Human resources administrative assistant jobs in Tulsa, OK

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES Payroll Functions Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. Submit hours and payroll changes per current payroll processing schedule prior to pay day. Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. Respond to employee inquiries regarding payroll in a timely manner. Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Act as liaison between employee and support staff. Ensure monthly Quality of Care Report completed. HR Administrative Support Functions Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. Assists in the completion of responses to unemployment claims and provides backup documents as required. Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. Assists with preparation of annual affirmative action plan, if applicable. Completes personnel-related reports for management as requested. Office Administration Functions Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. Files all documents as required. Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. Attends in-service training classes, daily stand-up meetings, and other meetings as required Provide supporting documents for audits. Personnel Functions Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. Maintain confidentiality of all pertinent employee information. Report known or suspected incidents of fraud to the Administrator. Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development Provide each newly hired personnel with orientation schedule. Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. Attend in-service training programs as scheduled. Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: Adhere to all policies, procedures and practices Demonstrate flexible and efficient time management and ability to prioritize workload Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships Report to work at the scheduled time and is seldom absent from work Ability to multitask in fast paced environment Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook Ability to sit for long periods of time Attention to detail Strong organizational, written, verbal and interpersonal skills Typing (at least 50 wpm)/Computer skills/Calculator skills

The Human Resource Assistant will support the HR department in various administrative and clerical tasks. This role involves assisting with recruitment, maintaining employee records, providing support to employees, and ensuring the smooth operation of HR processes. JOB DUTIES AND RESPONSIBILITIES: Assist with the recruitment process, including posting job openings, reviewing resumes, phone screening and scheduling interviews. Maintain and update employee records, ensuring accuracy and confidentiality. Provide support to employees with HR-related inquiries and issues. Assist in the onboarding process for new hires, including new hire paperwork and processes, as well as pre-employment testing. Assist with file and document management on a regular basis. Ensure compliance with company policies and legal regulations. Perform other administrative tasks as needed to support the HR department. JOB REQUIREMENTS: High school diploma or equivalent; a degree in Human Resources or related field is preferred. Previous experience in an administrative or HR role is a plus. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle sensitive information with confidentiality and professionalism. Detail-oriented and able to multitask effectively. Successful completion of a background check and drug screen.

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES * Payroll Functions * Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. * Submit hours and payroll changes per current payroll processing schedule prior to pay day. * Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. * Respond to employee inquiries regarding payroll in a timely manner. * Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. * Act as liaison between employee and support staff. * Ensure monthly Quality of Care Report completed. * HR Administrative Support Functions * Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. * Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. * Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. * Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. * Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. * Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. * Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. * Assists in the completion of responses to unemployment claims and provides backup documents as required. * Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. * Assists with preparation of annual affirmative action plan, if applicable. * Completes personnel-related reports for management as requested. * Office Administration Functions * Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. * Files all documents as required. * Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. * Attends in-service training classes, daily stand-up meetings, and other meetings as required * Provide supporting documents for audits. * Personnel Functions * Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. * Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. * Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. * Maintain confidentiality of all pertinent employee information. * Report known or suspected incidents of fraud to the Administrator. * Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. * Staff Development * Provide each newly hired personnel with orientation schedule. * Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. * Attend in-service training programs as scheduled. * Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: * Adhere to all policies, procedures and practices * Demonstrate flexible and efficient time management and ability to prioritize workload * Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. * Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships * Report to work at the scheduled time and is seldom absent from work * Ability to multitask in fast paced environment * Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. * Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook * Ability to sit for long periods of time * Attention to detail * Strong organizational, written, verbal and interpersonal skills * Typing (at least 50 wpm)/Computer skills/Calculator skills

