Human Resources Administrative Assistant Jobs in Sun Lakes, AZ

HR Assistant We are looking for a detail-oriented and proactive HR Assistant to join our team on a contract basis. The HR Assistant will support various HR functions, ensuring smooth and efficient operations within the department. If you're looking for a role to grow your HR skill-set, apply below! What you can expect: Assist with day-to-day HR operations, including employee onboarding, offboarding, paperwork, benefits, and employee inquiries. Maintain and update employee records and HR databases. Coordinate and schedule interviews, office meetings, and training sessions. Respond to employee inquiries and provide support on HR-related matters. Assist in the preparation of HR documents. Support the HR team with administrative tasks and special projects as needed. What we are looking for: Previous experience in an HR support role preferred. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle sensitive information with confidentiality. Compri values diversity and provides equal employment opportunities to all employees and applicants for employment. Compri prohibits discrimination and harassment of any type including based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Human Resources Intern (Summer 2025) 📅 Internship Duration: June 1, 2025 - August 10, 2025 Saras Micro Devices is a cutting-edge technology company dedicated to innovation, collaboration, and excellence. Our HR team plays a critical role in fostering a dynamic and inclusive workplace where employees can thrive. We are seeking a passionate and detail-oriented HR Intern to join our People & Culture team for Summer 2025! What You'll Do: As an HR Intern, you will gain hands-on experience across various HR functions, similar to an HR Coordinator, including: ✅ Recruiting & Onboarding: Assist in posting job openings and screening resumes. Coordinate interview schedules and communicate with candidates. Support new hire onboarding, including document collection and orientation sessions. ✅ Employee Engagement & Events: Help plan and execute employee engagement initiatives. Assist with recognition programs and company-wide events. Gather and analyze employee feedback to improve workplace culture. ✅ HR Operations & Compliance: Maintain accurate employee records and HRIS updates. Assist with drafting HR communications and policy updates. Support compliance with employment regulations and company policies. ✅ Learning & Development: Help organize training sessions and track employee participation. Support the administration of our LinkedIn Learning initiative. ✅ General HR Support: Provide administrative support for HR projects. Respond to employee inquiries and assist with HR documentation. Work closely with the People & Culture team on various HR initiatives. What We're Looking For: ✔ Currently pursuing a Bachelor's or Master's degree in Human Resources, Business Administration, Business Management, Psychology or a related field ✔ Strong organizational skills and attention to detail ✔ Excellent communication and interpersonal skills ✔ Ability to handle confidential information with professionalism ✔ Proficiency in Microsoft Office (Excel, Word, PowerPoint) ✔ A proactive and positive attitude Why Join Us? 🎯 Gain hands-on HR experience in a fast-paced environment 📈 Work closely with experienced HR professionals and leaders 🏆 Contribute to real projects that impact our employees and company culture 🤝 Network with professionals in the industry 🚀 Ready to launch your HR career? Apply today!

We're seeking a highly organized and professional individual to provide administrative and office support. The ideal candidate will possess: Strong interpersonal skills, demonstrating respect, tact, and courtesy when interacting with elected officials, business leaders, coworkers, and the public. Ability to handle multiple tasks in a fast-paced environment, managing work both independently and collaboratively. Proficiency in Microsoft Office Suite (Outlook, Teams, Excel), and knowledge of office technology (printers, copiers). Experience with procurement, inventory management Qualifications High school diploma or GED Strong interpersonal, customer service and communication skills Valid Arizona driver's license Proficient in Microsoft Office suite

