Human resources assistant jobs in Oklahoma

WHO ARE WE: BlackHawk Industrial provides you the highest quality industrial products and equipment, offering manufacturing services while creating innovative engineered supply solutions. We truly believe in the importance of the local relationships with the customers we service. Our employees have fun every day exceeding the expectations of our customers, suppliers, and shareholders. We distinguish ourselves as the #1 choice of industrial manufacturers who are in need of Technical Service and Production Savings. We are BIG ENOUGH TO SERVE, and SMALL ENOUGH TO CARE. SUMMARY: The Human Resource Coordinator provides administrative and functional support to the HR department, as needed. This position will step in as a backfill when the Recruiting Coordinator, Front Desk Assistant and the Benefits Specialist are unavailable. ESSENTIAL COMPETENCIES AND RESPONSIBILITIES: Personally exhibits, recruits and coaches associate consistent with Core Behaviors Responsible for promoting culture of safety Assist in administering and maintaining LMS, ADP and Performance systems to include content and feeds, ensure management and employee issues in the systems are resolved timely. Track and analyze KPI's related to LMS, Time to Fill, temporary agency metrics and other KPI's as needed. Manage the Motus program. Support companywide training programs; creating content with AI, assigning training, partnering with SMEs to create training, monitor training needs reports and usage reports, research and recommend training courses to refresh each quarter. Serve as the primary point of contact for temporary agencies, track temporary employee lists and maintain agreements. Work as part of the team that answers HR inbox questions within 24 hours or less response time. Administration of pre-hire functions, including background checks, drug screens, and offers of employment. Tracks employee referral program. Tracks Tuition Reimbursement. Onboarding new hires in HRIS system (ADP), assists in Recruiting efforts and Recruiting Projects. Schedules interviews via Teams, in person, and phone. Prepare and distribute weekly, quarterly, and annual HR Reporting Partner with peers in the HR department on various projects. Lead Basecamp Activities such as potluck and contest. Performs other duties as assigned. Perform all work in accordance with ISO processes and procedures and assist with ISO audits. QUALIFICATIONS: Minimum of 3 years in a Human Resources experience preferred Excel and other MS Office experience required Confidentiality and ability to handle sensitive data required Strong customer service skills required Ability to think critically & detail oriented Strong communicator Able to adapt to changes in the work environment SUPERVISORY RESPONSIBILITIES: No supervisory responsibility. EDUCATION and/or EXPERIENCE: Bachelor's degree in business or human resources preferred Previous office experience preferred CERTIFICATES, LICENSES, REGISTRATIONS: None required WORK ENVIRONMENT: Employee is regularly required to speak and understand English, stand, walk, sit, use hand to finger, handle or feel objects, tools or controls; reach with hands and arms. The Employee is required to use a computer and other equipment. Employee frequently lifts and/or moves up to _25_ pounds. Specific vision abilities include close vision and the ability to clearly focus on vision. BENEFITS: Health Insurance BCBS of OK HDHP HSA with Employer match (must meet criteria) Dental and Vision Insurance 401K Plan and Company Match FSA (Full FSA, Limited FSA, and Dependent FSA) Company paid Long Term and Short-Term Disability Company paid basic Life Insurance and AD&D/ Supplemental life and AD&D/Dependent life Ancillary Critical Illness Insurance (Wellness Rider Included) Ancillary Accident Insurance (Wellness Rider Included) Ancillary Hospital Indemnity Employee Assistance Program (EAP) - Includes concierge services and travel assistance. Paid Time Off Holiday Paid Time Off Gym Reimbursement Quarterly Wellness challenge with a chance to will money or prizes Tuition Reimbursement - after 1 year of employment *BlackHawk Industrial is an Equal Opportunity Employer

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES Payroll Functions Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. Submit hours and payroll changes per current payroll processing schedule prior to pay day. Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. Respond to employee inquiries regarding payroll in a timely manner. Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Act as liaison between employee and support staff. Ensure monthly Quality of Care Report completed. HR Administrative Support Functions Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. Assists in the completion of responses to unemployment claims and provides backup documents as required. Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. Assists with preparation of annual affirmative action plan, if applicable. Completes personnel-related reports for management as requested. Office Administration Functions Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. Files all documents as required. Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. Attends in-service training classes, daily stand-up meetings, and other meetings as required Provide supporting documents for audits. Personnel Functions Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. Maintain confidentiality of all pertinent employee information. Report known or suspected incidents of fraud to the Administrator. Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development Provide each newly hired personnel with orientation schedule. Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. Attend in-service training programs as scheduled. Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: Adhere to all policies, procedures and practices Demonstrate flexible and efficient time management and ability to prioritize workload Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships Report to work at the scheduled time and is seldom absent from work Ability to multitask in fast paced environment Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook Ability to sit for long periods of time Attention to detail Strong organizational, written, verbal and interpersonal skills Typing (at least 50 wpm)/Computer skills/Calculator skills

