Human resources administrative assistant jobs in Texas - 1,402 jobs

Support the Human Resources department by assisting with a variety of duties related to the day-to-day functions of the department. Duties include, but are not limited to, benefits billing, and maintaining tracking reports as well as handling other human resources related issues as directed. In addition, will be the secondary receptionist back-up for lunches, breaks, and all Vacation/Sick. Must be astute and proactive in identifying and addressing current issues. Must be uncompromisingly confidential and discreet in all company and department related matters. Essential Functions: 1. Process monthly billings for all employee related benefits (Medical, Dental, Vision, MetLife, COBRA, Mass Mutual, and Legal Shield etc.) including monthly billings, claims, enrollments, terminations, etc. Review for accuracy and resolve any discrepancies with carriers. Reconcile the bills with payroll to ensure accuracy of payroll deductions. 2. Maintain company training records and JDTR's. Help process enrollments for CE and training courses. 3. Maintain and track all COBRA participants. 4. Prepare all new hire, termination, promotion and transfer checklists and paperwork. 5. Track and maintain appropriate records for all personnel activity (e.g., new hires, evaluations, training, terminations, transfers/promotions, practice group spreadsheet, etc.). 6. Participate in recruitment effort for exempt and nonexempt personnel by scheduling interviews when applicable and administer testing of candidates as assigned. 7. Process all INS related paperwork. 8. Take a proactive approach in enhancing the image of the human resources department by becoming a good-will ambassador who exhibits openness and willingness to listen while maintaining a supportive but neutral position. Other Responsibilities: 1. Perform other work-related duties as assigned. 2. Work closely with the HR Manager in identifying other projects where skills, experience and knowledge can be utilized. Education, Experience and Skills Required: 1. Exceptional organization, follow-up, communication, management, leadership and interpersonal skills. 2. Possess an intuitive and proactive approach to business problems and solutions. 3. Exhibit good listening skills and a willingness to help and support others. 4. One to two years of administrative experience supporting senior level management with an emphasis on human resources. 5. Advanced skill level in PC software (Word, Excel and PowerPoint and other software, as required). 6. Ability to be flexible in work schedule as needed. 7. Utilizes reasoning ability to define problems, collect data, establish facts and draw conclusions. Work Environment 1. Physical activities of job are within the normal expectations of an office environment where the amount of standing, walking, sitting, reaching, and other movements are within the control of the incumbent. 2. Vision requirements are in the normal range, correctible with glasses or contacts, where color vision, peripheral vision, depth perception have no significant impact on job performance. 3. Working environment is generally within the confines of an office where normal climate conditions support effective job performance. Some daily travel may include limited time spent outside in the elements as part of the normal commute. 4. Risk of exposure to hazardous materials, electrical shock, explosives, radiation, vibration or airborne particles are at the extreme minimum. Protective clothing is usually not necessary to effective job performance or safety.

