Human resources assistant jobs in San Leandro, CA - 302 jobs

A leading beauty retailer is seeking a Senior HR Business Partner to shape people strategies and drive business performance. This role involves advising on organizational design, workforce planning, and leadership development while fostering a culture of innovation and belonging. The ideal candidate will have 5-8 years of HR experience in complex environments and a strategic mindset. Join a dynamic team dedicated to empowering talent and reimagining the future of beauty. #J-18808-Ljbffr

HR Associate - HR Services & Administration (North America) Job Type: Full-time We are looking for a proactive and meticulous HR specialist to join our North American team. This role is a perfect blend of HR services and administrative support, crucial for ensuring the quality of our North American workforce and smooth daily operations. This is an excellent opportunity to strengthen your HR foundation and expand your multi-functional capabilities within a rapidly growing global technology company. Key Responsibilities HR Shared Services (70%): ● Serve as the primary contact of HR inquiries for North American employees, providing timely and professional answers. ● Handle all employee lifecycle matters efficiently and accurately, including onboarding, document filing, information changes, and offboarding processes. ● Maintain and update employee files and data in HRIS (Human Resources Information System), ensuring 100% accuracy and compliance. ● Assist in managing matters related to payroll and benefits in North America. ● Support the coordination and follow-up of HR programs such as performance reviews and training development. ● Prepare regular HR data reports and analyses. Administrative Support (30%): ● Provide routine administrative support to the North American office or team, which may include email management, office supplies procurement, supplier coordination, etc. ● Assist in planning and coordinating team activities, meetings, and company events. ● Support travel management and initial review of related expenses. ● Assist in maintaining a safe, efficient, and pleasant working environment. Job Requirements: ● Bachelor's degree in Human Resources, Business Management, or a related field. ● 1-3 years of relevant HR work experience, with HR operations experience preferred. ● Basic understanding of North American (US/Canada) labor laws and HR best practices. ● Excellent organizational skills and a high level of attention to detail; able to handle multiple tasks simultaneously. ● Excellent communication skills and customer service awareness; able to collaborate effectively with colleagues from diverse cultural backgrounds. ● Able to handle confidential information and possess a high level of professional ethics. ● Fluent in Mandarin as working proficiency is preferred. Preferred Qualifications: ● Work experience in multinational or technology companies. ● Experience in supporting international or remote teams.

HR & Operations Specialist - IT Staffing & Solutions Employment Type: Full-Time Schedule: Hybrid About Flexton Flexton is a leading IT staffing and solutions company specializing in delivering top-tier IT staffing and technology solutions to leading enterprise companies. We are seeking a dynamic HR & Operations Specialist who can manage core HR functions while ensuring smooth operational processes in a fast-paced, tech-driven environment. Role Overview This role combines human resources expertise with operational efficiency to support our growing business. You will be the backbone of our internal processes, ensuring seamless coordination between Stakeholders, HR and delivery teams. Key Responsibilities Human Resources: Manage recruitment lifecycle for internal roles and support the onboarding team Maintain accurate employee and contractor records in HRIS and ATS systems. Administer benefits, coordination with payroll and compliance with employment laws. Support employee engagement initiatives Assist the HR team with ongoing projects and process improvements. Operations: Coordinate office administration, procurement, and resource allocation. Assist in budgeting, expense tracking, and operational reporting. Implement process improvements to enhance efficiency across HR and recruiting teams. Oversee vendor management and ensure compliance with client requirements (including VMS platforms). Track Global IT inventory, system set up and permissions Coordinate internal and external meetings, including scheduling, confirmations and reminders Required Skills & Qualifications Bachelor's degree in HR, Business Administration, or related field. 2+ years of experience in HR and/or operations, preferably in IT staffing or consulting. Familiarity with ATS, VMS, and HRIS systems. Strong understanding of employment law and compliance requirements. Excellent organizational, communication, and multitasking skills. Proficiency in MS Office and collaboration tools. What We Offer Competitive salary and benefits package. Opportunity to work with leading technology clients. Collaborative, growth-oriented work culture. Career development and training opportunities.

