Human Resources Assistant Jobs in Portland, OR

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for - The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to create remarkable experiences every day. We are just a different kind of company! Our client one of Portland's top employers has engaged our firm in their search for an HR Coordinator. The person in this role would be responsible for supporting the HR team. Excellent opportunity for growth and to be a part of a dynamic and innovative company!! Job Title: HR Coordinator Salary: $25 per hour Location: Tigard Requirements - What Matters Most 3 plus years of working in an HR related role and or an administrative role. Excellent PC skills, including proficiency in MS-Office (Excel, Word & PowerPoint) Experience working with ADP Strong problem-solving skills Knowledge of HRIS systems Demonstrated customer service skills Demonstrated ability to organize and prioritize workloads and ability to work independently Effective communication skills (oral, written and presentation) Able to meet deadlines, multitask and strong attention to detail Responsibilities Assisting with all recruiting and on-boarding for all new hires Manage HR related projects for team Source and screen candidates Coordinate interviews with hiring managers Greeting visitors and notifying employees when guests arrive Providing support as needed for other managers Ultimate Staffing Services offers competitive pay, ACA compliant medical benefits, holiday pay, annual bonus, 401K, direct-deposit and complimentary online tutorials and business cards. If you are currently a candidate of Ultimate Staffing Services, please contact your recruiter for further details All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Pacific Northern Environmental LLC (PNE LLC) is seeking a HR Generalist who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees. Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States. PNE is “ All About Solutions ” for our employees, customers, and our communities through trust, honesty, accountability, family, and safety 24/7. While each staff member has clear responsibilities in fulfilling our core purpose, we promote and reward a business culture and work ethic where no task is above or below any individual. The HR Generalist is responsible for providing and facilitating various human resource functions with a focus on employee relations, policies and procedures and performance management for all business locations. They will also be responsible for providing administrative support to the HR Director while being a primary contact for internal employee relation needs as well as supporting company culture initiatives. Education and Experience Qualifications Bachelor's degree in Human Resources, Business Administration or a related field preferred with 3+ years related experience in Human Resources required. A combination of education and experience will be considered, construction and multi-state industry experience preferred. SHRM-CP or PHR a plus Oriented to provide excellent service throughout the organization and its continued growth. Excellent verbal and written communication skills. Service orientated with excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Excellent ability to multi-task with multiple competing tasks. Ability to handle sensitive and confidential information with discretion. Strong problem solving and conflict resolution skills. Proficient with Microsoft Office Suite (Word, Excel, SharePoint and PowerPoint) Strong knowledge of all pertinent federal and state regulations, filing and compliance requirements. Preference to multi-state experience. Collaborative work style and ability to work effectively across departments. Duties and Responsibilities The HR Generalist possessing the education and experience listed above performs the following: Handles employee questions and or concerns regarding HR policy, procedures or employee handbook interpretations. Stay up to date with federal, state, and local employment laws and regulations. Ensure company policies and procedures comply and recommend best practices. Assists department managers and or supervisors with employee inquiries, performance review process, coaching, counseling and terminations. Assist in managing employee relations matters including conflict resolution, investigations and disciplinary actions. Maintain accurate and confidential HR records and documentation including employee files. Assist with manger training and development initiatives. Assist in the coordination of staffing, recruitment, onboarding and open enrollment processes during peak times and as needed. Handle off boarding process and exit interviews. Perform internal HR audits to identify gaps and areas for improvement Maintains and coordinates employee recognition and appreciation programs. Performs other related duties as assigned. Working Conditions and Physical Requirements The candidate must possess and be adaptable to the following physical abilities and working conditions: Move about the jobsite as needed. Move work related equipment up to 10lbs. Remain in a stationary position for long periods of time. Operate various technological devices, including but not limited to a computer. Occasionally ascend/descend ladders and/or stairs. May include occasional travel to remote offices. Employee Benefit Program Pacific Northern Environmental, LLC presently provides coverage for: Medical, Dental & Vision options with low premiums for employees and eligible dependents Life AD&D - Voluntary and Company paid. Specialty RX programs. Group AFLAC options - Hospital, Critical, Accident and short-term Disability Plans Pre-Tax Flexible Savings Account (FSA) Pre-Tax Dependent Care Savings Account (DCSA) Telehealth by Teladoc 401(k) with discretionary annual company matching contributions. Employee Assistance Program (EAP) Paid Trainings and Certifications Paid Time Off Paid Holiday for qualifying employees Annual company events Safety Incentives Please apply directly - ************************************** ***Not open to outside recruiters*** Pacific Northern Environmental, LLC is an Equal Opportunity Employer. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Pacific Northern Environmental, LLC (PNE, LLC) are expected to perform tasks as assigned by PNE supervisory/management personnel, regardless of job title or routine job duties. We are a Drug and Alcohol-Free Workplace. All new hires are subject to testing in accordance with local, federal, and state guidelines.

LHH Recruitment Solutions is partnering with a National organization to find a Leave Specialist. The Leave Specialist will partner with an HR team of 5 but will be the sole Leave Specialist in the organization managing high volume multi state leaves. The ideal candidate will have 3+ years of HR Generalist experience, with experience in a high volume environment (1 year of Leave experience required). This individual will be on-site 100% of the time in Vancouver, WA. Our client offers very competitive benefits including a 401K + Match, and M/D/V. This role will pay $65,000-$75,000, DOE. Leave Specialist Responsibilities: Manage all Leaves across multiple states (up to 10 leaves per day) Handle workers' compensation claims Provide guidance on leave programs and policies Coordinate medical information Approve or deny leave cases Educate employees on leave processes Maintain attendance records Act as a liaison between employer, employee, and payroll Train managers on leave policies Requirements: Bachelor's Degree is highly preferred 3+ years of HR Generalist experience 1 year of Leave experience is required Experience working in a high volume HR environment required

