Human resources coordinator jobs in Maine - 69 jobs

Lakeside Concrete Cutting/ HR Manager/ On-Site in Maine We are working with our client Lakeside Concrete Cutting in seeking an HR Manager. This position will travel between their offices in Cumberland Foreside and Newport, Maine during the week! Candidate must be flexible to travel company vehicle is provided. The Human Resource Manager at Lakeside Concrete and Cutting, a construction company with operations in both Newport and Cumberland, Maine, will serve as a strategic partner to leadership and managers driving alignment between HR strategy and business goals. Requirements of the HR Manager: Bachelor's degree in human resources or related field 5+ years in a human resources position (preferably in the construction industry) SHRM, PHR, sCPHR, etc. certification (preferred) OSHA reporting and compliance experience (preferred) Proven strategic planning experience at the management level Proficient in MS Office Suite Experience with employee benefits management Strong decision-making abilities, critical thinking and communication skills Able to work on multiple projects concurrently Ability to commute to Cumberland Foreside and Newport, ME. Travel between offices and to job sites is required. Benefits of the Job: Annual base salary of $95,000 PTO and sick time 7 paid holidays Medical, Vision and Dental insurance 401k with company match and profit-sharing option Health reimbursement account (HRA) Health Savings Account (HSA) with company match Company vehicle provided Responsibilities of the HR Manager: Serve as a trusted advisor to leadership on workforce planning, organizational design, and talent strategies across the Newport and Cumberland sites. Provide data-driven insights into staffing needs, succession planning, and employee retention to support long-term business goals. Lead and manage full-cycle recruitment and onboarding for both the Newport and Cumberland locations. Act as the primary HR point of contact for employee concerns, questions, and workplace issues. Manage benefits programs for employees including health, dental, and ancillary coverage. Administer leave requests in compliance with FMLA, Maine PFML, and ADA requirements, ensuring proper documentation and timely communication. Conduct structured orientation sessions to ensure new hires are effectively integrated into Lakeside's project-based, safety-focused environment. Coach and support supervisors in conflict resolution, disciplinary documentation, and consistent application of company policies. Provide guidance on issuing verbal and written warnings, conducting disciplinary meetings, and escalating issues when necessary. Implement structured 30/60/90-day performance check-ins for all new hires and oversee the annual performance review process. Design, coordinate, and deliver annual training programs tailored to the construction environment, including OSHA safety requirements, harassment prevention, workplace conduct, and labor law updates. Ensure all HR policies and procedures are compliant with Maine labor laws, OSHA standards, and applicable federal regulations. Maintain and regularly update the employee handbook to reflect legal changes, company practices, and operational needs; communicate policy changes clearly and ensure consistent enforcement across both locations. Track certifications, training completion, and license renewals to ensure compliance with regulatory and job-specific requirements. Foster a culture of accountability, feedback, and continuous improvement across all levels of the organization. Lakeside Concrete Cutting was founded in Newport, ME and is a leader in selective demolition in Maine. They provide demolition, concrete cutting & coring, asbestos and lead abatement, roll-off disposal, mold remediation, vermiculite removal and indoor air quality services throughout the state. KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE! Lakeside Concrete Cutting is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

Busy team in downtown Portland Healthcare organization is seeking a part time, temporary candidate (20-30hrs/wk. for 3+ months) to support various tasks related to leave of absence functions. This position will review, flag and forward emails from the general mailbox, set up new cases, close out expired cases and provide general administrative support as needed. The position will require excellent attention to detail, the ability to collaborate with team mates, and basic to intermediate MS Word, Excel and Outlook skills. Our client, one of Maine's premiere employers, will train you on the process and computer system. Flexible schedule, M-F, daytime hours. The ideal candidate will work 4 or 5 days per week. Potential for 1 day remote, once trained. $25-28/hr. DOE. Parking provided.

STARC Systems is a Maine-based manufacturing company experiencing strong growth-and we're hiring a Human Resources Manager to help scale our people practices alongside the business. This is a highly visible role for an experienced HR leader who brings depth and breadth across HR disciplines, thrives in operational environments, and enjoys partnering with leaders to drive culture, performance, and compliance. What You'll Be Doing Leading HR operations and HR team members across the organization Partnering with senior leaders on workforce planning and organizational priorities Guiding talent acquisition, performance management, and engagement efforts Managing complex employee relations and ensuring regulatory compliance Overseeing benefits, workers' compensation, and safety programs Using HR data and insights to support informed decision-making What You Bring 5+ years of progressive HR experience, ideally within manufacturing or operations Strong leadership presence with hands-on execution capability Broad HR expertise across compliance, employee relations, talent, and systems Ability to operate effectively in a fast-growth environment Bachelor's degree required; HR certification preferred Why Join STARC Be part of a fast-growing Maine manufacturing company Partner with experienced leaders who value HR as a strategic function Make a tangible impact on culture, people systems, and organizational growth Enjoy in-person collaboration with flexibility when needed Competitive benefit package

The HR Coordinator will provide support for the Human Resource functions for All States Construction, Inc. and all subsidiaries and affiliates with a focus on facilities in Maine. Essential Functions: Will coordinate all aspects of recruiting, hiring, and onboarding of employees with Hiring Managers and with the ASMG HR team. Act as a point of contact for employee inquiries regarding HR policies, procedures, and benefits. Onboard employees via onboarding portal and enter into HRIS (Currently VISTA/Trimble) Provide day to day benefits administration services, assists employees with questions, develops and schedules benefits orientations and other benefit training. Assist with inputting claims and other data into VISTA and assist with W/C claims management. Assist in administering company Health & Welfare Benefits programs including S125 health and dental, STD, AD&D, COBRA, 401(k), EAP. Evaluate and recommend modifications to benefits programs. Keep abreast of changing federal, state, and local employment, wage and salary laws and regulations. Will attend recruiting events and activities. Ensure compliance with all applicable federal and state employment related legal requirements and ASMG policy and procedures. Take initiative and work independently, exercising sound judgment and attention to detail. Participate in the development and implementation of strategic plan objects and HR department strategies, goals, technology, policies and procedures. Will travel 10% of time to recruiting events, facilities, corporate trainings, etc. Other duties as assigned. Position Requirements Minimum of 2-5 years' experience with general human resource tasks. Must be highly motivated, sound judgment, ability to multi-task. Exceptional organizational, analytical, interpersonal, oral and written communication skills. Working knowledge of human resources practices and laws affecting administration. Must have a valid driver's license and reliable transportation. Must pass a background check, physical and drug screen.