The Greater Houston Retailers Cooperative Association, Inc. is one of the leading independent convenience store cooperatives in the Nation. GHRA provides many benefits and values to its Members. GHRA operates a full-service warehouse and distribution center supplying goods and services to the convenience store industry. The HR Assistant performs duties at the professional level in some or all the following functional areas: employee relations, training, employment, corrective action and payroll functions. Essential Functions: Maintains all employee and applicant documentation as dictated by governing agencies. Manages and tracks all employee disciplinary action. Coaches, counsels and guides managers before executing employee disciplinary actions. Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. Attend unemployment hearings when necessary. Assists with recruitment tasks as needed (reviews applications, interviews, onboarding) Updates and maintains HR SharePoint site. Creates monthly HR newsletter. Implements and executes employee surveys. Acts as an employee relations specialist. Administers all Workers Comp related claims. Reports, maintains and monitors all workers' compensation case files; follows up on open cases. Distributes and monitors employee performance evaluations and ensures they are done in a timely manner. Provide support for offer/termination letters, special reports, background checks, verification of employment. Collects and forwards a variety of supporting document files, systems and reports to requesting personnel including but not limited to payroll files. Responds to routine questions or inquiries and refers non-routine items to appropriate management team member for action; Continuous follow up on open items to ensure accuracy and completion. Other duties include supporting HR Management in preparing correspondence and reports, maintaining calendar and appointment schedules, coordinating meetings including scheduling, reservations, travel arrangements and presentation materials; preparing expense reports, coding invoices for payment and other clerical duties. Will assist with various HR projects and miscellaneous duties as assigned. Responsible for the timely and accurate reporting and payment of all Federal, State and Local business taxes, licensing requirements, and/or, but not limited to new hire reporting ensuing full compliance will all applicable laws and regulations. Fully adhere to GHRA's policies, procedures and work directives; Maintain strict confidentiality of pay and personnel information. Resolve internal/external customer issues in a prompt and professional manner. Establish and maintain effective working relationships with other employees, managers, clients and other parties as related to the GHRA's services and overall business; Communicates effectively with all levels of management Perform all duties as assigned to meet business needs in a safe, ethical and professional manner. Prepare written safety and health programs and policies. Maintain OSHA logs. Experience and Skills: Must have strong project management skills and be detailed oriented; Ability to balance the workload to accommodate demands of the job. Able to communicate and respond to questions in a professional and knowledgeable manner ensuring business outcomes; assertive problem-solver and action-oriented team player. Must have a relentlessly positive, flexible, do-whatever-it-takes attitude; must be fast on your feet, poised under pressure, and committed to internal / external customer service. Educational Requirements: Bachelor's degree preferred in Business Administration / Human Resources. Proficient in Microsoft Office including Excel and other job related software/e-technology/cloud based solutions. Physical Requirements: Requires little physical effort. Requires the employee to stand, walk, use hands, tools, controls, reach with arms, climb or balance, stoop, kneel, crouch, or crawl; sit; use hands; read; talk or hear. Some travel may be required. The above statements reflect the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. Responsibilities are subject to change.

Job Title: Human Resources Assistant Department: Human Resources Industry: Manufacturing Employment Type: Full-Time- On-Site Western Extrusions Corporation is a national leader in the manufacturing of high-quality extruded aluminum products. Based in Carrollton, Texas, the company serves critical infrastructure industries such as Class 8 trucks, electric vehicles, truck trailers, solar power, and commercial construction. Western Extrusions emphasizes a culture of learning, continuous improvement, and collaboration. Committed to excellence, the company is focused on building strong relationships with employees and customers while maintaining industry-leading capabilities, service, and quality. Position Summary We are seeking a motivated and enthusiastic Human Resources Assistant who is a recent college graduate and eager to learn, grow, and succeed in Human Resources within the manufacturing sector. This role is an excellent entry-level opportunity for someone looking to build a long-term career in HR while gaining hands-on experience in employee relations, onboarding, training support, and daily HR operations. The ideal candidate is outgoing, people-focused, customer-service oriented, and confident speaking in front of groups. This individual will play a key role in welcoming new hires, supporting employee engagement initiatives, and helping foster a positive workplace culture. Key Responsibilities Assist with onboarding and orientation for new hires, including presenting HR information to groups of employees Support day-to-day HR operations such as employee inquiries, documentation, and record keeping Serve as a friendly and professional first point of contact for employees and visitors Help coordinate training sessions, meetings, and employee engagement activities Prepare presentations and materials for new hire orientations, trainings, and company communications Assist with recruiting efforts, including scheduling interviews and candidate communication Maintain confidentiality and accuracy of employee records Provide administrative support to the Human Resources team as needed Qualifications & Skills Bachelor's degree in Human Resources, Business Administration, Communications, or a related field (recent graduates encouraged to apply) Outgoing, approachable personality with a strong customer service mindset Comfortable speaking in front of groups and presenting information clearly and confidently Strong communication and interpersonal skills Ability to motivate, engage, and connect with employees at all levels Organized, detail-oriented, and eager to learn Proficient in Microsoft Office (Word, Excel, PowerPoint) Bilingual- Fluent in both English and Spanish. Ability to translate documents as well Interest in pursuing a career in Human Resources within a manufacturing environment Shift/Schedule Monday- Friday with occasional overtime 8 am - 5 pm $22/hr

