Automatically apply for jobs with Zippi

Upload your resume to get started.

Human resources assistant & recruiter skills for your resume and career

Updated January 8, 2025

6 min read

Quoted experts

Tonya Courtois,

J. Adam Shoemaker Ph.D.

Below we've compiled a list of the most critical human resources assistant & recruiter skills. We ranked the top skills for human resources assistant & recruiters based on the percentage of resumes they appeared on. For example, 7.9% of human resources assistant & recruiter resumes contained data entry as a skill. Continue reading to find out what skills a human resources assistant & recruiter needs to be successful in the workplace.

15 human resources assistant & recruiter skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how human resources assistant & recruiters use data entry:

Coordinated job postings for internal jobs, processed internal/external applications and data entry using HRIS.
Performed extensive data entry and information processing through technological systems.

2. Reference Checks

Here's how human resources assistant & recruiters use reference checks:

Compiled results of interviews, identified top candidates for each vacancy, and conducted reference checks including verification of credentials.
Conduct reference checks on position finalists and provide update to managers and Human Resources representatives.

3. Criminal Background Checks

Here's how human resources assistant & recruiters use criminal background checks:

Verified references, arranged criminal background checks, documenting confidential information.
Ordered 10 years Criminal Background Checks, Ordered MVR's and retrieved results from MVR/Driving History system.

4. I-9

I-9 is a government verification form that indicates, whether an individual is eligible for work in the US. The form was created by the United States Department of Homeland Security division, named as the United States Citizenship and Immigration Services (USCIS) which requires that all US citizens must fill out and submit an I-9 form to start their working career in the US. An I-9 form includes a person's identification information and education credentials, that are ought to be verified by the employer.

Here's how human resources assistant & recruiters use i-9:

Scheduled and conducted drug screens, background investigations, processed hiring paperwork, administered benefits enrollment and verification of I-9 documentation.
Orchestrate orientation, process I-9 electronically.

5. Assist Human Resources

Here's how human resources assistant & recruiters use assist human resources:

Processed and assisted Human Resource Specialists regarding technical issues involving the application process while also determining training needs for new applicants.
Managed and maintained active applicant information and assisted Human Resource Manager with daily activities.

6. HRIS

Here's how human resources assistant & recruiters use hris:

Added responsibility of building, maintaining, and managing all key components of the applicant tracking system within the HRIS.
Utilized PeopleSoft HRIS to input annual reviews, Personnel Action Forms, time clock changes, and more.

Choose from 10+ customizable human resources assistant & recruiter resume templates

Build a professional human resources assistant & recruiter resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your human resources assistant & recruiter resume.

7. Applicant Tracking Systems

Here's how human resources assistant & recruiters use applicant tracking systems:

Updated and retrieved applicant information in computerized applicant tracking systems.
Implemented new recruiting technology, i.e., applicant tracking systems and screening tools.

8. Phone Interviews

Phone Interviews are a common requirement of the job market and are often the first level of interviews. This helps hiring managers narrow down a group of potential candidates to those they would like to meet in person. A friendly and approachable tone is best when conducting phone interviews in addition to general knowledge about the posted position.

Here's how human resources assistant & recruiters use phone interviews:

Completed over 150 phone interviews, 60 in person interviews, and hired almost 50 people in a 3 month period.
Screen large volume of resumes, conduct phone interviews, and schedule qualified candidates to meet with the hiring managers.

9. Phone Screens

A phone screen refers to the stage of the recruiting process that occurs after narrowing the applicant pool through candidate's resumes and before they are asked for a face-to-face interview. Phone screenings are typically conducted over a call from a recruiter or talent acquisition team coordinator at a company to assess the applicant's suitability for a specific position and discuss basic qualifications and information about a job. This is usually a short call that lasts between 15 and 30 minutes. Phone screens can also be useful for employers to get a picture of realistic market expectations from applicants for a specific job.

Here's how human resources assistant & recruiters use phone screens:

Review and track all incoming resumes and applications, conduct phone screens and coordinate interviews with hiring managers.
Conducted five to ten HR Phone Screens for both sales and technology positions daily.

10. Drug Screens

A drug screen is a drug test that consists of a collection of blood, urine, saliva, or even a hair sample. The samples are used to determine the presence of any chemical remnants which are present in the body after the intake of any drug.

Here's how human resources assistant & recruiters use drug screens:

Process candidate drug screens by sending them to testing clinics or personally processing in house drug testing kits to ensure compliance.
Call applicants, check statuses of candidate drug screens, physicals, and verify employment to ensure candidates are qualified.

11. Open Positions

Open positions may refer to a potential investment trade, where the trade has been established and recognized but has not yet closed. This is common for many investors holding a great deal of stock but have not yet sold those shares; however, there is considerable risk in holding multiple open positions given the market fluctuation.

Here's how human resources assistant & recruiters use open positions:

Managed internal job requisition database to track and monitor open positions and applicants.
Evaluated candidate skills and qualifications pertinent to open position requirements.

12. Scheduling Interviews

Here's how human resources assistant & recruiters use scheduling interviews:

Assisted recruitment staff in scheduling interviews and appointments and maintaining multiple complex calendars.
Assisted with staffing initiatives, including screening, phone interviewing, evaluating candidates, job postings, and scheduling interviews.

13. Administrative Tasks

Here's how human resources assistant & recruiters use administrative tasks:

Updated job openings, organized files/other things, and performed various additional administrative tasks.
Managed administrative tasks related to interview process, including interview schedule coordination and logistics as well as travel, when appropriate.