0MC01 PVH employment application required. All job offers are contingent upon successful completion of a background check and pre-employment physical. This is a full-time (32 hours per week), hourly, non-exempt, non-union position. Job Functions Office Functions Ensures open office hours Monday through Friday from 7:00 a.m. to 4:00 p.m. Acts as primary receptionist for employees and visitors to the HR office. Handles matters within the scope of the position; refers issues outside scope to the Human Resources Manager. B. Employee Records Maintains employee records in accordance with standard HR practices and legal requirements. Assures security of employee records by screening access to file contents. Maintains employee data in the HRIS (Paylocity). Maintains necessary data on non-employees, including agency personnel, interns, and students. Responsible for scanning and electronic storage of inactive employee records. Maintains records of leaves of absence. Maintains records related to ETO cash-outs and employee immunizations per CDC and regulatory requirements. C. Workers' Compensation Supports HR management of workers' compensation claims and acts as liaison with the carrier's claims examiner in coordination with the HR Manager. Processes First Reports of Injury and reviews Employee Injury Reports for completeness. Consults with the HR Manager on all cases. Initiates occupational health follow-up for injured employees. Maintains communication with injured employees, department managers, and HR leadership to facilitate appropriate work restrictions and return-to-work. Maintains OSHA logs as required. D. Job Vacancies / Recruitment Maintains internal and external job postings and employment applications. Facilitates onboarding processes for new candidates, including: Scheduling pre-employment physicals and initiating background screenings. Conducting preliminary review of background check results and reporting concerns to the HR Manager. E. Hiring / Onboarding • Ensures new employees are entered into the HRIS and compensation details are communicated to Payroll. • Coordinates onboarding, including explanation of benefits and enrollment; verification of licensure, certifications, and immunizations; and distribution of the Employee Handbook and Code of Conduct. • Notifies the CareLearning system administrator of new hire details. • Provides follow-up on online benefit enrollments and maintains benefit records. F. Leaves of Absence Coordinates disability and medical leaves by guiding employees through FMLA and short-term disability processes. Tracks leaves of absence for medical, FMLA, injury, and other approved leave types. G. Licenses, Credentials, and Compliance Tracking Tracks renewal dates for required licenses and certifications. Tracks other required compliance items. Provides routine notification to managers regarding upcoming and delinquent items and reports issues to HR manager. H. Payroll Prepares payroll change documentation and submits approved forms to Payroll. Includes new hires, job or hour changes, corrections, demographic updates, and pay rate adjustments. Processes wage changes per labor agreements and administrative directives. I. Billing / Benefits Administration Facilitates timely processing and review of employee benefit billing. Verifies accuracy of bills and confirms receipt of billed services. Utilizes carrier systems and HRIS processes to ensure timely benefit changes. Submits validated bills for approval and forwards to Accounts Payable. Reviews bills against prior periods and budget and reports discrepancies. Facilitates wellness, fitness, and student loan reimbursement benefits. J. Relationship with Human Resources Manager Acts as support to the HR Manager, anticipates departmental needs, communicates issues requiring leadership involvement, and accepts special assignments. K. Education Assistance Maintains accurate records of education assistance. Facilitates loan repayment assistance. L. Meetings and Participation Participates in committees as assigned. Assists with HR-sponsored events and meetings. M. Other Duties Assists other departments when needed. Coordinates job shadows, observers, interns, and students and maintains compliance documentation. Performs other duties as assigned. Quality Improvement: Actively participates in the Hospital-wide Quality Improvement Program; actively supports and implements department-specific Quality Improvement initiatives and projects; recommends process improvement as appropriate; reports any quality issues in service delivery and consistently commits to a focus on Quality Improvement and organizational excellence. Emergency Management: As an employee of Penobscot Valley Hospital, the position has an inherent role to care for our community members when in need. To this regard, the incumbent will be expected to participate in emergency/disaster preparedness planning and drills as requested. When called upon during a real-life disaster/emergency event, the incumbent will be expected to participate in the Hospital's response to this event, within the scope of professional and personal ability to do so. Requirements Associate's Degree in Human Resources or 2-4 years applicable experience in the job functions. Basic knowledge of HR law and benefits administration is ideal for the position. Effective and excellent verbal and written communication skills. Must demonstrate effective multi-tasking skills in busy office environment. Possess critical thinking skills and ability to problem solve. Must have professional appearance, demeanor, and maintain confidentiality of sensitive HR issues. Proficiency in computer skills appropriate to the job. Benefits PVH has a Section 125 Cafeteria Benefits Plan and pays a portion of the cost of our health plan, dental, basic life, and disability insurance for employees for 30+ authorized hours, and provides partial subsidy for dependent health insurance. Part-time employees are eligible to receive dental, life, and disability coverage and are eligible to participate in the health insurance plan. Other benefits include a 403(b) plan and earned time off accrual.

The Human Resources Coordinator is a nonexempt position that provides hands-on, on-site support for employees and leaders across all aspects of the employee lifecycle at Wolfe's Neck Center. This role ensures compliance with company policies, labor laws, and safety standards while fostering a positive and productive workplace culture. The HR Coordinator will be a visible and approachable presence who is available to support employees access benefits, support systems and professional development resources. This position requires a proactive, "roll up your sleeves" approach to problem-solving and employee engagement. Key Responsibilities Serve as the primary HR point of contact for employees and supervisors, delivering accurate information and timely support across all HR matters. Manage and resolve employee relations issues through thorough investigation, clear documentation, and fair, consistent resolution. Review and provide recommendations on performance management documentation to ensure consistency and fairness across the organization. Oversee full-cycle recruitment for all roles, including seasonal and year-round hiring, ensuring compliance with all federal and state employment laws. Manage and process worker's compensation claims Coordinate onboarding and orientation for new hires, ensuring accurate setup of payroll, benefits, I-9 verification, review of employment handbook and any required trainings Support annual insurance review process and schedule/manage yearly open enrollment Ensure benefit plan compliance in conjunction with required annual testing Partner with managers to support workforce planning, scheduling, and retention strategies. Administer leaves of absence, attendance tracking, and employment-related documentation in compliance with Maine and federal laws. Maintain employee records, ensuring HRIS data integrity and accurate HR reporting. Support health, safety, and compliance initiatives, including OSHA and Maine labor requirements. Contribute to employee engagement efforts, policy updates, and effective communication of company standards. Qualifications Bachelor's degree in human resources, Business Administration, or related field; or equivalent experience. Minimum of 2 years of HR generalist or related experience, ideally in a non-profit and/or place-based setting Strong working knowledge of employment laws including FMLA, OSHA, and Maine-specific labor laws. Experience using HRIS systems. Demonstrated ability to manage confidential information with discretion. Excellent interpersonal, communication, and organizational skills. Ability to work independently in a fast-paced environment and interact effectively with diverse teams. Work Environment Prolonged sitting, standing, and computer work may be required. Applications will be reviewed on a rolling basis with priority given to applications received by January 15, 2026 The requirements listed above are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. Wolfe's Neck Center for Agriculture & the Environment welcomes a diverse pool of candidates. In accordance with federal Equal Opportunity laws, Wolfe's Neck Center does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation including gender identity or expression, veteran status, or physical or mental disability in the hiring of its employees. Applicants are selected based on their ability to perform the essential functions of the job, prior work experience, and references from previous employers.

