What does a human resources coordinator do?
A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management. A human resources coordinator requires excellent communication and employee-relation skills to support the company's daily operations.
Human resources coordinator responsibilities
Here are examples of responsibilities from real human resources coordinator resumes:
- Resolve many complex employee relations issues, manage arbitration agreements and provide management with judicial guidance managing the arbitration agreement.
- Manage the offboarding process of all terminate employees.
- Build and manage various databases and spreadsheets including attendance point systems, disciplinary records, I-9s, and apprenticeship program tracking.
- Manage and monitor benefit enrollments/cancellations and PTO program.
- Manage e-verify process for the entire organization working closely with remote managers to ensure timely access to documents.
- Create PowerPoint presentations for leadership meetings, manage spreadsheet databases, manage donation programs for RedCross and UnitedWay campaigns.
- Conduct DMV checks for drivers.
- Perform weekly audits on KRONOS time keeping system and send reports to department managers.
- Research and answer all questions concerning benefits, cobra, insurance, and Medicare.
- Improve operations by starting a blog, quadrupling twitter followers and initiate a Pinterest.
- Assist with communicating information on employee bulletin boards, through personal email or company Facebook.
- Edit and proof time sheets through the KRONOS system for payroll processing, update daily time sheets.
- Provide cobra information, leave of absence, severance, and salary continuance information to all qualifying participants.
- Work directly with current staff to maintain annual medical field requirements such as TB, CPR, and licensure.
- Maintain and monitor the tracking of training for two facilities to ensure compliance with ISO 9002 and ETP standards.
Human resources coordinator skills and personality traits
We calculated that 13% of Human Resources Coordinators are proficient in Customer Service, HRIS, and Background Checks. They’re also known for soft skills such as Detail oriented, Communication skills, and Interpersonal skills.
We break down the percentage of Human Resources Coordinators that have these skills listed on their resume here:
- Customer Service, 13%
Analyzed internal processes and recommended as well as implemented procedural or policy changes to improve operations, compliance and customer service.
- HRIS, 8%
Reviewed applications and weekly payroll registers for accuracy, scheduled interviews, and separated salaried/hourly time cards -ORACLE HRIS payroll administrator
- Background Checks, 6%
Prepared and maintained employment records; developed reporting and utilized recruitment software as appropriate; conducted background checks.
- Process Payroll, 6%
Process Payroll and provided administrative support to Human Resources Department records and benefit information.
- Data Entry, 4%
Earned promotion following superior performance and demonstrated ability to quickly learn and master complex data entry concepts into multiple software platforms.
- PowerPoint, 4%
Assisted sales team in product development and collateral preparation: assembled inventory components, photographed products, and created PowerPoint presentations.
"customer service," "hris," and "background checks" are among the most common skills that human resources coordinators use at work. You can find even more human resources coordinator responsibilities below, including:
Detail oriented. One of the key soft skills for a human resources coordinator to have is detail oriented. You can see how this relates to what human resources coordinators do because "specialists must pay attention to detail when evaluating applicants’ qualifications, doing background checks, maintaining records of an employee grievance, and ensuring that a workplace complies with labor standards." Additionally, a human resources coordinator resume shows how human resources coordinators use detail oriented: "maintained taleo personnel data base with new personnel details, and update information. "
Communication skills. Many human resources coordinator duties rely on communication skills. "listening and speaking skills are essential for human resources specialists," so a human resources coordinator will need this skill often in their role. This resume example is just one of many ways human resources coordinator responsibilities rely on communication skills: "provide candidates with frequent & timely communication throughout recruitment process, share manager feedback and appropriately disposition all candidates. "
Interpersonal skills. Another skill that relates to the job responsibilities of human resources coordinators is interpersonal skills. This skill is critical to many everyday human resources coordinator duties, as "specialists continually interact with others and must be able to converse and connect with people from varied backgrounds." This example from a resume shows how this skill is used: "demonstrate excellent interpersonal and customer service skills. "
The three companies that hire the most human resources coordinators are:
- General Electric129 human resources coordinators jobs
- Robert Half64 human resources coordinators jobs
- Sedgwick LLP57 human resources coordinators jobs
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Compare different human resources coordinators
Human resources coordinator vs. Staffing specialist
A staffing specialist is responsible for overseeing the staffing needs of an organization. Staffing specialists work closely with the department heads and hiring managers for their staffing requirements and qualifications. They advertise job hirings on the company's online job board and other communication platforms. A staffing specialist carefully evaluates the applicants' documents, reaching out to potential candidates for scheduling interviews and assessments. A staffing specialist must have excellent knowledge of the human resources disciplines, following the policies and procedures of hiring candidates, and assist them during onboarding.