The Human Resource Assistant will support the HR department in various administrative and clerical tasks. This role involves assisting with recruitment, maintaining employee records, providing support to employees, and ensuring the smooth operation of HR processes. JOB DUTIES AND RESPONSIBILITIES: Assist with the recruitment process, including posting job openings, reviewing resumes, phone screening and scheduling interviews. Maintain and update employee records, ensuring accuracy and confidentiality. Provide support to employees with HR-related inquiries and issues. Assist in the onboarding process for new hires, including new hire paperwork and processes, as well as pre-employment testing. Assist with file and document management on a regular basis. Ensure compliance with company policies and legal regulations. Perform other administrative tasks as needed to support the HR department. JOB REQUIREMENTS: High school diploma or equivalent; a degree in Human Resources or related field is preferred. Previous experience in an administrative or HR role is a plus. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to handle sensitive information with confidentiality and professionalism. Detail-oriented and able to multitask effectively. Successful completion of a background check and drug screen.

Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES * Payroll Functions * Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. * Submit hours and payroll changes per current payroll processing schedule prior to pay day. * Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. * Respond to employee inquiries regarding payroll in a timely manner. * Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. * Act as liaison between employee and support staff. * Ensure monthly Quality of Care Report completed. * HR Administrative Support Functions * Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. * Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. * Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. * Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. * Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. * Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. * Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. * Assists in the completion of responses to unemployment claims and provides backup documents as required. * Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. * Assists with preparation of annual affirmative action plan, if applicable. * Completes personnel-related reports for management as requested. * Office Administration Functions * Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. * Files all documents as required. * Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. * Attends in-service training classes, daily stand-up meetings, and other meetings as required * Provide supporting documents for audits. * Personnel Functions * Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. * Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. * Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. * Maintain confidentiality of all pertinent employee information. * Report known or suspected incidents of fraud to the Administrator. * Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. * Staff Development * Provide each newly hired personnel with orientation schedule. * Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. * Attend in-service training programs as scheduled. * Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: * Adhere to all policies, procedures and practices * Demonstrate flexible and efficient time management and ability to prioritize workload * Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. * Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships * Report to work at the scheduled time and is seldom absent from work * Ability to multitask in fast paced environment * Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. * Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook * Ability to sit for long periods of time * Attention to detail * Strong organizational, written, verbal and interpersonal skills * Typing (at least 50 wpm)/Computer skills/Calculator skills

Department HR Employment Type Full Time Location MedTrust - Oklahoma City Workplace type Onsite Compensation $19.00 - $22.00 / hour Key Responsibilities Skills, Knowledge and Expertise Benefits About MedTrust

Join Our Team as a Human Resources Coordinator and Make an Impact from Day One! As a Human Resources Coordinator, you'll be at the center of our people operations-ensuring every employee's journey is seamless, welcoming, and well-supported. From maintaining accurate employee records to guiding candidates through a smooth onboarding experience, you'll help create a positive and compliant HR environment. You'll also coordinate training and serve as a trusted resource for both new hires and current employees on all HR-related matters. What's in it for You * Competitive Salary: $25.00 / hour * Work Site Location: This position floats between 2 offices/locations (Tulsa and Pryor) * Set Schedule: Monday through Friday, 8:00 a.m. To 5:00 p.m. * Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options. * Career Growth: Career growth opportunities at GardaWorld Your Responsibilities as a Human Resources Coordinator * Interact positively with applicants, guiding them through the application process. * Manage applicants' progress through the applicant tracking system, overseeing all steps and statuses. * Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new-employee orientations. * Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers. * Schedule employee orientation, including enrollment in the Learning Management System. * Communicate benefits to new hires, during employment changes, and during open enrollment. * Review training hours reports for accuracy before payroll processing. * Transition candidates into WinTeam and complete necessary post-hire maintenance. * Conduct employment verifications as needed. * Build and maintain branch employment records and reports, adhering to GardaWorld record retention policies (including I-9s, W-4s, direct deposit elections/paycards). * Manage uniform inventory, place orders, review invoices, and schedule restocking. * Verify licenses and ensure compliance reporting. * Issue employee name badges. * Process terminations and respond to unemployment claims. * Maintain transfer request reports. * Monitor driver compliance. * Ensure WinTeam data integrity, including all employee status changes. * Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs. * Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations. * Communicate state and local employment law changes to the Regional HR Leader (RHRL). * Facilitate and coordinate safety, workers compensation programs, and IQAs. * Assist walk-in applicants and employees, providing computer support as needed. * Answer branch phones as required. * Perform other related duties as assigned. Your Qualifications: * Authorized to work in the United States * Must be at least 21 years of age or older * High school diploma required; a college degree in human resources management or related field is preferred. * A valid driver's license and maintain a driving record that meets company vehicle and insurance eligibility standards. * A minimum of 1-3 years of experience in a fast-paced, human resources environment * Tech-savvy with experience in both proprietary and mass market systems * Microsoft Office Suite proficiency Your Skills and Competencies: * Skilled in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting. * Maintains composure and professionalism in all interactions. * Provides excellent customer service to employees, applicants, and branch staff. * Proficient with HRIS/ATS platforms, ensuring accurate records, clean data, and compliant workflows. * Communicate clearly and effectively with staff and employees. * Detail-oriented, ensuring accuracy in records, scheduling, reporting, and inventory management. * Able to manage high-volume tasks and adapt efficiently in a fast-paced environment. GardaWorld: Make the World a Safer Place In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers. GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry. It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment. Qualifications Education