Hey there, Payroll Benefits whiz and employee champion! If you're all about customer service and enjoy supporting a diverse employee base, we've got an awesome opportunity just for you! Midway LLC is hiring a Payroll & Benefits Administrator to join their team! Key Details: Pay: $68,000 - $78,000 Schedule: Full-time; Monday - Friday; 8:30 am - 5pm Location: Hybrid, with three days per week onsite in Wilsonville, OR Benefits: Medical, Dental and Vision Insurance; 9 Paid Holidays; Generous PTO Plan; 401k with up to 4% employer match; Employee Supply Benefit; Basic Life, Term Life, and AD&D Insurance; Employee Assistance Program; Mileage Reimbursement Who We Are: Midway LLC is a family-owned umbrella company that supports a variety of entities. Services under the umbrella include Marie Lamfrom Charitable Foundation, Graham & Tooze, Blue Jeans Coffee Co., and facilities and farm support for commercial and residential properties. Midway LLC is an Equal Opportunity Employer; they celebrate diversity in the workplace and strive to maintain an inclusive work environment for all employees. Who You Are: You're an experienced payroll and benefits professional with expertise in large HRIS systems like Paycom, ADP, or UKG; and thrives on accuracy, compliance, and supporting employees. You enjoy wearing multiple hats-managing payroll cycles, benefits administration, and onboarding new hires-all while being a reliable point of contact for employee questions. You're trusted with critical HR functions and collaborate closely with external HR partners to keep everything running smoothly. If you're detail-oriented, organized, and passionate about providing exceptional service, you'll be a key player in supporting both people and processes across the organization. Qualifications: Associate's or Bachelor's degree in Finance or Accounting; or 4 years' experience in lieu of a degree Minimum of 3 - 5 years' experience as a Payroll and Benefits Administrator Experience with large HRIS systems like Paycom, ADP, or UKG Past experience in rollout and implementation of HRIS systems Certified Payroll Professional (CPP) certification preferred Experience processing payroll and administering benefits in Paycom Experience administering payroll and benefits Experience in managing taxable fringe benefits Other HR experience a plus! Customer-service oriented Ability to work with people from diverse backgrounds and life experiences Advanced experience in Excel Good at making decisions? Even better You're the reliable, detail-loving type with killer follow-through Clear communication? You've got it What You'll Do: You're the go-to person for payroll and benefits across multiple companies, working closely with leadership and HR partners. You handle bi-weekly payroll processing, benefits administration, and onboarding for new hires, ensuring compliance with regulations and accuracy in timekeeping, tax reporting, and employee data. Your focus is on providing great service to employees, answering payroll and benefits questions, and supporting financial processes as needed. Organized, detail-oriented, and a team player, you keep everything running smoothly while supporting the company's values and goals. Responsibilities include, but are not limited to: Overseeing all payroll and benefits for two, small - midsized companies Conducts new hire onboarding and benefits enrollment Processes bi-weekly payroll in Paycom Manages employee data, changes, and updates in Paycom Maintains and administers employee benefits for companies, as a combined group Manages 401k contributions, distributions, and rollovers Coordinates with HR and employees to determine eligibility of LOAs, disability claims, and Worker's Comp requests Provides general administrative and financial support to the organization and leaders

Sharp Nursing Medical Staffing is seeking a travel Physical Therapy Assistant for a travel job in Hillsboro, Oregon. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy 36 hours per week Shift: 12 hours Employment Type: Travel Our client is currently seeking a travel Therapy PTA in Hillsboro, Oregon for Unknown shifts. The ideal candidate will possess a current Oregon license. You must have at least 5 years of overall experience or at least 3 years of recent experience with PTA. Previous travel experience is strongly preferred. *** Refer friends. Earn rewards. Give friends up to a $500 bonus. Get up to $1,000 when they work 150 hours for Sharp Medical. Learn more at *** Sharp Nursing Medical Staffing Job ID #206416. Pay package is based on 12 hour shifts and 36 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Rehabilitation Therapy - Physical Therapy Assistant About Sharp Nursing Medical Staffing At Sharp Medical Staffing, we set the bar for excellence by providing an elite experience for traveling medical professionals. We are a dedicated staffing agency for Nursing, Cath Lab, Electrophysiology, Interventional Radiology, Rehab Therapy and Allied Health. We also specialize in crisis and rapid response jobs nationwide. Benefits Weekly pay Holiday Pay Guaranteed Hours 401k retirement plan Pet insurance Company provided housing options Sick pay Referral bonus Medical benefits Dental benefits Vision benefits

We are seeking a motivated teammate to join our Corporate HR team! This is an exciting opportunity to provide on-site regional HR coaching, training and support to our Portland Area stores! Who Are We? Market of Choice is a growing, family-owned, local grocery company with 11 stores throughout Oregon. We strive daily to grow and sustain a unique environment that fosters exceptional customer service, employee commitment, and community involvement. Our Corporate HR team is a small and close-knit group of self-motivated, career-oriented, hard-working individuals who serve an employee base with the same work philosophy. The contribution of each team member affects the whole each and every day. If you are seeking a professional-level HR job that allows you work on-site in our stores, this could be a great opportunity for you! Who Are You? Our ideal teammate: * Is a metrics-driven HR professional who holds yourself and your work to a high standard for the betterment of the team. * Is a self-directed learner who is willing to apply direct feedback and continuously and humbly self-assess in order to grow personally and professionally. * Desires good working relationships and is looking for a long-term home. (If you are looking for a short-term resume-builder, this won't be a good fit.) * Understands that every situation is different and approaches each with a fair and unbiased perspective. * Is able to effectively balance facts, logic and HR knowledge with personal opinions and emotions in order to make good decisions. What Can I Expect? This is a salaried career position that requires working out of different store locations within the region each day. Travel to multiple locations in a day may be needed as directed. There are days when long hours may be required to get the job done. You need to be flexible and adaptable, understand your Corporate HR teammates' jobs and pitch in when needed. As a Regional HR Coordinator, you will report to the HR Manager and work closely with HR Generalists to execute HR operations at our stores in West Linn, Cedar Mill and Southeast Portland (Hillsboro to be added in 2024!). Some of your job duties may include: * Ongoing coaching of Store Managers to meet HR goals and metrics * Supporting effective performance management strategies * Conducting investigations * Enforcing processes, policies, procedures and state and federal employment laws * Preparing and maintaining personnel records, SOPs, and various other materials * Training interviewers on new hire interviews * Ensuring compliance with all federal, state and local employment laws and staying up-to-date with changes Here's what we'll need from you (Job Requirements): * Excellent analytical, organizational and verbal and written communication skills are a must * Advanced Computer skills including proficiency in the Microsoft Office Suite and ability to apply logic to computer-based systems. * Eagerness to learn and apply all HR concepts with which you don't have knowledge or experience * Ability to represent our values and promote a positive culture for our 1,300 teammates * Travel to Eugene for meetings and trainings 1-2 times per month * Reliable transportation is required. Icing on the cake (Preferred Qualifications): * A strong background in coaching, development and supporting retail operations. * Experience with metrics-based performance standards * Experience with performance and talent management and teammate retention strategies * Advanced Interviewing Skills You In? To be considered for this position, please complete the online application (including a cover letter and resume), complete all supplemental questions and the online assessment. COMMITMENT TO DIVERSITY A diverse community and workplace benefits us all. Market of Choice is committed to recruiting, hiring and promoting qualified applicants as well as giving people of all backgrounds an opportunity to work and contribute to our company and community. We uphold our tradition of valuing our employees by providing equal opportunities to all applicants.