Pay Range is $22 - $26 per hour - based on experience Lanco Integrated is a leading manufacturer of custom equipment for production automation and a builder of flexible turnkey assembly systems. With machines installed in over 30 countries, we have extensive experience in the construction of special-purpose equipment as well as in the integration of industrial robots and other commercially available automation products. Lanco Integrated has the solution to your needs for custom automation within medical, consumer products, defense, electronics, commercial industrial products and device manufacturing. We're seeking an organized, detail-oriented HR Administrator to join our team and support the day-to-day operations of our Human Resources department. In this role, you'll be the and integral part of the HR office maintaining accurate records, supporting recruitment and onboarding, assisting with benefits and payroll, and serving as a helpful resource for employees. This position works closely with the HR Director and collaborates with leaders across the organization to support HR initiatives, ensure compliance, and help create a positive employee experience. Key Responsibilities HR & Employee Record Management Maintain confidential employee records and HR databases. Update personnel files, statuses, and organizational charts. Manage HR correspondence, reports, and documentation. Recruitment & Onboarding Post job openings, screen applications, and coordinate interviews. Communicate with candidates and prepare offer letters. Support background checks and pre-employment processes. Assist with onboarding and orientation for new hires. Benefits, Leave, & Payroll Support Assist with employee benefits programs and open enrollment. Provide information on leave policies and maintain leave records. Support accurate payroll processing and respond to payroll inquiries. Reporting & Data Management Prepare HR reports and track key HR metrics. Compile data related to recruitment, turnover, benefits usage, and other HR activities. Provide administrative support for HR projects. Employee Recognition & Culture Support Assist with employee anniversary recognition and HR-led engagement initiatives. Support planning and execution of company events and recognition activities. Compliance & Policy Support With guidance from the Director of HR support compliance with federal, state, and local employment laws. Assist with updating and communicating HR policies and the employee handbook. Maintain job descriptions and the HR SharePoint document library. HR Director & Leadership Support Provide direct administrative and operational support to the HR Director. Assist the Senior Leadership Team with coordination, reporting, scheduling, and data requests. Help ensure HR initiatives and decisions are implemented effectively. Qualifications Education & Experience Associate degree in HR, Business Administration, or related field required; Bachelor's degree strongly preferred. 1-3 years of experience in HR or administrative support required. Experience with HRIS systems (ADP preferred). Experience supporting recruitment, onboarding, or employee lifecycle processes. Familiarity with benefits, payroll support, or leave administration is a plus. Knowledge of employment law compliance (FMLA, FLSA, EEO) preferred. Experience with HR reporting, spreadsheets, and tracking logs. Skills & Attributes Strong attention to detail and accuracy. Ability to maintain strict confidentiality. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Strong organizational skills; ability to prioritize and manage multiple tasks. Good judgment and problem-solving skills when handling sensitive issues. Benefits: Lanco is an Employee-Owned company (ESOP) and offers a competitive benefit package to include medical, dental, vision, company paid short & long-term disability, Maine PFML, and life insurance. 401K with a match. A generous time off policy, including paid holidays. Lanco provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Powered by JazzHR RPq7bTKfr3

**About the Role & Team** Every day at Disney Cruise Line we take pride in bringing the magic of Disney to life. We find joy in creating cherished memories and form genuine connections with our guests. We hold each other to the highest degree and always act responsibly while ensuring the safety of fellow crew and guests. United by our Disney values, we work toward excellence in all we do. As a part of our team, you can live and work in a diverse and inclusive environment amidst a professional and supportive community. If you are ready to create unforgettable experiences and grow as a person and as a professional, apply today! As Shipboard Human Resources Manager, you will perform multiple responsibilities to support our HR service delivery model. You will be the primary contact for Crew employee relations, performance management, and Human Resources initiatives while collaborating with leaders, building positive relationships and being a trusted advisor. You will report to: Manager, Human Resources (shipboard) Level: 2 ½ Stripes **Responsibilities :** **How You Will Make a Difference** + Delivers key shipboard HR functions-including Compensation and Benefits, Employee Relations, and Learning and Development-while serving as a strategic partner to leadership and a resource to Crew in cultivating a fair, inclusive, and high-performing workplace. + Demonstrates strong business acumen and applies a strategic, consultative approach to anticipate needs, assess challenges, and deliver innovative HR solutions aligned with evolving business priorities and individual vessel needs. + Maintains a relentless focus on enhancing the Crew experience by aligning efforts with company values and strategic priorities to foster a supportive, engaging, and inclusive onboard environment + Partner with shipboard leaders to strengthen leadership behaviors by identifying growth opportunities and implementing targeted development strategies, including expectation memos, feedback sessions, and tailored training. Conducts need assessments to identify key opportunities in training, communication, organizational efficiency, etc. + Conduct needs assessments to identify opportunities in training, communication, and organizational effectiveness, ensuring alignment with the organization's goals and desired outcomes. + Facilitate team effectiveness sessions (e.g. New Leader Transitions, role clarification, conflict resolution, trust-building, team strategy, etc.) and HR training courses for returning and new hire Crew and Officers, + Support the implementation of organizational projects and initiatives by providing tools, processes, and guidance for effective execution. Collaborate with the Shipboard Human Resources Manager to apply change management strategies that facilitate smooth transitions and sustainable outcomes. **Basic Qualifications :** **What You Will Bring to the Team** + Minimum of 3 years of formal Human Resources experience in at least one functional area (ex: learning and development, compensation & benefits, employee relations, compliance, workforce planning & administration) + Minimum of one year experience in employee relations and/or performance management concepts and practices + Minimum of 1 year in a leadership and/or Operations role **Preferred Qualifications:** **How You Will Stand Out** + Shipboard, hospitality, or travel industry experience a plus + Experience supporting a culturally diverse or geographically dispersed workforce **Additional Information :** **This is a** **SHIPBOARD** **role.** **You must:** + Be genuinely interested in a career at sea and willing to live and work onboard a Disney Cruise Line vessel + Be willing to follow and perform safety role, emergency responsibilities, and associated responsibilities as specified in the ship Assembly Plan + Be willing to uphold the general safety management responsibilities as specified in the Safety Management System in areas and operations under their control + If applicable, be willing to share a confined cabin with other crew members and appreciative of working and living in a multicultural environment that has strict rules and regulations Your Responsibilities: + Have a valid passport and C1/D Seaman's visa (DCL will provide you with documents to obtain this) + Complete a pre-employment medical + Obtain a criminal background check + Bring approved work shoes ****** **_Disney Cruise Line_** **is a drug-free workplace. All new hires are required to undergo drug/alcohol testing within the first week onboard and throughout their contracts. Failure to pass the drug/alcohol testing will result in immediate termination.** **Job ID:** 1325636BR **Location:** United States **Job Posting Company:** "Disney Cruise Line" The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

