Human resources administrative assistant jobs in Upper Darby, PA

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Job Description: This position will provide the full range of administrative support to the Unit. This includes document/spreadsheet/database/presentation design, creation, editing; and providing administrative support to operations/components of programs. This also includes resource mailbox administration for the Team (including managing, sourcing appropriate answers, and responding to funding and general inquiries), list-serv management, providing administrative support to and “staffing” Response Team meetings (including related cross agency councils and committees) as assigned. This position will also assist with staff onboarding, the development/management of unit and other duties as assigned. Qualification: Advanced or Expert skill in Microsoft Office suite of products (Office, Word, Excel, PowerPoint, Publisher, SharePoint, Teams) is required.

Seeking a polished and proactive Administrative Assistant to serve as the welcoming face of a non-profit in King of Prussia, Pennsylvania. This fully in-office role is perfect for someone who thrives in creating an organized, professional, and friendly environment while ensuring smooth day-to-day operations. If you're a strong communicator with exceptional attention to detail and enjoy supporting a collaborative, fast-paced team, this is an excellent opportunity to make a meaningful impact. All interested candidates are encouraged to apply! Key Responsibilities: Serve as the first point of contact for visitors entering the office suite Answer incoming calls to the main number, transfer as necessary Assist CEO, other members of the management team with work tasks, schedules and calendar management, correspondence, etc. Schedule internal and external meetings Receive, sort and distribute incoming mail, manage outgoing mail Monitor incoming emails and manage as appropriate Maintain office filing and document storage Conduct office administration including monitoring and maintaining office supplies Ensure office equipment is properly maintained and serviced Perform work-related tasks and errands as needed Qualifications: College degree required Minimum 2 years of administrative assistant experience Experience with Microsoft Office software products Ability to work 5 days a week, 100% onsite in King of Prussia, Pennsylvania. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 47468 #PHILLYAFT

*For a quick application text APPLY1 to 82174* *About Dent Wizard* Dent Wizard is the nation's undisputed leader in automotive reconditioning services and vehicle protection products - and our success is the result of the great people who serve our customers. We're stable, growing and have a strong business model, with opportunities in 43 states, 2.5 million vehicles repaired every year and more than 3,000 highly skilled employees. Help us reach new heights and receive the respect, rewards and recognition you deserve. *Administrative Assistant - Entry Level* 📍 *Now Hiring in Berlin, NJ * 💵 *$18-$20 Hourly* The *Administrative Assistant* serves as the primary liaison between the Manager and the reconditioning team. This entry-level role is ideal for someone who thrives in a fast-paced environment and is eager to grow within the automotive industry. *Primary Responsibilities:* * Log and track all workflow in priority order for shop employees * Communicate workflow issues to dealership contacts * Coordinate vehicle positioning and transportation * Support repair activity scheduling and coordination * Manage billing and invoicing processes * Ensure compliance with company procedures and policies * Provide feedback to management regarding issues and solutions * Complete administrative tasks accurately and on time * Conduct quality control inspections * Inspect vehicles for damage, recommend repairs, and provide estimates *Qualifications:* * Ability to work in a high-performance, fast-paced team environment * Proficient computer skills, including Internet and MS Office * Adaptability to changing environments and priorities * Strong communication and interpersonal skills * Excellent organizational and time management abilities * Attention to detail and commitment to high-quality standards * Professional appearance and demeanor * The compensation offered for this position will depend on qualifications, experience, and geographic location. The starting compensation is expected to be: $18.00 - $20.00/ HourWe offer a competitive & comprehensive benefit package including: paid time off, medical, dental, vision, and 401k match (50% on the dollar up to 7% of employee contribution). For more information on our benefit offerings, please visit our Dealer Tire Family of Companies [Benefits Highlights Booklet]( *EOE Statement: *Dent Wizard is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities. *ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dent Wizard's Human Resources Department to discuss your specific needs. Please feel free to contact us at ...@dentwizard.com.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

JOB DESCRIPTION/DUTIES: Duties & Responsibilities: * Provides professional, friendly customer service with administrative and clerical assistance to the Human Resources & Payroll Office. * Greet visitors/employees; assist and/or direct them to the appropriate area or person. * Enter routine data, correspondence, and/or reports which may include ordering background checks. * Assist with employment application tracking and responses. * Answer and screen telephone calls and respond to internal and external communications as well as process all incoming and interoffice mail. * Organize and maintain file system; maintain personnel files. * Provide general office support. * This is an hourly position, 15-20 hours per week with core hours covering midday. There is some flexibility with schedule/days of the week. There may be a need to extend hours when necessary (pre-planned) to meet university needs. Required Qualifications: * High school diploma required, bachelor's degree preferred * Must possess effective computer skills, including Microsoft Word, Excel, Outlook & Forms * At least two years of relevant experience required. * Strong interpersonal and organizational abilities, with a flexible approach, accuracy, and attention to detail * Ability to communicate effectively, both verbally and written, and maintain highest levels of confidentiality * Experience collaborating with diverse populations * Candidates must possess an understanding of, appreciation for, and congruence with the Catholic Franciscan mission of the University Review of applications will begin immediately and continue until the position is filled.

