate follow-up questions to ensure you offer appropriate products that meet the specific need of the customer * Able to use computer software to create labels, check pricing, and review plan-o-grams * Maintaining a clean and fully stocked area according to Exchange guidelines We know that you can work anywhere. However, working at the Exchange is the start of something great! While you make it easy for our customers, we focus on you and your development! Our people make us who we are. We want to see you grow, so we put growing together at the forefront of everything we do. It is our duty to provide you with the tools and resources that you need to succeed. Joining the Exchange means joining a team that is devoted to you! Job Qualifications * Able to learn and adapt to current technology needs * Able to think quickly on the spot to answer customer questions * Knowledge of merchandising and price changes preferred Additional Qualifications/Requirements: * Willing to cross-train and work in other areas of the store, as needed * Must possess a welcoming and helpful attitude toward customers and other team members * Cash handling experience preferred * Excellent communication skills * Basic computer skills Retail experience preferred Job Qualifications Completion of high school or the equivalent. Retail experience. Demonstrated willingness and potential for additional responsibility. If a sufficient number of qualified candidates do not apply, the minimum qualifications may be lowered without reposting. Major Duties Provides high level of customer satisfaction through excellent service. Greets each customer upon contact and/or line of sight. Keeps their needs foremost and creates a welcoming environment, actively engages, and builds trust relationship with the customer in order to deliver a personalized customer experience. Provides superior sales skills to serve the customer, utilizes and adheres to merchandise presentation standards including, but not limited to, arranging space on sales floor, displaying promotional fixtures, merchandise and signing, completing counts on promotional merchandise, manual price change vouchers, keeping sales area fully stocked, and cleanliness of the area. Actively communicates/promotes the benefits of Military Star credit card, Exchange protection plan, and other corporate programs to customers to drive sales growth and increased customer brand loyalty. May assist in maintaining shelf labels. Performs random price verification and initiates necessary corrective action. May provide assistance to customers with completing special orders, online orders, and rain checks. May operate a cash register or other sales related equipment to enter new accounts, conduct sales, refunds, or similar transactions. May be required to verify and accept multiple tenders for payment and make change with accuracy and zero variance tolerance. Assures compliance with fire, safety, sanitation, and security regulations, as well as ensuring the security of fixed assets, cash, and inventory. Practices loss prevention procedures and alerts security and management of potential problems that may involve fraud, waste, and abuse. Performs other duties as assigned.

Job Details WILLIE ITULE PRODUCE INC - PHOENIX, AZDescription Duties and Responsibilities Time sheet approvals and daily time sheet reporting Processes payroll Maintains all documents in employee personnel files Manage the staffing process, including recruiting, interviewing, hiring, discipline and terminations Accounts and deducts for uniforms. Order shirts, hats, cold room gear for the company Does all aspects of on-boarding, including E-Verify, and payroll software interface. Benefits administration managing and reporting. Also acts as a resource for employees needing assistance with insurance questions and issues. Maintains data information, files, reports, in a confidential manner Maintains records in accordance with federal and state policies and procedures and audit guidelines. Health Savings Account reporting and documentation Workman's compensation weekly reporting. Maintain company calendar for scheduled time off for all employees. Document and record all approved and unapproved time off. Accident and incident reporting for vehicles, work compensation and other Scheduling medical exams, drug screens, and fingerprint processing Running motor vehicle reports periodically, and reporting issues Assign employees to our computer system and issue badges Process child support orders and respond to unemployment claims. Must be computer literate including Excel and GMail. Will be trained on our in-house ERP system. Qualifications Knowledge, Skills and Abilities Required Ability to resolve complaints and concerns. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Ability to use independent judgment and to manage and impart confidential information. Ability to analyze and solve problems. Ability to complete moderately complex administrative paperwork. Ability to investigate and analyze information and draw conclusions. Working Conditions and Physical Effort No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. No or very limited physical effort required.