While similarities exist, there are also some differences between human resources coordinators and staffing specialist. For instance, human resources coordinator responsibilities require skills such as "powerpoint," "eeo," "excellent organizational," and "open enrollment." Whereas a staffing specialist is skilled in "human resources," "telemarketing," "persuasion," and "conduct interviews." This is part of what separates the two careers.
Staffing specialists really shine in the health care industry with an average salary of $41,631. Comparatively, human resources coordinators tend to make the most money in the finance industry with an average salary of $49,546.staffing specialists tend to reach similar levels of education than human resources coordinators. In fact, staffing specialists are 3.3% less likely to graduate with a Master's Degree and 0.1% less likely to have a Doctoral Degree.Human resources coordinator vs. Employment coordinator
An employment coordinator is in charge of overseeing a company's employment procedures, ensuring efficiency and smooth workflow. They coordinate and work together with a company's human resource department to facilitate job opening and hiring procedures, developing strategies to optimize operations. It is also their duty to maintain records of all employees, conduct background checks, and participate in screening applicants. Furthermore, an employee coordinator typically represents a company at college or job fairs, aiming to find and reach out to potential employees.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that human resources coordinator responsibilities requires skills like "customer service," "process payroll," "data entry," and "powerpoint." But an employment coordinator might use other skills in their typical duties, such as, "hr," "payroll," "rehabilitation," and "social work."
Employment coordinators may earn a lower salary than human resources coordinators, but employment coordinators earn the most pay in the education industry with an average salary of $41,687. On the other hand, human resources coordinators receive higher pay in the finance industry, where they earn an average salary of $49,546.employment coordinators earn similar levels of education than human resources coordinators in general. They're 2.6% more likely to graduate with a Master's Degree and 0.1% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for human resources coordinators in the next 3-5 years?
Denise Barton
Senior Professor of Human Resources, Wake Technical Community College
Human resources coordinator vs. Coordinator
Coordinators are responsible for liaising between the department they are assigned to and any other external party. They oversee projects or agreements. They are in charge of following through negotiations between the two parties regarding work. They see through the conduct of such contracts by ensuring that all terms are amenable to both parties. They maintain records and other necessary data and paperwork. They also ensure that office policy and guidelines are being followed. Coordinators also ensure that all projects are completed efficiently and effectively.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a human resources coordinator is likely to be skilled in "hris," "process payroll," "i-9," and "eeo," while a typical coordinator is skilled in "patients," "excellent guest," "coordinators," and "patient care."
Coordinators earn the highest salary when working in the technology industry, where they receive an average salary of $51,731. Comparatively, human resources coordinators have the highest earning potential in the finance industry, with an average salary of $49,546.coordinators typically earn similar educational levels compared to human resources coordinators. Specifically, they're 0.5% more likely to graduate with a Master's Degree, and 0.7% more likely to earn a Doctoral Degree.Human resources coordinator vs. Staffing coordinator
A staffing coordinator is responsible for assisting the staffing needs of an organization, organizing the hiring process, and monitoring the working schedule of staff to ensure smooth operations. Staffing coordinators often coordinate with recruiting agencies for staffing solutions to fill roles and process onboarding. They also manage payroll procedures and check timesheets, create staffing reports, and address the employees' inquiries and concerns. A staffing coordinator must be knowledgeable on human resources procedures, as well as have excellent organizational and communication skills to perform administrative tasks as needed and determine staffing strategies.
Types of human resources coordinator
Updated January 8, 2025