ABOUT PATH INC. PATH (People Acting to Help) Inc. is a comprehensive Community Behavioral Health and Intellectual Disability Center. We offer a wide of array of services and supports to meet the needs of our community in Northeast Philadelphia. PATH regularly achieves the highest levels of accreditation including a 5 Star Provider Rating by CBH, Philadelphia's Managed Care Entity, and recognition and awards related to our high-quality, innovative programs and staff accomplishments and contributions. Our Mission? To Help Individuals Achieve a More Independent and Fulfilling Life. WHY WORK AT PATH? PATH understands the importance of having benefits, and so a comprehensive package is offered to our employees including: A company sponsored 403b retirement plan, Health Insurance (Medical Services, Prescriptions, Dental & Vision), Sick Leave, Personal & Vacation Time, Paid Holidays, Life Insurance, and Long-Term Disability! JOB SUMMARY: To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member. Provide administrative support to the Human Resources Department. Maintain all related Human Resources data, and processing of documents for FMLA, transfers, terminations, benefit enrollment, recruitment and on-boarding. QUALIFICATIONS: High School graduate with 2 years of increasingly responsible administrative experience, Associates Degree or Bachelor's degree, and at least 6 months of experience. Hands on experience with HR software, like HRIS or HRMS, ADP preferred. PC literacy and experience with MS Office applications. Excellent organizational and time-management skills, Excellent communication and people skills. Aptitude in problem-solving. Desire to work as a team with a results driven approach. Specific Duties: Respond to/Process HR requests via electronic ticketing system on daily basis, including processing of employee actions, such as new hires, transfers, performance awards, promotions, demotions, resignations, terminations, leaves of absence, suspensions and/or 48-hour letters, etc. Disseminate notices for employee child abuse clearances, employee health appraisals, Federal Bureau of Investigation finger printing, driver licenses, licenses and certificates monthly and distribute to appropriate supervisors. Maintain electronic employee records in accordance with accurate naming convention and confidentiality. Collaborate with recruitment staff to post job ads on careers pages and process incoming resumes. Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.) Provide additional support for securing child abuse clearance, criminal history checks, transcripts, and any necessary credentialing documents for new hires and current staff. Assist in recruitment process by screening, testing, and/or completing reference checks. Ensure a smooth and timely onboarding of candidates into the agency. a. Send out onboarding experience using ADP. b. Follow-up with candidate about the onboarding ensuring all concerns are addressed. c. Ensure all documents collected during the onboarding process are appropriate and completed. d. Onboard the candidate prior to their start date. e. Manage I-9 process. Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.) Provide back-up Receptionist support for lunch breaks and in the event of absence. PHYSICAL DEMANDS: Minimal in nature.

The Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region. The PGW Internship Program is designed for students currently enrolled FULL-TIME at an accredited college or university with a sophomore classification or above ONLY. If you are not a full-time student, please refer to our other current employment opportunities. Responsibilities Assist with day-to day duties and special projects, including, but not limited to: Assisting with maintenance of records and job folders; applicant phone-screening; pre-employment testing; organizing staffing area; assisting with data entry projects; assisting with maintenance of job postings; application maintenance on applicant tracking system, PGW Intranet site, outlying stations. Qualifications Must be enrolled college student pursuing a degree in Human Resources,Organizational Development or other related field of study. Must have strong communication skills, analytical skills, and computer skills. Proficiency in MS Office is required, specifically MS Excel. Experience with with web conferencing platforms such as Zoom, MS Teams and MS Skype is strongly preferred.

