Human resources administrative assistant jobs in Tyler, TX

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms. Position Summary: Responsible for providing field and office support for NEPA reports, wetlands and waters delineations, species surveys, and environmental permitting in Texas. This position is not eligible for employer-based sponsorship with the exception of the TN visa classification. Essential Functions and Responsibilities ArcGIS Pro software utilization and data collection Ability to work in hot or cold field conditions for up to 10 hours per day Skills necessary to complete reports in Microsoft Apps and Adobe Pro Assist with delineation of wetlands according to USACE Regional Supplements Assist with preparation of Jurisdictional Determination Packages for submittal to USACE Provide input on solutions to problems using basic scientific knowledge and principles Evaluate equipment and material Maintain accurate and current project documentation Enter data into systems Assist with administrative duties Nonessential Functions and Responsibilities Perform other related duties as assigned Required Experience Preferred Experience Full-time, undergraduate student in natural resources, environmental science, biology or similar field Experience with ArcGIS Pro and GNSS data collection. Basic knowledge of National Environmental Policy Act documentation Basic knowledge of USACE 1987 Manual Basic knowledge of species surveys Previous internship experience Working Conditions Work is performed within a general office environment, and outside (>50%) field work associated wetland delineations and species habitat assessments; thus, the candidate should be physically able and willing to work up to 8 continuous hours per day in potentially very hot conditions during the summer months (May through August). Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Administrative Asst II Job Title: Administrative Asst II Agency: Health & Human Services Comm Department: Ancillary Medical Svs Admin Posting Number: 11831 Closing Date: 01/04/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Group: TEXAS-A-11 Salary Range: $2,694.33 - $3,946.25 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Rusk State Hospital Job Location City: RUSK Job Location Address: 805 N DICKINSON DR Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief : Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Administrative Assistant II works a Monday to Friday schedule, 8:00 AM to 5:00 PM, in the Medical Clinic. The Administrative Assistant II performs routine (journey-level administrative support duties for the Medical Clinic under moderate supervision of the supervision of the LVN (Scheduler) and general supervision of the RN II, with oversight by the Nurse Manager of Ancillary Services and with limited latitude for the use of independent judgment in the completion of duties and direction of the overall function of the Medical Clinic. Position requires flexibility and the ability to move from one work assignment to another with abilities to organize, prioritize, and complete work assignments and work closely with physicians and nurse practitioners to provide clerical and technical support in a clinical setting. Serves as primary back up to the Administrative Assistant III, as well as other departments in the Ancillary Clinical Services as required. Completion of work requires use of established methods and/or techniques and decisions are varied but based on broad principles and guidelines. Must understand that duties, location of work and shift patterns are subject to change as determined by the administration to meet the needs of the hospital. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Must understand that duties, location of work, and shift pattern are subject to change as determined by the administration to meet the needs of the hospital. Must understand that the duties may include exposure to blood and other potential infectious material. Essential Job Functions (EJFs): Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Prepares a schedule of tasks/documentation needed for Providers in order to assist Providers in meeting documentation requirements according to established guidelines. Schedules patient appointments and opens the Medical Clinic as directed by Providers and coordinates appointment times with units in order to provide patient care. Keeps all agency records, information, and client names confidential. Obtains Providers' signatures on lab reports, consultations, progress notes, etc. within prescribed timeframes in order to document patient care. Helps to coordinate the workflow of the Medical Clinic clerks, as part of the admin support team general supervision RN II with oversight by the Nurse Manager of Ancillary Services, to ensure all procedures and processes are followed and all documentation requirements are being met to ensure quality and timely patient care and adherence to Medicare, Joint Commission, and HHS/Rusk State hospital guidelines. Maintains communication throughout the Medical Clinic by maintaining the communication board, logs, schedules, and discussions with practitioners and co-workers. Answers phones promptly and professionally. Maintains and monitors Annuals and Admission History and Physicals for timely completion, runs various reports for distribution to the Medical Clinic Providers, and works to track audits, as assigned. Performs other duties as assigned in the Medical Clinic in order to ensure that services are provided. Serves as primary backup to the Administrative Assistant III. Enters EHR information in order to provide accurate billing information for the accounting department. Oversees the accuracy and promptness of all Medical Clinic billing charges. Facilitates patient/provider contact by escorting patients to the exam room and assisting the Provider in order to provide patient care. Assists in maintaining cleanliness of exam rooms and Medical Clinic. Reviews exam room and office supplies and equipment for expiration dates and quantity level of supplies available. Works with the Rusk State Hospital contracted service providers as needed. Ensures proper documentation requirements and patient needs are met Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge, Skills and Abilities (KSAs): Knowledge of medical office practices and procedures. Skill in the use of standard office equipment and software, including but not limited to Microsoft Office, Word, and Excel. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public. Skills with good communication, including verbal and written. Ability to work in a professional manner while remaining courteous with patients, staff, and outside medical offices. Ability to oversee the flow, procedures, and other assigned staff to ensure quality and timely patient care. Working knowledge of HIPPA, ICD-10 codes, and HCPCS procedure codes. Ability to physically be trained on and conduct Treatment Intervention and Preventative Strategies (TIPS). Ability to perform Cardiopulmonary Resuscitation (CPR) and Heimlich techniques correctly and safely according to the specifications of the American Heart Association. Registrations, Licensure Requirements or Certifications: None Initial Screening Criteria: 1 (one) year experience in an office setting. Experience with documentation. Experience creating and maintaining records. Experience working with the public in a customer service capacity preferred. Experience using Microsoft Word and Excel Additional Information: Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: * Assists the Registrar by maintaining appropriate budget, purchasing, and related files * Assists the Registrar with catalog updates * Prepares purchase requisitions for both Admissions and Registrar Offices * Drafting correspondence and subpoena responses * Prepare diploma mailout. Ensure all diplomas have correct name and degree * Assist the Registrar with state mandated reporting needs; resolves error reports * File/scan all administrative/academic paperwork in students' academic record * Contributes to data accuracy and integrity * Assist with transfer of college credit and TSI data entry and maintenance in the student information system * Provides general information about KC in both oral and written formats. * Represent KC in a cordial, professional manner in both action and appearance * Assists with schedule changes including course additions, drops, and student withdrawals * Performs routine office duties * Works directly with the KC Cashier's Office * Assists students, faculty, and staff with specific records questions * Contribute to the overall welcoming environment of KC * Other duties as assigned Minimum Position Requirements: * Associate degree required; bachelor's degree preferred * Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required * Familiarity with the Poise or Jenzabar EX student information systems preferred * Effective oral and written communications skills are a must * This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. * The ability to work with diverse populations is necessary * This position is designated as security sensitive and requires a criminal background check * Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: * 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: * Work is normally performed in a typical interior/office and classroom environment. * No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. * No or very limited exposure to physical risk. Position responsibilities: * Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks * 36-hour work week for a healthy work life balance as well generous paid leave time. * Health, life, and income protection insurance are provided. * An excellent retirement program through the Teacher Retirement System * Full Time employees have free use of the college's recreational/fitness facilities. * Tuition scholarships are for the employee and dependent children. * Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at *************************** All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.