Ajinomoto Foods North America is a leading frozen foods company, committed to providing nutritious and delicious meals globally. With a rich history of diverse ethnic brands, our brands have become household favorites all across America. We are dedicated to contributing to a healthier lifestyle through nutritious and balanced Umami foods. With a commitment to excellence and innovation, all our products are cooked with our customers in mind, providing healthy and delicious meals for all. The HR Generalist is responsible for day-to-day administration of policies and human resource programs: compensation and benefits, training, employee engagement, employee relations, safety, and basic payroll functions. As part of the HR Team, we build an inspired and engaged workforce through respect, integrity, transparent communication, and consistent business practices. We are committed to meeting and exceeding the needs of our internal and external customers through education, empowerment, inclusion, and empathy. If you choose to work with us, you will be an integral part of a team with a rich and diverse culture that learns, grows, and succeeds together. You will also have access to some amazing benefits such as: Salary of: $75k-$85K, plus a potential STI bonus of 10% Medical, Dental, Vision insurance on DAY ONE Company paid STD, LTD, and Life Insurance on DAY ONE 80 hours of vacation and 40 hours of sick time per fiscal year 401(k) Retirement Savings plan that includes company's matching contributions up to 4. 5% Wellness reimbursement towards gym membership and/or exercise equipment Referral bonuses totaling $1000 when an employee refers someone to work with our company Quarterly sales of product to employees Position Essential Duties and Responsibilities · Develop and promote two-way communication (feedback loop) mechanisms for the workforce to influence and promote exceptional employee engagement · Drive people processes to ensure alignment with organizational goals · Drive continuous improvement and change management throughout the organization · Manage projects as necessary and participate in functional and cross- functional initiatives · Compiles payroll data to include hours worked, personal/sick time and vacation or PTO, tax withholding, insurance, 401(k), and other employee information. · Generate and lead change initiatives with a positive, enthusiastic approach. Influence others to adapt to change. · Establishes proactive Employee Relations Programs that promote the development of the workforce. · Assist the Sr. HR Manager as needed and perform all other duties as assigned. · Providing research and advice on creating new policies and modifying or delete existing policies. · Representing the organization at personnel-related hearings and investigations. · Overseeing the off boarding process in conjunction with HR peers, including: preparation of termination paperwork, scheduling and conduction the exit interview, notifying employee of COBRA rights, if applicable, preparation of final paycheck, audit and close employee file, and make necessary changes in computer systems. · Serve as primary contact for internal customers, plan vendors and third party administrators for benefits. · Coordinate transfer of data to external contact for services, premiums, and plan administration. · Evaluate and revise internal processes to reduce costs and increase efficiency. · Document and maintain administrative procedures for assigned benefits processes. · Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees. · Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, and hardships. · Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package. · Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Ajinomoto Food's HIPAA Privacy and Security policies and procedures, assisting the Ajinomoto Food health plan with day-to-day activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other duties delegated by the HIPAA Privacy or Security Officer. Position Qualifications Bachelor's degree in HR, labor relations, business, or related field. Minimum 3 years Human Resource Experience, in lieu of degree General knowledge of employment laws and practices Manufacturing/ CPG experience preferred PHR or SHRM-CP preferred Ability to work "off hours" as necessary Exceptional written, verbal, and visual communication skills Capacity to understand people issues impacting the business along with a passion for relationship building Proven ability to influence others and reach agreements and consensus despite differing goals and priorities Proven ability to make decisive and sound judgements consistent with company culture and applicable laws Experience in project management, resource management, and strategic planning A desire to lead groups, drive results, and challenge the status quo Bilingual English/Vietnamese is a highly preferred

