Human Resources Associate
Human resources coordinator job in Parsippany-Troy Hills, NJ
The HR Shared Services Associate serves as the liaison to employees and managers in a call center environment and/or business location(s). Acts as an HR Generalist in a primary point of contact role for employees to support, respond, handle, answer, and action issues/questions regarding policies, procedures, and HR systems. Will support centralization projects about process redesign along with program and policy improvements.
Essential Duties and Responsibilities:
Employee and Manager Support: Handling a high volume of inbound calls on the HRXpert phone line, creating cases in HRConnect for each call, and resolving inquiries in a timely manner.
Issue Resolution: Researching and resolving diverse HR issues to ensure accurate information and appropriate support are provided.
HR Life Cycle Support: Guiding employees through various HR processes, including onboarding, leave management, job changes and offboarding.
Service Excellence: Delivering exceptional customer service, ensuring inquiries are addressed promptly and effectively.
Compliance Assurance: Ensuring adherence to company policies and governmental regulations, including I9 and eVerify requirements.
Data Quality: WorkDay data entry and transactions for various employee lifecycle events (hires, job changes, compensation, etc.).
Supporting Open Enrollment and Leave of Absence activities.
Collaboration: Ability to work effectively across various shared service teams (IT, HR, Payroll, Legal, etc)
Timely Escalations: Escalating customer dissatisfaction when necessary to the right HR Specialist.
Required Qualifications:
Bachelor's Degree in Human Resources or related field.
Minimum of 1 year of HR experience, preferably various areas of HR such as Onboarding and Offboarding process management, HRIS, Benefits, & LOAs, supporting multi-site or remote clients.
Experience working in shared services environments and with HR technologies.
Excellent verbal and written communication skills.
Ability to partner across the company and with executive leadership.
Strong presentation and delivery skills.
Ability to take initiative and solve business problems.
Adept at handling multiple competing priorities and duties in a fast-paced, results-driven, rapidly changing environment - with minimal daily oversight.
Fluent in Spanish is a plus
Under This Roof, We Also Value
Experience with ADP products, Workday/HRIS systems, and SAP.
Experience with case management systems like Neocase, ServiceNow, Salesforce HR, or Oracle products.
Strong problem-solving and analytical skills.
Excellent customer service orientation and attention to detail.
Proficiency in MS Office or Google products.
Ability to manage a high-volume and fluctuating workload.
Human Resources Associate
Human resources coordinator job in Parsippany-Troy Hills, NJ
Title - HR Associate
Requirements:
Required Qualifications:
Bachelor's Degree in Human Resources or related field.
Minimum of 1 year of HR experience, preferably various areas of HR such as Onboarding and Offboarding process management, HRIS, Benefits, & LOAs, supporting multi-site or remote clients.
Experience working in shared services environments and with HR technologies.
Excellent verbal and written communication skills.
Ability to partner across the company and with executive leadership.
Strong presentation and delivery skills.
Ability to take initiative and solve business problems.
Adept at handling multiple competing priorities and duties in a fast-paced, results-driven, rapidly changing environment - with minimal daily oversight.
Fluent in Spanish is a plus
Under This Roof, We Also Value
Experience with ADP products, Workday/HRIS systems, and SAP.
Experience with case management systems like Neocase, ServiceNow, Salesforce HR, or Oracle products.
Strong problem-solving and analytical skills.
Excellent customer service orientation and attention to detail.
Proficiency in MS Office or Google products.
Ability to manage a high-volume and fluctuating workload.
Human Resources Generalist
Human resources coordinator job in Branchburg, NJ
Company Introduction:
Celltrion is a leading biopharmaceutical company that specializes in research, development and manufacturing of innovative therapeutics. We are committed to delivering innovative and affordable medications to promote patients' access to advanced therapies. We have been at the forefront of biotherapeutic development uncovering new ways of targeting the drivers of disease by creating next-generation biologics and small molecule products.
Celltrion USA is Celltrion's U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion's unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients.
* Celltrion USA, a subsidiary of Celltrion, acquired Eli Lilly's manufacturing facility located in Branchburg, New Jersey in September 2025, with the deal closing anticipated by the end of 2025. As a result, the organization's name is expected to transition to Celltrion Branchburg beginning in 2026.
Please note that while the company name is currently listed as Celltrion USA for the purposes of this job posting, the actual employing entity and work location for this position will be the Branchburg manufacturing site.
Position Brand Description:
The HR Generalist supports day-to-day Human Resources operations for our U.S. manufacturing site and is responsible for managing core HR administrative processes, including payroll support, employee data management, HRIS administration, and coordination of attendance and leave programs. This role ensures accurate and timely maintenance of employee records, validates payroll processed by our Professional Employer Organization (PEO), and provides strong customer service to employees and leaders. The HR Coordinator plays a key role in driving operational excellence and maintaining compliance with company policies and regulatory requirements. The ideal candidate is organized, analytical, and committed to delivering high-quality HR support in a fast-paced environment.
Key Objectives/Deliverables:
HR Operations & Data Management
Maintain, audit, and update employee records, HRIS data, and organizational databases with a high degree of accuracy, confidentiality, and data integrity.
Track and monitor employee attendance, leave balances, and time-off requests in alignment with company policies and applicable federal and state regulations.
Manage end-to-end onboarding and offboarding processes, including document collection, system setup/termination, and coordination with internal stakeholders and the PEO to ensure a seamless employee experience.
Payroll & Benefits Support
Validate payroll processed by the PEO by reviewing timesheets, pay rate changes, deductions, adjustments, and other payroll inputs for accuracy and completeness.
Support the administration of employee benefits programs by maintaining records, coordinating information, and assisting employees with questions and guidance.
Partner with the PEO to resolve payroll and benefits inquiries promptly and ensure timely and accurate processing.
Compliance & HR Program Support
Assist with the development, maintenance, and audit of HR compliance documentation, policies, and required regulatory reporting.
Support HR initiatives such as performance management cycles, training coordination, employee engagement activities, and internal communications.
Participate in audits, cross-functional HR projects, and continuous improvement efforts to enhance overall HR effectiveness and operational efficiency.
Perform other duties and responsibilities as assigned by the supervisor or HR leadership.
Basic Requirements:
2+ years of HR experience (experience working with a PEO is a plus).
2+ years of payroll administration experience.
Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) with the ability to prepare accurate spreadsheets, reports, and presentations.