14. Career Fairs

Here's how human resources assistant & recruiters use career fairs:

Represented the agency and available opportunities at numerous career fairs/events throughout Seattle.
Assisted recruiting manager at career fairs and events representing our organization.

15. Recruitment Process

Here's how human resources assistant & recruiters use recruitment process:

Facilitated full recruitment process, including preparation and posting/tracking requisitions and applicants; schedules interviews according to needs of hiring managers.
Launched effective recruitment processes reducing recruitment expenses.

5 Human Resources Assistant & Recruiter resume examples

Build a professional human resources assistant & recruiter resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 5+ resume templates to create your human resources assistant & recruiter resume.

Create my resume

Build a professional resume in minutes using this template.

What skills help Human Resources Assistant & Recruiters find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on human resources assistant & recruiter resumes?

Tonya Courtois

Recruiting Manager, Emmaus Homes

To be most attractive to us a resume should be more than just a list of a person's work history and the skills they acquired while they occupied each role. A resume that will stand out to us, is a resume that tells us how a candidate problem-solved during their tenure at each job. We are also looking for candidates who closely align with our core value system. A one size fits all resume is not a best practice. Candidates should do their homework and clearly and specifically identify past behaviors that demonstrate they share our values. Resumes should be full of well-written examples of how they added value.

What soft skills should all human resources assistant & recruiters possess?

J. Adam Shoemaker Ph.D.

Associate Professor of Management & Human Resources, Saint Leo University

FYI, soft skills are a lot more difficult to train than hard skills. This is part of the reason that there is so much demand for soft skills - for the most part, they need to be innate to the candidate.
Here again, communication comes up - and here, it is important to recognize that communication is much more than just telling people. A good communicator is a great listener. He knows when to speak his mind and when to wait and see what happens. She knows how to collaborate effectively with people and how to take action when needed.

What hard/technical skills are most important for human resources assistant & recruiters?

J. Adam Shoemaker Ph.D.

Associate Professor of Management & Human Resources, Saint Leo University

Even though these skills are much more trainable, it helps if HR professionals are familiar with HR information systems.
There are too many to name them all here (sorry, no free advertising)! It would be difficult for a candidate to be familiar with every platform a company might use for their HRIS, but it is good to know that they generally work in the same ways.
If the company asks if you have experience with a particular platform that you have never heard of, always be truthful but still be ready to ask intelligent questions about it: "I'm not too familiar with that platform, but I'd be curious to know about your employees' experiences with it. How long have you been using it, and how robust is the self-service interface?"

What human resources assistant & recruiter skills would you recommend for someone trying to advance their career?

Dr. Michael Pasquale Ph.D.

Professor of Linguistics, Humanities Division Chair, Cornerstone University

Graduates should continue to develop expertise and fluency in their language learning and development. They should focus on developing language fluency in the career areas they are pursuing. For example, they should read extensively and listen to podcasts in their target language to understand the field and how to use the language fluently and effectively in those contexts.

What type of skills will young human resources assistant & recruiters need?

Bill Garris Ph.D.

Associate Professor of Human Services, Human Services Program Coordinator, East Tennessee State University

We meet with community agency partners every year and process with our students what they learn while they participate in internships. What both tell us time and again is that the most important skills are soft skills. Graduates need to have empathy for the clients they serve. They need to develop skills at reading office culture: who is a friend, who is in charge, who is prickly and may stymie their growth. Graduates need to know how to identify what work needs to be done, and then set about doing it: make yourself valuable to the company. Finally, agencies also tell us that empathy and kindness for the people we help, people who may come from a different place in life than the new graduate, is critical.

What technical skills for a human resources assistant & recruiter stand out to employers?

Ryan Smolko

Associate Director, Career Center, Muhlenberg College

Technical skills vary by industry and the technical skills needed today are not those that will be needed five or even one year from now. Adaptability is key to staying relevant in their career both now and in the future. O*Net is a great resource for students to see technical skills commonly used in their jobs of interest.

The technical skills everyone should be continually working on are Excel/Tableau and Canva/PowerPoint. Working with large amounts of data is almost universal in today's economy regardless of industry or position. You can also have the best data in the world but if you can't present it in a dynamic way it won't be seen which is why being well versed in presentation and design tools can be a big advantage.

Do you want to know more?

List of human resources assistant & recruiter skills to add to your resume

The most important skills for a human resources assistant & recruiter resume and required skills for a human resources assistant & recruiter to have include:

Data Entry
Reference Checks
Criminal Background Checks
I-9
Assist Human Resources
HRIS
Applicant Tracking Systems
Phone Interviews
Phone Screens
Drug Screens
Open Positions
Scheduling Interviews
Administrative Tasks
Career Fairs
Recruitment Process
Taleo
Conduct Interviews

ADP
Exit Interviews
Source Candidates
E-Verify
Linkedin
Interview Process
I9
Open Enrollment
Employment Verifications
EEO
Travel Arrangements
FMLA
Expense Reports
ATS
Performance Reviews
PeopleSoft
PowerPoint

Unemployment Claims
Monster
Benefits Administration
Personnel Actions
Employment Agencies
Drug Tests
Life Insurance
Hr Administration
Facebook
Selection Process
W-4
Cobra
Jobvite
Craigslist
Background Investigations

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Zippia Careers
Office and Administrative Industry
Human Resources Assistant & Recruiter
Human Resources Assistant & Recruiter Skills

Updated January 8, 2025

Browse office and administrative jobs