The Neil Jones Food Company is an industry leader, processing superior quality fresh-packed, vine-ripened California tomatoes and Pacific Northwest fruit. Headquartered in Vancouver, Washington, NJFC has been providing our nation's discerning foodservice, retail, industrial and institutional customers with the finest quality canned and pouched products for over 50 years. NJFC operates three production facilities: Northwest Packing in Vancouver, WA.; San Benito Foods, in Hollister, CA; and Toma-Tek in Firebaugh, CA. We are looking for a Bilingual Spanish - English Human Resources Payroll Specialist to assist in administering human resources policies and procedures for the Northwest Packing plant. This role will be responsible for collecting and maintaining HR data related to compensation, benefits, training, recruitment, etc. to help make recommendations for improvement. Administers payroll, scheduling, recruitment, training, and other HR processes according to established procedures at our Northwest Packing plant in Vancouver, WA. For additional information, please see our “About Us” video, Our Story - Neil Jones Food Company Key Responsibilities: Uses HRIS, payroll and other information systems; checks and audits timekeeping records for compliance with established standards. Audits and performs employee timekeeping edits, corrections, and transfers timely to assure uploads from timekeeping into payroll are accurate. Coordinates with centralized HRIS/payroll department to process plant payroll and benefit programs; may enter hourly time records and set up employees in the HRIS/payroll system. Answers employee questions and provides information and assistance regarding issues regarding collective bargaining agreement, work hours and schedules, benefits, vacation, payroll, and other programs. Reviews the completion and accuracy of HR site and Payroll Operations department data entry, including Personnel Action Forms, deduction data, various reports, and other documents or transactions per established department guidelines, procedures, processes, and HR Policies Requirements : 3 years' Human Resources work experience, preferably in a manufacturing environment. At least 1-year of experience using HRIS and payroll systems; experience with collective bargaining agreements preferred. Knowledge of integrated payroll and timekeeping systems; ADP experience strongly preferred (Workforce Now, E-TIME). Excellent written and oral communication skills; English/Spanish bilingual required. Ability to pass a pre-employment drug test, background check including employment and educational verification, and credit screen, and to work extended schedule and weekends during the fresh pack season, typically July to early November. Compensation: The wage range is $21.50 - $24, based on experience and qualifications. Benefits: Medical, Dental, & Vision coverage 401(k) match with Traditional & Roth options available Company paid Life and AD&D insurance 10 paid vacation days, 9 paid holidays, and separate sick time Employee Assistance Program Numerous other voluntary insurance products available Convenient location, 2 miles west of downtown Vancouver Free parking Applicants have rights under Federal Employment Laws Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Employee Polygraph Protection Act (EPPA) The Neil Jones Food Company participates in E-Verify E-Verify Participation If You Have the Right to Work, Don't Let Anyone Take It Away We are an Equal Opportunity and Fair Chance Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, military or veteran status, and other protected status under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Title: Human Resources Assistant Salary Range: $20.00 - 24.89 per hour About us LSG Sky Chefs is one of the world's largest airline catering and hospitality providers, known for its outstanding reputation and dynamic approach in the industry. Voted “Airline Caterer of the Year in North America” for 2023 and 2024, we are committed to excellence and innovation, driven by the dedication and expertise of our talented employees. Our team members are the heart and soul of our success, consistently delivering exceptional culinary experiences and outstanding service to our clients and their passengers across North and Latin America. Role Purpose Statement We are seeking a Human Resources Assistant with strong organizational and multi-tasking skills to provide support to our HR department in Portland, OR. You will be conducting orientation classes, answering employee questions daily, overseeing onboarding, I-9s and doing payroll along with other various human resources functions. Perks: Medical, Dental, Vision Vacation, Sick, and Holiday Pay 401(k) including company match Free Meals & Parking Flight Discounts Opportunities for Advancement Main Accountabilities Conduct new hire orientations and onboarding for hourly employees Responsible for processing payroll for all hourly employees Processing all union and non-union administrative new hires, promotions, transfers, employment verification and terminations as required Inputting of all employee data changes and maintaining all personnel/benefits files Shared responsible for coordinating and facilitating various employee's activities (i.e. awards, recognition programs) as well as conducting all union employee orientations Responsible for the coordination of the Uniform program and Locker assignments Assist the department as needed in all functions, ie: recruitment, interviews, etc. Assist in annual Benefits Enrollment Participate in all Corporate led training initiatives Perform other clerical duties as assigned Knowledge, Skills and Experience High School Diploma or equivalent and 2-5 years human resources experience required Payroll experience helpful Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Data Entry experience a plus Ability to work with minimal supervision, interact with all levels of management and maintain strict confidentiality Strong analytical, verbal, written, interpersonal and organizational skills Ability to work in a fast-paced environment with large groups -- must be flexible LSG Sky Chefs is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities.

Job ID: # 11 We are looking for a dedicated and skilled HR Representative to join our team. As an HR Representative, you will play a pivotal role in ensuring the well-being and engagement of our employees, managing HR processes, and contributing to the growth and success of our platform. Location: (Hybrid) Portland, Oregon Job Type: Full-time Date: Sep 9, 2023 **Requirements** * Bachelor's degree in Human Resources, Business Administration, or a related field. * Proven experience in HR roles, preferably in a dynamic and fast-paced environment. * Knowledge of employment laws and regulations. * Strong interpersonal and communication skills, with the ability to maintain confidentiality. * Excellent organizational and multitasking abilities. * Proficiency in HR software and Microsoft Office Suite. * A commitment to promoting diversity and inclusion in the workplace. * Communicate with fluent English