$21-$23/hr. | On-Site Norristown, PA We are seeking a detail-oriented Human Resources Assistant to support our client's HR team. This temporary, on-site role provides a great opportunity to contribute to HR operations while performing general administrative duties. A day in the life of a Human Resources Assistant · Perform general office tasks such as filing, answering phones, and managing documents · Assist HR team with candidate follow-up and scheduling interviews · Support HR team with various administrative projects as needed Requirements for the Human Resources Assistant position Strong administrative and organizational skills Previous experience in human resources preferred Excellent communication and interpersonal skills Ability to work independently and as part of a team Additional Information: This role is on-site in Norristown, PA, with a Monday-Friday schedule. It is a temporary position expected to last until the end of the year, with potential for extension. EOE employer.

Description: This office position is part of The Human Resources Service Center team that responds to inquiries, requests, and issues. In addition, this position is responsible for administering specific HR processes, functions and tasks to support effective and efficient operations of the HR Department. This professional completes administrative duties, assisting employees with benefits enrollment and questions, verifies all insurance billing, maintains employee database and files, payroll data entry, and ensures compliance with required benefit notices. ESSENTIAL DUTIES & RESPONSIBILITIES: Monitors HR and credentialing email inboxes and scans and uploads driver qualification documents into appropriate employee files and into our online credentialing system. Processes incoming HR mail and distributes as appropriate. Complete basic HRIS Administrative tasks in applicable systems. Assists with administering various employee benefits programs, such as group Health, Flexible Spending Accounts, Dental and Vision, Accident and Disability, Life Insurance, 401(k), and Wellness benefits. Assists with distributing and monitoring outgoing Employee Benefits notices including, but not limited to: HR/Benefit Orientation documents, Enrollment letters for newly eligible employees, Qualifying Life Events, Confirmation of Elections, Offers of Coverage, Life Insurance Portability & Conversion documentation, FMLA / Benefits notifications for employees on Leave of Absence, COBRA, and others as needed. Assists with annual open enrollment process by responding to and answering employee questions and completing HRIS tasks. Maintains digital employee benefits filing systems and ensures benefits changes are entered appropriately in payroll system for payroll deductions. Answers incoming calls from employees regarding various HR topics. Attempts to solve administrative issues and refers more complex inquiries to the proper process owner. Acts as the first point of contact for employee benefits-related phone calls, as a member of the HR Service Center team. Responds accordingly, answering general benefit questions, and escalates to Benefits Administrator or Benefit Guardian as appropriate. Compiles all necessary reports to determine eligibility for Health & Welfare benefits for new hires, Variable Hour Employee medical eligibility after one year of employment, and during the annual open enrollment process. Completes and processes all Domestic Relations, State Welfare and Medicare paperwork and submits to Benefit Administrator for review. Attend employee engagement events throughout the year as assigned. Performs other duties as assigned to meet business objectives, within scope and ability. DIRECT REPORTS: None OVERVIEW OF KRAPF GROUP: Krapf Group Vision: Provide the best passenger transportation anytime, anywhere. Krapf is serious about service and safety. We are one of the largest private, family-owned school bus contractors in the U.S. In addition, Krapf has transit, paratransit and charter lines of business. Founded in 1942 with two employees, Krapf has grown to thousands of employees in multiple states. Krapf Corporate Headquarters is located in West Chester, Pennsylvania. EXPECTATIONS: Support Krapf vision and mission in all activities Demonstrate Krapf Core Values of commitment, open communication, respect and excellent service Represent Krapf in a professional, business-like manner Comply with all Krapf employee and safety policies Requirements: QUALIFICATIONS: Knowledge of principles and practices of human resources. Strong computer literacy and skills including development of word documents and spreadsheets, tracking data, and generating reports with ability and willingness to learn specific software skills to meet business objectives. Proficient with and prior experience with human resources information system (HRIS), and similar computer software and applications. Meticulous attention to detail. Excellent organization, interpersonal and time management skills. Excellent written and verbal communication skills. Ability to handle and maintain confidential information. Works well as part of a team; systematically encourages and supports others. Eager to learn, grow, and develop in the HR field. Must possess a valid state driver's license. Must pass pre-employment Non-DOT Drug and Alcohol Test and Non-DOT Physical. EDUCATION: Associate's degree in human resources or related subject, or equivalent work experience. Bachelor's degree preferred. Prior related office experience preferred PHYSICAL REQUIREMENTS: Prolonged periods of sitting at a desk and working on a computer for 6-8 hours per day. Repetitive use of hands for writing and typing 6-8 hours per day. Hearing adequate for phone use and vision adequate for computer use and reading. Ability to lift up to 15 pounds at a time. SAFETY SENSITIVE STATUS: This job is not considered Safety-Sensitive. However, if the incumbent either holds a Safety-Sensitive credential and / or performs Safety-Sensitive duties, they will be subject to random substance, drug and alcohol testing. This supersedes all previous s and like documents. This is summarized in general terms and may not include all job responsibilities related to the position. Krapf reserves the right to interpret, clarify or make changes or revisions to this job description as specific situations warrant. #KMC EOE