Excellent attention to detail, organizational skills, and ability to manage multiple tasks with tight deadlines.
Strong interpersonal and communication skills with the ability to work effectively with employees at all levels.
Ability to handle confidential information with discretion and professionalism.
Additional Preferences:
Prior HR and payroll support experience within a GMP environment with exempt and nonexempt populations.
Experience with advanced HRIS platforms (e.g., Workday, UKG, ADP Workforce Now) and the ability to work efficiently across multiple systems.
Strong understanding of payroll practices, wage and hour regulations, and timekeeping requirements for hourly and shift-based workforces.
Working knowledge of federal and state employment laws, including New Jersey-specific requirements.
Experience supporting HR or payroll audits, compliance reviews, or data integrity checks.
Demonstrated ability to handle sensitive employee information with discretion and professionalism.
Ability to adapt quickly to new processes, system changes, or evolving business needs.
Strong attention to detail with consistent accuracy in data entry, reporting, and operational tasks.
Commitment to providing timely, customer-focused support to employees, managers, and cross-functional partners.
Interest in identifying opportunities to streamline workflows, improve processes, and enhance HR operational efficiency.
Intermediate to advanced Excel skills, including use of formulas, VLOOKUP, pivot tables, and data filters.
Education Requirements:
Bachelor's degree required.
Compensation and Benefits:
Base Pay Range: $64,500 - $130,000
Comprehensive paid time off, including holidays, vacation, and additional leave benefits
Health, dental, and vision insurance coverage
Life insurance, matched retirement savings plan, wellness program, and short- and long-term disability benefits
Hybrid work flexibility may be available based on business needs
No relocation benefits will be provided.
Other Information:
Ability to travel in the US and globally.
Travel Percentage: 0-10%.
Celltrion is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
Senior Human Resources Specialist
Human resources coordinator job in New York, NY
Job Title: Senior HR Management Specialist (People Experience)
Schedule: Hybrid - 3 days onsite per week
Hours: 9:00 AM - 6:00 PM EST
Type: 12-Month Contract (Potential to Extend or Convert)
Start Date: ASAP - Want to start interviewing immediately!
About the Role
We are seeking a highly polished and adaptable Senior HR Management Specialist to support global People Experience initiatives within a fast-paced, high-visibility HR function. This position plays a central role in shaping the daily experience of employees across the U.S., Canada, and the U.K.
This is a professional, hands-on role responsible for supporting culture, engagement, communications, and strategic HR programs. The individual hired will be the only team member based onsite in the U.S., collaborating closely with colleagues located primarily in Canada and the U.K.
Strong communication and presentation skills are essential - the interview process includes both a pre-interview assessment and a live presentation to a panel of 3-5 team members.
Key Responsibilities
Lead, scope, and deliver People Experience projects from design through execution, ensuring a high level of ownership and initiative.
Support the execution of the People Experience strategic plan, coordinating across global stakeholders and ensuring deadlines, dependencies, and deliverables remain on track.
Develop and execute communication plans tailored to diverse audiences and seniority levels, ensuring clarity, engagement, and consistency.
Build and deliver polished, high-impact PowerPoint decks and toolkits for leadership, learning programs, and firm-wide initiatives.
Support the global Culture Champion community and assist in embedding core cultural values across processes and programs.
Manage and continuously improve internal communication channels and content related to People Experience offerings and resources.
Contribute to the redesign of people processes, including performance management and feedback, ensuring alignment with culture and experience standards.
Develop dashboards, track KPIs, and conduct light data analysis to measure program effectiveness and identify opportunities for improvement.
Partner with regional teams to align global standards while supporting local needs in the U.S.
Provide structured updates, documentation, and project reporting.
Perform additional duties related to People Experience strategy and delivery as needed.
Skills & Attributes Needed
Exceptional presentation skills - able to create, refine, and confidently deliver polished PowerPoint decks from scratch.
Strong communication skills across all levels, including senior leadership.
A service-oriented mindset with a proactive, flexible approach to work.
Strong organization skills, able to balance multiple high-priority projects simultaneously.
Comfortable working independently onsite while collaborating virtually with international teams.
Creative, people-centric problem solver with strong judgment and attention to detail.
High comfort navigating ambiguity, managing complex projects, and driving accountability across teams.
Experience Requirements
Minimum of 5 years of relevant experience within a corporate, professional, or global environment.
Demonstrated success delivering complex HR, culture, or employee experience projects.
Proven ability to manage multiple programs and deadlines in a dynamic, fast-paced environment.
Expertise in building and managing professional presentations and communication materials.
Technical Requirements
Advanced proficiency in the Microsoft Office Suite - especially PowerPoint, Excel, Word, and Outlook.
Experience creating dashboards, charts, and data visuals for leadership audiences.
Comfortable using AI tools to streamline work and improve efficiency.
Strong document formatting, reporting, and content structuring skills.
Interview Process
Pre-Interview Assessment (completed independently prior to scheduling interviews)
Interview Round 1 - Introductory conversation
Interview Round 2 - Panel interview including a live presentation
Interview Round 3 - Final discussion
HR Operations & Compliance Specialist
Human resources coordinator job in New York, NY
A globally respected nonprofit at the forefront of scientific innovation and sustainability is seeking an HR Operations & Compliance Specialist to join the team on a temporary basis. With a mission rooted in advancing societal needs and lifelong learning, the organization fosters a collaborative and inclusive culture that values professionalism, purpose, and progress.
Who You Are
You have 5+ years of HR operations experience, with a strong focus on payroll, benefits administration, and compliance
You bring hands-on expertise in pension administration and 403(b) plans
You're comfortable navigating state payroll regulations, unemployment matters, and compliance tracking
Experience in nonprofit organizations is a plus
What You'll Do
Oversee day-to-day payroll compliance and ensure adherence to state wage and tax requirements
Assist with compliance and administrative tasks
Manage pension-related requests and coordinate with external vendors, including actuaries, auditors, and benefit providers
Maintain accurate compliance tracking for payroll, benefits audits, and leave programs
Collaborate with HR and Finance teams to ensure smooth operations and no disruption in payroll or benefits
What Success Looks Like
Payroll and benefits compliance is consistently maintained across all state and organizational requirements
Strong partnerships are maintained with internal teams and external vendors
Compliance reporting and tracking systems are up-to-date and reliable
Pay Rate Range: $35-40 per hour, based on experience
Location: New York, NY - Hybrid
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
HR/Recruiting Coordinator
Human resources coordinator job in New York, NY
Join a mission-driven team and play a key role in supporting a robust volunteer program that serves more than 15 departments across the Center. This role is ideal for someone who enjoys recruiting, interviewing, coordinating, and engaging volunteers while ensuring programs run smoothly and efficiently.
