Human resources (HR) assistants are responsible for various activities of the human resources department of the organization. This is usually an entry-level position for those who intend to build a career in human resources. Human resources assistants usually do administrative and clerical activities for the department. They are also exposed to various facets of HR, such as recruitment, training, compensation and benefits, employee relations, and organizational development. They get trained to do different activities, and as time goes by, they get to have more significant responsibilities within the department.

Human Resources Assistant Responsibilities

Here are examples of responsibilities from real human resources assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage all candidate activity and conduct full life- cycle recruiting through an applicant tracking system (ATS).
  • Manage new hire orientation and complete new hire paperwork (I-9s, W-4s, background checks, etc . )
  • Manage new employee orientation training, including e-verify.
  • Operate TALEO software system for managing prospective and current employee application status and procedures
  • Manage short-term disability and FMLA claims; notified/educate employees of eligibility and qualification requirements.
  • Maximize efficiency of HRIS system by participating in initial design, managing ongoing system enhancements and streamlining reports.
  • Verify attendance, hours work, and pay adjustments, and post to KRONOS payroll system.
  • Process new employee setup, terminations, status changes and transfers with payroll system (ADP) an audit for accuracy.
  • Process a broad range of personnel actions and payroll documents in automate personnel/payroll system.
  • Provide support to offices of the Sr.
Human Resources Assistant Traits
Integrity involves honesty and a high regard of morals.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.

Human Resources Assistant Job Description

Perhaps the hardest question to answer when deciding on a career as a human resources assistant is "should I become a human resources assistant?" You might find this info to be helpful. When compared to other jobs, human resources assistant careers are projected to have a growth rate described as "little or no change" at 0% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a human resources assistant by 2028 is -7,300.

On average, the human resources assistant annual salary is $33,274 per year, which translates to $16.0 an hour. Generally speaking, human resources assistants earn anywhere from $26,000 to $41,000 a year, which means that the top-earning human resources assistants make $15,000 more than the ones at the lower end of the spectrum.

As is the case with most jobs, it takes work to become a human resources assistant. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include an administrative assistant and recruiter, staffing assistant, recruiting assistant, and personnel assistant.

Human Resources Assistant Jobs You Might Like

Human Resources Assistant Resume Examples

Human Resources Assistant Skills and Personality Traits

We calculated that 13% of Human Resources Assistants are proficient in Procedures, Customer Service, and Background Checks. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.

We break down the percentage of Human Resources Assistants that have these skills listed on their resume here:

  • Procedures, 13%

    Co-developed organization's disciplinary procedures and tracking system that insulated company from legal risk and ensured consistent and fair discipline processes.

  • Customer Service, 8%

    Dedicated Customer Service Representative motivated to maintain

  • Background Checks, 8%

    Determine candidate eligibility for employment by reviewing background checks and drug tests and communicating results to appropriate parties.

  • Personnel Files, 7%

    Conducted routine audits of personnel files to assure compliance with contract and regulatory training along with physical and certification requirements.

  • Payroll, 7%

    Assisted with payroll preparation and entered data into cumulative payroll document verified and logged in deadlines.

  • Data Entry, 5%

    Completed administrative duties including appointment management, calendar maintenance, data entry, and payment tracking.

Some of the skills we found on human resources assistant resumes included "procedures," "customer service," and "background checks." We have detailed the most important human resources assistant responsibilities below.

  • The most important skills for a human resources assistant to have in this position are integrity. In this excerpt that we gathered from a human resources assistant resume, you'll understand why: "information clerks, particularly human resources assistants, have access to confidential information" According to resumes we found, integrity can be used by a human resources assistant in order to "manage data integrity within two concurrent hris databases; peoplesoft (nafta) and sap (global). "
  • While it may not be the most important skill, we found that many human resources assistant duties rely on organizational skills. This example from a human resources assistant explains why: "information clerks must be able to retrieve files and other important information quickly and efficiently." This resume example is just one of many ways human resources assistants are able to utilize organizational skills: "partner with leadership to create and revise job descriptions and policies to effectively advance organizational development. "
  • Communication skills is also an important skill for human resources assistants to have. This example of how human resources assistants use this skill comes from a human resources assistant resume, "information clerks must be able to explain policies and procedures clearly to customers and the public." Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "developed and maintained communication with prospective students throughout the recruitment process. "
  • A thorough review of lots of resumes revealed to us that "interpersonal skills" is important to completing human resources assistant responsibilities. This resume example shows just one way human resources assistants use this skill: "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." Here's an example of how this skill is used from a resume that represents typical human resources assistant tasks: "utilized my communication, interpersonal, organizational and customer service skills in order to increase productivity in the organization. "
  • See the full list of human resources assistant skills.

