What does a human resources assistant & recruiter do?
Human resources assistant & recruiter job responsibilities include filling open positions within timelines with talented and qualified candidates. They do sourcing of applicants, screening, organizing the interview process, and assisting the hiring manager in the interview and offer process. They ensure the administration of all staffing efforts adheres to company standards. It is also their responsibility to oversee the application recruitment process to ensure the timely scheduling of candidates who have met the minimum employment requirements based upon the recruiter's interview.
Human resources assistant & recruiter responsibilities
Here are examples of responsibilities from real human resources assistant & recruiter resumes:
- Add responsibility of building, maintaining, and managing all key components of the applicant tracking system within the HRIS.
- Facilitate new employee orientations, i9 forms, w4 and drug screen test.
- Utilize social media and job boards (LinkedIn, monster, CareerBuilder etc . )
- Prepare training materials and conduct training for HQ and field staff regarding MyJobWorld and LinkedIn tools.
- Post internal and external job requisitions through Taleo and onto CareerBuilder.
- Assist recruitment team and reset applicant passwords utilizing Taleo applicant system.
- Provide effective and efficient communication and clerical support to patients and clinical staff to help ensure effective operations throughout the clinic.
- Create advertising post on indeed and craigslist.
- Post job listings for company via craigslist, regarding local and nationwide construction jobs.
- Rout incoming calls to appropriate departments and individuals utilizing AS400 directory system.
Human resources assistant & recruiter skills and personality traits
We calculated that 8% of Human Resources Assistant & Recruiters are proficient in Data Entry, Reference Checks, and Criminal Background Checks. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.
We break down the percentage of Human Resources Assistant & Recruiters that have these skills listed on their resume here:
- Data Entry, 8%
Coordinated job postings for internal jobs, processed internal/external applications and data entry using HRIS.
- Reference Checks, 7%
Compiled results of interviews, identified top candidates for each vacancy, and conducted reference checks including verification of credentials.
- Criminal Background Checks, 6%
Verified references, arranged criminal background checks, documenting confidential information.
- I-9, 6%
Scheduled and conducted drug screens, background investigations, processed hiring paperwork, administered benefits enrollment and verification of I-9 documentation.
- Assist Human Resources, 5%
Processed and assisted Human Resource Specialists regarding technical issues involving the application process while also determining training needs for new applicants.
- HRIS, 5%
Added responsibility of building, maintaining, and managing all key components of the applicant tracking system within the HRIS.
Most human resources assistant & recruiters use their skills in "data entry," "reference checks," and "criminal background checks" to do their jobs. You can find more detail on essential human resources assistant & recruiter responsibilities here:
Integrity. One of the key soft skills for a human resources assistant & recruiter to have is integrity. You can see how this relates to what human resources assistant & recruiters do because "information clerks, particularly human resources assistants, have access to confidential information." Additionally, a human resources assistant & recruiter resume shows how human resources assistant & recruiters use integrity: "entered relevant data entry and reports into database to ensure updated consistency and integrity of hr materials. "
Organizational skills. Another essential skill to perform human resources assistant & recruiter duties is organizational skills. Human resources assistant & recruiters responsibilities require that "information clerks must be able to retrieve files and other important information quickly and efficiently." Human resources assistant & recruiters also use organizational skills in their role according to a real resume snippet: "cataloged data into hris system, ensured applicant profile is compliant with organizational standards. "
Communication skills. human resources assistant & recruiters are also known for communication skills, which are critical to their duties. You can see how this skill relates to human resources assistant & recruiter responsibilities, because "information clerks must be able to explain policies and procedures clearly to customers and the public." A human resources assistant & recruiter resume example shows how communication skills is used in the workplace: "make travel arrangements for candidates as needed maintain communication through departments prepare new employee files"
Interpersonal skills. human resources assistant & recruiter responsibilities often require "interpersonal skills." The duties that rely on this skill are shown by the fact that "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." This resume example shows what human resources assistant & recruiters do with interpersonal skills on a typical day: "used interpersonal skills to recruit new members hosted recruitment events"
The three companies that hire the most human resources assistant & recruiters are:
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Human resources assistant & recruiter vs. Recruiter associate
A recruiter associate is responsible for supporting the human resources department of an organization on their staffing processes. Recruiter associates identify a department's staffing needs and coordinate with the hiring managers for their requirements and qualifications on a job opening. They update the company's online job boards, as well as posting on various social media platforms as instructed. A recruiter associate carefully filters the application, selects potential applicants, schedules interviews and assessment, and assists the successful candidate on the submission of documents during onboarding.