Russell Tobin's client a leading health insurance company is hiring an Administrative Assistant in Phoenix, AZ 85021 (Onsite) Job Title: Administrative Assistant Hours: Standard Business Hours Job Duration: 03+ Months with the possibility of extension Pay Range: $19.88/hr. - $20.88/hr. on W2 Job Description: We are seeking an Administrative Support professional to perform various clerical and administrative tasks, ensuring excellence, privacy, quality, and compliance. This position requires versatility in handling multi-functional duties while providing guidance and assistance to both internal and external customers. The role involves organizing office operations, managing correspondence, and assisting departmental staff with administrative tasks to meet business goals. Major Responsibilities: Perform daily office operations such as filing, organizing, copying, scanning, answering phones, and distributing materials. Organize and compile correspondence and documents using prescribed methods (alphabetical, numerical, etc.). Coordinate with team members to update and generate correspondence, departmental files, systems, and manuals. Provide assistance to internal and external customers via phone, email, and in-person communication. Assist departmental staff with various clerical and administrative tasks and projects. Meet quality, quantity, and timeliness standards in alignment with department performance goals. Demonstrate knowledge of required systems, procedures, forms, and manuals. Adhere to a full-time work schedule, completing 40 hours per week and any additional hours as needed to meet business requirements. Perform any other duties as assigned by management. Skills & Competencies: Required Skills: Proficiency in office equipment (copiers, fax machines, scanners, telephones). Ability to type 35 words per minute with 5% or less error rate. Basic knowledge of word processing, spreadsheet, and database software. Intermediate proficiency in PC usage. Capable of sitting or standing for extended periods (8+ hours per day). Light manual work, including lifting up to 20 pounds. Professional Competencies: Strong verbal and written communication skills. Maintain confidentiality and privacy at all times. Manage a diverse administrative workload under tight deadlines. Basic investigative and analytical skills. Navigate, input, and maintain data across multiple systems. Adapt to a fast-paced, rapidly changing work environment. Build and maintain relationships in a collaborative team setting. Preferred Competencies: Knowledge of medical, pharmaceutical, and health services terminology. Understanding of the organization's services and operations. Qualifications & Education: Required Experience: 1+ years of experience in an office or clerical role. Required Education: High School Diploma or GED. Preferred Experience: 1+ years of experience in a health insurance, medical office, or health-related field. 1+ years of experience in a sales or marketing-related role. Preferred Education: Associate's Degree in a related field. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Duration: 3-6 Months 8am-5pm/ 40hours per week Onsite Phoenix AZ 85007 Description Below. The Administrative Assistant 2 (AA2) plays a key role in ensuring smooth front desk operations and exceptional customer service. Under the direction of the Support Services Manager, they will assist with the daily coordination of administrative support. See below for a list of daily responsibilities. • Warrant distribution process • Monitoring and responding to all department requests through a shared inbox • Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. • Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. • Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. • Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily This position's efforts support the department's overall productivity and commitment to excellent customer service. Standard Work for front desk procedures will be provided to ensure consistent and efficient operations.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona. will be based in Phoenix, AZ and will report to the Contracts Manager. Area of Focus: Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project. Additional responsibilities: Coordinate the daily operation of the functional unit on the assigned project. Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings. Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff. Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data. Review and recommend new or enhanced operating procedures. Set up and maintain complex electronic and paper filing systems. Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests. Transmittals of Contract Documents as required for record keeping. Interpret established policy and provide information for the resolution of problems. May attend meetings with or as a representative of their supervisor. Performs other duties as required. Job Scope: Nature of work: Works on mostly routine tasks and usually implements solution through individual effort Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work Budgetary responsibility: Has no budget responsibility. Managerial responsibility: Does not manage people, function, projects or programs Requirements: High School diploma or equivalent Five (5) years administrative/secretarial experience. Strong (oral and written) communication and documentation skills. Experience with heavy industrial engineering and construction projects administration Must be a self-starter, quick learner, highly productive and have strong business ethics. Must have working knowledge of standard Microsoft Office products. Ability to work with general office equipment such as a personal computer and keyboard and photocopier. Offer: Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We are seeking a dedicated and detail-oriented Administrative Assistant to support an established Independent Financial Advisor. This full-time, in-office role is essential to ensuring efficient daily operations and delivering superior client service. The ideal candidate will possess strong organizational and communication skills and have a professional demeanor, with prior experience in office administration and financial services preferred. Responsibilities: Professionally answer inbound calls and assist clients with inquiries. Prepare new account documentation and service-related paperwork. Manage and maintain accurate client databases and records. Provide excellent customer service in-person and over the phone. Process money movement transactions, including wire transfers. Coordinate and resolve client service requests in a timely manner. Schedule client meetings, referral calls, and maintain the advisor's calendar. Compile account review spreadsheets and other reporting as needed. Manage website content updates and social media posts. Organize client events and marketing workshops. Prepare and distribute monthly newsletters for referral partners. Oversee electronic filing systems and manage incoming mail, emails, faxes, and voicemails efficiently. Requirements: 5 years of office administration experience preferred. 1 year of financial services industry experience preferred. Exceptional verbal and written communication skills. Strong attention to detail and organizational skills. Ability to prioritize tasks, meet deadlines, and work independently. Proficiency in CRM systems and standard office applications. Professional demeanor and commitment to delivering excellent client service. Must pass a criminal, financial, and civil background check (no felonies or criminal convictions; good credit required). This is a non-negotiable requirement due to industry regulations. This position is subject to ongoing periodic industry-required reviews and audits. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM (occasional remote work possible). Compensation: $48,000 per year, plus Medical, Dental, and Paid PTO. Location: Arrowhead Area, NW Peoria, AZ. Equal Opportunity Employer: This is an equal-opportunity employer. We embrace diversity and inclusion and are committed to creating a workplace that celebrates and supports the diversity of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

A growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with front office duties, schedule and coordinate meetings and company events, and provide administrative support to legal department. This growing and reputable organization offers a great company culture, growth opportunities and competitive pay of up to $55,000 for a professional individual who has recent administrative experience, strong attention to detail and who takes initiative. College degree preferred. Exceptional company culture and benefits. Apply for this great position as Administrative Assistant today! Location: Scottsdale Salary: up to $55,000 depending on experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We're looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills. Key Responsibilities: Assist with expense reports, travel, and general admin support Set up new clients/projects in PeopleSoft Upload contracts into Agiloft Manage tax return workflow in UserVerse and e-file via GoSystems Handle document signatures with DocuSign Draft and edit internal and client-facing documents Support local marketing events and company-wide meetings Provide front desk coverage and maintain office spaces Perform general word processing and proofing tasks Qualifications: High School Diploma or GED (Required); Bachelor's Degree (Preferred) 3+ years of administrative experience (Required) Professional services experience (Preferred) Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Experience with PeopleSoft (Preferred) Key Skills: Strong attention to detail and organizational skills Excellent written and verbal communication Ability to multitask and meet deadlines Discretion handling confidential information Team player with a proactive attitude Apply today to join a professional and collaborative team where your skills make a real impact!

LHH Recruitment Solutions is seeking an Administrative Assistant for a contract-to-hire position in Phoenix, AZ. This is for an assurance, tax, and financial advisory company with an excellent reputation. Responsibilities: Front Desk Reception Catering orders for office/meetings Stocking Kitchens/Supplies/Copy machines Cleaning/Facility requests Binding (BD, Audit) Proposals (BD) Visitor registration / Parking Validation Hoteling reservation coordinator Meeting Space & Catering coordinator Incoming faxes / mail Shipping/UPS/FedEx/Messenger Print, collate and package tax returns for taxpayers and affiliates Print, collate and send assurance confirmations (U.S. and International). Print miscellaneous documents, print/bind presentations with last minute notice. Troubleshoot technical issues (monitors, docking stations, etc.) Qualifications: High school diploma or GED, required. Three (3) year of experience in office services / facilities or similar position Proficiency in Microsoft Office Suite Employment Type: Contract-to-Hire Connect with a recruitment specialist today, by submitting your resume via the Apply button.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Demonstrated ability to set priorities, manage multiple responsibilities and deliver against deadlines Excellent interpersonal skills with experience dealing with different levels in an organization Excellent verbal and written communication skills Sound analytical, critical thinking, problem-solving and negotiating skills, with Ability to understand broad HR issues and to resolve conflict situations Advanced knowledge of Microsoft Office Applications Ability to conduct investigations and drive to positive resolution Qualifications Bachelor's Degree required. PHR preferred. Minimum 5 years of HR experience, with strong understanding of employee relations and employment law. A solid understanding of federal and state labor/employment laws and governmental compliance requirements Strong organization skills and a demonstrated drive for results Excellent relationship skills and an ability to influence leaders and HR colleagues at all levels Excellent written, communication and presentation skills Strong business acumen and solid analytical skills Strong consultative and coaching skills Additional Information To apply for this position, or to learn more about the role, please contact: Vishwas Jaggi ************