Job Details Business Office Adult Services Vocational Program - Peoria, AZ Full Time $21.64 - $24.00 None Day Human ResourcesDescription We are looking to employ an HR Assistant with outstanding administrative, communication, data entry skills, and payroll experience. The HR Assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions, with the ability to multitask and work in a fast-paced environment. To ensure success, the HR Assistant should display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management, and payroll administration. Maintain, update, and ensure personnel files meet the requirements for DES-DDD Licensing Rules and Regulations, as well as AZTEC requirements. Responsibilities Manage and execute all steps for the major employee lifecycle events, including new hire onboarding, E-Verify, and new hire orientation. Maintain all direct-support personnel files. Ensure personnel files are up to date within Paycom. Maintain and update the New Hire Log of New Employees daily. Record dates of training completion, completion of references requirements, and Orientation. Notify Residential Support Supervisors and Scheduling of employees cleared to work. Monitor and ensure all new hire training is complete (follow up on missed training classes to get them rescheduled) daily. Process in-house fingerprints, track, mail, and maintain applications. Process and maintain terminated direct-support employee filing and disassemble personnel files, ensuring all terminated employee files contain all necessary paperwork in a timely manner. Ensures that confidential matters are discussed only with those on a need-to-know basis. Respond to verification of employment (VEO) requests. Stuff paper checks into envelopes for distribution bi-weekly. Strict adherence to the AZTEC Secrecy Agreement and Confidenti ality Statement. This includes notification to the supervisor of others violating the agreement and/or statement, etc. Maintain and send out daily communication emails regarding employee statuses. Assist in writing disciplinary memorandum's. Social Media Marketing experience a plus. Back up to receptionist as needed. Additional duties as required or assigned. Payroll Responsibilities Process and master full-cycle payroll utilizing Paycom payroll software. Assist employees with questions regarding their pay and benefits and provide solutions. Process wage garnishments/liens as needed. Process, manage and report vacation and sick requests. Check/edit timesheets with multi-departmental coding structure daily for accuracy. Prepare daily summary hour sheets (schedulers). Adjust pay for bonuses as needed. Process all direct-support terminations. Additional duties as required or assigned. Serve as backup to HR Generalist Manages full-cycle recruitment process and staffing for all new requisitions. Review resumes, phone screen, and schedule interviews. Makes recommendations for hire. Process Worker's Compensation claims. Administer leave management (FMLA and ADA) within the Paycom system. Process Lateral Transfers within the Paycom system. Additional duties as required or assigned. Qualifications Qualifications: High school diploma or G.E.D. Certificate required. Associate's degree in business, human relations, or accounting from an accredited college or university is preferred. Non-degree applicants will be considered. A minimum of two years of clerical office experience is required, preferably in human resources management or a related field. A minimum of two years of payroll experience is required. Excellent written and verbal communication skills. Experience with Paycom preferred. Social Media Marketing experience a plus. Working knowledge of organizational development, compensation and benefits practices, safety, training, and federal, state, and local employment laws. Knowledge of DES-DDD Licensing Rules and Regulations is preferred. Must be able to possess and maintain a Level-One Fingerprint Card. Must have the ability to prioritize and multitask. Excellent attention to detail and organizational skills. Excellent time management skills with a proven ability to meet deadlines. Proficient in operating basic office equipment, i.e., copy machine, fax machine, telephone, calculator. Proficient with Microsoft Office Suite. Ability to relate and respond effectively in a professional manner. Ability to follow up on required data in a timely manner. Must be able to lift up to fifty (50) pounds. Must be able to bend, stoop, sit, and stand for long periods of time and keyboard. You may be required to drive AZTEC vehicles. When applicable, must do so in a safe and careful manner, following all Arizona Department of Transportation laws, as well as applicable AZTEC Policies & Procedures. Maintain an Arizona Class D driver's license and satisfactory driving record. Notify Human Resources Department of any infractions/suspensions affecting driver's license. NOTE: The above statements are intended to describe the general nature and level of work being performed; they are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The Chief Executive Officer (CEO) and/or his designee may waive variant position qualifica tions in cases of exigency. If you are disabled and would like to request a modification/adjustment to job duties or the work environment, contact the Human Resources Manager. All employees are considered employees of the AZTEC total system, not assigned to a specific assigned work location or to a specific shift, supervisor, etc. Please refer to AZTEC Personnel Policies regarding reassignments.

Human Resources Assistant To view all salary ranges for the City of Peoria, please click here. Tell me more… Are you passionate about making a positive impact in people's lives - and your own? If so, this opportunity is perfect for you. We are seeking an HR Assistant with a wide range of experience that can demonstrate strong organizational skills. The purpose of this role is to deliver excellent customer service to both internal and external customers while providing administrative and technical support to the HR department. This includes but is not limited to: Answering phones and greeting visitors at the front desk. Providing information on employment, benefits, workers' compensation, safety, wellness, and training. Maintaining employee files in OnBase and records management. Inventorying and ordering supplies. Completing projects and special duties as assigned. Supporting Human Resources in all areas of assignment. Processing and tracking fingerprint cards. To view the full job description, work environment and physical demands, click here. The ideal candidate for this position will: Enjoys assisting others while providing excellent customer service. The ability to prioritize by quickly assessing the urgency and importance of different tasks. Has experience in records management. Has municipal government experience. Exhibits exceptional communication skills, both verbal and written. Has excellent multitasking abilities by adapting to changing priorities and effectively shifting between tasks. Why Peoria? Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees: Click here to view benefits offered. About Peoria The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria. If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you! Get an inside look at the Culture of Peoria We are: P-Professional~E-Ethical~O-Open~R-Responsive~I-Innovative~A-Accountable Application Process: Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone. During the selection process, any applicant requiring accommodation for a disability should advise the human resources department at *********************** or ************. An Equal Employment Opportunity Agency ~ Oportunidad de Empleo con Derechos Iguales.