Full-time Description As a Human Resources Generalist, you will be responsible for providing comprehensive support to talent management within the organization, with a special emphasis on the recruitment, selection, onboarding, and employee retention processes. Key Responsibilities: Screening candidates, conducting interviews, and coordinating with area leaders. Ensuring a positive candidate experience throughout the entire process. Coordinating onboarding processes and documentation for new hires. Monitoring the probation period and following up on employee adaptation. Conducting workplace climate surveys and analyzing results to identify areas for improvement. Supporting the management of development plans and recognition programs. Keeping HR files and systems up to date. Requirements: Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field. 2 to 4 years of experience in generalist or recruitment roles. Knowledge of recruitment sources, interview techniques, and retention strategies. Key Competencies Internal customer orientation Empathy and active listening Initiative and problem-solving Teamwork Salary Description 25000

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. DEPARTMENT OF INLAND FISHERIES & WILDLIFE IF&W RESOURCE SUPERVISOR Opening Date: January 06, 2026 Closing Date: End of day January 20, 2026 Location: Enfield Position Number: 01868-0862 Class Code: 9388 Grade: 30 (Supervisory) Salary: $69,097.60 - $97,697.60 Per Year BRIEF JOB DESCRIPTION: This is professional services and scientific work of a supervisory nature involving research and management of inland fisheries by protecting, preserving, and enhancing Maine's natural resources. Responsibilities include the planning, coordination, implementation, and supervision of regional, multi-use, and multi-species work programs. The work involves supervising operations of a regional office or suite of multi-species research projects; developing long range planning and work goals; writing and complying with reporting requirements; and ensuring activities conform to agency rules, regulations, policies, and standard operating procedures. An employee in this classification reports to the IF&W Resource Manager. Work is performed under limited supervision. This classification is differentiated from the next lower level by its responsibility for direct supervision over professional and technical staff members. The scope of work is broad with varying levels of complexity, and work is performed in accordance with the requirements established by the senior management. REPRESENTATIVE TASKS: Oversees, implements, and administers multispecies groups or programs having statewide scope and complexity to support species planning and management. Provides direct supervision of State employees who conduct biological studies, research, and field reviews to ensure work is completed in accordance with departmental policies and standards of scientific practice. Performs program support activities to plan, prioritize, and implement work plans, grants, contracts, and budgets for assigned areas of responsibility. Develops, coordinates, and implements research and applied management projects, from conceptualization to implementation of results for review and approval by the senior management. Develops new techniques and programs for effective resource management. Supervises, trains, and evaluates the work performance of professional and technical staff members to build competencies for successful performance. Attends various citizen organizations, regional, and statewide meetings to represent the Department and its position. KNOWLEDGES, SKILLS AND ABILITIES REQUIRED: Knowledge of theories, methodologies, and practices for biological research and management of natural resources. Knowledge of the theories and methodologies used for harvest and population management. Knowledge of emerging technology, programs, and applications used in scientific research and analysis. Knowledge of management principles involved in strategic planning, resource allocation, human resources, and labor management. Ability to oversee and supervise daily operational activities and staff members to achieve desired results established by executive leadership. Ability to serve as the agency's resource by advising, conferring, and consulting with a variety of external partners and stakeholders. Ability to initiate, plan, and design independent research, and implement results of research findings. Ability to supervise the implementation of long-range objectives and strategies. Ability to plan, communicate, and implement work plans and priorities. Ability to present research findings to various audiences. MINIMUM QUALIFICATIONS: A Bachelor's Degree in Biology, Fisheries or Wildlife Management, or related field -AND- two (2) years of progressively responsible related laboratory or field research and/or management experience. Equivalent experience may be substituted for education on a year-for-year basis. SUPPLEMENTAL QUESTIONS: The questions below MUST be answered and submitted with your application: 1) Summarize your education in fisheries management, biology, and ecology, and how it relates to this position. 2) Describe your experience in freshwater fisheries management as it relates to: a) Inventorying, surveying, and monitoring inland fisheries resources. b) Designing and conducting angler sport fishery surveys. c) Promulgation and evaluation of fishing regulations. d) Habitat restoration/improvement/protection. e) Environmental reviews for state/federal agencies. 3) Describe your written and oral communication skills with both non-technical and technical audiences. 4) Describe your supervisory/leadership experience and style. Detail an example where you exercised your supervisory/leadership skills with subordinate personnel in a difficult situation. No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). Retirement Plan - The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee. Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense. Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. Living Resources Program - Navigate challenging work and life situations with our employee assistance program. Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

