A human resources clerk's role focuses on assisting in the hiring process within a company or organization. Most of the responsibilities will revolve around posting hiring notices on various platforms, handling job applications, arranging schedules and appointments for interviews, verifying requirements, and responding to calls and inquiries. Besides participating in the hiring process, a human resources clerk also has administrative duties such as maintaining employee information and records, producing progress reports, processing paperwork, and assisting newly hired employees. This is all done in adherence to a company's policies and regulations.

Human Resources Clerk Responsibilities

Here are examples of responsibilities from real human resources clerk resumes representing typical tasks they are likely to perform in their roles.

  • Manage mail, postage, bank deposits and FedEx runs, etc.
  • Conduct compensation analyses, manage EEO compliance tracking activities and deliver presentations to corporate management regarding process improvement.
  • Enter all payroll/timekeeping information into payroll system, including leave slips for vacations, flex time, bereavement and/or FMLA.
  • Maintain levels of absence, change of classification, stipends, salary classifications, resignations and terminations.
  • Utilize the Kronos system to retrieve time bank information, alter hours for correction, verify accurate processing.
  • Track all 2nd and 3rd shift attendance by running reports in Kronos and transferring attendance data into PeopleSoft.
  • Process new hires, terminations, leave of absence and garnishments in ADP, plus assist with password resets.
  • Answer multi-line system, efficiently streamline file system, proficient use of e-verify and process refunds for state retirement.
  • Update employee manual to reflect current issues including disciplinary procedures, code of conduct, FMLA policy and benefits information.
  • Generate management reports using ADP ReportSmith.
Human Resources Clerk Traits
Integrity involves honesty and a high regard of morals.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.

Human Resources Clerk Job Description

When it comes to understanding what a human resources clerk does, you may be wondering, "should I become a human resources clerk?" The data included in this section may help you decide. Compared to other jobs, human resources clerks have a growth rate described as "little or no change" at 0% between the years 2018 - 2028, according to the Bureau of Labor Statistics. In fact, the number of human resources clerk opportunities that are predicted to open up by 2028 is -7,300.

A human resources clerk annual salary averages $29,547, which breaks down to $14.21 an hour. However, human resources clerks can earn anywhere from upwards of $22,000 to $37,000 a year. This means that the top-earning human resources clerks make $15,000 more than the lowest-earning ones.

Once you've become a human resources clerk, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include a personnel assistant, staffing assistant, recruiting assistant, and clerk typist.

Human Resources Clerk Jobs You Might Like

Human Resources Clerk Resume Examples

Human Resources Clerk Skills and Personality Traits

We calculated that 12% of Human Resources Clerks are proficient in Data Entry, Customer Service, and Personnel Files. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.

We break down the percentage of Human Resources Clerks that have these skills listed on their resume here:

  • Data Entry, 12%

    Welcomed and assisted staff as office receptionist handling a variety of administrative duties including phone management and data entry.

  • Customer Service, 10%

    Recognized repeatedly for superior customer service, including a customer professionalism displayed during an on site incident.

  • Personnel Files, 10%

    Maintained accurate electronic and paper personnel files, in accordance with strict confidentiality guidelines and all applicable laws.

  • Background Checks, 7%

    Filed candidate documentation * Scheduled interviews for candidates * Conducted background checks * Handled incoming calls regarding applicant questions

  • Human Resources, 4%

    Coordinated carpenter test with warehouse manager and candidates applying for carpenter positions, returning complete paperwork to human resources.

  • I-9, 3%

    Maintain information required for compliance with legal requirements and government reporting agencies associated with I-9 information.