Administrative Assistant/HR Specialist - Central Office RESPONSIBLE TO: Assistant Superintendent QUALIFICATIONS EDUCATION: High School Diploma required; Associates Degree Preferred EXPERIENCE: Minimum of three years of front office experience required of which three years of human resources experience preferred. CERTIFICATION: None Required PERSONNEL CLASSIFICATION: Support Personnel (ST12 Salary Schedule) - 12 Month Contract PRIMARY FUNCTION: Provide secretarial support for the school maintaining quality service for the school and its employees in a congenial, professional manner SKILLS: * Excellent human relations and communication skills including telephone skills * Ability to perform responsibilities on own initiative with minimal supervision including planning, executing and completing assignments in a timely manner while managing multiple priorities * Skills in proofing and word processing as well as ability to compose and prepare correctly written communications * General knowledge of office machines and equipment such as mail meter, copier, printer, laminator, 10-key calculator, and shredder * Proficient in computer applications such as Microsoft Office applications and Google Workplace applications * Keyboarding skills of a least 50 wpm with minimum errors OTHER: Mature, responsible, discreet, and maintains confidentiality DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Must be able to work extended hours as required by position responsibilities PHYSICAL/MENTAL STANDARDS: * Ability to read, comprehend, and evaluate various documents * Ability to stand for long periods of time, move about the office, and from building to building * Requires stooping, bending, and pulling * Requires lifting, handling, and carrying such articles as books, manuals, files, and job-related items up to 50 pounds EMOTIONAL EFFORT: * Moderate to extreme effort required. * Must be a self-starter. * Must have ability to prioritize time, assignments, and projects while handling a high volume of customer service and needs * Able to handle high stress situations at peak periods * Multitasking skills required ESSENTIAL JOB FUNCTIONS: * Establish and maintain a good working relationship with all employees of Indian Capital Technology Center * Assist internal clients with new employee paperwork and enrollment/option periods for health/dental insurance and education of other employee benefits as appropriate * Assist Assistant Superintendent with job vacancy application process to include accepting applications, establishment of interviews, and notification to candidates of selection * Assist Superintendent or Assistant Superintendent in preparing reasonable assurance letters and employment contracts. * Assist internal clients with Teacher Retirement System (TRS) processes to include guidance in submitting paperwork to TRS as well as health/dental insurance continuation * Coordinate annual insurance enrollment visits (Option Period) with insurance providers * Assist internal clients with COBRA benefits and other exit requirements upon resignation, retirement, or termination * Assist internal clients with Workman's Compensation and Family Medical Leave Act paperwork and questions * Assist with maintaining and updating Job Descriptions for the district. * Manage employee onboarding software and assist with onboarding of staff, completion of new hire packets (including presentation during new employee orientation) * Assist with employment verifications and maintain Oklahoma Department of Career Tech Education employee databases (CTIMS). * Cross-train in payroll processes with district financial software. * Responsible for answering phone and daily office routines * Respect and maintain the confidentiality of appropriate files and information * Perform word processing, formatting, and copying of materials and other office communication * Maintain, update and process monthly insurance checks and billing statements * Prepare mail correspondence and packages * Generate and process purchasing requisitions for school expenditures per policy * Process travel & meal reimbursement claims for superintendents and Board members * Assist with travel arrangements - flights, hotels, transportation, itineraries and registrations * Make bank deposits weekly as necessary * Assist with daily office routine * Maintain appearance of office area * It is expected for employee to be on time each workday as this is essential to the employee's job * Other jobs/tasks as described and requested by administrator PROFESSIONAL RELATIONSHIPS: * Build good harmonious rapport and work cooperatively with departmental staff, administrators, and district personnel, while achieving the duties, functions, responsibilities, and objectives of this job. * Assist and communicate with all personnel in district, other organization personnel, and clients in a pleasant, friendly, and sociable manner OTHER: Perform other duties and assume such other responsibilities as may be required to accomplish essential job functions as directed by the appropriate administrator "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

Job DescriptionBenefits: Flexible schedule Opportunity for advancement Training & development Education & Qualifications: Currently pursuing a degree in Human Resources, Business Administration, Psychology, or a related field. Recent graduates or students in their final year are preferred. A minimum GPA of [insert value] is often considered an advantage. Skills & Competencies: Strong verbal and written communication skills. Basic knowledge of HR principles and practices. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle confidential information with integrity and professionalism. Strong organizational and time-management skills. Attention to detail and accuracy in work. Experience: Prior internship experience in HR or administrative support is a plus but not mandatory. Exposure to recruiting, employee onboarding, or HR-related projects is desirable. Key Responsibilities (Preferred Skills): Assist in the recruitment process, including posting job ads, reviewing resumes, and scheduling interviews. Support the onboarding process for new hires. Maintain and update employee records in HR systems. Assist with employee engagement initiatives and events. Provide administrative support for HR projects and programs. Conduct research on HR best practices and contribute to process improvements. Assist in preparing HR-related reports and documentation. Behavioral Attributes: Eager to learn and take initiative. Ability to work collaboratively in a team environment. Flexibility and adaptability to handle various tasks. Commitment to maintaining a positive and professional attitude.