Come work with us and enjoy the benefits of a rewarding career as we provide exceptional care to our residents! We are seeking applicants who enjoy a team environment and family atmosphere, where regardless of position, we work together to be the difference makers and a guiding light in our profession. We offer comprehensive benefits, PayActiv, 401k, attendance bonus and education assistance. If you are a caring and compassionate professional with a drive for excellence, we want you!Purpose of Your Job Position: Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES Payroll Functions Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. Submit hours and payroll changes per current payroll processing schedule prior to pay day. Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. Respond to employee inquiries regarding payroll in a timely manner. Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Act as liaison between employee and support staff. Ensure monthly Quality of Care Report completed. HR Administrative Support Functions Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. Assists in the completion of responses to unemployment claims and provides backup documents as required. Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. Assists with preparation of annual affirmative action plan, if applicable. Completes personnel-related reports for management as requested. Office Administration Functions Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. Files all documents as required. Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. Attends in-service training classes, daily stand-up meetings, and other meetings as required Provide supporting documents for audits. Personnel Functions Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. Maintain confidentiality of all pertinent employee information. Report known or suspected incidents of fraud to the Administrator. Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development Provide each newly hired personnel with orientation schedule. Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. Attend in-service training programs as scheduled. Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: Adhere to all policies, procedures and practices Demonstrate flexible and efficient time management and ability to prioritize workload Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships Report to work at the scheduled time and is seldom absent from work Ability to multitask in fast paced environment Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook Ability to sit for long periods of time Attention to detail Strong organizational, written, verbal and interpersonal skills Typing (at least 50 wpm)/Computer skills/Calculator skills