Blackwell HR is Now Hiring: Human Resources Principal Consultant, Payroll & Benefits (Full-Time, Remote) Blackwell HR is a woman owned human resources consulting business based in Wilmington, Delaware and serving clients throughout the US. Blackwell HR is invested in the needs of our clients. With a focus on small to medium-sized businesses and non-profits, our dedicated team of experienced HR Consultants partners with clients across a variety of industries and business communities to develop and implement HR solutions that allow business leaders to focus on achieving their mission and fully engage their teams. We believe in operating with innovation, exercising compassion, being engaged with our clients, and delivering exceptional results. We live our values every day in the work we do with our clients, our community, and our team. Blackwell HR is seeking an experienced Human Resources Principal to support our growing team of HR consultants. This position will provide our clients with a professional and thoughtful approach to various HR topics, with an emphasis on employee benefits and payroll processing. What You'll Do: Serve as a trusted HR advisor to clients, aligning HR strategy with business goals. Lead the design, development, and execution of HR programs, policies, and best practices. Take ownership of client relationships, whether acting as an HR department of one or augmenting an existing team. Provide end-to-end payroll processing support to Blackwell HR's Managed Payroll services clients by accurately managing time and attendance, ensuring precise and timely processing of payroll for multi-state employees and 1099s, overseeing tax compliance, and delivering pre- and post-payroll reporting. Ensure proper calculation and withholding of payroll taxes, benefit deductions, 401K, and garnishments. Maintain and update employee payroll records, including new hires, terminations, and change of status. Manage retirement contributions, ensuring timely and accurate processing. Implement process improvements designed to streamline transactional work in an effort to improve efficiency. Support internal and external audit reviews with clients and respective agencies. Leverage your expertise in employee benefits by advising clients on benefits strategy, compliance (ACA, ERISA, COBRA, HIPAA), plan evaluation, and plan design across health, welfare, and retirement programs. Provide generalist HR support including employee relations, handbook and policy development, leave administration (FMLA, ADA, STD), performance management, and compliance. Lead and manage complex HR initiatives, such as change management, leadership development, or succession planning. Manage multiple client relationships with professionalism and independence. Work independently and collaboratively across the Blackwell HR team to deliver exceptional service. What We're Looking For: Bachelor's degree in Human Resources, Business, or related field. 5+ years specializing in employee benefits and payroll. Strong knowledge of benefits compliance and administration across various plan types and carriers. Experience managing or processing multi-state payrolls. Expertise with multiple HRIS platforms (i.e. ADP, Paycom, Paylocity, Workday, Gusto, Rippling, etc.) is a plus. Excellent Excel skills strongly preferred. Active FPC, CPP, CEBS, SHRM-CP or SHRM-SCP certification preferred. Demonstrated ability to lead organizational HR projects from planning to execution. Proven experience advising clients or internal stakeholders at all organizational levels. Excellent interpersonal, communication, and presentation skills. Strong business acumen and client service mindset. Demonstrates the ability to manage-up by anticipating client needs, providing proactive updates, and aligning work with executive goals. Why Join Us: We offer a flexible and supportive work environment, paid time off, company-matched retirement plan, healthcare insurance, and company-paid life and disability insurance. We deliver excellence every day to our clients and we're looking for someone who shares that vision. Blackwell HR is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Human Resources Assistant Self Help Movement Southampton, PA (Full Time, Permanent Opportunity) Self Help Movement is a drug and alcohol treatment facility located in the Far Northeast section of Philadelphia. We currently have an opening for a Human Resources Assistant! Job Summary: Provide administrative and compliance support to the entire HR department. Serve as a reliable source of information for employees, answering questions regarding payroll and benefits. Recruit and hire strong candidates who will positively impact on our company. Act as a liaison between the HR department and other employees. Duties/Responsibilities: Assist with full cycle recruiting (including posting job openings, screening resumes, scheduling interviews, coordinating pre-employment testing, and following up with candidates) Schedule and coordinate onboarding assignments and training sessions Assist the HR department in communicating changes and updates to employees. Assist the HR department with other administrative needs including filing. Maintain confidentiality of sensitive employee and candidate information at all times. Responds to inquiries regarding policies, procedures, and program Required Skills/Abilities: Experience in an administrative role Proficiency with the HRIS systems (experience with ADP Workforce Now preferred) Effective communication skills (verbal and written), documentation skills, people skills, and problem-solving skills. Ability to maintain confidential information. Education Requirements High School Diploma or equivalent education required. 2 years of administrative assistant experience required. Benefits: Benefits: Competitive Medical, Rx, Dental and Vision Coverage Company-paid Life Insurance Short Term/Long Term Disability 401K Generous Paid Time Off (PTO) Holidays