What You'll Do:
Volunteer Recruitment & Placement
Conduct and manage the full volunteer selection process, including a minimum of five interviews per week.
Assess applicants for skills, commitment, communication, and fit with departmental needs.
Make decisions on placement, non-placement, or pending placement and communicate next steps.
Perform reference checks as needed.
Administration
Oversee the day-to-day engagement and scheduling of volunteers to ensure adequate coverage across departments.
Distribute weekly volunteer schedules and respond to daily volunteer needs.
Support compliance with orientation, training, medical requirements, HIPAA, and ongoing assessments.
Manage short-term volunteer requests by gathering project details, required skills, and time frames.
Program & Event Coordination
Assist in planning and executing departmental events and key volunteer programs.
Support the Volunteer Recognition Ceremony by creating content, partnering with design teams, and coordinating awards.
Contribute to holiday events, training programs, and volunteer education initiatives.
Help update orientation materials and ensure program content remains current and accurate.
What You Bring:
1-4 years of administrative experience, ideally within a volunteer-driven environment.
Strong skills in Microsoft Office and cross-functional communication.
High School Diploma or GED required; Bachelor's degree preferred.
This is a great opportunity for someone who thrives in a people-centered, service-focused environment and wants to make a meaningful impact within a healthcare setting!
Human Resources Manager
Human resources coordinator job in Monroe, NJ
About us
US Elogistics Service Corp is a leading e-commerce fulfillment service provider that offers comprehensive, high-standard, and customized supply chain solutions, especially on warehouse services and cargo transportation. Currently, there are over 4,000 active customers and operates using our fulfillment service over 30 fulfillment centers. We keep improving the construction of warehouse automation and distribution systems to accommodate the future expansion of our clients' cross-border e-commerce business
Responsibilities:
Develop, lead and secure optimal HR support structure based on the overall development planning of the company; ensure employees are informed, engaged and proficient in the use of tools, systems, processes and policies
Oversees the implementation and execution of company policies and SOPs;
Talent management for key contributor and management positions, training and development programs employee knowledge and capability
Evaluate, recommend and manage 3rd party recruitment outsourcing vendors as needed to fulfill talent acquisition needs.
Liaison with department heads to lead and drive the execution of performance management processes.
Manage employee relations related matters, including work injuries, workers compensation, employee complaints and conflict resolutions.
Audit HR operation costs and control HR budget.
Act as a strategic partner to work with Department Heads to build talent and develop people to achieve the company success strategically.
Qualifications and Requirements
Bachelor degree or above, administrative management and HRM related majors preferred;
Minimum 5 years of operation management and HR management experience;
Proficiency in basic office software;
Communication & coordination skills, strong leadership & judgment decision-making abilities; strong planning and execution skills;
Proficiency in Mandarin and English reading, writing and speaking.
Human Resources Generalist
Human resources coordinator job in Middlesex, NJ
HR Generalist - Bilingual (Spanish/English)
Carteret, NJ | On-site | Full-time
Ready to make an impact across both corporate and warehouse teams? We're looking for an HR Generalist who thrives in fast-paced environments and knows how to juggle priorities without dropping the ball.
What You'll Do:
Own onboarding from offer to Day 1-seamless, welcoming, and on-brand.
Keep HR records tight and compliant. No detail too small.
Be the go-to for employee questions on policies, benefits, and more.
Partner with hiring managers to post jobs, screen candidates, and move fast.
Drive engagement through events, open enrollment, and culture-building moments.
Collaborate with Payroll to process changes and troubleshoot in ADP Workforce Now.
Track key HR metrics-turnover, attendance, and more-in Excel and ADP.
Support audits, policy updates, and process improvements that actually stick.
What You Bring:
Bilingual: Spanish/English (must-have)
3-5 years of HR experience, ideally in a warehouse or multi-site setup
Excel wizardry (formulas, reporting, data analysis)
ADP Workforce Now experience = a big plus
Detail-obsessed, organized, and ready to roll up your sleeves
Bonus Points If You:
Know your way around logistics or distribution environments
Have an Associate's degree in HR or Business Admin
This is a plug-and-play opportunity for someone who's ready to own their lane and grow fast. Sound like you? Let's talk.
Medical, Dental, Company paid holidays and up to 15 days PTO.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Human Resources Specialist
Human resources coordinator job in Lyndhurst, NJ
Lyndhurst, NJ, USA
With more than 100 years of experience, Sika is a worldwide innovation and sustainability leader in the development and production of systems and products for commercial and residential construction, as well as the transportation, marine, automotive, and renewable energy manufacturing industries.
Sika has subsidiaries in 102 countries around the world and, in over 400 factories, produces innovative technologies for customers worldwide. In doing so, it plays a crucial role in the transformation of the construction and transportation sector toward greater environmental compatibility. With more than 34,000 employees, the company generated sales of CHF 11.76 billion in 2024.
Broad Function and Purpose of Position:
As an HR Specialist, you'll play a key role in supporting our people strategy across multiple HR functions, ranging from recruitment and onboarding to benefits and HR systems. This is an exciting opportunity to be part of a collaborative, fast-paced environment where your work directly supports our employees' experience and the company's success.
As an HR professional, you must be detail-oriented, people-focused, have a positive attitude, and be energized by helping employees thrive. You'll act as a trusted partner to both employees and managers, ensuring that our HR practices are efficient, compliant, and aligned with our culture of innovation and respect.
Key Responsibilities
Recruitment & Onboarding
Partner with hiring managers to manage the full life cycle of recruitment-from job postings and candidate screening to offer letters and onboarding.
Prepare and post internal and external job openings through our ATS.
Conduct reference checks, coordinate pre-employment screenings, and facilitate smooth new hire onboarding experiences, ensuring our new hires get off to a solid start.
HR Operations & Employee Engagement
Support HR initiatives and employee engagement programs that enhance culture, communication, community engagement, employee recognition, and other employee engagement events such as holiday parties and career days.
Maintain accurate employee records and HR documentation in accordance with company policy and compliance standards.
Conduct and analyze exit interviews to identify trends and recommend improvements.
Assist in developing and updating job descriptions and organizational charts.