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

Job Posting Title Human Resource Clerical Assistant Agency 320 DEPARTMENT OF WILDLIFE CONSERVATION Supervisory Organization Wildlife Conservation Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Part time Job Type Temporary Compensation $12.81 per hour SUMMARY OF ESSENTIAL JOB DUTIES: Under the direct supervision of the Human Resources Administrator and/or the Human Resource Officer performs a variety of specialized clerical duties in the Human Resource Section and/or Administration Division. Process correspondence, reports, form letters, job descriptions, and other clerical material. Process a variety of personnel transaction forms concerning new hires, applicant lists, individual appointments, status changes, transfers, promotions, demotions, and terminations; may contact employees or applicants to clarify information. Process time and leave reports. JOB DUTIES: Answer telephones when Human Resource Staff is not available, open and sort mail, greet visitors. Assist review time entry and leave taken reports. Assist with retirement and leave files. Scan, file, and shred confidential paperwork. Prepare information for new employee orientation. Maintain files so that all material is quickly and easily located. Assist in proofreading various typed and printed material. Assist in the preparation of recruitment and/or training materials. Assist with employee activity functions. May be required to perform other duties as assigned by supervisor. Must have the ability to: * Lift and carry standard office equipment and supplies up to 25 pounds. * Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, other agencies, and other partners. * Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing. * Use personal computer and various other office equipment. Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet-based computer applications. * May be required to occasionally work extended hours and weekends with occasional travel requiring overnight stays. REQUIREMENTS: EDUCATION: Requires high school diploma. EXPERIENCE: Experience is not required but will be considered to select the best candidate. KNOWLEDGE AND SKILLS: Requires word processing, data entry, typing, proofreading, spelling, punctuation, and filing procedures. Must be able to communicate efficiently. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Join Our Team! We have a great team of friendly, talented and inspiring people at First United. As a learning organization, we take pride in offering exciting opportunities for employees to grow and follow their passions. That's one of the many reasons First United has been voted as one of the top places to work in Oklahoma since 2009! Browse this page to find out more about the First United culture and the many benefits of working here. Then, use our "Get Started" section to take your first step to being a part of First United. The Position Job Title HR Coordinator SUMMARY The Human Resources Coordinator is integral to enhancing the efficient operation of the Human Resources department at First United Bank. This role involves handling a variety of clerical, administrative, and project management responsibilities in an effort to facilitate seamless employee experiences and contribute to our purpose of inspiring and empowering others to Spend Life Wisely. MAJOR DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS) * Provides administrative support to the Human Resources Leadership team, following up on meetings, deadlines for projects, capturing notes, and other similar activities. * Arranges meetings and creates invites as requested by the HR Leadership team. * In partnership with the Chief HR Officer and Director of HR, develops and monitors strategic initiatives for the HR team, ensuring alignment with organizational initiatives. * Leads the administrative components of the organization's engagement surveys, including the Gallup Engagement and Pulse survey and other community bank regional surveys. * Leads the HR Engagement Committee and manages the annual calendar of events, actively involving the other committee members. * Coordinates and acts as a project manager for various HR related projects and initiatives. * Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans. * Responsible for preparing monthly departmental P-Card reconciliations. * Responsible for managing the employee business card and name tag order process. * Upon request, will organize, prepare, and set up various meetings for the HR team. * Bridge gaps in team dynamics, processes, and systems to avoid project/program pitfalls. * Provide visibility to the impact of our current efforts, the status of the current project, and upcoming implementations. * Promote a culture consistent with First United's mission, vision, guiding principles, and values, enhancing employee engagement and development. * Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data as needed. * Monitors tasks delegated by the HR Leadership team to employees, to ensure that completed work is achieved to agreed deadlines. * Manages incoming calls and visitors. * Responds and resolves administrative inquiries and questions. * ADDITIONAL DUTIES AND RESPONSIBILITIES * Adherence to all First United Policies and Procedures. * Dresses professionally. * Recommends to leader possible methods to improve department. * Completes all required compliance exams on a yearly basis * Performs other duties as requested. EMPLOYEE SPECIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Work Experience * High School Diploma or GED equivalent. * Associate's degree preferred. * Three (3) years of experience in an assistant position in support of senior management preferred. * High-level experience in staff management preferred. Knowledge, Skills, and Abilities * Strong understanding of the internal organizational dynamics, and familiar with who does what within the organization. * Excellent technical skills, including proficiency with Microsoft Office programs: * Excel, Outlook, and PowerPoint proficiency * Proven track record of successfully managing upwards. * Excellent organization, writing, and interpersonal skills. * Ability to prepare management and other reports as necessary to a high standard. * Ability to pay close attention to detail to ensure that high-quality work leaves the department/organization. * Ability to work under pressure to tight deadlines and coordinate the input of others in these circumstances. * Ability to manage change. * Ability to work effectively with a range of partners and stakeholders. * Ability to work discreetly, maintaining confidentiality at all times. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by supervisor to meet the ongoing needs of the organization. All Locations: Durant-Corporate If any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at ********************** for assistance. First United is an Equal Opportunity Employer. To the extent required by Federal or State law, First United does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, or any other characteristic protected by law.