These skill sets are where the common ground ends though. The responsibilities of a human resources assistant & recruiter are more likely to require skills like "criminal background checks," "assist human resources," "administrative tasks," and "conduct interviews." On the other hand, a job as a recruiter associate requires skills like "customer service," "human resources," "background checks," and "work ethic." As you can see, what employees do in each career varies considerably.
Recruiter associates really shine in the finance industry with an average salary of $64,450. Comparatively, human resources assistant & recruiters tend to make the most money in the telecommunication industry with an average salary of $38,577.On average, recruiter associates reach similar levels of education than human resources assistant & recruiters. Recruiter associates are 1.2% more likely to earn a Master's Degree and 0.3% more likely to graduate with a Doctoral Degree.Human resources assistant & recruiter vs. Corporate recruiter
A corporate recruiter is responsible for identifying potential candidates to fill in a position within the company by closely coordinating with the department managers for their specific requirements and qualifications. Corporate recruiters update the company's online job board, as well as posting job hiring to several online platforms. They carefully screen the applicants' credentials and set interview appointments to the chosen candidates. A corporate recruiter helps successful applicants with processing their requirements and provides them with instructions for onboarding.
Each career also uses different skills, according to real human resources assistant & recruiter resumes. While human resources assistant & recruiter responsibilities can utilize skills like "data entry," "criminal background checks," "assist human resources," and "scheduling interviews," corporate recruiters use skills like "human resources," "customer service," "healthcare," and "background checks."
Corporate recruiters earn a higher average salary than human resources assistant & recruiters. But corporate recruiters earn the highest pay in the retail industry, with an average salary of $75,224. Additionally, human resources assistant & recruiters earn the highest salaries in the telecommunication with average pay of $38,577 annually.Average education levels between the two professions vary. Corporate recruiters tend to reach similar levels of education than human resources assistant & recruiters. In fact, they're 2.4% more likely to graduate with a Master's Degree and 0.3% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for human resources assistant & recruiters in the next 3-5 years?
Sarah DeArmond Ph.D.
Management and Human Resources Department Chair, Professor of Human Resource Management, University of Wisconsin - Oshkosh
Human resources assistant & recruiter vs. Staffing assistant
A staffing assistant performs support tasks to help offices run smoothly and efficiently. Most of their responsibilities include assisting executives with their needs, answering calls and correspondence, preparing and processing documentation, arranging meetings and appointments, organizing and disseminating files, and maintaining records and databases. They must also assist in arranging staff schedules, training new staff, and coordinating with the human resources department. Furthermore, a staffing assistant may also monitor the inventory of office supplies, processing procurement requests when necessary.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a human resources assistant & recruiter is likely to be skilled in "assist human resources," "applicant tracking systems," "phone screens," and "scheduling interviews," while a typical staffing assistant is skilled in "patients," "telephone calls," "human resources," and "front desk."
Staffing assistants make a very good living in the health care industry with an average annual salary of $34,582. On the other hand, human resources assistant & recruiters are paid the highest salary in the telecommunication industry, with average annual pay of $38,577.When it comes to education, staffing assistants tend to earn similar degree levels compared to human resources assistant & recruiters. In fact, they're 3.7% less likely to earn a Master's Degree, and 0.1% less likely to graduate with a Doctoral Degree.Human resources assistant & recruiter vs. Recruiting assistant
A recruiting assistant is responsible for supporting the staffing needs of an organization, updating the company's job boards, and coordinating with the department managers to identify their staffing requirements and candidate qualifications. Recruiting assistants schedule the interviews and evaluations of the qualified applicants, endorsing them for final assessments with a department's hiring managers. They also assist with the processing of requirements for the hired candidates and managing their onboarding procedures. A recruiting assistant performs administrative and clerical duties as needed, especially on updating the candidate's information and doing background checks.
Even though a few skill sets overlap between human resources assistant & recruiters and recruiting assistants, there are some differences that are important to note. For one, a human resources assistant & recruiter might have more use for skills like "criminal background checks," "assist human resources," "scheduling interviews," and "conduct interviews." Meanwhile, some responsibilities of recruiting assistants require skills like "customer service," "background checks," "hr," and "payroll. "
In general, recruiting assistants earn the most working in the government industry, with an average salary of $48,173. The highest-paying industry for a human resources assistant & recruiter is the telecommunication industry.The average resume of recruiting assistants showed that they earn similar levels of education compared to human resources assistant & recruiters. So much so that theyacirc;euro;trade;re 1.4% less likely to earn a Master's Degree and more likely to earn a Doctoral Degree by 0.2%.Types of human resources assistant & recruiter
Updated January 8, 2025