Support HRIS data integrity and reporting, including employee changes, terminations, and compliance reporting.
Benefits Support
Assist employees with benefits inquiries, eligibility, enrollment, and leave of absence programs while providing exceptional customer service.
Assist with managing benefit-related data entry, audits, and reporting in ADP Workforce Now.
Stay current with federal and state regulations related to benefits and leave administration.
HRIS & Reporting
Generate and analyze HR reports, ensuring data accuracy and actionable insights for HR leadership.
Troubleshoot system issues and support system enhancements or new module implementations.
Additional Responsibilities
Participate in HR projects and continuous improvement initiatives.
Uphold confidentiality, integrity, and professionalism in all HR matters.
Serve as a positive ambassador of company values and employee experience.
Compensation: USD 80,000 - USD 90,000 - yearly, based on experience.
Qualifications
Qualifications/Experience/Education:
Bachelor's degree in Human Resources, Business Administration, or related field.
Minimum of 5 years of HR experience.
Strong working knowledge of ADP Workforce Now and/or SuccessFactors (or comparable HRIS platforms).
Excellent organizational, communication, and interpersonal skills.
Proven ability to manage multiple priorities with attention to detail.
High level of discretion and professionalism in handling sensitive information.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
A proactive mindset and a passion for helping people succeed.
Additional Information
Perks & Benefits
401k with Generous Company Match
Bonuses
Medical, Dental, and Vision Benefits
Paid Parental Leave
Life Insurance
Disability Insurance
Paid time off, Paid holidays
Floating holidays + Paid Volunteer Time
Wellness/Fitness Reimbursements
Education Assistance
Professional Development Opportunities
Employee Referral Program & More!
Sika fosters a culture of entrepreneurship, empowering each individual to make decisions, learn from experiences, and shape their own career path. The safety and well-being of employees are top priorities at Sika, with a strong commitment to open communication and maintaining a safe workplace. In addition, Sika actively contributes to the community and promotes sustainability by giving back, minimizing environmental impact, and embracing social responsibility.
Sika Corporation is committed to a work environment that supports, inspires, and respects all individuals that apply. As an equal opportunity employer Sika will consider all qualified applicants without discrimination on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, disability, national or ethnic origin, or other protected characteristics
At Sika Corporation, we are committed to providing a safe and secure recruitment experience for all job applicants. Please be aware of recruitment fraud schemes where scammers may impersonate our company to illegally collect money or personal information from job seekers. Please note that legitimate communication will only come from *************** email address. We never request payment, fees, or financial information during our hiring process. We do not conduct interviews via text message or instant messaging.
HR Recruiter
Human resources coordinator job in New York, NY
Job Title: HR Recruiter (Volunteer Resources)
Schedule Notes: Monday - Friday, 9:00 AM - 5:00 PM
Assists with the development, coordination, and evaluation of the in-service volunteer program by assuming primary responsibility as staff liaison to 15+ departments throughout the Center. Assumes responsibility for planning and implementing one or more main administrative functions of the Department.
Job Responsibilities:
Volunteer Selection:
Interviews and places applicants for volunteer service.
Interviews potential volunteers in accordance with assessed Center departmental needs.
Conducts a minimum of 5 interviews per week, ascertaining the following, at a minimum:
The reason for the applicant's interest.
The time commitment the applicant feels he/she can make for the foreseeable future.
Special skills and/or abilities that would fit best with the Center's needs for volunteer assistance (i.e., languages, child life background, experience with acutely ill patient population).
How comfortable the applicant would be receiving supervision.
His/her ability to adhere to guidelines as required.
His/her expectation of what a volunteer experience is.
Ability to function in a cancer care facility as opposed to a general care Facility.
Ability to follow through and honor commitment.
His/her personality (i.e., loud, obnoxious vs soft-spoken, polite).
Ability to communicate in English.
Previous volunteer experience.
Assesses potential volunteers against required skills and needs of the organization.
Closes interview with placement, non-placement, or pending placement.
Communicates next steps if applicant is placed.
Checks references of potential volunteers, as necessary.
Volunteer Administration:
Assumes responsibility for the daily management of volunteers.
Schedules volunteers to maximize their service and meet the needs of the Center department.
Distributes weekly updates of the volunteer schedule to staff supervisors via e-mail or hand delivery.
Responds to the daily needs of volunteers as they occur.
Assists with overseeing departmental requirements for volunteers:
General Orientation.
Child life training.
HIPAA training.
Medical requirements.
Annual TB testing.
Blood testing and inoculation, when needed.
Six-month and annual assessments.
Observes patient confidentiality issues if a volunteer is a former patient.
Assists with short-term requests for volunteer assistance by collecting information from the requester that would include:
Details regarding the need for volunteer assistance.
Hours during which help is preferred.
Special skills preferred.
Time frame for project.
Name of supervisor.
How training would occur.
Program Coordination: -Assists with the coordination of the departmental programs and events.
Works with the Manager to identify necessary steps to complete each program or event task.
Assists with the administration of the Volunteer Recognition Ceremony by:
Generates content for the invitations and ceremony booklets.
Works with the Medical Graphics Department to create posters and booklet covers.
Orders award pins.
Assists with the administration of the following:
Holiday Decorating
Volunteer Education
Shares coordination of events with the Manager.
Oversees training and management of volunteers who conduct orientation.
Communicates changes in departmental activities that could impact on orientation schedule.
Works with the Manager to review material distributed to new volunteers annually or as needed to ensure material is current and accurate.
REQUIRED SKILLS & EXPERIENCE:
Two (2) - four (4) years of administrative experience, preferably working with volunteers.
Microsoft Office.
EDUCATION:
Required: High School Diploma or GED.
Preferred: Bachelor's Degree.
Human Resources Manager- Corporate Headquarters, NJ
Human resources coordinator job in Secaucus, NJ
The HR Manager will be responsible for managing employee relations issues from inception through resolution, counseling and coaching managers on performance issues, and providing exceptional customer service with regard to day to day issues and inquiries.