The HR Administrative Assistant supports the Human Resources Department by performing a variety of administrative tasks. This role involves maintaining employee records, assisting with payroll and benefits administration, coordinating recruiting efforts, and ensuring compliance with company policies. In this role the HR Administrative Assistant will be organized, detail-oriented, and capable of handling highly confidential information with discretion. Key Responsibilities: Administrative Support: Provide administrative support to the HR department, including scheduling meetings, maintaining calendars, and organizing files. Handle incoming and outgoing communications, including phone calls, emails, and mail. Employee Records Management: Maintain and update employee records and files, ensuring accuracy and compliance with legal requirements. Assist with the onboarding and offboarding processes, including preparing necessary documentation. Payroll and Benefits Administration: Support payroll processing by verifying timesheets and data entry. Assist in administering employee benefits programs, including health insurance and retirement plans. Recruitment Support: Post job openings, screen resumes, and coordinate interviews. Assist in the preparation of offer letters and employment contracts. HR Policy Implementation: Help ensure compliance with company policies and procedures. Assist in the development and updating of HR policies and employee handbooks. Training and Development: Coordinate training sessions and workshops for employees. Maintain training records and track employee development programs. Employee Relations: Serve as a point of contact for employee inquiries and provide assistance as needed. Support conflict resolution and maintain a positive work environment. HR Reporting: Prepare HR-related reports and metrics for management review. Assist in analyzing data to improve HR processes and initiatives Event Coordination: Help plan and organize company events, meetings, and conferences. General Office Tasks: Perform general administrative tasks, such as filing, scanning, and data entry. Assist with special projects and initiatives as required. Qualifications: Education: High school diploma or equivalent required aPHR (Associate Professional Human Resources) Certification Preferred Experience: Previous administrative or HR experience required. Skills: Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Attention to detail and accuracy. Ability to handle confidential information with discretion. Strong interpersonal skills and the ability to work well in a team environment. Professional demeanor and positive attitude.

Job DescriptionHR Assistant (Trenton, NJ) The Human Resources Assistant provides administrative and operational support to the HR department, ensuring the smooth and efficient handling of day-to-day HR processes. This role assists with recruiting, onboarding, employee records, and HRIS data management, while maintaining a high level of confidentiality and accuracy. Key Responsibilities Maintain and update employee personnel files and HR databases. Assist with posting job openings, scheduling interviews, and communicating with candidates. Prepare and process new hire paperwork, background checks, and onboarding materials. Support benefits administration, including open enrollment and benefits changes. Respond to routine employee inquiries regarding HR policies, PTO, and benefits. Coordinate training session logistics and track attendance/completion. Generate standard HR reports and assist with compliance audits (e.g., I-9s, EEO). Provide clerical support such as filing, copying, and preparing HR correspondence. Maintain confidentiality and ensure compliance with company and legal requirements. Qualifications Education: Associate's degree required; Bachelor's degree in HR, Business, or related field preferred. Experience: 0-2 years of administrative or HR experience. Skills: Excellent organizational and multitasking ability Strong attention to detail and accuracy Working knowledge of MS Office Suite (Word, Excel, Outlook) Familiarity with HRIS systems preferred (e.g., ADP, Workday, Paycom) Other: Strong interpersonal communication and customer service orientation.

Job Description Job Title: Human Resources Assistant Hours: M-F 10am-3pm (25 hours/week) Pay: $20/hr Opportunity: Potential to grow into a full-time role as the company expands Reports To: HR Manager About the Role: We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources Department. This part-time position is ideal for someone who thrives in a fast-paced environment, enjoys helping employees through key processes, and is looking for a long-term growth opportunity within the organization. Key Responsibilities: - Manage onboarding for all new hires including processing in our HRIS and scheduling systems, running through E-verify, updating shared spreadsheets, and collecting required documents - Send employee welcome letters - Fully manage all incoming HR department phone calls; answer questions, provide support, and escalate to the HR Manager when needed - Oversee and process employee payroll deductions (i.e. union dues or fees) - Review and explain union dues/fees with new hires - Respond to employment verification requests (with approval from HR Manager) - Maintain accurate employee data within HRIS and scheduling systems - Notify employees of time-off requests status - Administer drug tests for applicable positions - Manage employee background checks through digital and manuel formats - Maintain organized employee personnel files and ensure I-9 compliance - Create and distribute company ID badges - Perform additional HR/administrative duties as needed Qualifications: - High school diploma or equivalent; associate or bachelor's degree in Human Resources or related field preferred - Previous administrative or HR experience required - Minimum of 1-2 years of HR experience highly preferred - Strong communication and interpersonal skills - Ability to handle confidential information with discretion - Excellent organizational skills and attention to detail Work Environment: This is an in-office position that requires strong communication skills and a customer service mindset, as it involves regular interaction with employees and team members.

Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we've delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports. Our people make Athena, Athena. They're what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way. All Athena internships are hosted in-person at our Philadelphia headquarters, 20-30 hours a week. About the Role As an HR Intern, you'll work closely with the HR and Employee Experience team to support day-to-day operations and key people initiatives across the organization. You'll assist in maintaining employee records, screening resumes, managing job postings, and supporting the recruitment and onboarding process. This role offers hands-on exposure to core HR functions, including data management, policy implementation, and internal communications, helping you build a strong foundation in human resources while contributing to a positive employee experience. As part of the Athena team, you'll contribute to high-impact HR initiatives and collaborate with professionals across departments. You'll receive guidance from experienced mentors while gaining practical experience in a fast-paced, mission-driven environment. Success in this role means delivering high-quality, timely support with attention to detail and a strong sense of ownership over your work. About the Program The Athena internship program immerses interns in a collaborative, cross-functional environment where they work closely with teams across creative, marketing, events, operations, and data analytics, gaining exposure to how departments align to bring projects to life. Our Capstone Project allows interns to collaborate and contribute to real-world initiatives by presenting their proposal to internal stakeholders. Interns are mentored through weekly managerial check-ins and executive support. Athena fosters a culture of support, curiosity, connection, and inclusivity, which allows interns to shine. Our internship program begins in June 2026 and is a part-time opportunity to join the organization for the summer. Requirements What you'll be responsible for: Assist with recruitment and selection activities, including job postings, resume screening, scheduling interviews, and conducting reference checks. Support the onboarding process for new hires by preparing new hire paperwork, conducting orientations, and coordinating training sessions. Provide support to employee relations activities, including maintaining employee files, drafting employee communications, and coordinating employee recognition programs. Assist with HR projects and initiatives, such as performance management, diversity and inclusion, employee engagement, learning and development. Ensure compliance with HR policies and procedures, as well as federal and state employment laws. Prepare HR-related reports as needed. Perform other duties as assigned. Understand and learn the fundamentals of human resources. The skills and experience you should have: You're a creative thinker: not afraid to think outside the box, driven by curiosity, proposing ideas and solutions, reaching above and beyond to ensure the success of a project. You're a people person: whether it's brainstorming with coworkers or working with other departments, you're a clear, open communicator, and you're not afraid to ask for help. You're tech savvy: you're in tune with design trends, and you can learn new computer programs and adapt them into your workflow quickly. You've got it together: a fan of calendar invites, close attention to detail, tight time management, and organization skills. It's a plus if you have: Prior experience working directly with clients or supporting internal teams. Leadership experience through extracurricular activities, volunteer work, or team-based activities. Exposure to marketing, brand strategy, or human resources. Proficiency in Excel and project management tools such as MS Project, Airtable, or Asana. Benefits Paid Experience: Interns are compensated at $20/hour, with biweekly pay throughout the nine-week program. Flexible Scheduling: Interns are expected to work 20-30 hours per week, ideally on a consistent schedule. Hours are coordinated with managers to allow flexibility within the weekly limit. In-Person Engagement: This is an on-site internship based in Philadelphia, designed to provide immersive, real-world experience in a collaborative office environment. Professional Exposure: Interns gain hands-on experience with client-facing work, learning key skills in professionalism, communication, and public relations. Capstone Project: All interns participate in a Capstone Project, where they collaborate across departments to research and pitch a new client opportunity to Athena's senior leadership and CEO. Cultural Experiences: Interns enjoy company outings that showcase Philadelphia's culture and community-past events have included visits to the Philadelphia Museum of Art and Citizens Bank Park. Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at ************ or at AthenaGlobalAdvisors.com .