HR COORDINATOR Pay Range: $27-$34/hour Type: Contract-to-Hire ABOUT THE ROLE The HR Coordinator supports the Human Resources team by assisting with onboarding, employee records management, recruitment support, benefits coordination, compliance tasks, training tracking, and general administrative duties. This position requires strong organizational skills, confidentiality, professionalism, and the ability to provide timely, high‑quality support to employees and HR leadership. KEY RESPONSIBILITIES Onboarding & Employee Records Support new hire onboarding and orientation. Maintain accurate personnel files (digital and physical). Update employee information in the HRIS and generate standard reports. Assist with background checks, new hire documentation, and pre-employment needs. General HR & Administrative Support Prepare HR communications, reports, and presentations. Support HR events, engagement activities, and day‑to‑day department operations. Provide timely support to employees and route inquiries appropriately. QUALIFICATIONS Associate's degree or equivalent experience in HR/administrative support. At least 2 years HR coordination or general administrative experience. Strong organizational, communication, and confidentiality skills. Proficiency in Microsoft Office; HRIS experience preferred. Familiarity with California employment laws is a plus. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

The BBSI HR Generalist is responsible for successfully assisting BBSI Human Resources Consultants in providing a full range of HR support to business owners to maximize client management of human capital and positively impact client company success and profitability. This position reports to the Business Partner and works in partnership with other positions within the business unit and branch. POSITION SUMMARY: The BBSI HR Generalist is responsible for successfully providing a full range of HR support to business owners to maximize client management of human capital and positively impact client company success and profitability. REPORTING RELATIONSHIPS: This position reports to the Area Manager and works in partnership with other positions within the business unit and branch. DUTIES AND RESPONSIBILITIES: Provide HR consultation and deliverables to small and mid-sized businesses. Develop and deliver HR policies, procedures and programs to meet the business owner needs laid out in the client plan of action. Collaborate with other Human Resources Generalists and Consultants in the administration and delivery of HR guidance, training, and support to clients. Autonomously support clients with situational HR guidance as issues and concerns arise. Partner with Payroll Specialist and other Human Resources professionals to streamline the client onboarding process. Support multiple business units with administrative functions using human resources expertise and experience. Gather and present client renewal details prior to client renewal meetings. In some branches, may be responsible for payroll processing in order to serve as payroll relief and backup for Payroll Specialists. In some branches, provide administration of workers' compensation claims with partners at Third Party Claims Administrator. Continued self-development of HR knowledge, coupled with mentoring from senior level Human Resources Consultant. SPECIAL REQUIREMENTS: Ability to complete high-volume workload, meet critical deadlines and work through constantly changing priorities with enthusiasm and autonomy Consult with identified clients on all aspects of human capital management on tactical and dynamic levels Excellent written and verbal communication skills Intermediate level knowledge of all MS Office applications Willing to travel via automobile roughly 30% of time - primarily local, with some overnight possible. Salary and Other Compensation: The starting pay range for this position $26.92-35.00/hourly. Factors which may affect starting pay within this range may include geography, skills, education, experience, certifications, and other qualifications of the candidate. This position is also eligible for incentive pay in accordance with the terms of the Company's plan. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, health savings account, flexible savings account, dental insurance, vision insurance, 401(k) retirement plan, accidental death and dismemberment, life insurance, voluntary life insurance, voluntary disability insurance, voluntary accident, voluntary critical care, voluntary hospital indemnity, legal, identity and fraud protection, commuter benefits, pet insurance, employee stock purchase program, and an employee assistance program. Paid Time Off: 40 hours of paid sick leave annually (additional sick/front loading/accrual, if any, based on state or regional requirements); vacation accrues up to 80 hours in the first year, up to 120 hours in years 2-4, and up to 160 hours in the fifth year; 6 paid holidays annually, 4 paid volunteer days annually. Diversity and Inclusion are critical parts of our corporate culture. BBSI strives to create a workplace where everyone feels included and empowered to bring their full, authentic selves to work, and is treated fairly. BBSI is an equal opportunity employer and makes employment decisions on the basis of merit. “California applicants: to see how we protect your data, visit our website at ***********************************************************

A leading home products retailer is seeking to hire an HR Analyst who will develop dashboards and provide reporting on key HR metrics. The ideal candidate should have a Bachelor's degree and 2-3 years of HR experience, showcasing strong analytical and communication skills. Proficiency in Microsoft Office and familiarity with tools like Tableau and Power BI is essential. This position supports the Total Rewards team in various HR projects, contributing to the development and maintenance of employee benefits programs. #J-18808-Ljbffr

Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experience. Our AI agents provide intelligent, human-like responses across chat, email, and voice, resolving millions of customer inquiries across every language and at any time. Since coming out of stealth, Decagon has experienced rapid growth. We partner with industry leaders like Hertz, Eventbrite, Duolingo, Oura, Bilt, Curology, and Samsara to redefine customer experience at scale. We've raised over $200M from Bain Capital Ventures, Accel, a16z, BOND Capital, A*, Elad Gil, and notable angels such as the founders of Box, Airtable, Rippling, Okta, Lattice, and Klaviyo. We're an in-office company, driven by a shared commitment to excellence and velocity. Our values- customers are everything , relentless momentum , winner's mindset , and stronger together -shape how we work and grow as a team. About the Team: Decagon is growing fast, and so is our team. As we expand, we're building the systems, programs and culture that make Decagon not just a leading AI company but an incredible place to work. The People Operations team builds the infrastructure that keeps Decagon running smoothly and ensures every employee's experience is intentional and efficient. We manage the full employee lifecycle from onboarding to development to engagement, creating programs that help our people thrive. Our work lays the foundation for how Decagon supports its people and sustains the culture that makes Decagon unique. About the Role: We're looking for an HR Associate to join our SF team to help shape an outstanding employee experience. You'll work closely with our People Operations Lead to keep our programs running smoothly across onboarding, benefits, engagement and culture. This role is perfect for someone who thrives on bringing structure to growth and loves making systems work better. You'll play a key role in refining our processes, supporting our people and building the foundation for a world-class employee experience as Decagon continues to grow. As a founding member of the People team, you'll have the opportunity to learn, experiment and make a meaningful impact on how our People function evolves. What You'll Do: Own employee onboarding and off-boarding to ensure a seamless employee experience. Maintain accurate and up-to-date employee data in our HR systems (Rippling, Culture Amp, and others). Support benefits administration including enrollments, changes, and employee education. Serve as a first point of contact for employee inquiries - helping team members navigate policies, systems, and processes. Assist with performance and engagement programs including review cycles and feedback processes. Partner on internal communications and People policy documentation. Drive process improvements that enhance efficiency and spear strategic initiatives. Contribute ideas as we design and scale new People programs and policies. Who You Are: 2+ year of experience in HR, People Operations, or Administration Exceptionally organized, detail-oriented, and able to manage multiple priorities at once. Clear written and verbal communication skills with the ability to be resourceful. Discretion and professionalism handling confidential information. Naturally collaborative, with a growth mindset and curiosity to learn. Excited to join as a founding member of a growing People Department at a fast-scaling company. Benefits: Medical, dental, and vision benefits Take what you need vacation policy Daily lunches, dinners and snacks in the office to keep you at your best Compensation: Base Salary $100K - $150K + Equity