Responsibilities:
Key Accountabilities:
Support senior leadership team and corporate associates on all HR related needs including managing business needs and changes
Provide advice, assistance, and follow-up on company policies, procedures, and documentation
Manage the resolution of specific policy-related and procedural problems and inquiries
Partner with the HR leadership to develop, manage, and implement human resources programs and guidelines for recruitment, employee relations, performance management, employee recognition, employee disputes, and organizational development
Implement corporate HR programs, procedures, and policies to fulfill both organizational needs and corporate requirements
Manage sensitive and confidential information
Ensure consistent application of company policies and procedures
Manage relationships with cross functional partners
Assume responsibility for other tasks and projects as assigned
Education and Experience:
Bachelor's degree
5+ years of experience in corporate human resources
Retail industry experience a plus
Skills and Behaviors:
Must have demonstrated experience in managing a variety of employee relations issues, counseling all levels of staff, while working in an environment of change
Excellent problem-solving and conflict-resolution skills
Excellent verbal and written communication skills and a professional, approachable demeanor
Outstanding customer service skills required.
Knowledge of employee relations and HR legal/regulatory issues, applicable laws, and liability related to HR functions
Ability to meet deadlines with quality and attention to detail
Legal Recruiting Coordinator
Human resources coordinator job in New York, NY
Actively
seeking a Legal Recruiting & Personnel Coordinator for a
HYBRID and Full Time Role
.
The position will assist the law firm with the busy 2026 Summer Associate Program, as well as Lateral Recruiting efforts, and HR Personnel duties. The right candidate will have 1-3+ years of professional recruiting and HR experience, preferably within a law firm or professional services environment is PREFERRED.
-
HOURS: Monday - Friday, 9:30 AM - 5:30 PM EST
SCHEDULE | LOCATION: HYBRID | New York
SALARY: $80 - $100K (Commensurate w/Overall Experience)
BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401K, etc.
-
IDEAL CANDIDATE REQUIREMENTS
Bachelor's Degree REQUIRED
1-3+ yrs of Recruitment Experience REQUIRED
Proficiency in MS Office Suite (Word, Excel, Outlook)
Experience with Lawcruit and vi Desktop, and other Legal ATS is a PLUS
Strong Attention to Detail and Confidentiality
Experience handling Administrative and Events Tasks
-
ROLE RESPONSIBILITIES
Legal Personnel and Development: Coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys.
Recruitment: Successfully designs, effectively and efficiently coordinates, and evaluates all aspects of the firm's Summer Associate Program including, pre-arrival processes and communications, orientation, mentoring program with partners and associates, social and community service events, diversity events and initiatives, educational and special firm programming. Coordinates the recruitment of judicial clerks and aspects of the lateral attorney recruitment process.
Budgeting: Align with the firm's strategic goals, objectives, and initiatives
Service Excellence: Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally
-
SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.
Senior Talent Acquisition Coordinator
Human resources coordinator job in New York, NY
Our client, a top-tier international law firm, is seeking a Senior Coordinator, Talent Acquisition to join its Talent Management team. This role will support lateral partner recruiting and is ideal for someone who thrives in a high-touch, fast-paced, relationship-driven environment. This role will sit hybrid in New York City or D.C.
Key Responsibilities:
Prioritize the candidate experience while managing multiple candidates at various stages of the process.
Coordinate complex interview schedules across offices and time zones, ensuring seamless communication and follow-up.
Lead firmwide planning and execution of private dinners for lateral partner candidates, including logistics, communications, and budgeting.
Assist with preparing market intelligence reports on peer firms and prospective candidates.
Interface with partners, key stakeholders, and search firms to provide updates, gather information, and obtain feedback.
Support a smooth onboarding experience for incoming hires.
Work beyond standard hours as needed for events and time-sensitive requests; occasional travel required.
Handle additional special projects within the Talent Acquisition function.
Skills & Proficiencies:
Strong verbal and written communication skills.
Excellent organizational and time-management abilities.
Ability to handle confidential information with discretion.
Comfortable working in a collaborative, high-volume environment.
Advanced proficiency in MS Word; solid proficiency in Outlook, Excel, PowerPoint, and database/ATS tools.
Qualifications:
Bachelor's Degree required.
4+ years of recruiting or Talent Acquisition experience; legal industry or financial services/banking experience required.
Experience with Applicant Tracking Systems required.
Recruitment Coordinator
Human resources coordinator job in Somerset, NJ
Founded in 2000, CompoSecure (NYSE: CMPO) is a technology partner to market leaders, fintechs and consumers, enabling trust for millions of people around the globe. The company combines elegance, simplicity, and security to deliver exceptional experiences and peace of mind in the physical and digital world. CompoSecure's innovative payment card technology and metal cards with Arculus security and authentication capabilities deliver unique, premium branded experiences, enable people to access and use their financial and digital assets, and ensure trust at the point of a transaction. For more information, please visit ******************* and *******************
Position Overview:
The Recruiting Coordinator plays a key supporting role in the recruitment process by coordinating interviews, communicating with candidates, and ensuring a seamless candidate experience for both hiring teams and applicants. This position works closely with candidates, recruiters, hiring managers, and HR teams to help drive an efficient and professional hiring process that aligns with company goals and values.
The Recruiting Coordinator will be expected to work on-site five days a week in our Somerset, NJ office.
Key Responsibilities:
Manage and coordinate interview scheduling for all open reqs across multiple time zones, involving cross-functional stakeholders.
Communicate professionally and promptly with candidates regarding interview logistics, timelines, and next steps.
Own the administration of the applicant tracking system (ATS), maintaining data accuracy and generating reports to support recruiting metrics and KPIs.
Support recruiters with administrative tasks including posting jobs, preparing interview materials, and managing job requisitions.
Facilitate collection and follow-up of interviewer feedback after interviews
Assist in the preparation and delivery of offer letters and related documentation.
Coordinate and manage pre-employment background checks, ensuring timely completion and compliance with company policies and applicable laws.
Perform additional administrative duties assigned to support the recruiting and HR operations team.
Other Important Responsibilities:
Ensure a positive candidate experience by providing timely updates and acting as a point of contact throughout the hiring process.
Simultaneously prioritize and execute a diverse array of tasks, exercising independent judgment and initiative.
Participate in recruitment team meetings, contributing updates, and processing improvement ideas.
Help coordinate recruiting events, career fairs, and university relations efforts when needed.
Assist in reporting and analytics related to recruiting metrics and pipeline health.
Maintain compliance with hiring policies and procedures, ensuring alignment with company standards and legal regulations.
Contribute to continuous improvement projects across the recruiting team, including documentation and automation of recurring tasks.
Qualifications:
2-5 years of experience in recruiting coordination, HR operations, or a similar talent acquisition support role.
Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills; able to work effectively with diverse teams and candidates.
Familiarity with applicant tracking systems (e.g., iSolved, Workday) is preferred.