Sportex Apparel of Arizona, Inc., is seeking an HR & Accounting individual (preferably bilingual) to assist with onsite employees and administration at their Tempe Manufacturing facility. This individual will be assisting with the full spectrum of Human Resources functions including Employee Relations, Performance Management, Compensation & Benefits, Talent Acquisitions, Learning & Development and Payroll Processing. This individual will also be fully trained in our Accounting and Sales processing area to better understand all functions of our front office and administration functions. Responsibilities Assist in managing all Payroll and Human Resources functions and acts as a liaison between employees, applicants, and management. Maintains organizational staff, by facilitating its current recruiting program: Interviewing candidates, counseling manager on candidate selection, conducting/analyzing exit interviews and recommending changes. Manage new hire onboarding program (Ensuring i-9 compliance, conducting orientation, onboarding paperwork, etc). Assist with payroll processing on a Bi-weekly basis per company standards. Assist in all aspects of payroll related tasks such as payroll garnishments, PTO, employee purchase program and timekeeping records. Maintain updated employee information in current payroll Software (UKG). Oversee performance evaluation schedules to ensure all employees are reviewed in a timely manner. Be crossed trained in sales processing and accounting duties. Provides excellent customer service to all callers and visitors to the facility. Manage a variety of other clerical tasks and assist on special projects as needed. Skills Strong Knowledge of HR and Payroll practices. In-depth knowledge of Federal and local Arizona labor laws. Hiring / Termination best practices and legal requirements. Benefits administration. General accounting practices and duties. Performance management. Microsoft Office Proficiency (Excel, Word, Outlook). Ability to adapt and handle a changing work environment while completing essential job duties and functions. Ability to interact professionally with all levels of employees. Qualifications/Requirements Fluent verbal and written communication in Spanish is helpful. Must remain up to date on local Arizona state laws required. Prefer if candidates has 5 years of Manufacturing industry experience. A minimum of 5 years of previous experience processing payroll for 50+ employees is required. Previous experience with Ascentis or UKG payroll software a plus! Job Type: Full-time

Job Details Entry Goodyear Office - Goodyear, AZ Full TimeDescription Under the direction of the Owner, Chief of Operations & Executive Director, the Human Resources (HR) Assistant is responsible for managing and performing office administration and support activities of the organization to support the achievement of the organization's mission, goals and objectives. The position is specifically responsible for planning, developing and implementing administrative services systems including office management and administration in support of employees and executive team members. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Assist with implementing all policies, procedures and guidelines as established through the employee handbook; ensure staff have signed appropriate documentation upon hire; ensure employees have cleared background • Establish and maintain a working environment conducive to positive morale, individual style, creativity and teamwork; provides exemplary customer service to potential employees and staff; maintains quality service by following organization standards. • Maintain active employee files (hard & electronic) per guidelines set forth by state governmental agencies; including obtaining documents that are expired and inputting appropriate data/files into systems • Maintains employee information by entering and updating employment and status change data. • Provides administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies. • Maintains employee confidence and protects operations by keeping human resource information confidential. • Performs quarterly audits of employee files and recommends corrective action; assist with preparing files for any government audit; ensure all files are in compliance with Federal and State Laws and regulations. • Accessibility to employees during business hours Qualifications • Must possess strong administrative and organizational skills; experience with Microsoft Word, Excel and PowerPoint • Valid CPR/First Aid certification • Valid Class "C" Driver's License • Valid Auto Insurance required EDUCATION: • BA/BS preferred with 3 years' experience in the field of Human Resources field.

Human Resources Assistant To view all salary ranges for the City of Peoria, please click here. Tell me more… Are you passionate about making a positive impact in people's lives - and your own? If so, this opportunity is perfect for you. We are seeking an HR Assistant with a wide range of experience that can demonstrate strong organizational skills. The purpose of this role is to deliver excellent customer service to both internal and external customers while providing administrative and technical support to the HR department. This includes but is not limited to: * Answering phones and greeting visitors at the front desk. * Providing information on employment, benefits, workers' compensation, safety, wellness, and training. * Maintaining employee files in OnBase and records management. * Inventorying and ordering supplies. * Completing projects and special duties as assigned. * Supporting Human Resources in all areas of assignment. * Processing and tracking fingerprint cards. To view the full job description, work environment and physical demands, click here. The ideal candidate for this position will: * Enjoys assisting others while providing excellent customer service. * The ability to prioritize by quickly assessing the urgency and importance of different tasks. * Has experience in records management. * Has municipal government experience. * Exhibits exceptional communication skills, both verbal and written. * Has excellent multitasking abilities by adapting to changing priorities and effectively shifting between tasks. Why Peoria? Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees: Click here to view benefits offered. About Peoria The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria. If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you! Get an inside look at the Culture of Peoria We are: P-Professional~E-Ethical~O-Open~R-Responsive~I-Innovative~A-Accountable Application Process: Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone. During the selection process, any applicant requiring accommodation for a disability should advise the human resources department at *********************** or ************. An Equal Employment Opportunity Agency ~ Oportunidad de Empleo con Derechos Iguales.