The Human Resources Assistant performs administrative and clerical functions for the Human Resources Department, including, greeting visitors, answering, screening and directing phone calls to the appropriate individual, ordering supplies, routine correspondence, filing, sorting, and distributing mail and other clerical duties. Responsibilities RESPONSIBILITIES: (Other duties may be assigned) First line HR contact. Answers, screens, and routes visitors, telephone calls and mail appropriately and efficiently. Includes handling sensitive or confidential issues in an appropriate manner. Provides excellent customer service. Operate and maintain general office equipment, including personal computer, copy machine, fax machine, badge machine etc. Maintains the department refrigerator log. Orders and maintains supplies for the department. Schedules meeting rooms. Communicates effectively with various and diverse audiences. Assists associates with general questions or refers to department staff as appropriate. Assists applicants with general questions related to the Employment process or refers to Employment Coordinator as appropriate. Maintains intake tracking logs for documents submitted to Human Resources (grievances, mail, checks, complaints, etc.). Distributes documents as appropriate. Completes status updates, address and emergency contact changes, inputs evaluations and licenses in HRIS. Processes HRIS Inputs Completes verification of employment requests in writing. Completes license verification using on-line system. Issues hospital badges for associates, physicians, contractors, volunteers etc. Submits requests for withholding changes, direct deposit, wage garnishment etc. to Payroll. Assists with outgoing department mail needs (UPS, certified mail, return receipt, courier etc.). Assists with distribution of paychecks and on-demand checks. Assists hospital management with printing PCN's. Tracks performance evaluations. Processes subpoena requests as appropriate. Responsible for posting weekly job postings in a timely manner. Copies employment files as requested by department management. Maintains filing for employment files and purges term files monthly. Onboard's new hires Conducts New Hire Orientation Accepts other assignments and projects under the direction of Human Resources Management. Performs other duties that may be assigned, or necessary to ensure all work is complete, accurate, and in compliance with procedures. Address and resolve employee inquiries and concerns regarding their health and welfare benefit plans. Coordinate and implement open enrollment annually. Track new hires in benefits enrollments for accuracy Accepts other assignments under the direction of supervisor Qualifications QUALIFICATIONS/JOB REQUIREMENTS: EDUCATION: High School Graduate or equivalent College preferred EXPERIENCE: Two years experience in a similar capacity, preferably in the health care or human resources fields. CERTIFICATIONS/LICENSURE: OTHER SKILLS, ABILITIES; KNOWLEDGE: Knowledge of sound, efficient and effective office administration, procedures and techniques, familiarity with work processing and use of standard office equipment Demonstrated verbal and written communication skills Demonstrated utilization of tack and discretion in handling confidential information Demonstrated ability to perform duties with minimal or no supervision. Must possess initiative ot carry out responsibilities and utilize sound judgement, confidentiality and discretion. Demonstrated ability to work effectively with a diverse audience Excellent customer service skills Computer literate

Human Resources / Payroll Assistant (Part-Time) St. Matthew's Parish & School - San Mateo, CA Are you highly organized and detail-oriented with an interest in HR and payroll? St. Matthew's Parish & School is seeking a Part-Time Human Resources / Payroll Assistant to support our HR Consultant and ensure smooth payroll and employee processes. This role is ideal for someone looking for flexible hours in a mission-driven environment. What You'll Do Enter and maintain employee data in HR and payroll systems. Process new hire, leave, change, and separation paperwork. Verify payroll, benefits, and deductions for accuracy. Maintain confidential HR and payroll files. Assist employees with routine payroll and HR questions. Support HR audits and compliance efforts. Provide general administrative support for HR initiatives. What We're Looking For Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficiency with Microsoft Office Suite, Google Workspace, and comfort with HR/payroll systems. Associate's degree in HR, Business, or related field (or equivalent experience). Prior HR and/or payroll experience preferred but not required. Work Details Part-Time: Less than 8 hours per week, 1-2 days/week. Compensation: $21.57 - $23.43/hour. Location: St. Matthew's Parish & School, San Mateo, CA. Join us in supporting a vibrant parish and school community while learning and contributing your expertise in HR and payroll!