Human Resources Payroll Office Manager We are seeking a highly organized and self-driven Office Manager to oversee daily office operations, manage payroll processing, and support human resources functions. The ideal candidate possesses strong attention to detail, advanced payroll knowledge, and a proactive approach to process improvement. This role plays a key part in ensuring smooth operations across HR, payroll, timesheets, and client billing functions. The ideal candidate is an experienced payroll professional who thrives in a fast-paced environment, understands the nuances of contractors and multi-state payroll, and takes ownership of solving problems before they escalate. You'll be the central point of contact for office administration, back-office processes, and people operations-ensuring accuracy, compliance, and efficiency every step of the way. Key Responsibilities Office Management & Operations Oversee day-to-day office operations, ensuring an efficient, organized, and professional environment. Manage vendor relationships, service contracts, and office supply inventory. Coordinate internal communications, company meetings, and employee events. Support budget tracking, purchasing, and invoice processing. Serve as the main point of contact for building management, IT, and external service providers. Identify and implement operational improvements that enhance efficiency and employee experience. Payroll Administration Manage end-to-end payroll processing for all employees with 5+ years of hands-on experience (multi-state preferred). Ensure payroll accuracy, compliance with wage and hour laws, and timely processing of all pay cycles. Maintain accurate records of timekeeping, earnings, deductions, benefits, and tax withholdings. Administer payroll adjustments for new hires, terminations, bonuses, and commission payments. Partner with Finance to reconcile payroll accounts and resolve discrepancies promptly. Coordinate year-end payroll activities, including W-2s and government reporting. Act as the primary liaison with the payroll vendor (e.g., ADP, or similar systems). Client Billing & Back-Office Coordination Partner with Accounting to review and reconcile timesheets against client invoices. Track billable hours, placements, and client-specific pay/bill rates. Support AR processes by ensuring accurate and timely client billing. Maintain organized documentation for audits, client reviews, and compliance reporting. HR & Employee Support Support onboarding and offboarding processes, ensuring accurate completion of employee documentation. Maintain employee records and HRIS data integrity while upholding confidentiality standards. Assist with benefits administration, open enrollment, and employee inquiries. Help coordinate employee engagement initiatives, training sessions, and company communications. Ensure consistent application of company policies and compliance with labor best practices. Qualifications Bachelor's degree in Business Administration, Accounting, or related field preferred. Minimum 5+ years of direct payroll processing experience with multi-state experience required (staffing industry strongly preferred but not required). Human Resources experience is preferred Demonstrate ability to think critically, anticipate needs, solve complex problems, and bring forward solutions independently. Demonstrated record of identifying process gaps and bringing effective, actionable solutions. Strong organizational skills with the ability to manage multiple priorities independently. Excellent communication and interpersonal skills with a collaborative, team-focused mindset. Excellent organizational and time management skills with meticulous attention to detail. Proficiency with HRIS/payroll systems such as ADP, or similar. Working knowledge of payroll tax laws, FLSA, and basic HR principles. Preferred Experience in professional services, staffing, or multi-location business environments. Familiarity with employee benefits administration and HR compliance basics. Intermediate Excel or Google Sheets skills for reporting and reconciliation. We value professionals who take initiative, stay one step ahead, and bring clarity and structure to complex situations. The right candidate won't wait to be told there's a problem-they spot inefficiencies early, take ownership, and present thoughtful solutions.