The HR Coordinator/Talent Acquisition plays a pivotal role in supporting the daily operations of the Human Resources department, with a focus on recruitment, onboarding, and general HR functions. This position is responsible for ensuring a seamless recruitment and hiring process, NEO (New Employee Orientation) maintaining accurate employee records, and providing administrative support across various HR functions. As a key point of contact for applicants, employees, and managers, the HR Coordinator/Talent Acquisition fosters positive relationships while ensuring compliance with employment laws and company policies. This role also contributes to employee engagement initiatives, assists with HR data analytics, and helps drive continuous improvement in HR processes. Working collaboratively with the HR team, this position supports the organization's mission by helping to attract and retain talented individuals who contribute to a culture of inclusion, respect, and mutual growth. Key responsibilities include managing job postings, coordinating interviews, assisting with onboarding and training, maintaining HR files, supporting compliance efforts, and contributing to special projects that enhance organizational effectiveness and employee satisfaction. This dynamic and versatile role is ideal for an individual who is highly organized, detail-oriented, and eager to grow in the field of Human Resources within a mission-driven organization. ESSENTIAL JOB FUNCTIONS Recruitment & Onboarding: Responsible for the recruitment/coordination efforts, including posting employment requisitions, managing intern/learner schedules, and communicating progress with Program Managers. Review applicant information to determine suitability for employment or placement. Assist in scheduling and orienting new employees/interns/learners, ensuring proper completion of new hire paperwork and compliance with onboarding requirements. Act as a liaison for pre-employment and new hire processes with background check vendors. Attend local recruiting events, career fairs, and school visits as needed. HR Operations: Maintain digital and physical employee files, ensuring data integrity and compliance with recordkeeping policies. Provide backup support for general HR clerical tasks, such as scanning, filing, and document management. Assist in implementing HRIS-related updates and data entry tasks. Policy and Compliance: Assist in monitoring and ensuring compliance with employment laws, regulations, and company policies. Support management in the development and communication of HR policies, procedures, and guidelines. Employee Relations: Provide guidance to employees on HR processes, including benefits enrollment, leave policies, and workplace resources. Support conflict resolution efforts and assist in documenting employee concerns or disciplinary actions as needed. Performance and Training: Assist in coordinating employee training sessions and tracking mandatory compliance training completion. Support performance management processes by tracking appraisal schedules and reminders. Data and Analytics: Generate and maintain reports related to recruiting, turnover, and other HR metrics. Assist in analyzing data trends to provide insights for HR strategy development. Wellness and Engagement: Contribute to employee engagement initiatives and support wellness program activities. Act as a point of contact for employee recognition programs and events. Other Responsibilities: Collaborate with the HR Manager and other team members on special projects as assigned. Perform other duties as required to support the organization's goals and objectives. QUALIFICATIONS Minimum Qualifications for HR Assistant/Recruiter Education and Experience: Bachelor's degree in Human Resources, Business Administration, or a related field; or equivalent experience. 1-2 years of experience in HR, or a related administrative role. Knowledge and Skills: Knowledge of recruitment strategies, applicant tracking systems (ATS), and employment laws. Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines. Excellent communication and interpersonal skills to interact with candidates, employees, and stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HRIS or ATS systems. Competencies: Demonstrated ability to maintain confidentiality and handle sensitive information. Detail-oriented with strong problem-solving and decision-making abilities. Ability to work independently and as part of a team in a fast-paced environment. Preferred Qualifications: Experience with Jazz HR, Paychex, or similar HRIS, ATS platforms. Experience in a healthcare or unionized environment. Bilingual Familiarity with diversity, equity, and inclusion (DEI) hiring practices. WORKING CONDITIONS This position generally works in an indoor office environment with infrequent travel between sites or to special events.

Job Title: Noon Assistant Classification: IA FLSA Status: Non-exempt Essential Job Functions Administers first aid for the purpose of providing emergency care. Monitors students and maintains order during lunch periods and recesses within a variety of school environments (e.g. rest rooms, playgrounds, hallways, classrooms, library, bus stops, cafeteria, etc.) for the purpose of providing for the safety and welfare of students. Minimizes commons or hall traffic and identify loiterers and trespassers for the purpose of providing for the safety and welfare of students. Reports observations and incidents relating to specific students (i.e. discipline, accidents, etc.) for the purpose of communicating information to teachers and administration. Administers playground equipment for the purpose of providing equipment necessary for activities. Attends authorized training sessions for the purpose of developing skills or knowledge related to the job assignment. Facilitates games among students for the purpose of providing age appropriate activities. Respond to student concerns and assure student safety. Other Job Functions Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities (e.g. classroom teachers, office staff). Qualifications Experience Required: Job related experience, paid or volunteer, with school age children. Skills. Knowledge and/or Abilities required Skills to use English in both written and verbal form, make common sense decisions, administer first aid. Knowledge of playground safety and basic first aid. Abilities to stand and walk for prolonged periods, understand oral and written instructions. Significant physical abilities include stooping, talking/hearing, far visual acuity/depth perception/accommodation. Bilingual/Bicultural preferred Education Required High school diploma or equivalent education and job experience. Licenses Certification, Bonding and/or Testing Required Red Cross First Aid/CPR Card (or equivalent), Oregon Criminal background and Fingerprint clearance. Special Requirements: Bilingual/Bicultural preferred Schedule School Days: 2.5 hours/day, prorated on start date for the 24-25 year

Job Title Human Resources Assistant (Updated 1.10.25) Department HR Student Employment Terms and Hours Approx. 6 to 12 hrs/wk Job Category Student Employment Hourly Wage Portland Metro Minimum Wage ($15.95) Job Summary The Human Resources Assistant position serves as an essential function of support to the Human Resources (HR) team while focusing mainly on updating electronic employee files, data entry in Banner, editing and posting s, processing student employment documents, and the creation/maintenance of online trainings. This position provides the opportunity to work 6-12 hours during the Spring semester, with possible continuation into the Summer and Fall semester. Hours worked would be during Human Resource office hours 8:30am to 4:30pm, Monday through Friday. This position reports to the Employment Specialist. Core Duties * Daily scanning and indexing in electronic employee files using the University's document imaging system * Help develop and maintain training materials and track training attendance. Assist in creating and formatting of training and presentation materials * Monitor online training notifications and completion entry in Banner * Copying, filing, shredding of sensitive documents * Assist HR staff members with internal audits using Excel and Banner * Maintenance and updates to HR website using CMS * Editing of web content and other documents as requested * Data entry * Research matters as requested * Editing and posting student employment job descriptions as needed * Support Community Service Work Study program as needed, including auditing and communication. * Support HR and Student Employment event programming, including new staff orientation events, employee wellness events, and student employment programming. * Additional duties as assigned Minimum Qualifications * Strong commitment to confidentiality and willingness to sign a confidentiality agreement * Experience with a database or enterprise system and willingness to learn new tools/systems quickly * Experience organizing and auditing data in Microsoft Excel * Demonstrated technical and organizational skills * Customer service experience working with a variety of types of people * Maintain professional appearance and work habits * Required availability: Able to work 6-12 hours per week during the academic year (Monday - Thursday) Preferred Qualifications * Preferred availability: 3 to 4.5 hours Tuesdays and Thursdays during Spring semester * Availability during the breaks and summer months * Experience working in a professional office * Knowledge of web design and Banner or other Oracle products * Students with Federal Work Study in Financial Aid package preferred * Rising junior or senior class standing preferred Physical Requirements * N/A Posting Detail Information Posting Number SE511-2023 Number of Vacancies 1 - 2 Estimated Start Date 01/21/2025 Open Date 11/18/2024 Close Date 01/20/2025