Job Posting Title Administrative Assistant II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 4 Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $50,000.00 based on education and experience. Why you'll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. * Generous state paid benefit allowance to help cover insurance premiums. * A wide choice of insurance plans with no pre-existing condition exclusions or limitations. * Flexible spending accounts for health care expenses and/or dependent care. * Retirement Savings Plan with a generous match. * 15 days of vacation and 15 days of sick leave the first year for full time employees. * 11 paid holidays a year. * Student Loan repayment options & tuition reimbursement. * Employee discounts with a variety of companies and venders. * Longevity Bonus for years of service Job Description Location: Wagoner County Health Departments in Wagoner & Coweta Salary: up to $50,000.00, based on education and experience Full Time /Part Time: Full-time Work Schedule: Monday - Friday Primary Hours: 8:00 - 5:00 Position Description: The Administrative Assistant is responsible for providing administrative support for program area and support functions. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities. Position Responsibilities/Essential Functions: * Trains other staff. * Assigns projects to staff as needed; develops and places in operation special procedures. * Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. * Being present at the office is an essential function of the job. * Travel is required; this position covers two health department sites. * Other duties as assigned. Other Duties * Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. * Works effectively in team environment, participating and assisting their peers. Minimum Qualifications: Education and Experience requirements at this level consist of a bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience. Application Requirements: * If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. * All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Plus, knowledge of supervisory principles and practices. Physical Demands and Work Environment: Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Health Insurance Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

A well-established nonprofit organization is seeking a reliable and detail-oriented Bookkeeper/Administrative Assistant to join their small, mission-driven team. This is a full-time, hourly position offering consistent weekday hours and a supportive, community-focused work environment. The role combines day-to-day bookkeeping responsibilities with general administrative support and is ideal for someone who thrives in a collaborative, people-centered workplace. Working closely with the in-house Staff Accountant, this individual will assist in handling financial transactions, preparing reports, and supporting the team with organizational and event-related tasks. While not a high-level accounting role, accuracy, accountability, and professionalism are essential. Pay: $18-$22/hour Schedule: Monday-Friday 8a-5p (some overtime may be required) Key Responsibilities: Bookkeeping: Prepare bank deposits and record them in the membership accounting system Process invoices, prepare checks, and manage payment activity (credit card/ACH) Generate monthly member statements and year-end donor receipts Assist with 1099 preparation and year-end reporting Perform monthly bank reconciliations and create financial reports Maintain updated vendor documentation Attend and support monthly Finance Committee meetings Administrative Support: Provide front office coverage and phone support as needed Manage filing, mailing, and email communication tasks Update weekly emails and the organization's website with events and service info Schedule off-duty officers for events and coordinate custodial services Support staff during holiday celebrations and special events Collect RSVPs and payments for programs and dinners

Job DescriptionKey Personnel is seeking an Administrative Assistant in the Tulsa, OK area. Pay Rate: $18-20/hr M-Th 7am-4:30pm and Fridays 7am-12pm Responsibilities: Issue accurate quotes to customers for future work, ensuring alignment with management-approved quotes and specifications. Incorporate customer requirements into job travelers and issue travelers specific to each project. Prepare documentation packages for completed work, including invoices, shipping documents, and Certificates of Conformance. Ensure all transactions are accurately entered into the ERP system. Assist the Office Manager with purchasing chemicals, equipment, or supplies as requested by management. Maintain a neat, tidy, and organized work area at all times. Support efficient and safe operations by managing multiple tasks and deadlines effectively. Minimum Requirements: Previous administrative or office experience preferred, ideally in a manufacturing or technical environment. Strong organizational and time management skills with the ability to handle multiple priorities. Excellent attention to detail, particularly in documentation and customer requirements. Proficiency with ERP systems and Microsoft Office Suite (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to follow directions from the Office Manager and other managers, and to work collaboratively with the team. Commitment to maintaining safety and efficiency in daily operations. Key Personnel Benefits: While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

Responsive recruiter Replies within 24 hours Benefits: 401(k) matching Bonus based on performance Company parties Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Our growing family owned Independent Insurance Agency is looking for a Rockstar to join our winning team! This is not just a job it's a mission. We want to reach and educate every one of our clients and make the insurance experience the best it can be. We promise to provide any and all the support that you need to be the best you can be! - This full-time position entails learning our computer system, answering phones and providing assistance to our growing team. - Lots of data entry so you need to be computer savvy and have exceptional attention to details. - Digital Marketing and Branding with social media, website updates, event planning and print mail to our clients. - A great attitude because we work hard and play hard. Ideal candidate will have a great work ethic, punctuality and a phenomenal outlook on life. Excellent growth opportunities in our agency. We are dedicated to building a great team by having weekly lunches, quarterly fun days and getting involved in community events. Blackwell Insurance Agency is passionate about giving back and supports several charities including South County Outreach, an organization who's vision is to end hunger & house hope in Orange County. If this sounds like a position you would be interested in, please respond with your resume. Benefits: Paid Time Off Group Health Benefit Matching Simple IRA Plan Great Work Environment Room For Growth Compensation: $17.00 - $19.50 per hour