Highly organized with exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment.
High School Diploma or Equivalent, bachelor's degree preferred
At CompoSecure, we believe in supporting our employees with a comprehensive benefits package that promotes health, financial well-being, and work-life balance. Our full-time team members enjoy access to:
Medical, Dental & Vision Coverage
Flexible Spending Accounts (FSA)
Company-Paid Life and Disability Insurance
401(k) with Company Match
Paid Time Off & Paid Holidays
Annual Bonus Opportunities
Employee Assistance Program (EAP)
Career Advancement Opportunities
Benefits eligibility and details will be shared during the hiring process. We're excited to support you in building a rewarding career with us.
Please note: CompoSecure does not accept unsolicited resumes from staffing agencies or third-party recruiters. Any unsolicited resumes sent to CompoSecure, including to our employees, will become the property of CompoSecure and may be used without any obligation to pay referral or placement fees. Any agency or recruiter seeking to work with CompoSecure's Talent Acquisition Team should contact our team directly by sending an email to **************************.
CompoSecure is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.
Finance & HR Coordinator
Human resources coordinator job in New York, NY
Oscar de la Renta is looking for a Finance & HR Coordinator to support its operations with a focus on administrative coordination, documentation, systems organization, and compliance. The candidate will report directly to the CFO and work cross-functionally across all departments. This role will be in-office Mon-Fri and is based in our midtown Manhattan corporate office.
This role requires someone who can take on varied administrative tasks and figure out how to complete them with light guidance. Reporting directly to the CFO and working across all departments, the role provides exposure to how Finance, HR, and Operations function. Candidates with technical aptitude will have opportunities to develop advanced Excel skills and work on process automation projects.
Responsibilities
Documentation, Repositories & Compliance
Maintain Finance/HR SOPs, checklists, and training guides.
Own SharePoint/OneDrive administration and structure.
Track compliance records: handle KYC, labor and insurance requirements (including COI, W9/W8, and I9); maintain audit-ready files; track deadlines and ensure filing
Populate forms and contract packets; track expirations and renewals; create redline comparisons.
Recruiting & People Operations
Post jobs, screen resumes against defined criteria, schedule interviews, conduct reference checks, and manage candidate communications.
Assemble offer packets; enter new hires in HRIS; prepare employee files; open equipment and access tickets.
Coordinate offboarding: asset returns, access removal, and file archiving.
Update org chart, job description library, and other shared repositories.
Systems & Data Administration
Support data stewardship in HRIS/ERP and related tools; implement new systems and configure roles / permission; run reporting.
Build simple trackers and internal forms for data collection; monitor key data fields for accuracy.
Support AP on vendor statement reconciliations, download/organize invoices, and collect approvals.
Qualifications
2-5 years in finance, administration, HR coordination, or operations.
Intermediate to advanced Excel (lookups, pivots, basic data analysis).
Experience with SharePoint/OneDrive administration; familiarity with at least one HRIS (e.g., Paylocity, ADP) and one expense/AP tool (e.g., Concur, Ramp, Expensify).
Strong organization, time management, and written communication; high attention to detail; sound judgment with sensitive information; reliable follow-through.
Preferred: Experience with M365 Power Platform (Power Automate, Power BI) or AI productivity tools.
Notes:
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Employment eligibility to work in the U.S. is required. Offers may be contingent on reference and background checks.
At-will statement: Employment with the company is at will.
Human Resources Manager
Human resources coordinator job in New York, NY
Our client, a high-volume cannabis retailer, is seeking a Human Resources Manager to lead the HR function across multiple New York City locations. This is an exciting opportunity to join a fast-growing company and build scalable people processes in a dynamic, mission-driven environment.
Location: NYC Metro (On-site, multi-store support)
💼 Key Responsibilities
As the HR Manager, you will support teams across several retail stores. This role is highly hands-on and requires strong organizational skills, excellent communication, and the ability to thrive in a fast-paced, high-growth environment. Responsibilities include:
Overseeing HR operations for multiple retail locations
Leading benefits administration, payroll coordination, and compliance
Handling employee relations with a proactive, solutions-focused approach
Partnering with leadership on workforce planning and performance management
Managing union relationships and ensuring adherence to collective bargaining agreements
Implementing and refining HR processes, tools, and best practices to support a scaling team
🔍 What We're Looking For
5-10 years of HR management experience, preferably supporting
multi-unit retail
teams
Proven expertise in benefits, payroll, employee relations, compliance, and union relations
Strong time-management and organizational skills; thrives in a fast-paced, evolving environment
Hands-on leader who is comfortable rolling up their sleeves and working closely with store teams
Cannabis industry experience is a plus, but not required
Passion for creating an inclusive, supportive workplace culture
🌱 Why This Role Matters
You'll play a critical role in shaping the employee experience and supporting the growth of a leading cannabis retailer in one of the country's most competitive markets. If you're an adaptable HR pro who loves building structure, supporting people, and navigating the excitement of a scaling business, this is a standout opportunity.
Compensation includes a competitive base salary + benefits
People & Culture HR Administrator
Human resources coordinator job in New York, NY
Hi, we're Primark. We're all about fun, fashion, and a fabulous career. We're fast-paced, with our stores receiving hundreds of new products every week. We have amazing fashion at amazing prices, all of the time. We set the fashion trends. We're committed to providing our customers with service that is second to none. As part of our global team, you'll be at the forefront of expanding this fashion revolution in the United States. Are you game?