"data entry," "customer service," and "personnel files" aren't the only skills we found human resources clerks list on their resumes. In fact, there's a whole list of human resources clerk responsibilities that we found, including:

  • Arguably the most important personality trait for a human resources clerk to have happens to be integrity. An example from a resume said this about the skill, "information clerks, particularly human resources assistants, have access to confidential information" Additionally, other resumes have pointed out that human resources clerks can use integrity to "compiled and maintained 200 employee records (data entry, filing) and assured data integrity. "
  • While it may not be the most important skill, we found that many human resources clerk duties rely on organizational skills. This example from a human resources clerk explains why: "information clerks must be able to retrieve files and other important information quickly and efficiently." This resume example is just one of many ways human resources clerks are able to utilize organizational skills: "developed, updated, and preformed periodic review of job descriptions and organizational structure"
  • Another skill that is quite popular among human resources clerks is communication skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a human resources clerk resume: "information clerks must be able to explain policies and procedures clearly to customers and the public." This example from a resume shows how this skill is used: "provided backup support on fmla issues including calculation of time and employee communication. "
  • A human resources clerk responsibilities sometimes require "interpersonal skills." The responsibilities that rely on this skills are shown by this resume excerpt: "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." This resume example shows how this skill is used by human resources clerks: "front desk/ customer service advanced telephone system interpersonal skills/emailing"
  • See the full list of human resources clerk skills.

    Before becoming a human resources clerk, 43.9% earned their bachelor's degree. When it comes down to graduating with a master's degree, 4.2% human resources clerks went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, some human resources clerks have a college degree. But about one out of every five human resources clerks didn't attend college at all.

    Those human resources clerks who do attend college, typically earn either a business degree or a human resources management degree. Less commonly earned degrees for human resources clerks include a accounting degree or a psychology degree.

    Once you're ready to become a human resources clerk, you should explore the companies that typically hire human resources clerks. According to human resources clerk resumes that we searched through, human resources clerks are hired the most by Ascension Health Alliance, Buffalo Public Schools, and Koch Foods. Currently, Ascension Health Alliance has 3 human resources clerk job openings, while there are 2 at Buffalo Public Schools and 2 at Koch Foods.

    Since salary is important to some human resources clerks, it's good to note that they are figured to earn the highest salaries at LifePoint Health, The Kraft Heinz Company, and Walmart. If you were to take a closer look at LifePoint Health, you'd find that the average human resources clerk salary is $36,077. Then at The Kraft Heinz Company, human resources clerks receive an average salary of $35,539, while the salary at Walmart is $35,399.

    View more details on human resources clerk salaries across the United States.

    The industries that human resources clerks fulfill the most roles in are the retail and manufacturing industries. But the highest human resources clerk annual salary is in the manufacturing industry, averaging $34,895. In the retail industry they make $34,025 and average about $33,766 in the health care industry. In conclusion, human resources clerks who work in the manufacturing industry earn a 8.6% higher salary than human resources clerks in the hospitality industry.

    The three companies that hire the most prestigious human resources clerks are:

      What Personnel Assistants Do

      Personnel assistants are professionals who perform administrative duties while assisting the human resources director to maintain and keep the records and confidential files of employees working in an organization. These assistants must communicate with all personnel about their compensation policies while ensuring that the company policies and procedures are consistently applied. They are required to coordinate with supervisors to create job descriptions and develop recruiting advertisements. Personnel assistants must also purchase office supplies while maintaining the cleanliness and orderliness of their office area.

      In this section, we take a look at the annual salaries of other professions. Take personnel assistant for example. On average, the personnel assistants annual salary is $13,740 higher than what human resources clerks make on average every year.

      Even though human resources clerks and personnel assistants have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require data entry, personnel files, and background checks in the day-to-day roles.

      As far as similarities go, this is where it ends because a human resources clerk responsibility requires skills such as "customer service," "front office," "high volume," and "e-verify." Whereas a personnel assistant is skilled in "procedures," "clearance," "cac," and "military personnel." So if you're looking for what truly separates the two careers, you've found it.

      Personnel assistants receive the highest salaries in the technology industry coming in with an average yearly salary of $45,880. But human resources clerks are paid more in the manufacturing industry with an average salary of $34,895.

      On average, personnel assistants reach higher levels of education than human resources clerks. Personnel assistants are 6.5% more likely to earn a Master's Degree and 0.4% more likely to graduate with a Doctoral Degree.

      What Are The Duties Of a Staffing Assistant?

      A staffing assistant performs support tasks to help offices run smoothly and efficiently. Most of their responsibilities include assisting executives with their needs, answering calls and correspondence, preparing and processing documentation, arranging meetings and appointments, organizing and disseminating files, and maintaining records and databases. They must also assist in arranging staff schedules, training new staff, and coordinating with the human resources department. Furthermore, a staffing assistant may also monitor the inventory of office supplies, processing procurement requests when necessary.

      Now we're going to look at the staffing assistant profession. On average, staffing assistants earn a $3,029 higher salary than human resources clerks a year.

      While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both human resources clerks and staffing assistants are known to have skills such as "data entry," "personnel files," and "background checks. "

      But both careers also use different skills, according to real human resources clerk resumes. While human resources clerk responsibilities can utilize skills like "customer service," "clerical support," "word processing," and "fmla," some staffing assistants use skills like "schedule interviews," "data base," "temporary associates," and "job orders."

      Staffing assistants may earn a higher salary than human resources clerks, but staffing assistants earn the most pay in the health care industry with an average salary of $35,244. On the other side of things, human resources clerks receive higher paychecks in the manufacturing industry where they earn an average of $34,895.

      When it comes to the differences in education between the two professions, staffing assistants tend to reach similar levels of education than human resources clerks. In fact, they're 2.8% more likely to graduate with a Master's Degree and 0.4% more likely to earn a Doctoral Degree.

      How a Recruiting Assistant Compares

      A recruiting assistant is responsible for supporting the staffing needs of an organization, updating the company's job boards, and coordinating with the department managers to identify their staffing requirements and candidate qualifications. Recruiting assistants schedule the interviews and evaluations of the qualified applicants, endorsing them for final assessments with a department's hiring managers. They also assist with the processing of requirements for the hired candidates and managing their onboarding procedures. A recruiting assistant performs administrative and clerical duties as needed, especially on updating the candidate's information and doing background checks.

      The third profession we take a look at is recruiting assistant. On an average scale, these workers bring in higher salaries than human resources clerks. In fact, they make a $3,054 higher salary per year.

      By looking over several human resources clerks and recruiting assistants resumes, we found that both roles utilize similar skills, such as "data entry," "customer service," and "personnel files." But beyond that the careers look very different.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from human resources clerks resumes, they are more likely to have skills like "human resources," "company policies," "office procedures," and "clerical support." But a recruiting assistant might have skills like "hr," "phone screens," "recruitment process," and "taleo."

      Recruiting assistants make a very good living in the professional industry with an average annual salary of $57,791. Whereas human resources clerks are paid the highest salary in the manufacturing industry with the average being $34,895.

      Recruiting assistants typically study at higher levels compared with human resources clerks. For example, they're 6.9% more likely to graduate with a Master's Degree, and 0.6% more likely to earn a Doctoral Degree.

      Description Of a Clerk Typist

      A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients. A clerk-typist must show excellent organizational and time-management skills, especially with handling various typing tasks under strict deadlines and minimal supervision. They also respond and take calls from clients and customers, assisting with their inquiries and concerns.

      Clerks typist tend to earn a lower pay than human resources clerks by about $3,738 per year.

      While both human resources clerks and clerks typist complete day-to-day tasks using similar skills like data entry, customer service, and personnel files, the two careers also vary in other skills.

      While some skills are shared by these professions, there are some differences to note. "human resources," "i-9," "hris," and "company policies" are skills that have shown up on human resources clerks resumes. Additionally, clerk typist uses skills like appropriate person, outgoing correspondence, emergency, and purchase orders on their resumes.

      In general, clerks typist make a higher salary in the insurance industry with an average of $29,875. The highest human resources clerk annual salary stems from the manufacturing industry.

      Clerks typist reach similar levels of education when compared to human resources clerks. The difference is that they're 3.4% more likely to earn a Master's Degree less, and 0.2% less likely to graduate with a Doctoral Degree.