Job Details Mesa - Mesa, AZ None $18.00 - $26.00 Hourly NoneDescription Azorna Healthcare is looking for an HR Assistant for our Mesa office. This position is part time (25 hours per week) and scheduled for Monday - Friday from 8am to 1pm. The HR Assistant plays a vital role in supporting daily HR functions including recruitment, onboarding, personnel records management, and compliance tracking. This position is ideal for someone who is organized, empathetic, and passionate about helping others. Experience with Paycom is a plus. REPORTING RELATIONSHIP: Supervised by: Executive Director/Operations Senior/Office Manager JOB SUMMARY: The Operations Representative II reports to the Executive Director and possesses knowledge, training and experience in agency policies, procedures and customer (patient) service. KNOWLEDGE AND ABILITY: 1. Knowledge of Medicare, HIPAA, and healthcare regulatory requirements. 2. Ability to provide knowledge and skills to agency 3. Knowledge of Hospice policies and procedures. 4. Ability to exercise independent judgment, work with individuals, and work effectively under high levels of stress. JOB DUTIES: 1. Prepares required documentation for patient care, meetings, and other agency tasks within established time frame. 2. Displays a willingness to support policies and procedures and uses appropriate channels for changes of such policies. 3. Serves as a role model for all colleagues by setting an example of high standards in dress, conduct, cooperation and job performance. 4. Observes confidentiality and safeguards all patient related information. 5. Accepts responsibility for regular attendance and punctuality. 6. Serves as a resource person to all employees. 7. Backup responsibility for answering telephone and forwarding calls to appropriate personnel. 8. Takes messages for personnel as requested. 9. File documentation/paperwork in appropriate chart. 10. Responds to general inquiries, by phone or in person. WORKING ENVIRONMENT: Works indoors in Hospice office. RISK EXPOSURE: Low risk LIFTING REQUIREMENTS: Moderate lifting may be required. Qualifications QUALIFICATIONS: 1. High school graduate or equivalent (GED). 2. Preferably one year of experience in a healthcare setting.

The Human Resources Assistant supports the Human Capital team by managing full-cycle talent acquisition and providing administrative and operational HR support. This role is responsible for driving the recruitment process from job posting through offer acceptance, coordinating onboarding activities, maintaining employee records, and assisting with HR projects. The HR Assistant plays a key role in enhancing the employee experience and ensuring smooth HR operations across the organization. Key Responsibilities: Full-cycle recruitment, including drafting and posting job descriptions, sourcing candidates, conducting initial screenings, scheduling interviews, facilitating offers, and coordinating pre-employment requirements. Partner with hiring managers to understand staffing needs, timelines, and candidate profiles to ensure alignment throughout the hiring process. Conduct background checks, reference verifications, and ensure all pre-employment steps are completed in compliance with company policy. Collaborate with external recruiters when needed and track recruitment-related costs. Coordinate and track new hire onboarding activities through the HRIS system, ensuring timely setup and Day 1 readiness. Lead new hire orientation sessions, including benefits overviews and system trainings. Serve as the point of contact for candidate and new hire questions during recruitment and onboarding. Respond to general employee HR inquiries and route requests appropriately across the Human Capital team. Maintain accurate employee records in the HRIS, including new hire entries, updates, and documentation. Support the Human Capital Director with scheduling, coordination, reporting, and administrative projects. Assist with monthly HR reports and metrics, such as headcount, time-to-fill, and turnover. Monitor and manage the Human Capital inbox, ensuring timely responses and effective communication. Assist with HRIS maintenance and troubleshooting in collaboration with the HRIS support team. Contribute to the coordination of employee engagement initiatives, surveys, and HR communications. Qualifications: Requirements Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience). 2-3 years of experience in full-cycle recruiting, HR coordination, or administrative HR support. Strong working knowledge of HRIS platforms (e.g., Paylocity, ADP, Workday) and Microsoft Office Suite. Ability to manage multiple open roles and competing priorities with professionalism and efficiency. Exceptional communication and interpersonal skills, with a customer-service orientation. High attention to detail and ability to maintain confidentiality in handling sensitive employee and candidate information. Strong organizational skills and an ability to work both independently and collaboratively in a fast-paced environment. Salary Description Base $24 - $26.50/ hour plus bonus