It's a great feeling to work for a company that does so much good for others around the world! Education: Required: High school diploma or GED equivalent. Preferred: Associate's degree Experience: Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems Licenses/Certifications: None Supervises: None Job Summary: The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. Essential Functions: 1. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). Measurable Deliverables: 1. Maintain accurate records and documentation. 2. Submit reports and requisitions on time. 3. Attend required trainings. 4. Maintain office equipment and supplies. 5. Track budgets and expenses. 6. Provide support to staff and clients. 7. Meet federal and state regulatory guidelines. 8. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. 9. Other job duties as assigned per grant requirements. Requirements: 1. Maintain certificates required for the position including but not limited to First Aid and CPR. 2. Valid Texas Driver's license with a clear driving record and reliable transportation. 3. Pass a pre-employment drug screen and random drug screens. 4. Provide proof or work eligibility status upon request. 5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Job Description Patterson Chrysler Dodge Jeep Ram Hyundai Tyler is looking for a full time employee to help with a variety of clerical work. As an Administrative Assistant you will perform diverse administrative duties in Accounts Payable, Accounts Receivable, general office duties and functions in order to provide support to the administrative team. This is an entry level position, with plenty of growth opportunities within the business office. At Patterson CDJRH you will find a relaxed office atmosphere where each member of the office works together for the success of the team. The business office offers a flexible schedule within reason for the functionality of the team and work requirements. Pay for this position will be discussed further during the interview process, but you can expect the starting salary to be between $16.00-18.00 per hour depending on the experience of the candidate. Showing a good work ethic and task competency will allow for growth and promotion within the office. Patterson also offers a benefits package for all employees. Health, Dental, Vision, Life insurance as well as a variety of other policies employees have access too at discounted rates. We also offer 401k after 6 months, and paid time off after 1 year! Position Requirements: Extremely organized and detail-oriented with a strong commitment to accuracy. Self-motivated and independently driven to stay focused to accomplish tasks. Multitasking. Ability to follow directions and retain information. Being able to communicate effectively and professionally between departments as well as with other businesses. Cash handling skills and being able to balance a cash drawer. Knowledge of basic math skills and accounting principles. Attendance and timeliness are important to the functionality of this office. Exceptional time management, you need to posses the ability to structure your day to complete daily, weekly, and monthly tasks. Having an honest and trustworthy demeanor is a high priority for working in the business office due to the security of information that we handle. Keeping non-work related distractions to a minimum during business hours. These are skills we desire in a candidate, however, we will train on the job for the additional skills we require as well as our standard operating procedures.