At Cleveland Care & Rehabilitation Center, we deliver the highest quality of care for every resident through our most valuable asset: you. We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Cleveland partners with a vast network of skilled nursing centers across 3 states to support our small team environment of caring professionals with the resources and benefits of a large enterprise. Your legacy of excellence begins when you join us at Cleveland Care & Rehab. Pay, Benefits and Perks of Human Resources (HR) Specialist: * Competitive Pay Based on Experience * Immediately accrue PTO as you work! (full-time only) * 6 Observed Holidays + 1 Floating Holiday * Up to $5,000 per in tuition/education reimbursement per calendar year for approved program of study * Take home up to 75% of your net earned wages at the end of every shift * 401(k) Retirement plan with company-matched contributions after 1 year of employment * Medical (Teledoc Included), Dental, Vision, Life and other voluntary Insurances for full-time employees Essential Functions of Human Resources (HR) Specialist: * Maintains personnel files in compliance with applicable legal requirements. * Keeps employee records up to date by processing employee status changes, terminations, wage increases, and new hires in a timely fashion within the HRIS. * Processes employee disciplinary actions forms and ensures proper approval. * Maintains and administers staffing and census reports on a daily. * Assists in hiring process by coordinating job postings, reviewing resumes, and performing telephone interviews and reference checks. * Processes all background checks, drug tests, and references. * Prepares new-hire paperwork and facilitates a thorough orientation/onboarding process; enter employee information and changes in HRIS. * Prepare payroll for processing (enter missed meal breaks, approve missing punch requests, process wage increases, and coordinate with managers to ensure timecards are approved). * Assists employees in answering general benefit and payroll questions. * Assists the staffing coordinator and communicates any changes in staffing needs as they occur. * Maintains OSHA logs and reporting. * Coordinates with regional HR Partner to support leave requests, work comp claims, and other special benefit entitlements. * May be responsible for Accounts Payable. Qualifications of Human Resources (HR) Specialist: * High school diploma or general equivalency is required; some college or technical school course work and minimum of three years of job-related experience, preferably in a human resource department; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. * Prior experience in human resources leadership in healthcare setting is preferred * Proficient knowledge of computer software (Microsoft Office Suite), computer hardware and computer servers. * High level of interpersonal skills to handle sensitive information and documentation while maintaining privacy/confidentiality. * Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines. * Good to excellent spelling, grammar and written communication skills. * Excellent telephone and oral communication skills. * Must be a team player along with the ability to work independently and efficiently in a fast-paced environment. * Ability to operate most standard office equipment. EEO Statement: Our facility provides equal employment opportunities. We are committed to complying with all state, federal, and local laws that prohibit discrimination in employment, including recruitment, hiring, placement, promotion, transfers, compensation, benefits, training, programs, reductions in workforce, termination, and recall. Our facility strives to provide equal opportunity for employment to all individuals who are properly qualified and able to perform the duties of their employment, without regard to employees' legally-protected characteristics ("protected class") including: age, sex, race, color, creed, religion, national origin, ancestry, citizenship, marital status, pregnancy, medical condition, physical or mental disability, sexual orientation, gender identity, sex stereotyping, or genetic information.

Core Values Treat everyone with Integrity and Respect. Quality is Everything Guarantee that ever guest is WOW'd because of ME. Choose your attitude Have fun Job Description Communicate with all levels of professionalism. Utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, expiring documents (DL, Auto Insurance, MVRs), track daily mail; Interface with Operations team, Managers and Office teams as needed, ensure smooth communication and prompt resolution to all requests. Duties involve: handling confidential and sensitive information that requires high integrity and strict confidentiality Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionPRINCIPLE CHOICE SOLUTIONS Human Resource Specialist Recruiter The Human Resource Specialist Recruiter is responsible for sourcing, attracting, and hiring top talent to meet the organization's staffing needs. This role involves developing and implementing effective recruitment strategies, managing the full-cycle recruitment process, and building strong relationships with hiring managers and candidates. The HR Specialist Recruiter plays a critical role in ensuring the organization attracts and retains a diverse and highly qualified workforce, contributing to the overall success and growth of the company. ORGANIZATION This position reports directly to the Human Resource Manager and has no direct supervisory responsibilities. ESSENTIAL FUNCTIONS Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. Find eligible job seekers through advertising, promoting, community services, colleges, social media, etc. Maintains the integrity and confidentiality of human resource files and records while ensuring records are accurate and up to date and in compliance with federal and state laws. Handles employment-related inquiries from applicants, associates, and managers, referring complex and/or sensitive matters to the appropriate HR staff. May assist with completion of the onboarding process including background checks, employee eligibility verifications, and completion of VA paperwork, etc. Maintains the applicant tracking system and associate information in ADP. Participates in associate disciplinary meetings as the HR representative. Responds promptly with clear answers to frequently asked questions from associates and directs more complex inquiries to the appropriate HR staff. Maintains the integrity and confidentiality of human resource files and records while ensuring records are accurate and up to date and in compliance with federal and state laws. Engages in regular feedback and constructive dialogue to enhance personal and team performance. Demonstrates a commitment to the organization's core values and mission. Collaborates with HR team members to perform additional duties as needed. KNOWLEDGE & EXPERIENCE Bachelor's degree in Human Resource, or related field preferred. Associate degree in related field is desired Minimum of 3 years of experience in related office experience preferred. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential data and situations with tact, professionalism, and diplomacy. Ability to work independently with a high degree of autonomy, accountability, and attention to detail along with the ability to manage multiple tasks and work within time-sensitive deadlines. Adherence to the Company's Mission and Core Values Proficient with Microsoft Office Suite or related software. Must be a U.S. citizen; work sponsorship is not available. MACHINES & EQUIPMENT The incumbent must be able to effectively operate the current computer system, telephone system, and other office machines such as a copier. PHYSICAL REQUIREMENTS Must be able to lift and carry up to 20 pounds. Must be able to talk, listen, and speak clearly on the telephone. WORKING CONDITIONS The incumbent works in a remote office environment that is not substantially exposed to adverse environmental conditions such as heat, cold, or extreme noise. Routine periods of being on the phone utilizing a headset, sitting and data keying are required. Periodic times working at the office site may be required. Security and privacy training will be provided as part of this role to protect the confidentiality, integrity, and availability of PCS' associate and customer data. The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Powered by JazzHR H6ofMghPF9