1/7/2025 CLASSIFICATION Hourly wage, non-exempt REPORTS TO Vice President of Human Resources The Part-Time Human Resources Generalist provides essential administrative and clerical support to the Human Resources department. This role helps ensure accurate recordkeeping, efficient coordination of HR programs, and timely completion of routine tasks related to onboarding, employee engagement, and compliance documentation. The ideal candidate is organized, detail-oriented, and dependable, supporting HR initiatives that strengthen the employee experience and reflect Day's commitment to teamwork and shared ownership. ESSENTIAL FUNCTIONS Administrative Support • Provides administrative support for employee engagement and HR projects. • Assists with routine updates to the employee handbook and other HR documents as directed. • Prepares and maintains documentation for compliance and internal reporting Employee Records and Compliance • Maintains accurate and confidential employee files in compliance with legal retention standards. • Scans, organizes, and indexes HR records to ensure accessibility and accuracy. • Assists with audits, reports, and documentation to support compliance initiatives. Employee Experience and Engagement • Administers new hire and exit surveys and compiles summaries for HR leadership review. • Assists with scheduling and organizing employee engagement activities and recognition events. • Provides clerical support for HR communications and companywide engagement programs. Recruitment and Onboarding • Prepares onboarding materials, assists with orientation coordination, and ensures completion of new hire documentation. • Maintains confidentiality and professionalism in all recruiting and onboarding processes. Payroll and Benefits Support · Assists with benefits communication, open enrollment, and other HR initiatives as needed. · Assists with employee inquiries by directing them to appropriate resources or HR team members. · Maintains confidentiality of sensitive employee data and ensures accuracy of benefit and payroll-related information. COMPETENCIES • Strong attention to detail, organization, and follow through. • Excellent written and verbal communication skills. • Demonstrated ability to handle confidential information with integrity and discretion. • Proficiency in Microsoft Office applications including Excel, Outlook, Word, and Teams. • Ability to work independently and collaboratively in a fast-paced environment. PREFERRED SKILLS AND EXPERIENCE Associate degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered. At least two years of experience in administrative, HR, or office support preferred. Experience with HRIS, payroll, or document management systems helpful; training will be provided. Strong organizational skills, attention to detail, and ability to manage multiple priorities with accuracy. Demonstrated professionalism, confidentiality, and strong communication skills. Proficiency in Microsoft Office and comfort with learning new technology platforms. WORK ENVIRONMENT This role operates in a professional office environment and regularly uses standard business technology, including computers, phones, and online collaboration platforms. The position involves frequent collaboration with managers and team members to support HR initiatives and foster connection across the organization. TRAVEL This position includes occasional travel to our Maine and New Hampshire stores to welcome new team members, provide hands-on HR support, and build strong partnerships with store managers and employees. PHYSCIAL DEMANDS The physical demands described here are representative of those required to perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. While performing the duties of this role, the employee regularly uses hands and arms to reach, handle, or operate standard office equipment; sits, stands, and walks intermittently throughout the day. The position requires occasional travel to store locations, which may involve extended periods of driving and moving between sites. The employee may occasionally climb stairs, balance, stoop, kneel, crouch, or crawl during workplace visits. The employee may occasionally lift or move up to 25 pounds. Vision requirements include close and distance vision, color perception, depth perception, peripheral vision, and the ability to adjust focus. The role also requires frequent verbal communication and active listening in both in-person and virtual settings. POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday. This position occasionally requires long hours and weekend work. AAP/EEO STATEMENT H. E. Murdock Co., Inc., DBA Day's Jewelers, is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation, or gender identity), age, disability, veteran status, or any other status protected by law. We are committed to creating an inclusive workplace that reflects our values and culture of shared ownership. OTHER DUTIES Duties, responsibilities, and activities may change or be assigned as needed, provided they remain consistent with the essential functions of the role and in accordance with applicable laws and reasonable accommodation practices. Signatures This job description has been approved by all levels of management: Manager____________________________________________________ Employee signature below constitutes employee's understanding of the requirements, essential functions, and duties of the position. Employee__________________________________ Date_____________

Full-time Description The Ridge RTC is in search of a motivated, detail-oriented Human Resources Generalist to support the daily administrative and operational functions of our HR team. In this onsite position, you will play a key role in creating a positive and inclusive employee onboarding experience in an environment dedicated to healing and growth. This position is an opportunity for hands-on exposure to a wide range of HR functions - including recruitment, onboarding, employee relations, compliance, and general office operations. This is an ideal role for someone looking to build a solid foundation for a long-term career in Human Resources in the mental health care industry. Key Responsibilities: · Serve as a primary point of contact for new hires during onboarding, responding to questions and ensuring a positive experience. · Facilitate portions of new hire onboarding and orientation as needed, including education on policies and procedures, and communication with internal stakeholders throughout the onboarding cycle. · Support employee lifecycle processes, including onboarding, offboarding, and performance tracking. · Performs routine tasks required to administer, execute, and report human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. · Conducts or acquires background checks required by state licensing and national certification and employee eligibility verifications. · Partner with recruiting team to coordinate interview logistics and preparation. · Attends and participates in employee disciplinary meetings, terminations, and investigations as advised and discussed with the HR Manager or HR Director. · Maintain and update HR records, personnel files, and databases to ensure accuracy and compliance. · Complete employment verifications in accordance with state and federal requirements. · Assist with HR initiatives such as employee engagement activities, training sessions, and policy updates. · Perform other related duties as assigned. Qualifications: · Bachelor's degree in Business Administration, Human Resources, or related field · Minimum 2 years of full-time progressively responsible experience in HR · Strong customer service, employee advocacy, and de-escalation skills · Experience with core HR services such as LOA, workers' compensation, performance management, payroll, benefits, etc. · Proficiency in MS Office including Outlook, Word, Excel and PowerPoint · Experience partnering with HRBPs, Recruiting, Learning and Development, IT, and other teams within G&A functions · Strong attention to detail and time-management skills with the ability to prioritize effectively. · Excellent communication skills with a proactive, self-starter mindset. · Ability to maintain confidentiality and demonstrate professionalism at all times. · Certified Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification is a plus. Benefits: · Comprehensive benefits package: medical, dental, and vision · 401k with 4% match · Paid Time Off Programs including vacation, holidays, and illness · Chef made meals onsite · Continuing Education Assistance · Supportive clinical supervision and professional development Requirements Qualifications: · Bachelor's degree in Business Administration, Human Resources, or related field · Minimum 2 years of full-time progressively responsible experience in HR · Strong customer service, employee advocacy, and de-escalation skills · Experience with core HR services such as LOA, workers' compensation, performance management, payroll, benefits, etc. · Proficiency in MS Office including Outlook, Word, Excel and PowerPoint · Experience partnering with HRBPs, Recruiting, Learning and Development, IT, and other teams within G&A functions · Strong attention to detail and time-management skills with the ability to prioritize effectively. · Excellent communication skills with a proactive, self-starter mindset. · Ability to maintain confidentiality and demonstrate professionalism at all times. · Certified Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification is a plus. Salary Description 60-65,000