Dallas traffic control and traffic safety company is hiring: Bilingual (Spanish) Human Resource Specialist We are seeking a Human Resources Assistant with experience in the construction industry to support hiring and HR operations with a focus on a blue-collar workforce, and occasional HR work with the office staff. This role focuses on recruiting, onboarding, and supporting field employees while ensuring compliance with Texas and federal labor laws and providing support of the HR Director for general duties. Key Responsibilities Recruit, screen, and hire hourly construction and field employees Assist location managers and/or supervisors with staffing needs Manage recruiting workflow in Applicant Tracking System including online assessments, employment offers, pre-employment tests, I-9 compliance, and all correspondence with candidates Coordinate onboarding, I-9/E-Verify, background checks, and drug screens Participate in new hire orientation and coordinate new hire training with the safety trainer Answer employee and manager questions and concerns regarding Human Resource policies, procedures, and employee handbook interpretation Administer, communicate, and support updates to employee handbook and company policies and procedures Support employee relations, benefits enrollment, and workers' compensation. Guide and collaborate with management and employees to improve and develop a positive, inclusive company culture that exemplifies company values Maintain employee records and HRIS data Support HR Department when requested on employee relations, benefits enrollment, and workers' compensation Ensures compliance with Texas labor laws, wage & hour, and OSHA requirements and recommended best practices for employee files, bulletin boards, etc. Other duties as assigned Qualifications 1-3 years of HR experience, preferably in construction or blue-collar environments Experience hiring hourly and field-based workers Knowledge of Texas labor laws and employment compliance Strong organization and communication skills Enthusiastic self-starter with strong propensity toward positivity in viewpoints and interactions with others Experience with effective employee relations programs Proven follow-up skills are a must Strong written and verbal skills required Bilingual in English and Spanish (required)

About Us At Sociaxe, we are dedicated to delivering innovative administrative and operational solutions to support the growth of businesses across a variety of industries. We believe in fostering a workplace that values precision, integrity, and team collaboration. Our team is committed to continuous improvement and professional development, ensuring our clients receive the highest level of service. Job Description We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in San Antonio, TX. The ideal candidate will play a key role in supporting daily office operations, assisting management, and ensuring efficient administrative workflow. This position requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment. Responsibilities Manage and organize company documents, files, and records Coordinate meetings, prepare agendas, and take meeting minutes Respond to internal and external inquiries in a professional and timely manner Maintain office supplies inventory and place orders as needed Assist in preparing reports, presentations, and correspondence Support multiple departments with general administrative tasks Ensure smooth day-to-day office operations and workflow Qualifications Qualifications High school diploma or equivalent required; associate degree preferred Minimum 1-2 years of administrative or office support experience Proficient in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to handle confidential information with discretion Detail-oriented and capable of working independently or as part of a team Additional Information Benefits Competitive salary range: $44,000 - $64,000 per year Opportunities for professional growth and advancement Supportive and collaborative work environment Skills development and training programs Paid time off and holidays Full-time, consistent schedule

Allcat Claims Service, LLC To know more, visit us at *************************** Allcat Claims Service is an energetic organization that places a strong emphasis on learning and personal development. We support and challenge our people to reach their full potential while maintaining a premium standard for customer service, quality, and the rapid integration of emerging technology. Most importantly, we pride ourselves on handling claims both professionally and ethically. Our commitment to "Raising the Bar" has enabled us to grow long-standing client and adjuster relationships and build a team whose experience and work ethic are unparalleled in the claims industry. POSITION SUMMARY This position is based in our San Antonio office and provides administrative support across multiple claim and office functions. This is a temporary-to-hire role. JOB RESPONSIBILITIES Greet and assist visitors and employees at the front desk Set up meetings and training sessions, including coordination of meals, snacks, beverages, and supplies Order office supplies, catering, and other essentials from approved vendors Complete expense reports accurately and in a timely manner Maintain inventory of office supplies and materials Provide real-time scheduling support by booking meetings and conference rooms and preventing conflicts Research accommodations, restaurants, and other facilities for leadership and visitors Create agendas and itineraries for travel and meetings as needed Maintain contact lists, inventories, and other administrative records Provide general administrative support to peers and leadership Collaborate with and provide administrative support to other business units as needed, including departments such as Accounts Receivable Answer questions, facilitate requests, and provide accurate information Maintain polite and professional communication via email, and mail Anticipate the needs of others to ensure a seamless and positive experience Demonstrate strong multitasking abilities, excellent communication skills, and a positive, professional attitude Remain prepared, responsive, and adaptable when facing new challenges Contribute to overall team success by completing related duties as assigned MINIMUM REQUIREMENTS High School Diploma or GED Prior administrative or office support experience Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with Canva and Adobe preferred Strong customer service, communication, and organizational skills Detail-oriented with a high level of accuracy Ability to manage routine and repetitive tasks while adapting to interruptions and change Comfortable working in a fast-paced environment with evolving processes and systems Proactive mindset with a desire to create a positive experience for others PHYSICAL REQUIREMENTS Ability to physically lift and carry up to 10 pounds Ability to safely step on and off a step ladder as needed for office tasks PAY DETAILS $17 - $20 per hour BENEFITS Eligibility to participate in the Company's comprehensive benefits package, including Medical, Dental, and Vision coverage, Paid Time Off, Paid Holidays, and a 401(k) plan, in accordance with Company policy. #allcatclaims

