How to hire a human resources coordinator

How to hire a human resources coordinator, step by step

Here's a step-by-step human resources coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a human resources coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new human resources coordinator
• Step 8: Go through the hiring process checklist

What does a human resources coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the human resources coordinator you need to hire. Certain human resources coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A human resources coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, human resources coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of human resources coordinators.

   Type of Human Resources Coordinator	Description	Hourly rate
   Human Resources Coordinator	Human resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show more	$15-28
   Employment Coordinator	An employment coordinator is in charge of overseeing a company's employment procedures, ensuring efficiency and smooth workflow. They coordinate and work together with a company's human resource department to facilitate job opening and hiring procedures, developing strategies to optimize operations... Show more	$14-25
   Coordinator	Coordinators are responsible for liaising between the department they are assigned to and any other external party. They oversee projects or agreements... Show more	$12-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • HRIS
   • Background Checks
   • Process Payroll
   • Data Entry
   • PowerPoint
   • I-9
   • EEO
   • Excellent Organizational
   • Open Enrollment
   • Provides Administrative Support
   • Excellent Interpersonal
   • Workers Compensation
   • Performance Management

   Check all skills

   Responsibilities:

   • Resolve many complex employee relations issues, manage arbitration agreements and provide management with judicial guidance managing the arbitration agreement.
   • Manage the offboarding process of all terminate employees.
   • Build and manage various databases and spreadsheets including attendance point systems, disciplinary records, I-9s, and apprenticeship program tracking.
   • Manage and monitor benefit enrollments/cancellations and PTO program.
   • Manage e-verify process for the entire organization working closely with remote managers to ensure timely access to documents.
   • Create PowerPoint presentations for leadership meetings, manage spreadsheet databases, manage donation programs for RedCross and UnitedWay campaigns.

   More human resources coordinator duties

3. Make a budget

   Including a salary range in the human resources coordinator job description is a good way to get more applicants. A human resources coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a human resources coordinator in Hawaii may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level human resources coordinator. Additionally, a human resources coordinator with lots of experience in the field may command a higher salary as a result.

   Average human resources coordinator salary

   $44,074yearly

   $21.19 hourly rate

   ---

   Entry-level human resources coordinator salary

   $32,000 yearly salary

   Updated December 5, 2025

   Average human resources coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$57,798	$28
   2	California	$55,831	$27
   3	New York	$52,508	$25
   4	Massachusetts	$49,049	$24
   5	Washington	$49,019	$24
   6	Virginia	$48,995	$24
   7	Maryland	$48,774	$23
   8	Colorado	$46,180	$22
   9	Pennsylvania	$45,837	$22
   10	Minnesota	$44,636	$21
   11	Texas	$44,143	$21
   12	Illinois	$44,135	$21
   13	Oregon	$43,072	$21
   14	Wisconsin	$42,875	$21
   15	Michigan	$42,399	$20
   16	Arizona	$41,693	$20
   17	Maine	$41,166	$20
   18	Ohio	$41,158	$20
   19	North Carolina	$40,427	$19
   20	Indiana	$40,416	$19

   Average human resources coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Microsoft	$91,656	$44.07	3
   2	The Carlyle Group	$91,597	$44.04
   3	IBM	$70,108	$33.71	89
   4	ORIX USA	$67,894	$32.64
   5	Citi	$67,124	$32.27	2
   6	Alteryx	$66,700	$32.07
   7	Delphi Holdings, LLC	$66,204	$31.83
   8	Wilson Elser Moskowitz Edelman & Dicker Llp	$65,754	$31.61
   9	Google	$65,540	$31.51	6
   10	Meggitt PLC	$64,613	$31.06
   11	Capgemini	$63,970	$30.75	1
   12	Bloomberg	$63,811	$30.68	5
   13	V2Soft	$63,588	$30.57	3
   14	AlixPartners	$63,385	$30.47
   15	BlackRock	$63,315	$30.44	1
   16	Bristol-Myers Squibb	$63,270	$30.42
   17	Argonne National Laboratory	$63,181	$30.38
   18	Arent Fox	$63,083	$30.33
   19	HDR	$62,640	$30.12	12
   20	Jacobs Engineering Group	$62,500	$30.05

4. Writing a human resources coordinator job description

   A job description for a human resources coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a human resources coordinator job description:

   Human resources coordinator job description example

   The DC Human Resources Coordinator (HRC) This position requires a broad knowledge of Human Resources as well as general administrative responsibilities. This position will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects, processes and operations. The position supports our hiring processes from sourcing through the hiring process. To succeed in this role, you should be familiar using HR software and tools. This includes entering, auditing and submitting payroll utilizing time clock and payroll processing systems. The position will also be responsible for utilizing attendance tracking systems as well as applicant tracking systems. The HRC will also facilitate daily HR functions such as maintaining of associate records and actin as the liaison between operations and HR to carry out initiatives and processes/procedures that have been implemented from home office. Must be able to work with minimal supervision and be self - directed while maintaining operational production standards.
   
   PetSmart is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetics, and protected veteran status, as well as any other characteristic protected by federal, state or local law.
   
   Applicants must be the age of 18 or over, unless located in Montana or where otherwise required by local or state law
   
   This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities. You will be provided a copy of a job description for the actual position you are hired in to.
   
   PetSmart is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national or ethnic origin, disabilty, as well as any other characteristic protected by federal, provincal or local law.
   Applicants must be over the age of 18.
   
   The employer will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

   Copy this example

   

5. Post your job

   To find human resources coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any human resources coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level human resources coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your human resources coordinator job on Zippia to find and recruit human resources coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit human resources coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new human resources coordinator

   Once you've selected the best human resources coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new human resources coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a human resources coordinator?