People & Culture HR Administrator
Key Responsibilities:
Functional Expertise
Working collaboratively with the Store Management Team and the Store P&C Business Partner, to deliver the people agenda in Store. This is a generalist role, responsible for all day-to-day P&C administrative activity, with particular focus on:
Recruitment
• Support the Retail Management team with recruitment administration
• Carry out the pre interview recruitment activity required for Retail Assistant/ non-management roles including uploading/ advertising roles, screening, interview coordination and candidate contact
• In conjunction with the Retail Management team, complete the relevant right to work checks and documentation retention steps
• Deliver a consistent and engaging candidate experience through the recruitment administration process
• Administer the applicant tracking system to include role creation, candidate response and onboarding steps
• Liaise with third party contacts for graduate, work placement and/ or temporary resource as required
• Participate in recruitment and selection activities for seasonal recruitment events
Onboarding and Induction
• Administer the onboarding process including contract / offer preparation and payroll / systems set up
• Complete the appropriate administrative checks
• Organize the relevant workwear and lanyards for new starters
• Participate in the delivery of the Primark Induction/ Welcome event for new starters in partnership with the Retail Management team
Resource Planning
• Responsible for the maintenance of people data in the resource planning tool including adding/ removing joiners and leavers, printing weekly rotas and collating overtime
• Communicate rotas and schedules to colleagues (checking that shifts/ overtime allow for regulatory breaks)
• Administer holiday requests in line with Country regulatory requirements
• Periodically review holiday balances to ensure colleagues are actively booking holiday
• Provide weekly absence reports to Retail Management for review
• Support the administration process for Colleague store transfers as required
Payroll
• Set up new starters/remove leavers on the payroll system and work with third party payroll provider
• Complete the daily and weekly payroll activities including a review of the T&A and resolution of any errors with the relevant Colleagues/Managers
• Update the T&A/payroll system with relevant absence information and ensure documentation is received and processed in accordance with Country Regulations
• Process any payroll adjustments and changes
• Work with the P&C Business Partner to administer any levy / subsidy payments
• Act as a point of contact for Colleague queries and resolve any issues or concerns
Training & Development
• Support the delivery of core learning programs via learning platforms and maintain records of learning activity
• Maintenance of mandatory learning activity records e.g. first aid, data protection
• Carry out administration support for Retail Assistant Succession planning for Retail Management roles
Engagement & Well-being
• In partnership with the Retail Management team proactively support implementation of events and activities that drive engagement, wellbeing, and a positive Primark culture in store
• Responsible for updating all engagement and wellbeing communication on the in-store Notice Boards and in store meeting huddles
• Schedule the listening group meetings and support the Store Manager in preparing for and responding to colleagues
• Provide administrative support for store recognition activities, including nominations and Store Manager review
• Encourage participation in the Primark Engagement Survey and collate completion rates
• Support Retail Management to hold colleague conversations on health or well-being issues
Performance Management (MYP)
• Collate completion of the mid-year and end of year Make Your Primark review process
• Provide support to the Retail Management team on the probationary period and performance review process and encourage a culture of feedback
• Support the Retail Management team in the administration of the performance review process
• Prepare template documentation for the Retail Management team for Probationary periods and Performance Improvement Plans (PIPs)
Talent & Succession
• Carry out administration support for Retail Assistant Succession planning for Retail Management roles
• Provide administrative support during the Retail Management talent review process
Employee Relations
• Maintain colleague records (paper and electronic) in accordance with Country regulations (GDPR / Data Protection guidelines)
• Support Retail Management as a first point of contact on people procedures and absence queries
• Preparing template documentation required for ER investigation and outcomes
• Responsible for tracking ER cases and recording progress
Reporting & KPIs
• Maintain the people systems that provide reporting and analysis to the Store Manager on people measures and KPIs
• Support with completion of Store, Area and Central Office reporting
• Administer and collate data from colleague exit interviews
• Administer leavers process including the return of Company property
• Participate in store audit procedures
Business Alignment & Change
• Demonstrate an understanding of the overall P&C strategy and purpose
• Maintain relationships with the Central P&C team and network effectively with the wider P&C community to share best practice
Commercial and Business Impact
• Develop understanding of store commercial performance and customer experience
• Deliver against company expectations and policy, ensuring good governance and best practice is in place, compliance with regulations and mitigation of risk to the business
• Review the administrative aspects of P&C in store and make recommendations where efficiency gains are identified
Behavioral Competencies
Decision Making
• Apply experience and relevant information to support day to day P&C advice and decision making
Self-Direction and Agility
• Promote a culture of inclusion, optimism, enthusiasm, and mutual support.
• Demonstrate resilience and tenacity to overcome any barriers with a flexible and agile approach to changing business needs
• Strong organization skills and a natural self-starter
Customer Experience
• Demonstrate a high level of trust, collaboration, confidentiality, and diplomacy with all Colleagues in the store
Innovation
• Encourage a culture of continuous improvement and openness to change
Technical Requirements of the Role-holder
• Experience working as a P&C Administrator or similar role
• Attention to detail and accuracy
• Excellent organizational skills, with the ability to prioritize well and be flexible in a fast-paced environment with changing demands
• Strong communication skills (written and verbal) and effective in communicating clearly and persuasively
• Working knowledge of employment legislation and best practice
• Good analytical and problem-solving skills and an interest in developing commercial acumen
• Retail sector experience desirable
Finance & HR Associate
Human resources coordinator job in New York, NY
Join the team at The Equity Project (TEP) Charter School, featured in the New York Times, The Wall Street Journal and on 60 Minutes for its revolutionary teacher salaries and its outstanding results. TEP aims to achieve educational equity for students from historically underserved communities by utilizing world-class teachers. At TEP, we prioritize not only the growth of our students but also the professional development of our staff, creating a dynamic environment where operational excellence meets educational equity.
Watch the video below to learn more about TEP's Middle School facility, designed with community and equity at the forefront.
About the Role
Are you passionate about operational excellence and public service? As a Finance & HR Associate at TEP Charter School, you will play a key role in supporting the daily operations within our Finance and Human Resources team. This is a full-time, on-site position based in Washington Heights/Inwood (NYC), ideal for a detail-oriented and proactive professional seeking an intense, fun, and on-the-ground learning experience managing workflows across finance, HR, and school administration.
This role is perfect for someone who is excited to promote strong internal systems, ensure compliance, and contribute to an organization that is deeply committed to educational equity.
Responsibilities
Finance Operations
Record financial transactions in QuickBooks Online, Procurify, BILL, and other financial systems
Reconcile credit card statements and ensure all supporting documentation is collected
Organize and maintain digital financial records for audit readiness and internal reporting
Assist with invoice approvals, vendor communication, and check processing
Support bank deposit activities and reconciliation procedures
Track reimbursements and support school-wide budget monitoring
Human Resources Support
Coordinate onboarding documentation and track employment forms for new hires
Review and manage PTO and attendance data in BambooHR
Support with employee inquiries regarding payroll, benefits, and general HR policies
Track certifications for teaching staff and manage compliance documentation
Facilitate IT onboarding processes including technology access needs for new staff
Administrative & Compliance Support
Maintain and update internal SOPs and process documentation
Monitor deadlines for audits, compliance filings, and internal processes
Assist with preparation and submission of documentation for quarterly and annual audits
About You (Qualifications)
1-2 years of experience in finance, human resources, operations, or administrative roles
Proven attention to detail and ability to thrive in fast-paced environments
Strong written communication and organizational skills
Proficiency with Microsoft Office Suite, particularly Excel, and Google Workspace
Familiarity with QuickBooks Online, BambooHR, and Procurify preferred
Strong data management and problem-solving skills
Prior experience in a charter school or nonprofit organization is advantageous
Spanish language skills are beneficial but not required
Commitment to TEP's Vision: Deeply committed to TEP's organizational vision and revolutionary approach to attracting educational talent to underserved communities, aligning personal values with TEP's mission.