Job DescriptionAbout Us Milestone Funeral Partners is dedicated to honoring families and communities with compassion, dignity, and exceptional service. As a growing acquisition-based organization, we partner with teams across funeral homes, cemeteries, and crematories throughout the Northeast with a people-first philosophy and operational excellence. We are building a thoughtful and modern HR infrastructure - one that ensures fairness, development, clarity, and belonging for all employees. Position Overview The HR Generalist will play a key role in supporting employees and leaders across the organization. This role will serve as the first point of contact for employee relations matters, support the full employee lifecycle, and partner closely with HR leadership to strengthen culture, compliance, and operational consistency across acquired locations. This role is an ideal fit for someone who thrives in a dynamic environment, approaches challenges with empathy and professionalism, and is excited to build structure during periods of growth and change. Key ResponsibilitiesEmployee Relations Serve as the first point of contact for field employee relations needs. Conduct and support investigations, document findings, and recommend next steps. Provide coaching to employees and managers regarding performance, conduct, and policy interpretation. Support job changes, promotions, disciplinary actions, and policy compliance. Recruitment & Hiring Manage job postings and candidate sourcing for assigned roles. Conduct initial screening conversations and coordinate hiring steps with managers. Ensure recruitment processes are timely, compliant, and aligned with company values. Onboarding Prepare offer letters and coordinate start-to-finish onboarding tasks (IT setup, benefits, compliance forms, etc.). Manage the 30/60/90-day new hire check-in process and support manager follow-through. Offboarding Coordinate logistics of separations in compliance with state and company requirements. Conduct exit interviews and provide trends and recommendations to leadership. Integration/Acquisition Support Participate in pre- and post-acquisition integration activities. Support onboarding, employee education, and HR presence onsite as needed. Leave of Absence (LOA) Support Partner with the Payroll, Benefits & HR Systems Manager to support LOA administration, employee communication, and compliance workflows. Coordinate required documentation and maintain confidential employee records. Training, Development & HR Programs Support rollout and communication of HR programs including performance reviews, training initiatives, talent development, and policy education. Assist with Learning & Development logistics and follow-up. Compliance & HR Operations Maintain accurate and confidential employee records. Support adherence to labor laws, regulatory requirements, and internal policies. Utilize the HRIS to manage employee data, workflows, and reporting. Qualifications Required: 3+ years HR experience in a generalist or similar role Strong working knowledge of employment laws (federal and state; multi-state preferred) Experience with employee relations case handling, investigations, or coaching conversations Excellent written and verbal communication skills with the ability to influence professionally at all levels Ability to travel within the Northeast region up to approximately one-third of the time Preferred: Experience supporting multi-site operations Prior experience in healthcare, hospitality, senior care, funeral services, or comparable fields Key Competencies Confidentiality and professional integrity Empathy and sound judgment Ability to remain calm and objective under pressure Organized and detail-oriented with strong follow-through Independent decision-making with willingness to escalate when needed Work Environment & Location This role can be hybrid or on-site in the Auburn, ME home office, with preference for candidates living in: Maine, New Hampshire, Massachusetts, Vermont, Connecticut, Rhode Island, or New York. Why Join Us Opportunity to shape HR systems within a rapidly growing organization Meaningful, mission-centered work supporting teams who care for families during vulnerable moments Strong values-driven culture with room to innovate Competitive compensation and benefits

This position works closely with the Director of Human Resources and HR Team and interacts regularly with managers and employees in the Agency. The Senior HR Generalist is responsible for assisting and facilitating key operational HR activities and related initiatives for the Agency. Starting rate of pay: $72,000 annually. Departmental Coordination: · Serve as back-up for HR Coordinators, ensuring processes continue without disruption in the event of absences · Ensure accurate new hire set up in all applicable systems (HRIS, Email, ADP, LMS, etc.) occurring in timely manner · Manages complex employee relations issues; provides information and assistance to staff. · Manages Worker's Compensation and Disability Insurance leaves and policies. · Maintains timely response of OSHA reporting and stays current on changes. · Assists annual performance management process · Report to HR Supervisor, act as liaison to departments as needed HR Duties: · Onboarding and offboarding/hiring and termination of employees (HRIS, Email, LMS, ADP, etc.), including appropriate closure of HR employee files · Oversight of HRIS (ADP) data entry, responsible for oversight of changes in payroll system and providing support to payroll as needed by answering questions, resolving problems, or researching issues. · Assists with employee walk-ins, including basic HR questions, form requests, etc. · Ensure HR related tasks such as mailings, letters, notices, regulatory compliance reporting and audits are completed as needed · Maintenance, completion, and proper filing of personnel files in compliance with agency policy · Responsible for accurate administration of all employee benefits · 403b Administration · Assist with orientation and HR related training · ACA Reporting, Monitoring and Compliance: accurate and timely completion · Employee Relations, including performance improvement and corrective action · Develops and maintains positive and effective working relationships with directors, managers, and staff. · Other duties as assigned. Requirements Position Competencies Knowledge/ Skills/Abilities: · ADP Expertise (or similar HRIS system) · Thorough knowledge of federal, state, local legislative, employment, and benefit law and Agency relevant regulatory requirements · Team player · Strong interpersonal skills including approachability and ability to relate to different types of individuals · Excellent communication skills (both written and verbal) · Strong customer service mindset and problem-solving skills · Computer skills, including MS Word and Excel · Ability to maintain confidentiality and use discretion at all times · Highly efficient and organized Education and Experience: · Bachelor's degree · 5+ years HR experience · PHR or SHRM certification preferred Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 15 pounds at a time. Benefits Medical, Dental, Vision Insurance Retirement Plan Paid Time Off Paid Holidays Employer Paid Short Term Disability Employer Paid Life Insurance and AD&D Critical Illness and Accident Insurance Flexible Spending Accounts

Company DescriptionJobs for Humanity is partnering with Target to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Target Job Description Location: 125 Topsham Fair Mall Rd, Topsham, Maine, United States, 04086-1741 Starting Hourly Rate / Salario por Hora Inicial: $15.00 USD per hour ALL ABOUT TARGET As a Fortune 50 company with more than 400,000 team members worldwide, Target is an iconic brand and one of America's leading retailers. Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It's how we care, grow, and win together. ALL ABOUT HUMAN RESOURCES You are a team that champions change, proactively removes roadblocks and builds diverse and inclusive talent strategies to deliver on our guest centric mission. You are part of a HR team who are committed to supporting teams and leaders to build a sales force that is passionate about exceeding guests' expectations and a place where teams love to work. At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Human Resources Expert can provide you with the: Knowledge of federal, state and local employment law Experience using basic Office Suite computer and workforce management programs Knowledge of industry leading people and scheduling software As a Human Resources Expert, no two days are ever the same, but a typical day will most likely include the following responsibilities: Create a welcoming experience by authentically greeting all guests Observe to quickly understand whether a guest needs assistance or wants to interact. Follow body language and verbal clues to tailor your approach Engage with guests in a genuine way, which includes asking questions to better understand their specific needs Be knowledgeable about the tools, products, and services available in the total store, and specific to your area, to solve issues for the guest and improve their experience Thank the guest in a genuine way and let them know we're happy they chose to shop at Target Know the store sales goals and trends with the guest and team that are impacting and driving business results Work with your HR leader to anticipate and address specific talent and staffing needs for each area of the business; this includes understanding guests' needs and ensuring the right mix of experience, selling capabilities and product enthusiasm to deliver the right experience Execute intentional recruiting efforts to help store leaders find and hire talent with the right skills and experiences to best serve their guest Support the training needs of your store's sales force and be an advocate for continuous learning Be an expert resource for scheduling systems and pay practices Act as an open door by listening to team members and collaborating with appropriate leaders to take action as needed Deliver on all Human Resources operational and cyclical programs Demonstrate a culture of ethical conduct, safety and compliance Work in a safe manner at all times to benefit yourself and others; identify and correct hazards; comply with all safety policies and best practices. All other duties based on business needs WHAT WE ARE LOOKING FOR We might be a great match if: Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to deliver for our guests Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target Stocking, Setting and Selling Target products sounds like your thing… That's the core of what we do You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (yes, even on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded The good news is that we have some amazing training that will help teach you everything you need to know to be a Human Resources Expert. But there are a few skills you should have from the get-go: Welcoming and helpful attitude toward guests and other team members Learn and adapt to current technology needs Effective communication skills Work both independently and with a team Resolve guest questions quickly on the spot Attention to detail and follow a multi-step processes We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: Accurately handle cash register operations Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary Americans with Disabilities Act (ADA) Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Supply Chain Facility or reach out to Guest Services at ************** for additional information.