Job Title: Administrative Assistant Type: Contract To Hire Compensation: $17.50 - $20 hourly Contractor Work Model: Onsite System One is partnering with a local organization to find a reliable and detail-oriented Administrative Assistant to keep daily operations running smoothly in a dynamic office environment. This position is perfect for someone who thrives on being the go-to resource for scheduling, communication, and front-desk coordination. Key Responsibilities + Welcome and assist visitors, clients, and vendors as the first point of contact + Professionally answer and route phone calls and emails + Manage calendars, schedule meetings, and coordinate appointments + Maintain organized filing systems and accurate office records + Prepare reports, memos, and correspondence as needed + Order and track office supplies and manage inventory + Provide administrative support to internal teams and assist with project coordination + Help plan and execute meetings and small events Qualifications + Previous experience in administrative, receptionist, or office support roles preferred + Strong communication and interpersonal skills + Excellent organizational and time-management abilities + Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools + Ability to multitask and adapt to changing priorities + Professional demeanor with a customer-service mindset System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #M- #LI- #DI- Ref: #208-Rowland Tulsa System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

We are seeking a highly organized and proactive Administrative Assistant to support the Chief Medical Officer (CMO) of our mobile medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic's mission to deliver accessible healthcare services to underserved communities. Key Responsibilities: Calendar Management: Maintain and coordinate the CMO's calendar, including appointments, meetings, and travel schedules. Ensure timely reminders and conflict-free scheduling. Event Coordination: Schedule and organize in-service training sessions for clinical staff. Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team. Attend community events as needed to support clinic visibility and engagement. Supply Management: Monitor inventory levels and order medical and office supplies as needed. Liaise with vendors to ensure timely delivery and cost-effective purchasing. Administrative Support: Prepare meeting agendas, take minutes, and follow up on action items. Draft correspondence, reports, and presentations as requested by the CMO. Maintain confidential records and files. Communication & Liaison: Serve as a point of contact between the CMO and internal/external stakeholders. Ensure clear and timely communication across departments. Qualifications: High School Diploma/GED Proven experience as an administrative assistant or similar role, preferably in a healthcare setting. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite and scheduling software. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience working in mobile or community-based healthcare services. Familiarity with medical terminology and clinic operations. JOB CODE: 1000076

Jenks Public Schools Job Description Attendance/Discipline Administrative Assistant - Middle School Reports to: Principal Supervises: None Qualifications: High School diploma or GED required. Must have typing and computer skills, enjoy people, and possess exceptional telephone technique. Satisfy all district requirements with regard to physical health and citizenship. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Position Goal: To assist in daily operations with exceptional organizational skills, office skills, and public relations skills. Essential Functions and Responsibilities: Answer telephone. Process substitutes daily and facilitate class coverage. Enter discipline items in Educator's Handbook. Maintain student discipline & attendance records. Monitor radio communication. Examine camera video for Principals. Enter attendance in Powerschool and send out daily call message for unreported students. Send out quarterly non-attendance letters. Record daily ID and cell phone offenses; prepare discipline forms and call parents. Track lunch, after school, and Friday school detention, and provide teachers with list. Process early final requests. Maintain content for video display boards and TVs connecting through air tames. Supervise students in office awaiting communication with Administrators. Record weekly eligibility lists and send out call message. Perform all other duties as assigned. Employment Terms: Nine (9) month classified hourly contract FLSA Qualification: Non-Exempt Evaluation: Jenks Public Schools Classified Evaluation Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