Job DescriptionFull-time, on-site in Berkeley, CA - $26.00 to $30.00 per hour. MUST BE Bilingual Eng/Spanish. Are you fluent in both English and Spanish? (Sorry. This is a deal-breaker!) Have you run payroll for 75+ people in the last 60-90 days? Do you live near Berkeley, CA or within a 45-minute drive? If so, please keep reading…. ABOUT THE COMPANY In this position, you'll join a highly experienced team of professionals who have been in the tree care industry for more than 45 years. Professional Tree Care Co., (see professional tree care dot com and green waste recycle yard dot com) is seeking a self-motivated payroll professional to be responsible for processing all aspects of payroll using ADP, and in compliance with applicable federal and state laws and requirements. ABOUT THE JOB Reporting to our Human Resources & Payroll Manager and working as part of a two-person payroll team, our Payroll & HR Specialist will be the primary person responsible for ensuring everyone is paid on time and accurately. You'll be the only person running payroll will have +/- three weeks to get up to speed on running it independently. Once up and running smoothly, you'll become the person who trains new staff how to use ADPs time-keeping software their company smart phone. The Payroll & HR Specialist we hire must be comfortable running ADP payroll with very little assistance, and comfortable calling and meeting workers daily, as needed, to correct their time entries. You'll also accompany our Human Resources Manager when to the field when they introduce benefits, such as 401(k) and medical/dental/optical benefits, at up to five locations throughout the Greater Bay Area. Each week, once payroll is completed, our PHRS will assist with Human Resources tasks as they are able. Tasks may include serving as job candidate's point of contact while they are going through pre-employment background checks, going online to run DMV, criminal, drug & fitness tests, calling to schedule professional and personal reference checks, onboarding new employees, helping them get familiar with their company phones, and serving as the point of contact for hourly employees who have issues with their company-provided cell phones. If you have significant experience in H.R., please make a point to let us know. ESSENTIAL FUNCTIONS Serve as the primary person responsible for processing all payroll across the company using ADP and Econz time-tracking that feeds into Sage accounting software. You'll be the one to guarantee timely and accurate delivery of employee compensation for up to 99 Bay Area employees. Perform as many Human Resources tasks as you're able to take on once payroll is completed. These may include onboarding, background checks, etc. Go out into the field to train staff to use our new ADP application on their smartphones. You and our H.R. Manager will lead trainings at four or more locations. Serve as backup to our Human Resources and Payroll Manager if they are on vacation or out ill. Drive your own vehicle to our field locations and/or out to remote sites, as needed, to onboard, offboard or otherwise assist fellow employees. Accurately process hourly payroll once per week and salaried payroll bi-monthly, including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, health insurance premiums, and perks associated with prevailing wage/union wages. Plus, processing certified payroll, as needed, when your payroll counterpart is unavailable. Create reports that outline deductions, overtime, tax liabilities, etc. Review payroll data accuracy and complying with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted. Work alongside Human Resources on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data. Serve as the back-up to our H.R./Payroll Manager when she is on vacation. Work full-time on-site on the second floor of a building that does not have an elevator. NO REMOTE options are available for this position. WHY JOIN PROFESSIONAL TREE CARE? Stability. In business since 1980, we're seasoned veterans of the tree care industry Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE You're bilingual English/Spanish. (Sorry, this is an absolute deal-breaker.) You're a fast learner and pick up software quickly. You have fantastic attention to detail, love Excel spreadsheets, and enjoy taking on new projects when your own work is completed. You're authorized to work in the U.S. without sponsorship. Bonus points for: Having experience with the basics of human resources including onboarding, establishing digital H.R. files, obtaining DMV records and background checks online, etc. Having a college degree is a plus, especially a degree in English, finance, economics, or business. Ability to focus in a shared, often chatter-filled open environment. COMPENSATION AND FURTHER DETAILS This is a full-time/permanent position that comes with medical, dental, and optical insurance paid at Fifty Percent (50%) after 90 days of employment. The person who is accepts this role must be thoroughly satisfied with an hourly rate of between $28.00 and $32.00 per hour based on experience, fit to the role, and ability to process different types of payrolls. Our offer will include a traditional list of benefits: 401(k), PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, and the opportunity to positively influence our new and improved company culture. No recruiting agencies, please. POSTSCRIPT. If you are asked to take an online survey, please do so within 48 hours. Candidates whose natural workplace behavior matches what we are seeking will be contacted within three business days to schedule a phone interview. Anyone invited to a phone interview should study our website and prepare questions about the job and company in advance. Best of luck! Powered by JazzHR EMOqn4rewb