63 E. Main Street, 2 nd floor Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona. Base Rate: $19.64 Performance Pay: Available annually New hire experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum New hire education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position Class/Calendar: B21, 12 months Hours: Full-time (40 hours per week) FSLA: Non-Exempt Benefits: Vacation, sick leave, holidays, matched retirement, health and life insurance OVERVIEW: To process, verify and maintain documentation relating to personnel activities to ensure compliance with district policies and procedures, and state and federal regulations. QUALIFICATIONS: High School education or equivalent School district experience preferred Moderate proficiency in typing, with good accuracy; above average test battery Computer proficiency to include use of basic software applications (Word, Excel, etc) Ability to operate standard office machines and equipment; clerical experience preferred Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision Ability to effectively communicate (verbal and written) with district personnel at all levels and general public Ability to maintain confidentiality DUTIES AND RESPONSIBILITIES: Receive and process application materials for job applicants accurately and timely, and in compliance with administrative and legal requirements, in order to ensure district hiring procedures are executed efficiently Review and maintain database records of job applicants in order to provide district administrators with complete and accurate applicant lists that meet job qualifications, Arizona Department of Education certification requirements, and Department of Public Safety requirements Communicate effectively with job applicants, district personnel and general public to provide information and assistance concerning employment, recruitment and/or other related requirements according to district policies and procedures Organize and maintain electronic records, files and documents in order to provide accurate information to district administrators regarding job applicants Prepare and distribute a wide variety of materials (i.e. correspondence, queries, reports, forms, etc.) to document activities, provide written reference and/or convey information Regular and on-time attendance required Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities SUPERVISION Supervisor, Human Resources AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.

Job Details WILLIE ITULE PRODUCE INC - PHOENIX, AZDescription Duties and Responsibilities Timesheet approvals and daily time sheet reporting Maintains all documents in employee personnel files Manage the staffing process, including recruiting, interviewing, hiring, discipline and terminations Does all aspects of on-boarding, including E-Verify, and payroll software interface. Benefits administration managing and reporting. Also acts as a resource for employees needing assistance with insurance questions and issues. Maintains data information, files, reports, in a confidential manner Maintains records in accordance with federal and state policies and procedures and audit guidelines. Health Savings Account reporting and documentation Workman's compensation weekly reporting. Maintain company calendar for scheduled time off for all employees. Document and record all approved and unapproved time off. Accident and incident reporting for vehicles, work compensation and other Scheduling medical exams, drug screens, and fingerprint processing Running motor vehicle reports periodically, and reporting issues Assign employees to our computer system and issue badges Process child support orders and respond to unemployment claims. Must be computer literate including Excel and Gmail. Will be trained on our in-house ERP system. Assists with A/R collections and other clerical duties Qualifications Knowledge, Skills and Abilities Required Ability to resolve complaints and concerns. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Ability to use independent judgment and to manage and impart confidential information. Ability to analyze and solve problems. Ability to complete moderately complex administrative paperwork. Ability to investigate and analyze information and draw conclusions. Working Conditions and Physical Effort No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. No or very limited physical effort required.