Administrative Assistant Responsibilities include dispatching and handling calls, filing, supporting the office and management staff, liaising with vendors, clients, and drivers, Bilingual English/Spanish is preferred. Responsibility Must be able to demonstrate customer service and organizational skills. Excellent listening and verbal communication, telephone, and networking skills. Attention to details, and time management and multi-tasking. Create and update databases, filing and records. Other duties as assigned. Qualifications Ability to maintain strong working relationships with both drivers and clients. Strong customer service skills, professional demeanor Bilingual preferred, Excellent verbal and written communications skills required in both English and Spanish Ability to communicate calmly and effectively. Basic technology skills. Ability to use GPS, company-issued software, mobile device. In-depth knowledge of the towing industry-standard methods, costs, and best practices is a plus. Positively motivate a team of drivers. Education, and Experience High school diploma or equivalent Experience in office setting Physical Requirements - The job requires frequent use of hands to touch, handle, and feel, and to reach with hands and arms. May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying, and pushing. lifting, crawling, pulling, constant use of hands, significant bending and reaching, climbing. significant physical strength and stamina. Good hearing and vision required. About Us Guardian Fleet Services was formed as a consolidation of Kauffs Transportation Systems, Crockett's Towing and Recovery, Ace Towing and Recovery, Professional Towing and Recovery, American Imports and Auto Parts, Superior Towing, Alligator Towing and Transport, Emerald Towing and Sapps Wrecker of GA. We are the leaders in providing uncompromised professional towing, recovery, and specialized transportation services to municipal, state, and federal agencies, and commercial enterprises throughout the state of Florida and beyond. EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. We encourage all qualified applicants to apply. ****************************

Community: The Hamptons Senior Living Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality. Administrative Assistant Job Requirements: Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll. Communication Skills: Excellent written and oral communication capabilities. Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability. Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms. Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization. Benefits: Elevate Your Life at Civitas Senior Living: Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan. Personal Growth: Tuition Reimbursement, Career Advancement Opportunities. Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off. Did You Know? Civitas Senior Living is a Top Employer! We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” - it's a calling! Our Mission Statement: Passionate Service. Passionate Cleanliness. Passionate Care. As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment. Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!

For description, visit PDF: ************* tylerisd. org/jobdescpdf/job_702A. pdf

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; and coordinates work with other departments, units, and staff. B. Reviews inmate correspondence and processes denials content received in violation of the correspondence rules; and responds to inmate inquiries regarding rules, regulations, policies, and procedures. C. Performs data entry, retrieval, and data searches; assists in preparing reports; and maintains files and records for the unit mail room operations. D. Maintains log of inmate special, legal, and media mail; and processes electronic communications, certified mail, and packages received. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of mail room operations and agency rules, regulations, policies, and procedures regarding inmate mail preferred. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain accurate records, files, and reports. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile.