About the organization A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy. Position Overview: This role supports the Human Resources department of the organization and its subsidiaries. The primary focus involves dedicating a substantial portion of time to recruitment and administrative reporting. Additionally, the role encompasses various tasks such as data entry, correspondence, and administrative duties that contribute to the efficient operation of the HR department. This role is based in-office; remote work is not an option. Essential Duties and Responsibilities include the following: Recruitment: Post and maintain all open positions on job boards. Review all applicant resumes and phone screen qualified candidates. Respond to all job inquiries from our website, emails, and phone calls. Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process. Maintain detailed recruitment status reports in the applicant tracking system. Organize and maintain recruitment notes from hiring managers. Coordinate administration and recruitment efforts for the internship program and serve as the point of contact for the vet schools. Assist with the review, and updates of the organizations job descriptions and job postings. • Attend job fairs both virtually and in person. Other recruiting related functions may be assigned. New Hire Process and Onboarding: Prepare new hire packets and onboarding materials. Call references and run background checks. Coordinate and facilitate onboarding meetings. Facilitates on boarding meetings for sister organization new hires. Assist in the preparation of materials used in new employee orientation and staff trainings. Schedules and facilitates new employee check-ins (90 and 180-day reviews) for the company and it's affiliates and subsidiaries. Alert HR Director of any trends or immediate concerns. Responsible for maintaining new hire checklists and required documents Conduct exit interviews for terminating employees. Safety: Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents. Member of safety committee o Assist with training new safety committee members on building safety inspections. Follow-up on outstanding building safety inspections, with designated safety committee members. Assist with workers compensation claims and tracking. Assist with annual IIPP updates. Additional Responsibilities: Prepare, summarize and edit bi-weekly employee attendance/tardy/holiday reports for each department. Record and track various employee relations programs, rewards and recognition programs. Prepare termination packets and COBRA documents for exiting employees. Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation. Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise. Assist in organizing and implementing employee relation events, activities, reward and recognition programs. Assist with the employee data maintenance of the ADP HRIS Maintain employee files electronically via Dropbox. Perform other general administrative duties as assigned. Encourage and promote a positive public image of the organization. Qualifications: Bachelor's Degree (BA) or Associate's Degree (AA); At least 6 months HR experience and/or training. Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment. Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public. Ability to handle confidential information and records with the utmost of discretion. Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills. Strong attention to detail. Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems. HR Certifications are a plus. Upon hire, must pass background check. Powered by JazzHR tC7UuqVRVE

Detailed Description: Enters/maintains HRMS information files, personnel records; copies/scans various employee documents; tracks and orders department forms/supplies. Receives, reviews, and ensures accuracy of forms, including benefit forms, LOA forms and other required HR documentation; administers, processes, researches, and tracks benefits/LOA issues, personnel related paperwork, subpoenas, unemployment claims and provides information to HR, employees, and external clients, as needed. Provides HR Department administrative support on items such as travel, expenses, meetings. Assists HR staff with projects, as requested. Provides assistance with compilation of data (i.e. LOA, workers compensation). Performs miscellaneous duties as assigned.

About the organization A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy. Position Overview: This role supports the Human Resources department of the organization and its subsidiaries. The primary focus involves dedicating a substantial portion of time to recruitment and administrative reporting. Additionally, the role encompasses various tasks such as data entry, correspondence, and administrative duties that contribute to the efficient operation of the HR department. This role is based in-office; remote work is not an option. Essential Duties and Responsibilities include the following: Recruitment: Post and maintain all open positions on job boards. Review all applicant resumes and phone screen qualified candidates. Respond to all job inquiries from our website, emails, and phone calls. Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process. Maintain detailed recruitment status reports in the applicant tracking system. Organize and maintain recruitment notes from hiring managers. Coordinate administration and recruitment efforts for the internship program and serve as the point of contact for the vet schools. Assist with the review, and updates of the organizations job descriptions and job postings. • Attend job fairs both virtually and in person. Other recruiting related functions may be assigned. New Hire Process and Onboarding: Prepare new hire packets and onboarding materials. Call references and run background checks. Coordinate and facilitate onboarding meetings. Facilitates on boarding meetings for sister organization new hires. Assist in the preparation of materials used in new employee orientation and staff trainings. Schedules and facilitates new employee check-ins (90 and 180-day reviews) for the company and it's affiliates and subsidiaries. Alert HR Director of any trends or immediate concerns. Responsible for maintaining new hire checklists and required documents Conduct exit interviews for terminating employees. Safety: Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents. Member of safety committee o Assist with training new safety committee members on building safety inspections. Follow-up on outstanding building safety inspections, with designated safety committee members. Assist with workers compensation claims and tracking. Assist with annual IIPP updates. Additional Responsibilities: Prepare, summarize and edit bi-weekly employee attendance/tardy/holiday reports for each department. Record and track various employee relations programs, rewards and recognition programs. Prepare termination packets and COBRA documents for exiting employees. Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation. Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise. Assist in organizing and implementing employee relation events, activities, reward and recognition programs. Assist with the employee data maintenance of the ADP HRIS Maintain employee files electronically via Dropbox. Perform other general administrative duties as assigned. Encourage and promote a positive public image of the organization. Qualifications: Bachelor's Degree (BA) or Associate's Degree (AA); At least 6 months HR experience and/or training. Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment. Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public. Ability to handle confidential information and records with the utmost of discretion. Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills. Strong attention to detail. Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems. HR Certifications are a plus. Upon hire, must pass background check.

