How to hire a human resources assistant & recruiter

How to hire a human resources assistant & recruiter, step by step

Here's a step-by-step human resources assistant & recruiter hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a human resources assistant & recruiter job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new human resources assistant & recruiter
• Step 8: Go through the hiring process checklist

What does a human resources assistant & recruiter do?

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1. Identify your hiring needs

   The human resources assistant & recruiter hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A human resources assistant & recruiter's background is also an important factor in determining whether they'll be a good fit for the position. For example, human resources assistant & recruiters from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of human resources assistant & recruiters and their corresponding salaries.

   Type of Human Resources Assistant & Recruiter	Description	Hourly rate
   Human Resources Assistant & Recruiter	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$13-22
   Corporate Recruiter	A corporate recruiter is responsible for identifying potential candidates to fill in a position within the company by closely coordinating with the department managers for their specific requirements and qualifications. Corporate recruiters update the company's online job board, as well as posting job hiring to several online platforms... Show more	$22-50
   Staffing Recruiter	A staffing recruiter is primarily in charge of handling the hiring operations of a company or organization. Typically their responsibilities revolve around advertising and publishing job openings on boards or online platforms, devising strategies to bring in more potential employees, and coordinating with department personnel to develop criteria or requirements for applicants... Show more	$14-30

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Reference Checks
   • Criminal Background Checks
   • I-9
   • Assist Human Resources
   • HRIS
   • Applicant Tracking Systems
   • Phone Interviews
   • Phone Screens
   • Drug Screens
   • Open Positions
   • Scheduling Interviews
   • Administrative Tasks
   • Career Fairs

   Check all skills

   Responsibilities:

   • Add responsibility of building, maintaining, and managing all key components of the applicant tracking system within the HRIS.
   • Facilitate new employee orientations, i9 forms, w4 and drug screen test.
   • Utilize social media and job boards (LinkedIn, monster, CareerBuilder etc . )
   • Prepare training materials and conduct training for HQ and field staff regarding MyJobWorld and LinkedIn tools.
   • Post internal and external job requisitions through Taleo and onto CareerBuilder.
   • Assist recruitment team and reset applicant passwords utilizing Taleo applicant system.

   More human resources assistant & recruiter duties

3. Make a budget

   Including a salary range in your human resources assistant & recruiter job description helps attract top candidates to the position. A human resources assistant & recruiter salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a human resources assistant & recruiter in Hawaii may be lower than in New Jersey, and an entry-level human resources assistant & recruiter usually earns less than a senior-level human resources assistant & recruiter. Additionally, a human resources assistant & recruiter with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average human resources assistant & recruiter salary

   $36,671yearly

   $17.63 hourly rate

   ---

   Entry-level human resources assistant & recruiter salary

   $28,000 yearly salary

   Updated December 14, 2025

   Average human resources assistant & recruiter salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$46,773	$22
   2	Massachusetts	$43,999	$21
   3	New York	$43,551	$21
   4	Washington	$40,754	$20
   5	Maryland	$40,666	$20
   6	Colorado	$38,768	$19
   7	Virginia	$36,815	$18
   8	Illinois	$36,671	$18
   9	Oregon	$33,033	$16
   10	Missouri	$32,847	$16
   11	Florida	$32,753	$16
   12	Ohio	$32,678	$16
   13	North Carolina	$32,531	$16
   14	Texas	$32,106	$15
   15	Utah	$31,699	$15
   16	South Dakota	$30,360	$15
   17	Georgia	$30,186	$15

   Average human resources assistant & recruiter salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Eastman	$44,515	$21.40	1
   2	Ahead USA	$42,342	$20.36	3
   3	Hearthside Food Solutions	$41,323	$19.87
   4	Via Care Community Health Center	$38,064	$18.30
   5	Virtual Employee	$37,786	$18.17	3
   6	NHTC	$37,272	$17.92	2
   7	U.S. Department of the Interior	$36,780	$17.68
   8	Klosterman Bread	$36,777	$17.68
   9	Randstad North America, Inc.	$36,405	$17.50	10
   10	Arnot Health	$33,324	$16.02
   11	Worlds of Fun	$32,278	$15.52
   12	Oshman Family JCC	$32,088	$15.43	1
   13	WASHINGTON UNIVERSITY OF VIRGINIA	$31,338	$15.07
   14	The TJX Companies	$30,979	$14.89	16
   15	Trc Staffing Services	$30,005	$14.43
   16	Cedar Fair	$27,448	$13.20	5

4. Writing a human resources assistant & recruiter job description

   A human resources assistant & recruiter job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a human resources assistant & recruiter job description:

   Human resources assistant & recruiter job description example

   + + Position Type:
   
   Oth Classified Support Person/ Human Resources Assist
   
   + Date Posted:
   
   9/9/2022
   
   + Location:
   
   Instructional Support Center
   
   Job Code: Human Resources Assist - 030078 Standard Hours: 40 Department: Talent and Retention Mgt - 282643 Empl Class: NA
   
   Minimum Salary: $34,549.00/Annually
   
   Maximum Salary: $57,277.00/Annually
   
   Scheduled Days: 245
   
   Target Openings: 1
   
   License and Certification Qualifications: Senior Professional Human Resources (SPHR) or Professional Human Resources (PHR) certification preferred.
   
   Education Qualifications: High school diploma or equivalent required. Bachelor's degree in human resources, business administration, or related field preferred.
   
   Experience Qualifications: Four years of experience in human resources or related field required.
   
   Skills Qualifications: Proficient in computer applications skills; excellent interpersonal and human relations skills; ability to maintain records with a high degree of accuracy; accurately collect and present quantitative data; process manual entries; respond appropriately to questions from applicants and placement officials.
   
   Primary Responsibilities: Provide assistance in the organization, coordination, and implementation of all human resources functions within the Department of Recruitment and Retention.
   
   1. Assist with activities and processes related to the Division of Human Resources and Talent Management - Recruitment Department.
   
   2. Respond professionally to director, general public, administrators, co-workers, and college/university placement officials.
   
   3. Maintain databases pertaining to recruitment, retention, department archives.
   
   4. Manage student teacher process, contact with university placement offices, and student teacher computer archives.
   
   5. Provide excellent customer service regarding inquiries (phone, e-mail, walk-ins, etc.) concerning recruitment issues.
   
   6. Provide logistical support to Gwinnett County Public Schools teacher fairs.
   
   7. Prepare reports as needed concerning recruitment and retention.
   
   8. Perform other duties as assigned.
   
   Physical Demands:
   
   While performing the duties of this job, the employee is frequently required to sit for extended periods of time. Employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. Employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   Copy this example

   

5. Post your job

   There are a few common ways to find human resources assistant & recruiters for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your human resources assistant & recruiter job on Zippia to find and recruit human resources assistant & recruiter candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit human resources assistant & recruiters, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new human resources assistant & recruiter

   Once you have selected a candidate for the human resources assistant & recruiter position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new human resources assistant & recruiter. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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