When you ask a Hoffman employee what stands out most about the company, across the board they say, "the people”. Hoffman provides employees with the freedom and independence to solve challenges without bureaucratic second-guessing, opportunities to build the most exciting projects and amazing benefits. We provide health insurance, paid time off, a generous retirement program and highly competitive pay. We take care of each other by offering free primary healthcare to our employees and their families through our dedicated healthcare clinics. We encourage team building and giving back through community events. Hoffman is an employee-owned company, giving our employee-owners a stake in the company's long-term success. Headquartered in the Northwest, Hoffman has been building some of the most exciting projects in the world for over a century. We work in a wide range of markets; from urban high-rise towers and cultural projects such as museums and libraries; to advanced technology, industrial manufacturing facilities; water treatment plants; healthcare facilities and more. We have had the good fortune to build many of the region's most significant and challenging projects, including the Portland International Airport, Space Needle Century Project, Oregon Convention Center, Seattle Central Library, MoPOP, Colman Dock, Washington Park Reservoir, Portland's South Waterfront, Tillamook Creamery Visitors Center, Doernbecher Children's Hospital and many more. Our people take pride in their work, support each other above all else, and drive our commitment to exceptional construction. Many of our employees have been here for 30+ years; people often join us straight out of college/apprenticeships and stay for their entire careers. We are looking for builders with a wide range of talent to join our team; could you be the next employee of Hoffman? Position Summary: The Human Resources Generalist will work as a key member of the HR team, exemplifying the Hoffman Core Values. Reporting to the HR Manager, the HR Generalists will support the ongoing development of key HR initiatives, and day-to-day employee support. Working with subject matter experts, the HR Generalist will work in a broad range of functional areas. By valuing the differences of team members, they will play an integral role in creating a positive, inclusive experience for all employees. The HR Generalist will support employee and company success by building trusting professional relationships and being a collaborative, action-oriented HR professional. To support our team dynamic, the HR Generalist is an in-office position. Location: The HR Generalist will be based in Portland, Oregon until early 2025, and will then transition to Lake Oswego, Oregon. Salary Range: $67,000.00 - $87,000.00/ Annual Essential Responsibilities: General Partner with key stakeholders including other HR colleagues, Payroll, IT, Project Management, and Leadership to create a world-class employee experience, from hire to retire. Contribute to the creation and implementation of HR policies and procedures in compliance with appropriate federal, state, and local laws and regulations. Build credibility and trust among employees through compassion, confidentiality, clear communication, documentation, and follow-through. Provide administrative support for domestic and international employee relocation processes. Recruitment and Onboarding Assist with recruitment and pre-screening of applicants, and coordination of in-person interviews for candidates. Support the oversight and coordination of the onboarding process for new employees including pre-employment tasks, new-hire paperwork, and new-employee orientation. Support the Hoffman Internship and New Graduate programs. Benefits Assist with benefit coverage changes. New hire enrollment Open enrollment Communication Vendor data transfer. Termination of coverage Assist with the processing of monthly vendor invoices, COBRA payments, and payroll audits. Provide exceptional customer service and support by answering employee benefits, leave, and ADA inquiries. Talent Management and Development Assist with the performance management processes, including the creation of performance reviews in the HRIS, and assisting with goal setting and check-in training and processes. Direct employees to the appropriate resources and opportunities for training and development. Assist the Talent Development Manager with program administrative duties. HR Systems and Processes Collect, prepare, provide, and analyze HR and people data using the HRIS, LMS, and other software, as required. Gather information related to, and process employee changes, including transfers, manager changes, etc. Maintain HRIS data validity by ensuring accurate data entry, and routinely performing data comparisons between applicable systems. Support HR system optimization projects, including the HRIS, LMS, and others Qualifications: Position Related Skills Exceptional interpersonal skills, including being an active listener, showing sincerity, being trustworthy, and having the ability to adjust an approach based on the targeted audience. Excellent time-management skills with the ability to seamlessly move between tasks and shift priorities. Excellent written and oral communication skills with an ability to develop strong interpersonal relationships. Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership. Ability to work well in a large professional setting. Patience and professionalism are essential. Must maintain a customer service outlook, with the ability to provide excellent service to all employees, colleagues, and external contacts. Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network Key Competencies: Collaborates Communicates Effectively Customer Focus Interpersonal Savvy Values Differences Action Oriented Instills Trust Professional Experience and Education Five (5) plus years of Human Resources experience required Two (2) plus years of HR Generalist experience preferred Experience with Oracle HCM preferred Physical and Mental Requirements: Must be able to remain in a stationary position in an office environment more than 85% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computers, or printer. The worker is required to have the ability to perform duties such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; reading printed and digital documents. Constantly required to communicate with customers and coworkers in an office setting, on the phone and in virtual environments. Constantly required to coach, train, lead and talk to individuals and groups in-person, and remotely. The majority of work is performed in an office setting, with minimal time spent outdoors in all types of weather conditions and exposure. Must be able to work independently, make decisions, and follow through on all assignments. Must use creativity, independent judgment, discernment, and organizational and problem-solving skills to determine best method to accomplish desired results. Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the /duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice. ** Please note, we are not able to offer sponsorship or relocation for this position **

A forward-thinking organization seeking an experienced HR Generalist who is passionate about talent, welcomed challenges, and continuous growth. As our HR Generalist, you will be a part of a dynamic and close-knit team, working in a fast-paced and supportive environment. Responsibilities: + Assist with all internal and external HR related inquiries or requests. + Maintain digital and electronic records of employees. + Schedule and organize meetings, training, and team-building activities. + Maintain the company's calendar and help with booking venues for company events. + Support the recruitment process by identifying candidates, performing reference checks and issuing employment contracts. + Maintain employee benefits programs and inform employees of benefits. + Perform orientations and update records of new staff. + Assist in ad-hoc HR projects, like the collection of employee feedback. Requirements Requirements: + Bachelor's degree in human resources or related field of study. + Prior experience as an HR Generalist or relevant human resources/administrative role. + Understanding of general human resources policies and procedures. + Good knowledge of employment/labor laws. + Excellent verbal and written communication skills, along with superb interpersonal skills. + Strong dedication to exceptional customer service. + Must have excellent organizational skills. + Proficient in Microsoft Office Suite or related software. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