The Leadership Team at Cooper Auto Group seeks driven and diverse candidates who thrive in a culture of empowerment and continuous improvement. We're a customer and employee focused company (since 1946) that strives for excellence through our uncompromising integrity, ethics, loyalty, and commitment. If you're ready to be a part of an exciting team that's committed to your success, then we encourage you to continue with this job application. You'll find our recruiting process exceptionally streamlined, and you can expect an efficient hiring process from offer to start date. We look forward to hearing from you! Job Description Jackie Cooper Imports has an opening for an accounting and titling administrator. This position involves coordinating with sales staff, lenders, and others to insure timely processing of motor vehicle sales. This role also provides assistance to the Office Manager, including various accounting projects, reconciliations, and daily transaction processing. This is a full time position with an approximate 40-hour work week. Hours are Monday through Friday and are somewhat flexible, based on the needs of the department. Some additional hours may be required during the first week of each month in order to facilitate month-end reporting. We offer top pay and benefits to the right candidate. We are willing to train you if you have never worked in the retail auto industry. Our controller and office manager have many years of combined experience, and while we prefer some experience, we are willing to work with the right candidate towards gaining knowledge to be an effective member of our great team. If you are articulate, attentive to details, organized, good with computers, and relate well to others in a business environment, we want to talk to you! Additional Information Benefits for full time employees include but not limited to: Medical, Dental, Vision, Life and AD&D, Disability, EAP, 401(k), PTO, Paid Vacation, Paid Holidays, Employee Discounts. Cooper Auto Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. Disseminates instructions from the Associate Dean to students in a diplomatic manner. Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. Assists with changes to the student, adjunct faculty handbooks, and reports. Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. Distributes information to professors regarding policy changes/updates. Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. Assists with evaluating Advanced Standing and transfer credits for students. Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: Requires a High School diploma or GED; some college coursework preferred. Requires four (4) years secretarial experience. Skills & Abilities: Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point Requires basic knowledge of Bible truths and scriptures. Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. Knowledge of internal operations of a university setting preferred. An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

LRE (Leeward Renewable Energy) is a high-growth renewable energy company forging a sustainable future through integrity, innovation, and positive impact. We own and operate 30 large wind, solar, and energy storage projects across the United States, totaling over 3 gigawatts (GW) of generating capacity. LRE has an ambitious goal of 10GW of operating assets by 2028 and are developing and contracting an increasing pipeline of new projects every year. We take a full-lifecycle approach to our projects, built on a long-term ownership model and a company culture dedicated to our community partners and protecting the environment. Job Summary The Solar Plant Administrative Assistant plays a critical operational support role within the plant, ensuring smooth execution of administrative, reporting, and coordination tasks that enable safe and efficient plant performance. Reporting to the Plant Manager or Operations Manager, this position works onsite with the Operations team to manage records, track workflows, support reporting, and coordinate communications with vendors, contractors, and internal stakeholders. Responsibilities Maintain and manage plant records, logs, and documentation to ensure operational and regulatory compliance Coordinate operational schedules, meetings, and site visits to support plant activities Assist in tracking procurement, inventory, and material usage, ensuring tools, spare parts, and consumables are available for operations Assist in preparation and analysis of operational reports, metrics, and presentations for management Serve as a liaison with vendors, contractors, and internal teams to ensure efficient execution of plant projects and maintenance Support work planning, permitting, and reporting processes using Maximo or other CMMS/ERP tools Assist with HR and workforce-related documentation, including timesheets and training records Monitor and help streamline administrative workflows, identifying opportunities to improve efficiency and accuracy Ensure all administrative activities adhere to site protocols, safety standards, and company policies Provide operational support during site activities as needed, including assisting with BOP documentation and contractor coordination Represent the company professionally in all internal and external interactions Qualifications High school diploma or equivalent required. Associate or bachelor's degree in business administration, operations, or related field preferred #LinkedIn-OnSite Leeward Management Services, LLC is committed to employing a diverse workforce and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law. Notice to Recruiters and Staffing Agencies: Leeward Renewable Energy (LRE) does not accept unsolicited resumes from recruiting vendors or employment agencies. Only recruiting vendors with a current, signed agreement in place with LRE are authorized to submit resumes for specific, requested positions. All unsolicited resumes and candidate profiles submitted to LRE, or any LRE employee, without an active agreement or written request from LRE's HR Department, will be considered property of LRE. LRE will not be responsible for any fees or expenses associated with unsolicited resumes or candidates submitted in this manner.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Coweta, Oklahoma, and I'm looking to hire an Administrative Assistant to join our team. Our agency is growing, FAST. Every month, our agency welcomes hundreds of new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Hourly Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Parental Leave Hands on Training Mon-Fri Schedule Career Growth Opportunities Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoy celebrating when the team does well. Here's a little bit about our organization: Our agency is extraordinary. We have exceeded expectations since we have opened our doors! Currently, we rank very high in the state of Oklahoma for all Farmers Insurance Agencies! What is our secret? 1) People. Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process. Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth. Our team is dedicated to both personal and professional development. We have a monthly book club where we gather monthly to share our takeaways. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation. We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering hourly pay of $15 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Requirements Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you want to work with our team in-person.