Human resources secretary job description
Updated March 14, 2024
7 min read
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Example human resources secretary requirements on a job description
Human resources secretary requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in human resources secretary job postings.
Sample human resources secretary requirements
- High school diploma or equivalent.
- Proficient in Microsoft Office Suite.
- Excellent organizational skills.
- Strong knowledge of human resources protocols.
- Familiarity with HRIS systems.
Sample required human resources secretary soft skills
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Flexibility and adaptability to a dynamic work environment.
- Strong customer service orientation.
Human resources secretary job description example 1
Baltimore City Community College human resources secretary job description
The Human Resources Secretary coordinates office services and provides support for the human resources team in an administrative capacity. The position supports the development of regular and ad-hoc reports and may perform duties of a sensitive and confidential nature. The position also provides direct secretarial support such as appointments, correspondence, data compilation and filing. The Human Resources Secretary is also responsible to provide customer-oriented quality service to the students, faculty, staff, applicants, and guests of Baltimore City Community College, displaying exceptional organization, professionalism, excellent communication skills, and attention to detail.
Responsibilities/Duties
Greets visitors, answers phones, and responds to inquiries or directs callers and guests to appropriate staff.
Interacts with applicants that may contact the Human Resources department with questions.
Navigates applicant tracking system; posts positions; forwards resumes to hiring managers; closes filled positions.
Schedules interviews as necessary via Zoom or other similar platform.
Takes minutes at the Departmental HR Meetings.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Organizes work by reading and routing correspondence.
Manages department schedule by maintaining calendars for select department personnel and arranging meetings, conferences, teleconferences, and travel.
Maintains confidentiality in all elements of work performed.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Keeps equipment operational by following manufacturer instructions and established procedures. Secures information by completing database backups.
Provides historical reference by utilizing filing and retrieval systems.
Maintains technical knowledge by attending educational workshops and reading secretarial publications.
Produce presentations as needed to achieve departmental goals (e.g. Word, PowerPoint, Excel, etc.) Ensures quality, accuracy, and completeness of work activities and products;
Plans activities in advance to insure that all assignments are completed in a timely and quality manner; Checks, and rechecks work for mistakes before distribution;
Performs routine or repetitious tasks with care and attention;
Other related duties as assigned.
Required Qualifications
Associate's Degree
Four (4) years of related administrative assistant or customer service experience required
Must be computer literate - MS Office Suite, Zoom
Excellent verbal and written communication skills
Sound organizational skills and abilities
Must be able to multi-task in a fast paced environment of changing priorities and goals
Responsibilities/Duties
Greets visitors, answers phones, and responds to inquiries or directs callers and guests to appropriate staff.
Interacts with applicants that may contact the Human Resources department with questions.
Navigates applicant tracking system; posts positions; forwards resumes to hiring managers; closes filled positions.
Schedules interviews as necessary via Zoom or other similar platform.
Takes minutes at the Departmental HR Meetings.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Organizes work by reading and routing correspondence.
Manages department schedule by maintaining calendars for select department personnel and arranging meetings, conferences, teleconferences, and travel.
Maintains confidentiality in all elements of work performed.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Keeps equipment operational by following manufacturer instructions and established procedures. Secures information by completing database backups.
Provides historical reference by utilizing filing and retrieval systems.
Maintains technical knowledge by attending educational workshops and reading secretarial publications.
Produce presentations as needed to achieve departmental goals (e.g. Word, PowerPoint, Excel, etc.) Ensures quality, accuracy, and completeness of work activities and products;
Plans activities in advance to insure that all assignments are completed in a timely and quality manner; Checks, and rechecks work for mistakes before distribution;
Performs routine or repetitious tasks with care and attention;
Other related duties as assigned.
Required Qualifications
Associate's Degree
Four (4) years of related administrative assistant or customer service experience required
Must be computer literate - MS Office Suite, Zoom
Excellent verbal and written communication skills
Sound organizational skills and abilities
Must be able to multi-task in a fast paced environment of changing priorities and goals
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Human resources secretary job description example 2
State of Ohio human resources secretary job description
About Us
The Ohio Department of Aging (ODA) is a cabinet-level agency within the executive branch of the Ohio state government. The director of ODA is a member of the Governor's cabinet, serving as principal advisor and advocate for 2.8 million older adults and their families. Through services, supports, and activities that cover a wide spectrum of issues, ODA strives to achieve its mission to foster sound public policy, research, and initiatives that benefit older Ohioans.