A global consulting firm is looking for an HR Assistant to join their 350-person office. If you are looking for a high-growth company who's dedicated to invest in your career growth, this could be the right company for you. As one of the integral team members on the HR/Recruiting team, you will be providing administrative support to a team of busy recruiters. Not only will you be coordinating interview calendars domestically and globally, but you will own the success of each interview, from setting up the interviews to ensuring interviewers are queued up for their interviews. Additionally, you will also serve as the face of the company for candidates, keeping them informed of what to expect on the day of their interviews, creating a world-class candidate experience. More about the company: It is one of the largest consulting organizations in the world, with over 40 offices globally, providing different services to key industries such as Pharmaceutical and Biotech, Financial Services, Tech & Communications. Qualifications High school diploma required, college degree preferred; Prior work experience as an Administrative Assistant or Recruitment Coordinator experience highly preferred; Detail-oriented; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Excellent oral and written communication skills; Professional telephone and interpersonal demeanor; Act with a sense of urgency 8:30am - 5:30 pm Additional Information All your information will be kept confidential according to EEO guidelines.

Essel is growing and we are looking for a Human Resources/Payroll professional to support our team. If you reside in the Greater Bay Area and are proficient with payroll, worker's comp, contracts, onboarding and general HR duties then this is a great opportunity for you to join our team! This is primarily a remote position but you will occasionally be required onsite at our East Bay offices, generally a portion of a couple days a week. Duties: Payroll and expense reimbursement oversight and processing, employee record management, worker's comp and unemployment insurance management and claims processing Development, Implementation and oversight of HR initiatives, processes and systems Assists with asset management, background checks, drug screens, medical exams and logistics for employees Ensures candidates meet all state and federal compliance requirements, including daily meal and break laws Assists with timesheets and various employee needs Attends and participates in local hiring events and training

Phase2Careers is an independent nonprofit 501c3 organization, primarily dedicated to assisting over-40 workforce members. Job Description Submitting a resume places you in the Phase2Careers' database under the category of Human Resources/Corporate Training for employers to access. This category is for positions typically categorized as one of the following: Change Management Human Resources Human Capital Management Organizational Development People Operations Talent Management Training and Development Employee Experience Qualifications Experience in one of the following, or a related area: · Benefits Administrator · Compensation Specialist · Diversity, Equity, And Inclusion Specialists · Employee Relations Manager · HR Analyst · HR Consultant · HR Manager/HR Generalist · Human Resources Information Systems (HRIS) Specialist · Internship Coordinator · Leadership Coach · Payroll Specialist · Talent Acquisition Specialist · Trainer/Training Coordinator Additional Information All information will be kept confidential according to EEO guidelines. When submitting, please indicate your Phase2Careers membership number for additional benefits. If you are not a Phase2Careers member, you may join at https://www.phase2careers.org/membership

Job Description We have an opening for a full time OFFICE PERSONNEL ADMINISTRATOR position. Note: online applications accepted only. Schedule: Full time schedule. Monday through Friday, 8:00 am to 5:00 pm; occasional overtime. More details upon interview. Requirement: Previous Microsoft Office, customer service, and hospitality experience is preferred. Perks: Subsidized lunch! Pay Range: $21.00 per hour to $23.00 per hour ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1485896. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. Associates at ESFM are offered many fantastic benefits. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ************************************************************************************* About Compass Group: Achieving leadership in the foodservice and facility management industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. ESFM maintains a drug-free workplace. ESFM We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