* Provide administrative support including answering the telephone, scheduling appointments for the Director and professional staff, maintaining calendars (identity program & leave); receiving visitors, writing reports and memos, maintaining files and inventories, and providing general information about the Center for Student Diversity and other engagement and inclusion programs/activities, etc. * Support office related programming and events including the creation and distribution of publicity; ordering and picking up supplies and food; and assisting with the set-up and break-down of events in the Center for Student Diversity. * Assist in the supervision of student staff with their daily responsibilities including telephone responses, marketing & communications responsibilities, and ensuring timely and efficient completion of administrative functions. * Schedule Center for Student Diversity meetings, programs, and events, both internally and through Event and Conference Services; maintain a suite master calendar and a calendar for all Center for Student Diversity events, programs, meetings; and update the University Master Calendar. * Compile monthly statistical data reports tracking engagement, including program attendance and daily student visits to the Center for Student Diversity. * Track budget for administrative purchases/expenses; provide support for processing (entertainment & contractor) payments for programs/speakers; create and submit documentation for (pre & post) professional development travel. * Coordinate office mail, including incoming and outgoing daily mail; coordinate bulk mailings; and receive and log special orders. * Manage office resources, in partnership with SSP's Admin, including monthly inventory of office supplies; organizing and managing access to supplies and equipment; and helping to manage all office technology and audiovisual equipment. * Perform other duties as assigned by the Center for Student Diversity Director and staff. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing. Required Qualifications: * High School Diploma or GED * Three years of experience providing administrative support General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications: * Ability to supervise and advise students * Ability to work with and support diverse populations * Dependable, motivated, and has a strong interest in working in a front-facing position * Excellent customer service skills * Exhibits professionalism

Job Details Tyler, TX None $14.00 - $14.00 Hourly None Administrative AssistantDescription Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Summary The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English

Job Type: Part-time, On-site Hourly Rate: $16 USD/hour Reports to: Administrative and Finance Manager About Top Metal Solutions Top Metal Solutions specializes in high-quality metal solutions, including racks, structural fabrication, CNC cutting, welding, and coating services. With operations in both the U.S. and Mexico, we pride ourselves on delivering customized metal solutions to meet our clients' needs in various industries. Position Overview We are hiring a Part-Time Administrative Assistant to support HR and day-to-day office tasks. This role is ideal for someone who is detail-oriented, efficient, and eager to support different departments with light administrative work. Schedule flexibility is available based on mutual needs. Key Responsibilities Assist HR in document preparation, onboarding support, and maintaining personnel files Help track administrative deadlines and organize records Support internal communications and file organization Perform data entry and reporting Collaborate with other departments on small projects or requests Qualifications Prior administrative or office experience preferred Excellent attention to detail and organizational skills Comfortable working with Microsoft Office (Word and Excel) Bilingual (English/Spanish) is a plus Strong work ethic, flexibility, and a willingness to learn new processes. What We Offer Flexible part-time schedule (15-25 hours/week) Hourly pay Opportunity to grow and gain experience Friendly and collaborative work environment

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position responsibilities: Assists the Registrar by maintaining appropriate budget, purchasing, and related files Assists the Registrar with catalog updates Prepares purchase requisitions for both Admissions and Registrar Offices Drafting correspondence and subpoena responses Prepare diploma mailout. Ensure all diplomas have correct name and degree Assist the Registrar with state mandated reporting needs; resolves error reports File/scan all administrative/academic paperwork in students' academic record Contributes to data accuracy and integrity Assist with transfer of college credit and TSI data entry and maintenance in the student information system Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Assists with schedule changes including course additions, drops, and student withdrawals Performs routine office duties Works directly with the KC Cashier's Office Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Position Requirements: Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. The ability to work with diverse populations is necessary This position is designated as security sensitive and requires a criminal background check Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Safety: Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks 36-hour work week for a healthy work life balance as well generous paid leave time. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System Full Time employees have free use of the college's recreational/fitness facilities. Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service. Tuition scholarships are for the employee and dependent children. Compensation for this 12-month position is $31,378 Kilgore College does not participate in the federal Social Security program. All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.