AAA Oregon/Idaho is looking for a Human Resources Assistant to join our HR team at our administrative headquarters in downtown Portland! The Human Resources Assistant supports daily HR operations and ensures the smooth execution of administrative and clerical tasks. This role involves assisting with recruitment, onboarding, employee record management, leave management, and providing general support to the HR department. Desired Skills Some college in related field or equivalent work experience preferred. 1+ years office experience. Foundational understanding Human Resources and business practices. Related industry experience a plus. Basic knowledge of state (Oregon/Idaho) and federal employment law and best practices required. HR Certification (aPHR or above) completed or willingness to complete needed. Bilingual (Spanish/English) skills preferred but not required. Ability to work with a diverse employee population. Must be highly detailed and organized with the ability to manage a large volume of data and deadlines across internal and external customers over twenty plus regional locations. Sense of urgency, follow through, and a high level of responsiveness required. Position requires strong oral/written communication skills and relationship management skills. Must possess strong customer service skills and have ability to work in a team environment. Must have ability to analyze problems, think creatively, and make independent decisions or take independent actions based on sound judgement. Ability to maintain a high level of confidentiality and data security required at all times. Proficiency with Excel, scheduling programs, PowerPoint, and other computer systems necessary. Experience with ADP HRIS systems (ADP Workforce Now) a plus. For full details on the duties and requirements, see the attached job description. We offer competitive pay and time off programs, health, dental, disability/life insurance, up to 9% 401(k) total employer contribution, AAA membership, and more. Our team is dedicated to providing the highest quality services to our members, colleagues and community with ingenuity and creativity. We want team members to build a future with us. We will support your growth and reward your commitment. At AAA Oregon/Idaho, we embrace the word go but know when to slow down and breathe in. We believe in quality time, in family time, in getting home on weeknights and away on weekends. We are forward thinking. We go to jobs we like, and we want every dollar to matter. We look for balance, for security and stability and for peace of mind. We are sons, daughters, mothers and fathers. We are doers, sharers and learners. We get our feet wet- we hike, bike, ski, surf, climb, fish, hunt and gather. We go for a great deal, a challenging workout, and a wide-open road. We drive, ride, cruise and fly. We are sightseers, adventurers and explorers discovering new places, uncovering new worlds. We go for the past, present & future. We are AAA.

**At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We're one of the largest manufacturers of paperboard and paper-based packaging for some of the world's most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities.** **With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry's best to reward the talented people who make our company successful.** **If this sounds like something you would like to be a part of, we'd love to hear from you.** **A World of Difference. Made Possible.** This HRBP Associate role is responsible for providing Human Resources support to the Portland, OR plant. Lead HR activities including: payroll, hourly recruiting and staffing, employee orientation, employee relations, labor relations, performance management, compensation, benefits, conflict resolution/management**,** training, and HR process coordination. Develop, implement and coordinate HR policies and procedures. Support a work environment that maximizes involvement and contributions of employees. **Job Functions** **:** * Act as first point of contact to employees and management in the use of human resource programs and processes. * Process payroll for hourly employees utilizing WorkBrain. Interface with Corporate Payroll. * Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotions and employee benefits. * Provide month-end reports on headcount, attendance, and overtime * Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, payroll, performance appraisals and employee benefits. * Plan and conduct new employee orientation and assist with the 90-day onboarding of new and transitioning employees * Partner with hiring managers to determine staffing needs/levels, recruiting strategy and implements strategies in a timely and cost-effective manner. * Assist with the administration of employee benefits, compensation, performance appraisal programs, personnel record keeping, unemployment claims and training. * Ensure compliance with the affirmative action programs. * Assist HR Business Partner Manager regarding employee relations issues and recommend actions which are consistent with corporate policies. * Assist HR Business Partner Manager regarding labor relations issues, contract interpretation, and recommend actions which are consistent with the collective bargaining agreement; ensure timelines are met throughout the grievance procedure. * Participates on strategic, annual or ad-hoc HR projects, representing the HR geographic location, presenting perspective, feedback and data that aids in the overall decision making/ design process; assists with the local implementation, administration and ongoing oversight of programs * Assist with preparing materials for delivering, and conducting employee meetings, such as quarterly plant meetings, annual benefits enrollment, anti-harassment/code of conduct training, culture meetings, employee training meetings, committee meetings, etc. * Provides overall administrative support, ensuring the accurate, timely and efficient processing of HR transactions. * Refers more complex or controversial HR issues to the HR Business Partner Manager for resolution advice and support. Prepares all supporting documentation as needed for management/legal review and decision making. **Job Requirements:** * Bachelor's degree in human resources, industrial relations, business administration or equivalent experience. * Must have 1-3 years of relevant experience. * Payroll experience * Solid interpersonal, verbal/written communication, and PC skills (Word, Excel, PowerPoint) and the ability to handle multiple projects simultaneously are also essential * Strong management skills, detail oriented, flexible, able to prioritize multiple projects with strong verbal and written communication skills. * Excellent organization, administrative and creative problem-solving skills required. * Able to communicate to all levels of organization in all settings (from individual to large group). * Must be very approachable and able to develop strong professional relationships and foster involvement at all levels of organization. * Must be able to work 8 hours/day plus overtime as required. Must be able to interface with employees on all shifts. **Pay Range: **$52,500.00**** - **$69,930.00** **Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law.** ** ** **Privacy Preference Center** ** Manage Consent Preferences** Always Active

The Human Resource Intern will support the Human Resource department with day-to-day administrative operation tasks. Tasks Responsibilities: Assist with various research projects Assist with document control and personnel file maintenance Updates HR spreadsheets Provide onboarding support to the Talent Acquisition Specialist Assist in reviewing and prescreening candidates Qualifications: Actively enrolled in a Bachelor's Degree in Business, Human Resources, program or related field is preferred. MS Suite (Word, Excel and PowerPoint) Must have the ability to effectively communicate in English, both verbally and in writing Must be capable of reviewing and interpreting complex documentation