HR Associate - HR Services & Administration (North America) Job Type: Full-time We are looking for a proactive and meticulous HR specialist to join our North American team. This role is a perfect blend of HR services and administrative support, crucial for ensuring the quality of our North American workforce and smooth daily operations. This is an excellent opportunity to strengthen your HR foundation and expand your multi-functional capabilities within a rapidly growing global technology company. Key Responsibilities HR Shared Services (70%): ● Serve as the primary contact of HR inquiries for North American employees, providing timely and professional answers. ● Handle all employee lifecycle matters efficiently and accurately, including onboarding, document filing, information changes, and offboarding processes. ● Maintain and update employee files and data in HRIS (Human Resources Information System), ensuring 100% accuracy and compliance. ● Assist in managing matters related to payroll and benefits in North America. ● Support the coordination and follow-up of HR programs such as performance reviews and training development. ● Prepare regular HR data reports and analyses. Administrative Support (30%): ● Provide routine administrative support to the North American office or team, which may include email management, office supplies procurement, supplier coordination, etc. ● Assist in planning and coordinating team activities, meetings, and company events. ● Support travel management and initial review of related expenses. ● Assist in maintaining a safe, efficient, and pleasant working environment. Job Requirements: ● Bachelor's degree in Human Resources, Business Management, or a related field. ● 1-3 years of relevant HR work experience, with HR operations experience preferred. ● Basic understanding of North American (US/Canada) labor laws and HR best practices. ● Excellent organizational skills and a high level of attention to detail; able to handle multiple tasks simultaneously. ● Excellent communication skills and customer service awareness; able to collaborate effectively with colleagues from diverse cultural backgrounds. ● Able to handle confidential information and possess a high level of professional ethics. ● Fluent in Mandarin as working proficiency is preferred. Preferred Qualifications: ● Work experience in multinational or technology companies. ● Experience in supporting international or remote teams.

The Human Resources Assistant performs administrative and clerical functions for the Human Resources Department, including, greeting visitors, answering, screening and directing phone calls to the appropriate individual, ordering supplies, routine correspondence, filing, sorting, and distributing mail and other clerical duties. Responsibilities RESPONSIBILITIES:(Other duties may be assigned) First line HR contact. Answers, screens, and routes visitors, telephone calls and mail appropriately and efficiently. Includes handling sensitive or confidential issues in an appropriate manner. Provides excellent customer service. Operate and maintain general office equipment, including personal computer, copy machine, fax machine, badge machine etc. Maintains the department refrigerator log. Orders and maintains supplies for the department. Schedules meeting rooms. Communicates effectively with various and diverse audiences. Assists associates with general questions or refers to department staff as appropriate. Assists applicants with general questions related to the Employment process or refers to Employment Coordinator as appropriate. Maintains intake tracking logs for documents submitted to Human Resources (grievances, mail, checks, complaints, etc.). Distributes documents as appropriate. Completes status updates, address and emergency contact changes, inputs evaluations and licenses in HRIS. Processes HRIS Inputs Completes verification of employment requests in writing. Completes license verification using on-line system. Issues hospital badges for associates, physicians, contractors, volunteers etc. Submits requests for withholding changes, direct deposit, wage garnishment etc. to Payroll. Assists with outgoing department mail needs (UPS, certified mail, return receipt, courier etc.). Assists with distribution of paychecks and on-demand checks. Assists hospital management with printing PCN's. Tracks performance evaluations. Processes subpoena requests as appropriate. Responsible for posting weekly job postings in a timely manner. Copies employment files as requested by department management. Maintains filing for employment files and purges term files monthly. Onboard's new hires Conducts New Hire Orientation Accepts other assignments and projects under the direction of Human Resources Management. Performs other duties that may be assigned, or necessary to ensure all work is complete, accurate, and in compliance with procedures. Address and resolve employee inquiries and concerns regarding their health and welfare benefit plans. Coordinate and implement open enrollment annually. Track new hires in benefits enrollments for accuracy Accepts other assignments under the direction of supervisor Qualifications QUALIFICATIONS/JOB REQUIREMENTS:EDUCATION: High School Graduate or equivalent College preferred EXPERIENCE: Two years experience in a similar capacity, preferably in the health care or human resources fields. CERTIFICATIONS/LICENSURE: OTHER SKILLS, ABILITIES; KNOWLEDGE: Knowledge of sound, efficient and effective office administration, procedures and techniques, familiarity with work processing and use of standard office equipment Demonstrated verbal and written communication skills Demonstrated utilization of tack and discretion in handling confidential information Demonstrated ability to perform duties with minimal or no supervision. Must possess initiative ot carry out responsibilities and utilize sound judgement, confidentiality and discretion. Demonstrated ability to work effectively with a diverse audience Excellent customer service skills Computer literate