If you are a TRS or ORP retiree please contact Employment at ******************** for clarification on eligibility of this position Posting closes on: 1/23/2026 at 6:00pm CST Hours per Week: 40 Hourly or Salaried: Hourly Funding source: Hard Money Number of opening: 1 Benefits Eligible: Yes Location: Office of the President 1801 M. L. King Dr. San Antonio, Texas, 78203 United States Job Summary and Description Provides complex administrative support for college Presidents. To view a complete job description, click here. Qualifications Minimum Education and Experience: Associates degree or combination of education, training and experience that equates to the required degree. Five years of administrative or related experience. Experience working with upper level executives, general public and officials. Preferred Education and Experience: Bachelor's degree. Eight or more years administrative or related experience. Supervisory experience. Experience in a public or higher education institution. EEO Statement

Administrative Assistant, Compliance, Flight, Reporting, Administrative, Assistant, Airline

About the job Administrative Assistant Executive Administrator - Office Manager: We are looking for a highly motivated, Executive Administrative Assistant/Office Manager. This role plays a pivotal role in supporting our executive team and senior management by efficiently managing administrative tasks. This position is essential for ensuring the seamless operation of the executive office and coordinating activities effectively. Responsibilities: - Calendar Management: Coordinate and manage executive schedules, resolving conflicts, and optimizing time management. - Communication: Screen calls, emails, and correspondence, while drafting necessary documents and reports. - Travel Arrangements: Arrange travel logistics, including accommodations, transportation, and expense reconciliation. - Meeting Support: Prepare agendas, materials, and presentations, attend meetings, and distribute follow-up actions. - Project Coordination: Track and coordinate the executive's projects, collaborating with teams to ensure progress. - Confidentiality: Handle sensitive information with professionalism and discretion. - Office Management: Maintain the executive's office, including supplies, filing systems, and equipment. - Relationship Management: Foster relationships with stakeholders, both internal and external. - Research: Conduct research to support decision-making and meeting preparation. - Event Coordination: Assist in planning and organizing company events and conferences. - Miscellaneous Tasks: Perform administrative duties such as expense tracking, invoice processing, and data entry. - Facility Management: Manage office space, maintenance, repairs, and ensure a safe environment for employees. - Budgeting and Finance: Responsible for budget management and adherence to spending limits. - Supervision: Oversee cleaning crew, providing guidance, and evaluating performance. - Problem Solving: Address various challenges in the office environment effectively. Qualifications/ Requirements: High school diploma or equivalent (bachelor's degree preferred). 3+ years of experience in executive administrative support or similar roles. Proficiency in Microsoft Office Suite and other relevant software. Excellent communication, organizational, and time management skills. Ability to multitask, handle confidential information, and solve problems proactively. Flexibility to adapt to changing priorities and work well under pressure. Familiarity with basic project management principles is advantageous. Bilingual (Spanish & English) preferred not required. Primarily office-based role with occasional standing and walking. Occasional lifting and moving of up to 10 pounds may be required. Moderate exposure to inclement weather/elements and quiet to moderate noise level in the office. Local and non-local travel may be required, less than 10% of the time. Ability to work extended hours, weekends, or holidays as needed. Support 4 executives.