The HR Assistant supports the HR Director in the daily activities of people management and HR operations. This role plays a key part in ensuring smooth workforce administration, accurate payroll processing, and strong employee engagement. The HR Assistant's responsibilities include reviewing daily electronic timecards, monitoring weekly overtime, and notifying Department Heads to help manage and minimize overtime expenses. The role also assists with payroll accuracy by reviewing timecard entries and ensuring all employees are properly paid. In addition, the HR Assistant manages employee benefits administration, including reviewing, maintaining medical insurance elections, and verifying accuracy within the payroll system. The position actively supports the recruiting and onboarding process by posting job openings, reviewing applications, scheduling interviews, and coordinating the onboarding of new hires. Beyond administrative tasks, the HR Assistant contributes to building positive employee relations by maintaining a visible presence in the workplace-regularly engaging with employees in offices, hallways, and common areas such as breakrooms and lunch areas-to foster communication, support, and trust. The HR Assistant also provides general administrative support to the HR department, including maintaining personnel records, drafting HR correspondence, preparing reports, and assisting with employee engagement initiatives and company events. Responsibilities Overseeing the hiring process, from development of a job description to a job posting in the Paychex Hiring system. Reviewing and screening applicants and arranging on-site interviews with the department heads. Manages the job offer to on-boarding process, enrolling candidates as employees. Prepare all new hire documentation and support onboarding activities. Ensure all required paperwork (e.g., I-9, W-4, direct deposit) is completed accurately and on time. Assures the issuing of employee lockers and door badges are documented, and the badge is entered into the access control software. Processes employee background checks to ensure they are processed on time, and they meet the company's standards. Contacts the IT company to order any of the following for a new hire, desk phone, laptop, email address, and any other IT related supply. Maintain accurate and up-to-date employee records, both electronic and physical. Ensure compliance with federal, state, and company policies regarding HR documentation. Assist in preparing HR reports for audits, compliance, or management requests. Assist employees with benefits enrollment questions and changes. Support payroll processing by maintaining accurate employee time and attendance records, including review of all timecards for punches and time off requests. Provide administrative support for HR programs (e.g., performance reviews, training, recognition programs). Help organize employee engagement activities and company events. Serve as a point of contact for HR-related inquiries. Respond to general HR questions and direct employees to appropriate resources. Develops and keeps a relationship with all employees. Upon notice of an injury report arranges for transportation to Concentra to provide necessary care. Reports worker compensation claims to the carrier, helps employees with care related questions and problems. Draft HR correspondence, policies, and announcements. Maintain HR files, forms, and supplies. Support HR team with special projects and initiatives assigned. Coordinates cGMP and Safety training for all employees and new hires. Issues monthly training as required. Welcomes visitors and answers the phone. Manages office supplies and reordering to maintain designated supply levels. Acts as the Office Manager for all issues. Manages the uniform supply system, ordering new uniforms and assuring supplies are properly maintained. Reviews and approves Uniform Company's invoices to assure the AAA Pharmaceutical is not overcharged.

At Harmony Biosciences, we specialize in developing and delivering treatments for rare neurological diseases that others often overlook. We believe that where empathy and innovation meet, a better life can begin for people living with neurological diseases. Our team of experts from a wide variety of disciplines and experiences is driven by our shared conviction that innovative science translates into therapeutic possibilities for patients, who are at the heart of everything we do. Harmony Biosciences culture is defined by our core values - keeping patients at the heart of all we do, acting with integrity and ethics, working with a one-team attitude, leading with the science as we identify clinical possibilities, and delivering excellence. This summer internship at Harmony offers a unique perspective into a rare-disease focused biotech company. Our internship program will provide you the opportunity to work on real-world projects, as well as network with people at Harmony through various events and activities. Summary of Internship: This position will work on the Human Resources (HR) team at Harmony. Human Resources' purpose is to ensure that Harmony has the capabilities required to deliver on our business plan and instill investor confidence by strengthening and sustaining our talent base and corporate culture, where patients are at the heart of all we do. Key areas of focus for HR include: * Talent Acquisition * Leadership and Employee Development * Employee Relations * Performance Management * Compensation and Benefits * Organizational Development * Strategic Workforce Planning * Talent Review and Succession Planning * HR Compliance This internship will work on one or more projects in the areas of: * HR Operations - e.g., job descriptions and other document management, on-boarding; * Employee Engagement - e.g., survey analysis, design of new hire follow-up and stay interviews; * HR Communications - e.g., HR Newsletter and HR Intranet Page; * Talent Acquisition - e.g., candidate experience, employee testimonials; and * Benefits Operations - e.g., Wellness Program initiatives and enhancements. There may also be other projects and initiatives within the team that may require support. Requirements: * Minimum age for all candidates is at least 18 years or older * Must be enrolled in an accredited college or university as a rising sophomore, junior or senior; majors in Human Resources, Industrial Psychology, or Social Sciences preferred. * Must be proficient in use of MS Excel, MS Power Point, MS Teams * Demonstrated interpersonal skills including flexibility, collaboration and inclusion skills, and ability to work in a team environment * Candidates must have strong written and verbal communication skills PHYSICAL DEMANDS AND WORK ENVIORNMENT: * While performing the duties of this job, the noise level in the work environment is usually quiet. * Specific vision abilities required by this job include: Close vision. * Manual dexterity required to use computers, tablets, and cell phone. * Continuous sitting for prolonged periods. #LI-DNI