Posted: 11/26/2024 Deadline: Open until filled Employment: Full-time, Non-exempt Pay: 24.43 - 32.16 Department: Human Resources Experience: Intermediate **HR Administrator (Full-Time)** Portland, OR 97205 **Job Description** The Portland Art Museum (referred to as Museum) and PAM CUT // Center for an Untold Tomorrow invites applications for the position of HR Administrator. The HR Administrator is an adept communicator proficient in handling diverse and complex administrative tasks within the HR Department. This position requires a highly organized individual with strong technology skills, contributing to the department's efficient operation while actively promoting greater equity and fostering a positive workplace culture. The role aligns with the Museum's values of connection and a people-centered approach. **Essential Duties & Responsibilities** Administrative & Projects * Offers people-centric support by responding to and guiding HR-related queries with kindness and inclusivity. * Supervise access to an intricate Google Drive and forms system, ensuring accuracy and effortless file location. * Develops and sustains a variety of employee surveys, distributing and analyzing results adeptly using tools such as SurveyMonkey and Google Forms. * Generates, creates and oversees Powerforms within DocuSign for the HR department. * Generates and creates forms and documents using Adobe Acrobat. * Handles the processing of personnel change forms with precision and efficiency. * Drafts memos using templates for personnel changes. * Utilizes Asana for project management, overseeing and coordinating tasks to uphold departmental organization and efficiency. * Monthly monitoring of the HR department calendar, collaborating with the HR Director, and scheduling tasks within Asana to ensure seamless operations. * Supervises the phone stipend reimbursement process for staff through DocuSign, ensuring accuracy and compliance. * Codes invoices for AP and meticulously reconciles credit card statements. * Receives and accurately distributes office mail with attention to detail. * Maintains compliance with applicable legal requirements while handling department filing and organizing employee files. * Responds promptly and accurately to employment verification requests. * Manages the procurement and upkeep of supplies for the department. * Conducts photocopy projects and efficiently handles departmental mailings. * Ensures accuracy and relevance in maintaining Museum organizational charts. * Serves as an active member of the Museum's safety committee. * Manages the motor vehicle reports for the Museum van, ensuring an up-to-date list of drivers for insurance purposes, and processes new drivers as required following FFCRA guidelines. * Coordinates staff headshots and supervises the creation of a digital staff photo directory. * Enrolls employees in training modules, both offsite and in the Navex, and diligently tracks compliance. Onboarding * Oversees the DocuSign process for employees and volunteers. Super user that can create and manage powerforms. * Compiles onboarding documentation for new hires and volunteers, generating digital and/or physical files. * Aids in the background check process for staff and volunteers. * Ensures the verification of I-9 documentation and upkeep of I-9 files. * Manages access points for new hires, including email setup with IT, ID badge coordination with Protection Services, and integration with ADP for Payroll. * Keeps track of, monitors, and fulfills various checklists for both employees and volunteers. Communications * Plans and organizes monthly 'All Staff Meetings,' preparing PowerPoint or Google slides, and coordinating onsite catering, access needs and room setup. * Drafts monthly 'HR Updates' communications for all-staff using MailChimp. * Designs fliers to enhance staff communication and updates both onsite and virtual bulletin boards, demonstrating proficiency in the Canva platform. * Manages the 90-day check-in process for new hires via DocuSign. * Supervises HR and Volunteer email boxes, responding to inquiries promptly. * Aids in the annual performance review process. Tracking and communication of deadlines and follow-up. * Contributes to new employee orientations. Benefits * Provides leave packets to employees as guided by the HR Director and/or Payroll & Benefits Administrator. * Tracks monthly leave hours in master calendar. * Assists with admin of annual benefits open enrollment. Engagement * Supervises monthly expressions of gratitude for employee anniversaries. * Manages uplifting moments, including flowers and gift cards, for staff, and provides assistance with the annual "spark joy" plan. * Coordinates events focused on staff engagement and celebration.. **Secondary or Additional Responsibilities** * Provides back-up support to the HR People & Culture Partner, as needed. Posts jobs advertisements in recruiting software (Keldair) and job boards. Schedules interviews and sends out interview itineraries, conducts reference checks. * Serves as member of the Museum's safety committee. * Performs other related duties as assigned. **Institutional Responsibilities** * Support the Museum's mission, vision and core values of creativity, connection, equity, learning, accessibility and accountability. * Contribute to and support the PAM strategic plan, annual priorities, and institutional initiatives such as diversity, equity, inclusion and access. * Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives. * Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement. * Promote equity and inclusion goals and have a “people first” mindset. **Required Knowledge & Skills** If you have any questions along the way including wanting to talk about a non traditional career background, please reach out to HR. * Proficiency and familiarity with administrative tasks and/or HR department functions. * Highly organized with meticulous attention to detail, experienced in prioritizing work plans and activities to handle high-volume workflows. * Exceptional interpersonal skills, with the ability to work collaboratively within a team while independently and proactively managing tasks. * Adept at adapting to rapidly shifting priorities and strategies. * Capable of handling sensitive and confidential situations and documentation with care. * Strong verbal and written communication skills, demonstrating comfort in communicating with staff at all levels and emphasizing inclusion. * A committed continuous learner who leverages technology to implement positive changes and enhance efficiencies. **Education, Formal & Informal Experience, Training Required, Certification, Etc.** * 3-5 years progressive administrative experience in a high volume role. * HR certificate or previous HR experience is highly preferred. * High proficiency level in the use of Google Suite tools (Gmail, Google Drive/Forms/Sheets/Docs), Adobe, DocuSign, and Canva. * High proficiency with Microsoft Word, Excel, and PowerPoint. * Comfort and adeptness with technology, showcasing tech-savviness. Familiarity with multiple platforms in the HR department, including ADP, Volgistics, Asana, MailChimp, Keldair, and various job platforms. **Job Conditions** * Hourly/Non-exempt * Full-time, 40 hours per week (8:30am to 5:00pm, Monday - Friday). Flexibility with this schedule available depending on department needs. * Role is mainly onsite. Remote work available for 1-2 days per week based on work flows after an introductory period of 90-days. * Overtime, occasional. * Extensive computer work. **Physical Activities** * Constant sedentary work that primarily involves sitting/standing for prolonged periods - sit-stand desk available. * Frequent moving about to accomplish tasks. * Constant communicating with