The Human Resources Assistant is responsible for aiding the Executive Director (ED) with all caregiver HR needs and implementing new operational policies and procedures. As the HR Assistant, you will be responsible for auditing new and current employee files in our software program, WellSky, and our payroll management system, ADP. You will oversee verifications of employment, reference checks and payroll needs such as garnishments, reviews and health benefits. They ensure caregivers follow our company policies and care standards through timely disciplinary action. The HR Assistant is a key component of our caregiver retention. This is done by overseeing caregiver trainings and employee engagement events. Duties include: Manage Caregiver annual and 90 day reviews, ensuring they are scheduled, documented appropriately and team is notified Manage disciplinary actions immediately including notations in our software program and employee file Manage sick list while relaying any sick time needs to the ED for payroll Manage Caregiver inactivity list and update weekly turnover spreadsheet Manage Caregiver exit interviews focusing on retention and improving future experiences Manage Caregiver and Admin certifications with the assistance of supervisors Manage and administer monthly random drug test for caregiver staff Auditing Caregiver files from Recruiting Coordinator ensuring; all up-to-date documents are included on day of orientation (hire date) new hire checklist is completed Assist ED in garnishment and unemployment management Assist ED Caregiver benefit management Assist in payroll management including Caregiver bonus’ and access to payroll systems Act as back up for Recruiting Coordinator (orientations, interviews, drug screening, etc.) Document, in a timely manner, all notations in our home care software program, and in the employee file as appropriate Responsible for bringing employee issues and concerns to management to determine appropriate action in a timely manner Spearhead Caregiver Quarterly Meetings/Trainings and other events Provide administrative and HR support as needed All other duties as assigned by Management Job Requirements: High school diploma or GED Associates or bachelor’s degree preferred or 2 years HR experience Providing care to seniors or persons with disabilities preferred Up-to-date CPR, First Aid and clear TB test Reliable vehicle and up-to-date car insurance Knowledge of hiring processes such as AZ New Hire, E-Verify, I-9's, W-4's, etc. Excellent organizational, customer service, telephone, and interpersonal skills Proven ability to manage one’s time, workflow and communication Proficiency with Microsoft Office, Outlook, iPhone and web applications Must have superior oral and written communication skills Ability to work under pressure and meet deadlines Ability to work safely while performing job duties Ability to connect and interact clearly with seniors Willingness and desire to be flexible and grow as the company does Rotation of on-call weeknights and weekends (additional pay) Ability to cover shifts with clients if needed Benefits: Quarterly Bonus Opportunity Medical, Dental & Vision Retirement Plan with 3% Company Matching Matching Donation program Mileage Reimbursement

Human Resources Assistant, Substitute Services 63 E. Main Street, 2nd floor Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona. Base Rate: $19.64 Performance Pay: Available annually New hire experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a five-year maximum New hire education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position Class/Calendar: B21, 12 months Hours: Full-time (40 hours per week) FSLA: Non-Exempt Benefits: Vacation, sick leave, holidays, matched retirement, health and life insurance Overview: To process, verify and maintain documentation relating to personnel activities for substitute teachers and community volunteers to ensure compliance with district policies and procedures, and state and federal regulations; and to assist supervisor in the daily operation of activities relative to the assignment of substitute teachers. Qualifications * High School education or equivalent * Minimum two years data entry experience; school district experience preferred * Moderate proficiency in typing, with good accuracy * Computer proficiency to include use of basic software applications (Word, Excel, Google Docs etc) * Working knowledge of data processing techniques * Ability to operate standard office equipment * Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision * Ability to effectively communicate (verbal and written) with applicants, district personnel of all levels and general public * Ability to maintain confidentiality Duties and Responsibilities: * Daily morning monitoring of Red Rover to ensure placement of substitute teachers for adequate classroom staffing * Accept and review, for completeness, job applications for substitute teachers * Process substitute teachers to ensure availability for employment and process background checks * Establish and maintain files for Substitute Services personnel * Data entry and maintain personnel payroll records for Substitute Services personnel * Extract data from iVisions for office use. * Respond to inquiries from applicants, district personnel and general public to provide information, resolve issues and/or refer to appropriate personnel for resolution * Prepare and set-up orientations for substitute teachers; conduct orientation training when needed * Process and fingerprint community volunteers and maintain community volunteer database * Perform general office tasks * Regular and on-time attendance required * Perform other related duties, as assigned, to ensure the efficient and effective functioning of the Human Resources Department * Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities Supervision Supervisor, Substitute Services AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.