Administrative Assistant - Human Resources Department: Human Resources Location: Oklahoma City, OK START YOUR APPLICATION Overview & Responsibilities The OMRF Human Resources department plays a vital role in supporting the foundations mission by fostering a positive, inclusive, and high-performing workplace. The HR team provides strategic and administrative support across all areas of the employee experience from recruitment and onboarding to employee relations and benefits. OMRF is seeking an Administrative Assistant who will contribute to these efforts by ensuring smooth day-to-day operations and providing exceptional administrative support to the HR team. Responsibilities include, but are not limited to: * Provide general administrative support to the HR team, including answering phones, greeting visitors, responding to inquiries, and maintaining organized files. * Schedule and manage meetings, trainings, and the department calendar, while monitoring deadlines and notifying the team as needed. * Process budgets, invoices, and payments in coordination with OMRF Accounting, and manage employee reimbursements (moving, tuition, candidate, and recruitment expenses). * Coordinate travel and accommodations for visitors, candidates, and staff, including hotel, transportation, and recruiter travel. * Support onboarding and HR recordkeeping, including affiliate records, employment verifications, I-9 documentation, and HRIS/data entry. * Order, track, and maintain office and HR supplies, departmental swag, event materials, and other resources. * Plan and support special events, including lunches, trainings, and employee events. * Assist with badge issuance/reactivation, notary services, and other HR logistics as needed. * Perform additional duties as assigned to ensure the smooth operation of the HR department. Minimum Qualifications * High school diploma, GED, or equivalent, plus 2 years of administrative support experience or a combination of relevant experience and education. * Excellent organizational, communication, and computer skills (MS Office required). * Ability to always maintain strict confidentiality. * Professional, people-focused, personable, dependable, flexible, adaptable, and highly attentive to detail. * Demonstrate initiative, basic problem-solving, and prioritization skills. * Ability to produce high-quality work while multitasking and managing frequent interruptions. * Capable of working independently and collaboratively with a diverse group of people, personalities, and cultures. Preferred Qualifications * Four years of prior administrative support experience in biomedical research, university, or non-profit setting preferred. * Human Resources experience, particularly with HRIS or other data entry systems, is a plus. Work Hours * Typically, Monday through Friday, 8:30AM-5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimers disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer. START YOUR APPLICATION

The Employee Engagement Coordinator plays a critical role in fostering a positive and productive workplace culture by planning, implementing, and evaluating employee engagement programs and initiatives to increase employee engagement and satisfaction within the company. This role supports employee satisfaction, retention, internal communication, and organizational alignment by promoting collaboration, recognition, wellness, and feedback channels. KEY RESPONSIBILITIES: Plan and execute employee engagement initiatives such as recognition programs, team-building events, wellness programs, and company-wide celebrations Create and distribute internal communications that promote events, engagement activities, and company values. Assist in designing, distributing, and analyzing employee engagement and satisfaction surveys, reporting findings to leadership. Champion the organizations' core values and culture through regular employee recognition and morale -boosting programs. Support HR with onboarding activities and help integrate new hires into the company culture; assist with retention strategies. Champion diversity, equity, inclusion, and belonging (DEIB) efforts through programming and training. Support employee resource groups and internal events that foster inclusion and engagement. Contribute to performance management and succession planning processes to ensure career growth and talent retention. Provide administrative and operational support to the Director of Human Resources Maintain ComplianceWire annual learning Performs other duties as assigned QUALIFICATIONS: Passionate about employee well-being and culture. Collaborative, emotionally intelligent, and enthusiastic team player with active listening skills. Strong interpersonal skills and ability to build rapport across all organizational levels. Maintain a high level of professionalism and ethical conduct. Excellent organizational and project management skills. Excellent oral and written communications skills. Proficiency in Microsoft Office, Excel, collaboration tools (e.g.. Teams), and survey platforms (e.g.,Survey Monkey, Office vibe). Experience with HRIS systems a plus. Ability to manage multiple projects and deadlines in a fast-paced environment. Successful completion of Health Care sanctions background check. EDUCATION/EXPERIENCE: Bachelor's degree in Human Resources, Communications, Psychology, or related field (or equivalent experience) 3 years of experience in HR, employee engagement, internal communications, or event coordination.