Aria Signs & Design is looking for an administrative assistant to join our team in our office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/putting in leads. Assisting with Leads - Prepare and send professional proposals, maintaining accuracy and attention to detail. Provide administrative support, including scheduling, filing, and document preparation. Assist with daily operational needs and errands to support smooth office or business operations. Coordinate with team members and clients to ensure tasks are completed efficiently. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors)

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE This position will support the warehouse daily activities and assist support staff of the warehouse in McKinney, TX. WHAT YOU'LL ACCOMPLISH • Exercise and encourage core values including but not limited to; developing self and coaching others by inspiration and empowerment. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. • Promote a culture of safety and exhibit these behaviors. • Handle all vendors that come to the warehouse to drop off parts and suppliers. • Maintain & Clean Warehouse on a daily basis. • Carry out safety related inspections and tasks related to warehouse equipment. • Operate Forklift, Pallet jacks and be able to assist w/ heavy loading of parts once couriers arrive for their shifts. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education:High School Diploma or equivalent Required Work Experience: 1-3 years in Warehouse setting, Must know how to operate a forklift and pallet jack Required Technical Skills: Basic knowledge about computers and Microsoft programs, SAP preferred. Additional Requirements: Must be able to lift a minimum of 50 lbs Knowledge of parts and materials related to the RMX Industry Must be able to complete all daily tasks in a timely manner Must be able to work in an environment with wide temperature ranges. Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests WHAT WE OFFER • Competitive salary • Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings • Medical, Dental, Disability and Life Insurance • Holistic Health & Well-being programs • Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care • Vision and other Voluntary benefits and discounts • Paid time off & paid holidays • Paid Parental Leave (maternity & paternity) • Educational Assistance Program • Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Busy/Growing, mid-sized Firm has an opportunity for an energetic, professional, polished front of house personality. This role, while entry level, does present growth opportunity for the right individual. Key qualifications/experiences include: *Ability to handle a multi-line switchboard answering all calls quickly, routing to the correct party, following directions regarding which individuals at the firm have calls screened, and able to look up information when the caller needs assistance *Computer proficiency - Above average to Superior knowledge of MS Office Suite, ability/willingness to learn other software (proprietary) packages, 55+ WPM typing preferred, and keen eye for detail with data entry *Ability to follow direction *Dependable - punctual - focused (in addition to the energetic, professional, polished). What you get in return - Yes, we are a growing firm - but we're not stodgy or extraordinarily conservative. Professional, yes - But we're pretty laid back all in all. We actually like each other. Yes - we have 5 offices, and are in 4 states - but the firm still feels close-knit and friendly. And of course - competitive salary and full benefits - and for the right person, the opportunity to grow.

We are seeking a dedicated Receptionist/Administrative Assistant to join our team. The successful candidate will serve as the first point of contact for visitors and callers, providing a welcoming and professional environment. They are responsible for managing front-desk operations, handling communications, maintaining administrative records, and supporting various office functions. This role ensures the smooth and efficient operation of daily office activities by coordinating mail, supplies, and administrative tasks across departments, while also performing additional duties as assigned by management. Key Responsibilities: Welcome visitors by greeting them in person or on the telephone, answering or referring to inquiries. Ensure all voicemail messages to the main office number are taken and directed to staff members. Administrating Visitor Logbook. Ensure that the reception area is kept tidy. Prepare and coordinate and distribute mail, faxes, and packages. Prepare, send, and file Purchase Orders as per request given. Liaise with office suppliers for stationery and cleaning products orders. Maintain pantry supplies and ensure that they are well stocked. Provide support in administrative activities for all departments. Perform additional job duties as assigned by management. Profile Qualifications & Experience: Education: Minimum of 1 year experience in the field. High School Diploma Knowledge & Skills: Excellent Computer Skills with MS Office, Adobe, Outlook. Knowledge of ISO guidelines is a plus. Personal Attributes: Accountability - Takes personal responsibility for the quality and timeliness of work. Attention to details - Diligently attends to details pursues quality in accomplishing tasks. Data Analysis and Problem Solving - Demonstrates the ability to analyze and understand data and information quickly. Task Management - Effectively manages tasks by appropriately focusing on the critical priorities. Adaptability to changing conditions - Adapts to changing business needs, conditions, and work responsibilities. Collaboration - Works efficiently and inclusively with a range of people, both within and outside of the organization. Fluency in English (additional languages a plus) Position location Country USA Location Houston, TX Candidate criteria Minimum level of education required A-levels / Grade 12 Qualification High school Minimum level of experience required Less than 2 years