* Supports the Executive Director and the Program Transfer Manager with administrative processes involved in the TUNE academic programs including student account holds, course permissions and registrations, and, when requested, enrollments. * Collects and compiles undergraduate course information through close coordination with the TUNE Academic Program Coordinators and University academic departments and reviews the information for accuracy and compliance with University policies. * Enters each semesters' courses into Courseleaf and prepares, maintains, and disseminates the TUNE class schedule, charts, and lists. Monitors enrollments each semester for courses in Peoplesoft and adjusts course capacities as needed. * Becomes proficient with tasks associated with the TUNE Student Group including running various Peoplesoft queries to access data. * Initiates room assignments, provides the TUNE Building Coordinator with information regarding course instruction modes (i.e. - face to face, computer lab, hybrid, etc.), as well as the final exam schedule. * Creates a PDF document of the upcoming semester's course offerings and distributes hard copies around the building and posts an electronic copy to the TUNE MD website. Also creates documents for staff use including various staff, faculty, departments, and student worker contact lists. * Enrolls all students, faculty, and staff into the HCC ALERT ME emergency notification system. Reviews and updates each semester. * Provides assistance, where appropriate, to TUNE's Academic Program Coordinators. Budget and Communication Duties: * Serves as the TUNE budgets and grants funding manager and Procurement Card holder; making purchases, monitoring and approving spending, reallocating funding categories, and reconciling monthly expenditures. * Acts as a representative for the Office of Human Resources to assist incoming student workers in completing I-9, W-4, and direct deposit paperwork. * Responds to email, telephone, and in-person inquires, which may or may not require technical program knowledge and refers questions to appropriate staff members or University departments. * Edits, formats, and revises a variety of documents and materials created by others (i.e. - emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors. * Assists the Director of Student Services and the Transfer Program Manager in tasks related to TUNE events including Transfer Orientations, Information Sessions, and etc. * Uses the data acquired from PeopleSoft queiries to create, when requested, a TUNE "Snapshot" document/brochure (or other such publications) containing demographic, academic, and event data. Other: * May require occasional evening work (flexing hours). * May require some light lifting. * High school diploma, or equivalent, and three years providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Be a self-starter who can work well on their own and as part of a team; should have strong organizational skills, and, in addition to Microsoft Office and Internet, be skilled in or familiar with various computer software packages used for course scheduling, budgeting, and website editing like Peoplesoft, Courseleaf (CLSS) (course building), STRATUS (budgeting), and Modern Campus (website). The selected candidate should possess excellent communication skills with the ability to proof read accurately; be proficient in managing complex course scheduling; and have the ability to interact with students, staff, faculty, and the general public at all levels in a courteous and efficient manner. The selected candidate would also have the ability to plan, organize, prioritize, and execute multiple complex and continuing assignments with minimal need for re-training.

Job Description Job Type: Part-time, On-site Hourly Rate: $16 USD/hour Reports to: Administrative and Finance Manager About Top Metal Solutions Top Metal Solutions specializes in high-quality metal solutions, including racks, structural fabrication, CNC cutting, welding, and coating services. With operations in both the U.S. and Mexico, we pride ourselves on delivering customized metal solutions to meet our clients' needs in various industries. Position Overview We are hiring a Part-Time Administrative Assistant to support HR and day-to-day office tasks. This role is ideal for someone who is detail-oriented, efficient, and eager to support different departments with light administrative work. Schedule flexibility is available based on mutual needs. Key Responsibilities Assist HR in document preparation, onboarding support, and maintaining personnel files Help track administrative deadlines and organize records Support internal communications and file organization Perform data entry and reporting Collaborate with other departments on small projects or requests Qualifications Prior administrative or office experience preferred Excellent attention to detail and organizational skills Comfortable working with Microsoft Office (Word and Excel) Bilingual (English/Spanish) is a plus Strong work ethic, flexibility, and a willingness to learn new processes. What We Offer Flexible part-time schedule (15-25 hours/week) Hourly pay Opportunity to grow and gain experience Friendly and collaborative work environment Job Posted by ApplicantPro

As part of the Office of the Registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position manages records specific to registration processes. Responsibilities: Provide timely and professional customer service via telephone, email, and in person. Updates specific student data in the Jenzabar student information system Process drop/withdrawal requests Assist with transfer credit processes and degree clearance reviews Process document requests and communicate with requestors as needed regarding enrollment verifications, transcripts and course descriptions Serves as back up for downloading and processing Parchment and SPEEDE (electronic college) transcripts Contributes to data accuracy and integrity Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Performs routine office duties Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Qualifications: High school or HiSET (GED) graduate, Associate degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. Physical Demands and Work Environment: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Safety: Provide resources for safe operation of units. Create and support workplace safety. Salary Range & Fringe Benefits: The rate of pay is $12 per hour for up to 29 hours per week. Worker's compensation Participation in the retirement program through Teacher Retirement System of Texas Kilgore College does not participate in the federal Social Security program. All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.