Why TEP (Benefits)
At TEP, professional development and personal growth are central to our staff experience. We offer a comprehensive benefits package and a dynamic work environment that supports staff at every stage of their career.
Competitive Salary: $65,000 to $70,000, based on experience
Guidance and Mentorship: Reports directly to the Managing Director of Finance
Generous Paid Time Off: 6 weeks of vacation, 11 federal holidays, plus personal and sick days
Comprehensive Benefits: Medical, dental, vision, short-term and long-term disability, and life insurance
Family Support: Includes parental leave and dependent care accounts
Wellness Programs: Staff food program, wellness initiatives, and professional retreats
Retirement Savings: 403(b) retirement plan with support for long-term financial planning
Continuous Learning: Professional development and tuition reimbursement available
Please Note: This position requires a full-time, in-person presence at TEP's campus in Washington Heights/Inwood, New York City.
Application Process
TEP is designed and structured around the belief that great staff members are the key to achieving educational success for students. As such, we require applicants to demonstrate their qualifications throughout the application and hiring process. The requirements for each Finance & HR Associate applicant include:
Resume: Potential candidates must submit an up-to-date resume
Cover Letter: Potential candidates must submit a well-written cover letter that highlights their specific interest in joining the TEP community
TEP is currently reviewing applications on a rolling basis. If you submit both a cover letter and resume, you will receive a response from us as to whether or not you will be invited to the next stage of the process for the Finance & HR Associate position.
Auto-ApplyTalent Acquisition Associate, Human Resources
Human resources coordinator job in New York, NY
ABOUT THE JOB
The ACLU seeks applicants for the full-time position of Talent Acquisition Associate in the Human Resources of the ACLU's National office in New York. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.
People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.
WHAT YOU'LL DO
Reporting to the Director, Talent Acquisition & Development, the Associate will serve as a key administrative liaison to help facilitate efficient execution of hiring processes across the ACLU's National Offices. The Associate will collaborate with various internal teams to maintain the integrity of our recruitment processes and ensure positive experiences for candidates and hiring partners.
YOUR DAY TO DAY
Manage hiring inquires as the initial point of contact, proactively manage the hiring inbox, providing timely support and escalating complex issues to the appropriate HR partners
Serve as primary point of contact for new hire onboarding to help facilitate an exceptional and efficient onboarding experience from offer acceptance through a new hire's first day. This includes preparation of offer letters, management of administrative onboarding tasks and facilitation of New Hire Orientation.
Initiate ‘request to post' process by creating job postings in the Applicant Tracking System (ATS) and collaborating with hiring teams to align on next steps.
Manage ‘request to hire' process by reviewing hiring memos to ensure processes adhere to organizational guidelines, grant preliminary hiring approval; identify and escalate issues when appropriate.
Assists in review and verification of essential recruitment and onboarding documentation to ensure accuracy, completeness, and consistency.
Assists with the maintenance of the ATS and other electronic recruitment files to ensure data integrity
Coordinate with managers to facilitate the onboarding of temporary contract staff which includes reviewing requests and liaising with vendor partners and internal teams.
May be assigned additional duties to support strategic hiring and onboarding initiatives
FUTURE ACLU'ERS WILL
Be committed to advancing the mission of the ACLU
Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts
WHAT YOU'LL BRING
Experience coordinating administrative tasks in a dynamic environment; prior HR experience or experience supporting a high-volume recruitment function a plus
Excellent organizational skills with the ability to effectively balance competing priorities
Strong communication skills with the ability to build rapport across teams
Effective time management skills, with the ability to take ownership of tasks, follow through independently, and meet deadlines with minimal supervision
Demonstrated discretion and sound judgment when handling sensitive information
Commitment to delivering a first-class customer service experience
Proficient with Office 365 (Word, Outlook, Teams, PowerPoint). Experience with Greenhouse (ATS), and HRIS systems a plus.
COMPENSATION The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $85,596 (Level J), reflecting the salary of a position based in New York, NY. Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting. For details on our pay structure, please visit: ************************************************************************ WHY THE ACLU
For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it's ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.
We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being.
At the ACLU, we offer a broad range of benefits, which include:
Time away to focus on the things that matter with a generous paid time-off policy
Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
Plan for your retirement with 401k plan and employer match
We support employee growth and development through annual professional development funds, internal professional development programs and workshops
OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION
Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization - one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we're in the courts or in the office, we believe ‘We the People' means all of us.
With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.
The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email
************************
. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
Auto-ApplyHuman Resources Associate
Human resources coordinator job in New York, NY
The Human Resources Associate supports the Human Resources team across a variety of both administrative and strategic HR priorities including assisting with recruitment, the new hire onboarding experience. Additionally, the role will have many administrative duties, such as managing the HR inbox.
Responsibilities and Duties
Recruiting experience including candidate screening and full-cycle interviews.
Maintains knowledge of laws, regulations, and best practices in employment law, human resources, and talent management.
Coordinates the full recruitment cycle and interview process including, but not limited to, posting roles, screening candidates and scheduling interviews.
Facilitates and executes the development of the onboarding process by setting up and conducting orientation, coordinating with IT and the hiring manager.
Creates and sets up the welcome package.
Supports the offboarding process.
Coordinates employee benefit enrollments, changes, and terminations; assists with annual open enrollment.
Completes special projects and administrative tasks; conducts research and coordinates monthly and annual employee events; orders office supplies and fulfills transactions with the online PO system.
Assists with the preparation of the goal setting and performance review process.
Additional HR and office related projects as needed.
Qualifications
Required:Bachelors Degree; at least 2 years of Human Resources experience; experience working in an HRIS/HRMS; proficiency in MS Office.
Must display a high level of professionalism, discretion, and confidentiality.
Must have strong organizational skills and be detail oriented; have good written and oral communication skills and be resourceful.
Working understanding of human resource laws principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Benefits knowledge a plus.