The HR Coordinator supports Human Resources functions across the companys regional subsidiaries and affiliates, with a primary focus on Maine facilities. This role is ideal for individuals currently working in HR or looking to build their HR career. Compensation is based on experience. Key Responsibilities Coordinate full-cycle recruiting, hiring, and onboarding in partnership with Hiring Managers and the HR team. Serve as the first point of contact for employee questions regarding policies, procedures, and benefits. Manage employee onboarding through the onboarding portal and maintain HRIS records (VISTA/Trimble). Provide day-to-day benefits administration, including orientations, employee support, and benefits-related training. Assist with Workers Compensation claims, benefits data entry, and VISTA claim updates. Support administration of Health & Welfare programs: medical/dental (Section 125), STD, AD&D, COBRA, 401(k), and EAP; recommend program improvements. Stay current on federal, state, and local employment laws and ensure compliance across all HR activities. Attend recruiting events and related HR activities (approx. 10% travel). Contribute to HR strategic planning, process improvements, and policy development. Perform additional duties as needed. Qualifications 2-5 years of general HR experience. Strong organizational, analytical, and communication skills. Ability to multitask, work independently, and exercise sound judgment. Working knowledge of HR practices and employment laws. Valid driver's license, reliable transportation, and ability to pass a background check, physical, and drug screen. Questions: Contact ***********************

Reports to the Assistant Director of People Services. Primarily responsible for ensuring an exceptional experience for temporary International Team Members to include housing operations, onboarding, training and development and cultural/wellness programs. Secondary responsibilities include administrative support to all People Services/Recruiting Directors, and human resources support for all Team Members. Benefits • Health, Dental, Vision Insurance • Life and AD&D Insurance • Long-Term Disability Insurance • Voluntary Accident and Critical Illness Plans • Optional Supplemental Life Insurance • 401k match of 100% for 5% • Referral Bonuses • Hotel, Restaurant, Spa and Retail Discounts at Our Portfolio of Hotels • Paid Time Off - Earn up to 2 Weeks of PTO Within Your First Year CANDIDATE PROFILE Education and Experience • High school diploma or GED; 3 years' experience in human resources, management or maintenance operations, or related professional area. OR • 2-year degree from an accredited university in Human Resources, Business Administration, or related major; 1 year experience in human resources, management or maintenance operations, or related professional area. CORE WORK ACTIVITIES Managing Employee Housing Goals Coordinate room placements for each new team member in contracted housing Checks in the Team Member with the Housing Check In / Check Out Form and issues the linen and key/door code to the staff Upon staff check-out from the housing, completes clearance as per the Housing Check In / Check Out Form and reports to People Services for any further follow-up Inspects the cleanliness of the Housing Public Areas and the employee rooms on weekly basis and corrects issues as needed. Schedules regular housing cleanliness inspection. Liaises with engineering and maintenance contractors to correct issues in Housing Implements the Housing Rules and Regulations. Report special disciplinary issues to People Services and educates employees as needed. Maintains room key copies per policy. Liaises with contractor to conduct regular checks on the fire equipment and electrical facilities; keeps records per policy. Maintains records of housing issues (e.g., maintenance requests, special staff requests, check-in and out details). Updates rooming list on weekly basis Assist People Services with the Linen Purchase/ Replacement Plan per appropriate schedule Maintains the appropriate amount of store items (e.g., chemicals, garbage bags). Maintains an inventory for all housing items (e.g., beds, wardrobe, linens, electrical utensils, furniture, etc.). Enter and tracks Purchase Orders and invoices in Birch Street for all housing and People Services related costs. Weekly light cleaning and maintenance (painting, replacing door handles, handing curtains etc.) at housing Schedules and provides transportation to and from social security office and for bank appointments (1 time) for new team members living in housing Human Resource Administrative Support Overseeing tracking and team member support through onboarding completion (include International Recruiting assistance as well) Assist in new hire orientations and training Creates employee files and reviews monthly to ensure compliance with all state and federal laws. Help create recognition events for team members Create communication to be distributed throughout the property (newsletter, monthly calendar, etc.) Assists with shuttle runs in emergency situations Plan and execute cultural events and engagement activities within set budget monthly Work to implement ideas and programs that foster a positive workplace culture Assist with other People Services tasks as needed Additional Responsibilities Maintains strict confidentiality of all Team Member information, including personnel records, housing assignments, immigration-related details, disciplinary matters, and sensitive personal data, in accordance with company policy and legal requirements. Demonstrates the highest level of integrity and ethical conduct, ensuring fair, consistent, and respectful treatment of all Team Members while upholding company policies, brand standards, and People Services values. Qualifications A qualified applicant is a “people person” who is flexible with their schedule, loves to serve others, and knows how to multi-task while ensuring attention to detail. Flexibility. This is a demanding business, and we look for flexibility with work days and hours, but it's also a lot of fun! Experience. Previous hospitality experience providing exceptional guest experience preferred. Great communicator. Providing amazing experiences requires the ability to communicate effectively both verbally and through legible writing. Competency in light maintenance and cleaning preferred (use a plunger, flip a breaker, change a light bulb, etc.) 2-3 years of experience in hospitality, maintenance, or administrative work preferred. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description We are seeking a proactive and organized Human Resources Administrative Assistant / Payroll Clerk to support our growing construction workforce. This role provides essential administrative and coordination support across recruiting, onboarding, payroll preparation, training logistics, and employee record management, with a strong emphasis on accuracy, organization, and compliance. The position works closely with the Human Resources Director to support HRIS, timekeeping, benefits administration tasks, workforce programs, and documentation, while assisting with recruiting and training coordination to support skilled trades hiring and employee development. This position is designed as an administrative support role with potential for expanded responsibilities over time, contingent on performance, training, and business needs. Essential Functions Maintain accurate and compliant employee personnel files (paper and electronic), including filing, scanning, document organization, and record retention. Support HRIS, ATS, and payroll systems through accurate data entry, updates, reporting, and document tracking. Collect, review, and verify weekly employee timecards; follow up with supervisors to resolve missing or inaccurate entries. Assist with weekly payroll preparation, audits, corrections, and payroll documentation under HR Director review and approval. Track employee attendance, absences, and leave usage to ensure accurate payroll and HRIS records and timely escalation of discrepancies. Coordinate onboarding and offboarding activities, including scheduling, paperwork preparation, checklist tracking, and follow-up. Coordinate pre-employment screening activities, including background checks, drug testing, employment verification, and reference checks, in accordance with company policy. Prepare and process Verification of Employment & Salary (VOES) requests, ensuring proper authorization, accuracy, confidentiality, and record retention. Provide administrative support for benefits administration, including enrollment data entry, eligibility tracking, life-event documentation, and open enrollment support. Assist with recruiting coordination, including interview scheduling, candidate communication, job fairs, apprenticeship events, and applicant tracking. Support coordination and communication related to H-2B visa workers and apprenticeship programs through scheduling, documentation tracking, and onboarding assistance. Serve as a point of contact for routine HR and payroll inquiries, escalating compliance-related or non-standard matters to the Human Resources Director. Maintain calendars, compliance trackers, audit documentation, and perform additional administrative duties and special projects as assigned. Qualifications: Associate's degree in human resources, business administration, or a related field preferred; equivalent combination of education and relevant administrative experience will be considered. Minimum of 2 years of administrative experience, preferably supporting HR, payroll, or office operations. Strong attention to detail and ability to handle confidential employee, payroll, and benefit information. Proficiency with Microsoft Office and the ability to learn HRIS, ATS, and payroll systems. Experience maintaining employee personnel records in compliance with record-retention and confidentiality standards. Effective written and verbal communication skills with employees, supervisors, and external partners. Strong organizational and time-management skills with the ability to meet weekly payroll and compliance deadlines. Experience supporting construction, field-based, or regulated workforces; exposure to benefits administration, recruiting support, or H-2B/apprenticeship programs preferred. Valid driver's license and ability to travel locally to job sites, career fairs, and training locations. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. Primarily office-based role in a construction and field-support environment with regular interaction with field employees, supervisors, and management in person and via phone or email. Ability to sit for extended periods while working at a computer workstation, as well as stand, walk, and move throughout the office, job sites, or facilities as needed. Frequent use of computers, phones, scanners, printers, copiers, and other standard office equipment. Ability to lift, carry, push, or pull files, boxes, or office materials weighing up to 25 pounds occasionally. Ability to bend, reach, stoop, and kneel as necessary to access filing systems and office equipment. Ability to visually review documents, computer screens, and data for accuracy and detail, and to communicate effectively in person, by phone, and via electronic communication. Fast-paced, deadline-driven work environment, particularly around weekly payroll processing, onboarding, and compliance deadlines. Occasional exposure to construction operations, including visits to job sites or shops for onboarding, training coordination, or recruiting events. Occasional local or regional travel required to attend job fairs, apprenticeship events, training sessions, or worksites. Requires the ability to manage multiple priorities while maintaining accuracy, confidentiality, and professionalism. Compensation & Benefits Comprehensive medical and dental 401K with employer matching Life Insurance Short Term Disability PTO Paid Holidays Education reimbursement Supplemental insurance plans Prescription Safety Glasses NS Giles - Excellence in Concrete Construction N.S. Giles is a dedicated team of concrete construction professionals committed to delivering exceptional service to our clients. We deeply value the opportunity to provide the highest quality workmanship, backed by innovation and integrity. We uphold the highest standards in job site safety and employee education, ensuring our people and expertise stand apart in the industry. Our comprehensive in-house equipment and specialized services distinguish us from competitors. Our core markets include a diverse range of commercial developments, such as: • Community-based education facilities • Mixed-use and multi-family projects • Healthcare infrastructure • Civil works, including parking garages, water and wastewater treatment facilities, airports, and concrete paving At N.S. Giles, we pride ourselves on offering dynamic career opportunities and mentorship for our employees. Our core values emphasize fostering a strong sense of family, promoting mutual respect, and maintaining a healthy work-life balance. We are dedicated to encouraging leadership, ongoing training, and continuous education at all levels. Our mission is to consistently recruit, develop, and retain top talent in the industry. NS Giles is an equal opportunity employer.