Come Join Our Team at Swift Recon! We are looking for an experienced HR Specialist / Payroll Administrator to join our team. This person will be responsible for employee relations, attendance tracking, payroll processing, new hire, and onboarding functions. Start your journey to a rewarding career with us! Benefits: Monday - Friday, 8 am - 5 pm Vacation time and 6 Paid holidays. Medical, Dental and Vision On-job skills training and certifications Position Duties and Responsibilities Maintains and forwards all employee and applicant documentation as dictated by governing agencies. Manages and tracks all employee attendance. Monitors tardiness or absenteeism with the assistance of department managers. Reports call-ins daily. Reports vacation, sick, personal time off, and holiday pay. Conducts new hire paperwork and orientation. Compiles and records employee time and payroll data weekly. Completes hourly rate changes, department changes, back pay issues, and all other payroll related tasks. Assist in other office clerical duties as needed. Position Requirements Pass a criminal background check and drug screen. 2 years of HR and Payroll experience Microsoft Excel, Microsoft Office, and Microsoft Word: 1 year's experience required. Strong communication skills Detail oriented.

YOUR OPPORTUNITY We have an exciting Human Resource Specialist opportunity in our Guymon, Ok office. In this highly impactful role, you will be a key member of the Human Resources Team. The Human Resources Specialist is responsible for executing and managing assigned functions within the scope of Human Resources, supporting approximately 450 employees across Texas live operations. This role plays a critical part in ensuring the effective delivery of HR services and alignment with organizational goals through the administration of policies, procedures, and programs. Key responsibilities include recruitment and staffing, onboarding and orientation, employee relations, compensation and benefits administration, and compliance with employment laws and regulations. ABOUT US At Seaboard Foods, we create the most sought-after pork. A top U.S. pork producer/processor and leading exporter to 30+ countries, we are committed to bringing excellence to the table, seeking a better way to produce wholesome pork and connect every step between our farms and family tables. More than 5,400 employees in five states work on our farms, feed mills, and processing plant to produce Prairie Fresh pork, ensuring the well-being of our animals, the environment, our employees, and the communities we call home. Our commitment to sustainability is reflected in our renewable gas projects on our farms creating renewable energy. Owned by Seaboard Corporation, a Fortune 500 company, and nominated as one of the “Best Places to Work” by Kansas City's Business Journal, we have a dynamic culture where our employees can contribute and understand why they matter. ESSENTIAL DUTIES AND RESPONSIBILITIES This list is not intended to be all-inclusive, and other duties may be assigned. Works within established policies and procedures to ensure compliance with company policies and local, state, and federal regulations. Guide the interpretation and application of policies and procedures. Resolves questions/concerns of employees by providing information on processes and the related policies and referring to others where necessary for interpretation of the policy. Manages all relevant human resource data and prepares applicable reports to analyze the business promptly as required by the business. Assists with preparing and maintaining employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software. Develop knowledge and capabilities by participating in formal and informal training and coaching. Maintain an understanding of relevant technology and industry best practices through ongoing education, attending conferences, and reading relevant media where applicable. Manage and provide new employee/benefit orientation and assist employees with STD & FMLA as needed. Assist with needs such as, but not limited to, processing invoices, expense reports, maintaining the office mail system, and assistance with phone and internet issues CORE COMPETENCIES FOR SUCCESS IN ALL ROLES: instills trust, communicates effectively, action-oriented, ensures accountability, and drives results. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Required: High school diploma required, and some college preferred with course work in human resources, business administration, or other related field. Work experience in human resources, recruiting, business administration or other related field in a high volume, fast-paced work environment while influencing others, applying sound judgment and non-bias to situations, interviewing, and assessing people, and building relationships is preferred. Experience with Microsoft Office suite. Experience with applicant tracking systems (ATS) and human resources information systems (HRIS) preferred. Bilingual: English and Spanish is required. SCHEDULE - As needed. WORK ENVIRONMENT The physical and work demands listed here represent those an employee should possess to successfully perform the job's essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Includes normal office environment as well as climate extremes found in all areas of operations. Incumbent may be required to travel to company owned sites or other locations as needed. The noise level in the work environment is usually very quiet but may be very loud when visiting other departments. WHY SEABOARD FOODS? Medical, vision & dental benefits upon hire 401K with company match Paid Time Off & Company Holidays Wellness Program Tuition reimbursement Employee pork purchase program For a complete list of our benefits please visit our career site: ********************************************** Seaboard Foods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, protected veterans' status, status as a disabled individual, or any other status protected by law.