Job Description Human Resources and Talent Acquisition Intern The Human Resources and Talent Acquisition Intern will provide critical support to ESF's Talent Operations Team. The role encompasses responsibilities across recruiting, hiring, onboarding, training, background checks, and compliance for prospective and new employees. Location: • ESF Headquarters, Bryn Mawr, PA • Primarily in-person Hours & Compensation: • Paid internship for 5-6 months • Start: January or February, end: July or August • Weekly Hours (estimated): o 1st month: 20-30 hours per week. o Middle 4 months: 30-40 hours per week. o Final month: 20-30 hours per week. o There may be opportunities for additional hours or extended employment based on staffing needs. • Typical schedule: 20-40 hours/week over 3-5 weekdays, with occasional evening and weekend events Responsibilities: • Promote ESF Summer Camps, Pro Team Sports Camps, and BOLD pre-college programs to prospective and returning job candidates through phone, email, and in-person outreach. • Assist with sourcing and recruiting efforts to expand the candidate pool for roles such as counselors, coaches, aquatics staff, teachers, and medical staff. • Prepare for and attend career fairs, training sessions, and related events. • Serve as a resource for prospective candidates, providing information and promoting ESF's team member value proposition. • Follow up with prospective candidates, helping them complete applications and schedule interviews. • Participate in sourcing campaigns at schools, colleges/universities, and other organizations. • Support the onboarding process for new and returning team members. • Assist with hiring and onboarding tasks, including background checks, I-9 forms, health forms, clearances, and other compliance documentation. • Conduct research and provide administrative support for the Talent Operations team. • Participate in weekly team meetings to share best practices and identify areas for improvement. • Additional responsibilities as assigned. Qualifications: • Must be an undergraduate student at a minimum. • Experience in sourcing or recruiting is preferred. Customer service or sales experience in a high-volume phone/email environment will also be considered. • Proficiency with applicant tracking systems or similar databases is a plus. • Microsoft Office skills, especially Excel, are a plus. • Strong verbal and written communication skills • Strong interpersonal skills, with the ability to collaborate across multiple departments. • Excellent time management, organizational, and multitasking abilities • Able to work independently and problem-solve in an office setting. • Adaptability in handling unpredictable situations • Attention to detail and strong follow-through. • Flexibility, reliability, and a proactive approach to tasks Reporting Relationship: • Reports to the Recruiting and Talent Acquisition Directors Working Conditions and Physical Requirements: • Majority of the time will be spent working on a computer and communicating with candidates and employees. • Some local travel, with occasional longer-distance travel to events and ESF camp locations Organization Overview: ESF Camps & Experiences has been a vital influence in the camping industry since its evolution in 1982. ESF (Education, Sports, and Fun) features award-winning camp programs in Pennsylvania, New Jersey, New York, Connecticut, Maryland, Delaware, and Florida for people of all ages. ESF is considered one of the country's leading camping companies and people developers. ESF has benchmarked with blue-chip companies and organizations which include Disney, GE, Cirque du Soleil, Four Seasons, The US Marine Corps and IDEO. ESF operates an impressive portfolio of 40 nationally recognized Day Camps in multiple states (****************** baseball camps with the Philadelphia Phillies (************************ in 4 states, basketball camps in 5 states with the Philadelphia 76ers (********************** ESF has launched new programs in recent years, including BOLD Summers (********************* our pre-college academic program. Our Specialty STEAM Camps are specialty camp programs designed to prepare and encourage campers to be tomorrow's leaders by immersing them in a FUN summer experience focused on innovation, creativity, communication, problem solving and collaboration. Our residential summer pre-college programs empower intellectually curious young adults and rising leaders to pursue their academic interests through engaging curriculum.