In this role you will join a small, collaborative HR team and take shared ownership of HR operations in Stockholm while contributing to strategic HR initiatives across our global organisation. This is a broad and hands-on role where you will support managers and employees in day-to day HR matters, ensure smooth and compliant HR operations, and help foster a positive and engaging workplace culture. In parallel, you will be involved in global HR projects, oversee key HR processes, manage HR data, and act as a point of contact for HR-related topics across the organisation. This exciting role offers the opportunity to engage with all aspects of the employee lifecycle, seamlessly blending operational responsibilities with strategic contributions that drive long-term organisational success. This is a 1 year temporary position covering parental leave starting in February/March 2026 ending February 2027. The position is based in our headquarters located in Centralen Stockholm, Sweden. Main Responsibilities * HR contact for managers in Stockholm, providing hands-on operational support. * Ensure compliance with Swedish labour laws and stay up to date on regulations. * Drive and support global strategic HR initiatives and projects such as the Pay Transparency Directive * Oversee and manage HR activities across the entire employee lifecycle, from recruitment to performance management, training, and development. * Develop our new HRIS and payroll system Deel and maintain accurate HR data. * Run payroll together with the team in Deel * Prepare and deliver HR reports to relevant stakeholders and analyse HR data to provide insights and support decision-making. Your profile * Bachelor's degree in Human Resources Management or a related field. * 2-4 years of experience in a broad, generalist HR role. * Experience working with HR and/or payroll systems; experience with Deel is considered a strong plus. * Experience in providing hands-on support to managers. * Strong analytical skills and very good proficiency in Microsoft Excel. * Excellent communication skills, both verbal and written, in Swedish and English. To succeed in this role, you are adaptable, self-driven, and curious by nature. You enjoy learning new things, take a proactive and solution-oriented approach, and are comfortable switching between different tasks and priorities in a dynamic environment. Why us? * Competitive compensation packages: Tradedoubler provides competitive salaries and benefits to its employees. * Flexible work arrangements: Tradedoubler offer flexible work hours and hybrid work options to accommodate employees' needs. * Opportunities to make an impact: Employees have the chance to work on innovative projects and initiatives that contribute to the company's growth and success. * Health and wellness benefits: Employees have access to health insurance, wellness programs, and other benefits to support their well-being.