    Before becoming a human resources assistant, 59.3% earned their bachelor's degree. When it comes down to graduating with a master's degree, 7.3% human resources assistants went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most human resources assistants have a college degree. But about one out of every seven human resources assistants didn't attend college at all.

    The human resources assistants who went onto college to earn a more in-depth education generally studied business and human resources management, while a small population of human resources assistants studied psychology and communication.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become a human resources assistant. We've found that most human resources assistant resumes include experience from Robert Half International, United States Department of the Treasury, and Kforce. Of recent, Robert Half International had 78 positions open for human resources assistants. Meanwhile, there are 16 job openings at United States Department of the Treasury and 13 at Kforce.

    But if you're interested in companies where you might earn a high salary, human resources assistants tend to earn the biggest salaries at Mercury Systems, Northrop Grumman, and The Kraft Heinz Company. Take Mercury Systems for example. The median human resources assistant salary is $49,695. At Northrop Grumman, human resources assistants earn an average of $48,307, while the average at The Kraft Heinz Company is $42,001. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on human resources assistant salaries across the United States.

    In general, human resources assistants fulfill roles in the retail and health care industries. While employment numbers are high in those industries, the human resources assistant annual salary is the highest in the manufacturing industry with $38,919 as the average salary. Meanwhile, the technology and health care industries pay $37,525 and $36,476 respectively. This means that human resources assistants who are employed in the manufacturing industry make 13.2% more than human resources assistants who work in the government Industry.

    The three companies that hire the most prestigious human resources assistants are:

      What Administrative Assistant And Recruiters Do

      An administrative assistant and recruiter's primary task is finding new personnel for a company. They provide accurate assessments of applicants, go over resumes, and select the best options. A recruiter works alongside supervisors and the human resources department to determine how to fill positions. Additionally, an administrative assistant and recruiter handles the data for applicants and newly recruited employees. They must be able to quickly discern talent, and they must have strong interpersonal and communication skills.

      In this section, we compare the average human resources assistant annual salary with that of an administrative assistant and recruiter. Typically, administrative assistant and recruiters earn a $1,428 lower salary than human resources assistants earn annually.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both human resources assistants and administrative assistant and recruiters positions are skilled in background checks, personnel files, and data entry.

      There are some key differences in responsibilities as well. For example, a human resources assistant responsibilities require skills like "procedures," "customer service," "payroll," and "hris." Meanwhile a typical administrative assistant and recruiter has skills in areas such as "hr," "interview schedules," "internet," and "job sites." This difference in skills reveals how truly different these two careers really are.

      Administrative assistant and recruiters receive the highest salaries in the finance industry coming in with an average yearly salary of $44,504. But human resources assistants are paid more in the manufacturing industry with an average salary of $38,919.

      Administrative assistant and recruiters tend to reach lower levels of education than human resources assistants. In fact, administrative assistant and recruiters are 7.3% less likely to graduate with a Master's Degree and 0.1% less likely to have a Doctoral Degree.

      What Are The Duties Of a Staffing Assistant?

      A staffing assistant performs support tasks to help offices run smoothly and efficiently. Most of their responsibilities include assisting executives with their needs, answering calls and correspondence, preparing and processing documentation, arranging meetings and appointments, organizing and disseminating files, and maintaining records and databases. They must also assist in arranging staff schedules, training new staff, and coordinating with the human resources department. Furthermore, a staffing assistant may also monitor the inventory of office supplies, processing procurement requests when necessary.

      The next role we're going to look at is the staffing assistant profession. Typically, this position earns a lower pay. In fact, they earn a $690 lower salary than human resources assistants per year.