Passionate about hospitality? We're looking for dedicated people to join our vibrant team. Your dream career starts here. Human Resource Assistant As a Human Resource Assistant at Traditions Hospitality Group, you'll play a vital role in supporting our HR team with various administrative tasks and ensuring the smooth operation of our human resources functions. Your attention to detail and organizational skills will contribute to the efficiency and effectiveness of our HR processes. Essential Functions and Responsibilities: Assist with the recruitment and onboarding process by scheduling interviews, conducting background checks, and preparing new hire paperwork. Maintain employee records and databases, ensuring accuracy and confidentiality of information. Respond to employee inquiries regarding HR policies, benefits, and procedures. Coordinate employee training and development programs, including scheduling training sessions and tracking employee participation. Assist with benefits administration, including enrollment, changes, and inquiries. Support payroll processing by verifying timekeeping records and assisting with payroll data entry. Prepare reports and presentations for HR meetings and management review. Assist with HR projects and initiatives as assigned by HR leadership. Maintain compliance with all federal, state, and local regulations related to HR functions. Required Qualifications: Must be at least 21 years of age. Must be able to obtain a Gaming badge (if applicable). Must be able to obtain an ABLE license (if applicable). Previous experience in an administrative role, preferably in HR or related field. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint. Ability to handle sensitive and confidential information with discretion. Flexibility to adapt to changing priorities and work in a fast-paced environment. Maintain a professional appearance at all times. What's in it for you? We're not just offering you a job; we're presenting you with an opportunity to grow and thrive within our organization. With our training program, mentorship, and encouragement, you'll have the chance to develop professionally in an environment that's both enriching and enjoyable. Joining our team means being part of an environment that's dynamic, vibrant, and full of possibilities. Every day brings new challenges and experiences, making your career journey with us truly exhilarating. Employee Benefits: Now Offering Daily Pay! 401(k) Matching Health Insurance Dental Insurance Vision Insurance Basic Life Insurance Life Insurance Disability Insurance Teladoc for Part-Time Employees Employee Assistance Program Paid Time Off Employee Appreciation & Recognition Programs Anniversary & Birthday Programs Award Co. Excellent opportunities to grow with us - over 85% of our managers were hourly team members. Referral bonuses for bringing new members to our team. OUR MISSION: "Traditions believes in exceeding employee and guest expectations by treating them like family and acknowledging them as our most valuable assets. Our success is measured by teamwork, growth, profitability, and delivering legendary service to every guest, every time." EEO Traditions Hospitality Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law. #PASSIONISWHATFUELSUS

Overview & Responsibilities The OMRF Human Resources department plays a vital role in supporting the foundation s mission by fostering a positive, inclusive, and high-performing workplace. The HR team provides strategic and administrative support across all areas of the employee experience from recruitment and onboarding to employee relations and benefits. OMRF is seeking an Administrative Assistant who will contribute to these efforts by ensuring smooth day-to-day operations and providing exceptional administrative support to the HR team. Responsibilities include, but are not limited to: Provide general administrative support to the HR team, including answering phones, greeting visitors, responding to inquiries, and maintaining organized files. Schedule and manage meetings, trainings, and the department calendar, while monitoring deadlines and notifying the team as needed. Process budgets, invoices, and payments in coordination with OMRF Accounting, and manage employee reimbursements (moving, tuition, candidate, and recruitment expenses). Coordinate travel and accommodations for visitors, candidates, and staff, including hotel, transportation, and recruiter travel. Support onboarding and HR recordkeeping, including affiliate records, employment verifications, I-9 documentation, and HRIS/data entry. Order, track, and maintain office and HR supplies, departmental swag, event materials, and other resources. Plan and support special events, including lunches, trainings, and employee events. Assist with badge issuance/reactivation, notary services, and other HR logistics as needed. Perform additional duties as assigned to ensure the smooth operation of the HR department. Minimum Qualifications High school diploma, GED, or equivalent, plus 2 years of administrative support experience or a combination of relevant experience and education. Excellent organizational, communication, and computer skills (MS Office required). Ability to always maintain strict confidentiality. Professional, people-focused, personable, dependable, flexible, adaptable, and highly attentive to detail. Demonstrate initiative, basic problem-solving, and prioritization skills. Ability to produce high-quality work while multitasking and managing frequent interruptions. Capable of working independently and collaboratively with a diverse group of people, personalities, and cultures. Preferred Qualifications Four years of prior administrative support experience in biomedical research, university, or non-profit setting preferred. Human Resources experience, particularly with HRIS or other data entry systems, is a plus. Work Hours Typically, Monday through Friday, 8:30AM-5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite caf , free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer.