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What Does A Human Resources Coordinator Do?

A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management. A human resources coordinator requires excellent communication and employee-relation skills to support the company's daily operations.

Here are examples of responsibilities from real human resources coordinator resumes representing typical tasks they are likely to perform in their roles.

  • Build and manage various databases and spreadsheets including attendance point systems, disciplinary records, I-9s, and apprenticeship program tracking.
  • Manage and monitor benefit enrollments/cancellations and PTO program.
  • Manage e-verify process for the entire organization working closely with remote managers to ensure timely access to documents.
  • Create PowerPoint presentations for leadership meetings, manage spreadsheet databases, manage donation programs for RedCross and UnitedWay campaigns.
  • Integrate efforts on actions and programs where joint OPM functional effort are necessary to accomplish recruitment and enhance organizational effectiveness.
  • Edit and proof time sheets through the KRONOS system for payroll processing, update daily time sheets.
  • Enter all new hire, transfer, promotion, demotion and termination information into PC ADP payroll system for accurate reporting
  • Keep employee benefits up to date by processing all PTO requests to payroll and conducting weekly audits on all PTO banks.
  • Review and process FMLA documentation, determine eligibility and return-to-work procedures.
  • Perform professional human resources assignments associate with personnel administration, labor relations and EEO activities.
Human Resources Coordinator Traits
Detail oriented involves being extremely mindful and observant of all details.
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.

Human Resources Coordinator Overview

Between the years 2018 and 2028, human resources coordinator jobs are expected to undergo a growth rate described as "as fast as average" at 5%, according to the Bureau of Labor Statistics. So if the thought "should I become a human resources coordinator?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of human resources coordinator opportunities that are projected to become available by 2028 is 33,000.

A human resources coordinator annual salary averages $39,881, which breaks down to $19.17 an hour. However, human resources coordinators can earn anywhere from upwards of $28,000 to $55,000 a year. This means that the top-earning human resources coordinators make $27,000 more than the lowest-earning ones.

Once you've become a human resources coordinator, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include a staffing specialist, employment coordinator, coordinator, and staffing coordinator.

Human Resources Coordinator Jobs You Might Like

Human Resources Coordinator Skills and Personality Traits

We calculated that 12% of Human Resources Coordinators are proficient in Procedures, Customer Service, and Hris. They’re also known for soft skills such as Detail oriented, Communication skills, and Interpersonal skills.

We break down the percentage of Human Resources Coordinators that have these skills listed on their resume here:

  • Procedures, 12%

    Created, in-serviced, and implemented a tardiness policy that increased compliance and uniformity in corrective action procedures for attendance issues.

  • Customer Service, 10%

    Analyzed internal processes and recommended as well as implemented procedural or policy changes to improve operations, compliance and customer service.

  • Hris, 6%

    Reviewed applications and weekly payroll registers for accuracy, scheduled interviews, and separated salaried/hourly time cards -ORACLE HRIS payroll administrator

  • Background Checks, 5%

    Prepared and maintained employment records; developed reporting and utilized recruitment software as appropriate; conducted background checks.

  • Payroll, 5%

    Handle the task of monitoring payroll activities and program components to ensure compliance with established legal and administrative requirements.

  • Personnel Files, 4%

    Manage 700+ Franchisee/Administrator personnel files to ensure legal compliance in accordance with internal procedures and external legislation.

"procedures," "customer service," and "hris" aren't the only skills we found human resources coordinators list on their resumes. In fact, there's a whole list of human resources coordinator responsibilities that we found, including:

  • Arguably the most important personality trait for a human resources coordinator to have happens to be detail oriented. An example from a resume said this about the skill, "specialists must be detail oriented when evaluating applicants’ qualifications, performing background checks, maintaining records of an employee grievance, and ensuring that a workplace is in compliance with labor standards." Additionally, other resumes have pointed out that human resources coordinators can use detail oriented to "write complete & detailed job descriptions, ensuring an understanding of job responsibilities & business requirements. "
  • While it may not be the most important skill, we found that many human resources coordinator duties rely on communication skills. This example from a human resources coordinator explains why: "listening and speaking skills are essential for human resources specialists." This resume example is just one of many ways human resources coordinators are able to utilize communication skills: "involved in staff hiring and recruitment process; developed job descriptions and external hiring communications. "
  • Another skill that is quite popular among human resources coordinators is interpersonal skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a human resources coordinator resume: "specialists continually interact with new people and must be able to converse and connect with people from different backgrounds." This example from a resume shows how this skill is used: "demonstrate excellent interpersonal and customer service skills. "
  • See the full list of human resources coordinator skills.

    After discovering the most helpful skills, we moved onto what kind of education might be helpful in becoming a human resources coordinator. We found that 57.5% of human resources coordinators have graduated with a bachelor's degree and 8.9% of people in this position have earned their master's degrees. While most human resources coordinators have a college degree, you may find it's also true that generally it's possible to be successful in this career with only a high school degree. In fact, our research shows that one out of every seven human resources coordinators were not college graduates.

    Those human resources coordinators who do attend college, typically earn either a business degree or a human resources management degree. Less commonly earned degrees for human resources coordinators include a psychology degree or a accounting degree.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become a human resources coordinator. We've found that most human resources coordinator resumes include experience from Robert Half International, Allied Universal, and ResCare. Of recent, Robert Half International had 44 positions open for human resources coordinators. Meanwhile, there are 24 job openings at Allied Universal and 19 at ResCare.

    If you're interested in companies where human resources coordinators make the most money, you'll want to apply for positions at Microsoft, Abbott Laboratories, and The Dow Chemical Company. We found that at Microsoft, the average human resources coordinator salary is $90,103. Whereas at Abbott Laboratories, human resources coordinators earn roughly $76,270. And at The Dow Chemical Company, they make an average salary of $74,975.

    View more details on human resources coordinator salaries across the United States.

    For the most part, human resources coordinators make their living in the retail and manufacturing industries. Human resources coordinators tend to make the most in the manufacturing industry with an average salary of $54,671. The human resources coordinator annual salary in the technology and health care industries generally make $50,298 and $41,155 respectively. Additionally, human resources coordinators who work in the manufacturing industry make 61.5% more than human resources coordinators in the hospitality Industry.

    The three companies that hire the most prestigious human resources coordinators are:

      What Staffing Specialists Do

      A staffing specialist is responsible for overseeing the staffing needs of an organization. Staffing specialists work closely with the department heads and hiring managers for their staffing requirements and qualifications. They advertise job hirings on the company's online job board and other communication platforms. A staffing specialist carefully evaluates the applicants' documents, reaching out to potential candidates for scheduling interviews and assessments. A staffing specialist must have excellent knowledge of the human resources disciplines, following the policies and procedures of hiring candidates, and assist them during onboarding.

      We looked at the average human resources coordinator annual salary and compared it with the average of a staffing specialist. Generally speaking, staffing specialists receive $4,604 lower pay than human resources coordinators per year.

      While their salaries may differ, one common ground between human resources coordinators and staffing specialists are a few of the skills required in each craft. In both careers, employees bring forth skills like customer service, hris, and background checks.

      As far as similarities go, this is where it ends because a human resources coordinator responsibility requires skills such as "procedures," "personnel files," "powerpoint," and "open enrollment." Whereas a staffing specialist is skilled in "new clients," "high volume," "temporary associates," and "job orders." So if you're looking for what truly separates the two careers, you've found it.

      Staffing specialists really shine in the technology industry with an average salary of $54,990. Whereas human resources coordinators tend to make the most money in the manufacturing industry with an average salary of $54,671.

      Staffing specialists tend to reach lower levels of education than human resources coordinators. In fact, staffing specialists are 6.6% less likely to graduate with a Master's Degree and 0.2% less likely to have a Doctoral Degree.

      What Are The Duties Of an Employment Coordinator?

      An employment coordinator is in charge of overseeing a company's employment procedures, ensuring efficiency and smooth workflow. They coordinate and work together with a company's human resource department to facilitate job opening and hiring procedures, developing strategies to optimize operations. It is also their duty to maintain records of all employees, conduct background checks, and participate in screening applicants. Furthermore, an employee coordinator typically represents a company at college or job fairs, aiming to find and reach out to potential employees.

      Now we're going to look at the employment coordinator profession. On average, employment coordinators earn a $3,722 lower salary than human resources coordinators a year.