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment. Overview The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment. Key Responsibilities Office Administration & Support Oversee day-to-day operations of the office. Serve as the first point of contact for clients, ensuring a professional and welcoming experience. Support client meetings and events, including logistics and hospitality. Responsible for the office phone, mail and shipment services. Ensure the office is organized, well-stocked, and running efficiently. Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment. Contribute to building a positive and engaging workplace culture, helping to organize events. Assist with new employees' orientation. Support senior leadership by managing schedules and prioritizing tasks. Help with travel coordination for partners as needed. Graphic Design & Special Projects Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials. Manage multiple projects with different deadlines. Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.). Perform other ad hoc tasks and requests as needed. Qualifications Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience. 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design Relevant certifications in graphic design are a plus. Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint. Experience with Adobe Creative Cloud and Canva a plus. Ability to translate complex information into clear, engaging visuals. Excellent written and verbal communication skills. Strong organizational, time management, multitasking abilities. Great customer service and interpersonal skills. Problem-solving mindset with a can-do attitude. Ability to work independently and as part of a team. Positive and professional demeanor. Must be authorized to work in the United States. Benefits of Joining Accuracy Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions. Personal and family leave, recognizing the importance of work-life balance. Opportunity to grow with a rapidly expanding company. A vibrant and collaborative work culture with the chance to work on diverse and impactful projects. A community committed to professional and personal development.

The Administrative Assistant serves as the first point of contact for the organization, providing a welcoming and professional experience for visitors, callers, and clients. This role is responsible for managing the main phone line, handling incoming and outgoing mail, supporting marketing documentation efforts within the Agency Management System (AMS), and assisting with other administrative tasks as delegated by the COO. Key Responsibilities Front Desk & Communication Answer, screen, and direct incoming calls on the main phone line in a courteous and professional manner Greet visitors, clients, and vendors; notify appropriate staff of arrivals Maintain a clean, organized, and professional reception area Mail & Office Coordination Receive, sort, and distribute incoming mail and packages Prepare and process outgoing mail and shipments Coordinate with delivery services and vendors as needed Administrative & Marketing Support Document and track marketing efforts and activities within the AMS as directed by the COO Maintain accurate records and ensure timely data entry Assist with basic administrative support tasks, including filing, scanning, copying, and document preparation General Support Provide administrative assistance to leadership and staff as assigned Support special projects and other delegated tasks as business needs require Maintain confidentiality of sensitive information at all times Qualifications & Skills Required High school diploma or equivalent Strong verbal and written communication skills Professional demeanor with excellent customer service skills Proficiency with basic office technology (phones, email, Microsoft Office or similar tools) Attention to detail and ability to manage multiple tasks Preferred Prior receptionist or administrative experience Familiarity with Agency Management Systems (AMS) or willingness to learn Experience supporting marketing or documentation activities Competencies Strong organizational and time-management skills Ability to work independently and as part of a team Adaptability and willingness to take on new responsibilities Reliable, punctual, and dependable Work Environment Office-based role with frequent interaction with employees, clients, and visitors May involve sitting, standing, and light lifting related to mail and office materials

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.