      A similarity between the two careers of human resources assistants and staffing assistants are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "background checks," "personnel files," and "payroll. "

      But both careers also use different skills, according to real human resources assistant resumes. While human resources assistant responsibilities can utilize skills like "procedures," "customer service," "clerical support," and "eeo," some staffing assistants use skills like "schedule interviews," "data base," "temporary associates," and "computer system."

      On average, staffing assistants earn a lower salary than human resources assistants. There are industries that support higher salaries in each profession respectively. Interestingly enough, staffing assistants earn the most pay in the health care industry with an average salary of $35,244. Whereas, human resources assistants have higher paychecks in the manufacturing industry where they earn an average of $38,919.

      On the topic of education, staffing assistants earn similar levels of education than human resources assistants. In general, they're 4.7% less likely to graduate with a Master's Degree and 0.1% more likely to earn a Doctoral Degree.

      What technology do you think will become more important and prevalent for Human Resources Assistants in the next 3-5 years?

      Dr. Erin Cook

      Assistant Professor of Human Services Coordinator for the Human Services Program, Gardner- Webb Univesity

      Regarding technology, the ability to work paperless and meet with clients virtually is becoming more and more essential. The ability to use these systems is becoming a critical skill for students to learn. Show more

      What technology do you think will become more important and prevalent for Human Resources Assistants in the next 3-5 years?


      Tina Kowalski

      Human resources manager, Kowalskis Markets

      Actually, with the current situation in our country and businesses, it will be even more important to educate, communicate, and train employees. Set employees up for success. Make sure employees have the resources and tools to make right decisions and be part of their employment.Show more

      How a Recruiting Assistant Compares

      A recruiting assistant is responsible for supporting the staffing needs of an organization, updating the company's job boards, and coordinating with the department managers to identify their staffing requirements and candidate qualifications. Recruiting assistants schedule the interviews and evaluations of the qualified applicants, endorsing them for final assessments with a department's hiring managers. They also assist with the processing of requirements for the hired candidates and managing their onboarding procedures. A recruiting assistant performs administrative and clerical duties as needed, especially on updating the candidate's information and doing background checks.

      Let's now take a look at the recruiting assistant profession. On average, these workers make lower salaries than human resources assistants with a $665 difference per year.

      By looking over several human resources assistants and recruiting assistants resumes, we found that both roles utilize similar skills, such as "customer service," "background checks," and "personnel files." But beyond that the careers look very different.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from human resources assistants resumes, they are more likely to have skills like "procedures," "human resources," "clerical support," and "eeo." But a recruiting assistant might have skills like "hr," "phone screens," "internet," and "high volume."

      Additionally, recruiting assistants earn a higher salary in the professional industry compared to other industries. In this industry, they receive an average salary of $57,791. Additionally, human resources assistants earn an average salary of $38,919 in the manufacturing industry.

      When it comes to education, recruiting assistants tend to earn similar education levels than human resources assistants. In fact, they're 0.6% less likely to earn a Master's Degree, and 0.5% less likely to graduate with a Doctoral Degree.

      Description Of a Personnel Assistant

      Personnel assistants are professionals who perform administrative duties while assisting the human resources director to maintain and keep the records and confidential files of employees working in an organization. These assistants must communicate with all personnel about their compensation policies while ensuring that the company policies and procedures are consistently applied. They are required to coordinate with supervisors to create job descriptions and develop recruiting advertisements. Personnel assistants must also purchase office supplies while maintaining the cleanliness and orderliness of their office area.

      Now, we'll look at personnel assistants, who generally average a higher pay when compared to human resources assistants annual salary. In fact, the difference is about $10,021 per year.

      While both human resources assistants and personnel assistants complete day-to-day tasks using similar skills like procedures, background checks, and personnel files, the two careers also vary in other skills.

      Each job requires different skills like "customer service," "administrative tasks," "open enrollment," and "e-verify," which might show up on a human resources assistant resume. Whereas personnel assistant might include skills like "clearance," "cac," "military personnel," and "personnel transactions."

      In general, personnel assistants make a higher salary in the technology industry with an average of $45,880. The highest human resources assistant annual salary stems from the manufacturing industry.

      The average resume of personnel assistants showed that they earn similar levels of education to human resources assistants. So much so that the likelihood of them earning a Master's Degree is 1.0% less. Additionally, they're more likely to earn a Doctoral Degree by 0.3%.