      Not everything about these jobs is different. Take their skills, for example. Human resources coordinators and employment coordinators both include similar skills like "hris," "background checks," and "payroll" on their resumes.

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that human resources coordinator responsibilities requires skills like "procedures," "customer service," "data entry," and "powerpoint." But an employment coordinator might use skills, such as, "hr," "potential employers," "community resources," and "job development."

      Employment coordinators may earn a lower salary than human resources coordinators, but employment coordinators earn the most pay in the hospitality industry with an average salary of $36,186. On the other side of things, human resources coordinators receive higher paychecks in the manufacturing industry where they earn an average of $54,671.

      On the topic of education, employment coordinators earn higher levels of education than human resources coordinators. In general, they're 6.7% more likely to graduate with a Master's Degree and 0.2% more likely to earn a Doctoral Degree.

      What technology do you think will become more important and prevalent in the field in the next 3-5 years?

      Dr. Michael Pasquale Ph.D.

      Professor of Linguistics, Humanities Division Chair, Cornerstone University

      We have seen the prevalence of online meeting technologies like Zoom. Graduates will need to become adept at navigating these platforms and using them to connect with clients, cross-culturally and globally, while international travel is still limited. Instead of seeing this as a long-term limitation, graduates can see the benefits of a global impact in building their careers without having the expense of travel.Show more

      How a Coordinator Compares

      Coordinators are responsible for liaising between the department they are assigned to and any other external party. They oversee projects or agreements. They are in charge of following through negotiations between the two parties regarding work. They see through the conduct of such contracts by ensuring that all terms are amenable to both parties. They maintain records and other necessary data and paperwork. They also ensure that office policy and guidelines are being followed. Coordinators also ensure that all projects are completed efficiently and effectively.

      The third profession we take a look at is coordinator. On an average scale, these workers bring in higher salaries than human resources coordinators. In fact, they make a $5,453 higher salary per year.

      Using human resources coordinators and coordinators resumes, we found that both professions have similar skills such as "procedures," "customer service," and "background checks," but the other skills required are very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a human resources coordinator is likely to be skilled in "hris," "personnel files," "human resources," and "i-9," while a typical coordinator is skilled in "communication," "patient care," "coordinators," and "emergency."

      Additionally, coordinators earn a higher salary in the manufacturing industry compared to other industries. In this industry, they receive an average salary of $63,536. Additionally, human resources coordinators earn an average salary of $54,671 in the manufacturing industry.

      Coordinators are known to earn similar educational levels when compared to human resources coordinators. Additionally, they're 1.8% less likely to graduate with a Master's Degree, and 1.5% less likely to earn a Doctoral Degree.

      Description Of a Staffing Coordinator

      A staffing coordinator is responsible for assisting the staffing needs of an organization, organizing the hiring process, and monitoring the working schedule of staff to ensure smooth operations. Staffing coordinators often coordinate with recruiting agencies for staffing solutions to fill roles and process onboarding. They also manage payroll procedures and check timesheets, create staffing reports, and address the employees' inquiries and concerns. A staffing coordinator must be knowledgeable on human resources procedures, as well as have excellent organizational and communication skills to perform administrative tasks as needed and determine staffing strategies.

      The fourth career we look at typically earns lower pay than human resources coordinators. On average, staffing coordinators earn a difference of $4,892 lower per year.

      While both human resources coordinators and staffing coordinators complete day-to-day tasks using similar skills like customer service, hris, and background checks, the two careers also vary in other skills.

      While some skills are shared by these professions, there are some differences to note. "procedures," "powerpoint," "open enrollment," and "absence" are skills that have shown up on human resources coordinators resumes. Additionally, staffing coordinator uses skills like patient care, on-call, cna, and phone calls on their resumes.

      Now, let's take a closer look at the financials in each career. The professional industry tends to pay more for staffing coordinators with an average of $37,985. While the highest human resources coordinator annual salary comes from the manufacturing industry.

      The average resume of staffing coordinators showed that they earn lower levels of education to human resources coordinators. So much so that the likelihood of them earning a Master's Degree is 10.9% less. Additionally, they're less likely to earn a Doctoral Degree by 0.1%.