ODA is the federally designated agency responsible for developing and administering multi-year state plans that advocate for, and provide assistance to, older Ohioans and their families. In addition to the centralized functions, the agency designates and contracts with community providers and a network of 12 Area Agencies on Aging, who manage a wide array of federal and state-funded supportive services. These services assist older adults to live as independently as possible; promote healthy aging and active community involvement; and support family members in their vital care giving role.
To promote the agency's vision of Ohio - the best place to age in the nation, ODA actively collaborates with consumers and stakeholders from key associations, governments, and the public. The independent Office of the State Long-Term Care Ombudsman and the Board of Executives of Long-Term Services and Supports are also located within ODA.
Our core values are:
* Promote Independence - Provide resources that foster independence and autonomy throughout the lifespan.
* Empower Communities - Deliver sustainable, relevant solutions that empower communities to act within the best interest of their elders.
* Challenge Ageism - Promote new perspectives of aging that challenge the traditional declinist narrative.
* Advocate for Excellence - Advocate with and for Ohio's elders to ensure their voices are heard and their needs are met.
* Engage in Innovation - Engage the aging network by staying innovative, flexible, and attentive to the evolving needs of our partners and stakeholders.
About the Human Resources Division (HRD)
HRD performs all functions of workforce and human resources planning and management. Staff coordinate and lead workgroups, hire new employees, process payroll, manage benefits, coordinate staff development, implement wellness programs and initiatives, provide labor relations, and diversity, equity and inclusion (DEI). The division acts as a role model for implementing human resources solutions that ensure a qualified and engaged workforce.
Division Chief: Joan Olivieri
About the Role
We are looking for a leader with proven success in implementing professional development programs and managing core human resources functions. We will task this position with positioning the agency's workforce for success using techniques such as succession planning and risk analysis. This position is also responsible for overseeing the below functions:
* Compliance - employment laws (e.g., Americans with Disabilities Act (ADA)), policy adherence, mandatory training
* Performance - agency (e.g., executive scorecards, employee satisfaction) and employee (e.g., annual and probationary evaluations, improvement plans, disciplinary action)
* Core HR Operations - payroll; benefits; employee health, safety, wellness; training and development, diversity, equity and inclusion
To view the full job description, click here.
About You
Our ideal candidate will possess the following knowledge or abilities:
* Employment laws such as EEO, FMLA, ADA, FLSA
* Develop and implement policies
* Prepare meaningful, concise, and accurate reports
* Maintain accurate records
* Cooperate with co-workers on group projects
* Establish friendly atmosphere as an assistant section chief
* Apply principles to solve practical, everyday problems
* Seek continuous educational opportunities
* Provide effective customer service
* Take initiative and implement innovative ideas
* Be accountable for one's actions or inactions
* Embrace diversity, equity, inclusion, and accessibility (DEIA)
Perks
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
* Health Coverage: Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan; dental, vision, and basic life insurance premiums are free
* Work/Life Balance: Paid time off, including vacation, personal, and sick leave; 11 paid holidays per year; childbirth/adoption leave for mothers AND fathers
* Retirement Planning & Saving: The employee contributes 10% of their salary and the employer contributes an amount equal to 14% of the employee's salary toward Ohio Public Employees Retirement System (OPERS), the retirement system for State of Ohio employees; 457(b) voluntary retirement savings plan through the Ohio Deferred Compensation program
Minimum
In order to be considered for this opportunity, candidates must meet the below qualifications:
* Completion of undergraduate core program in business, human resources, or public administration
* Three years of experience in human resources management/administration
OR
* One year of experience as a Human Capital Management Manager (64615), employed by the State of Ohio
Preferred
Two or more years of experience in each of the below areas:
* Serving as an administrator for a learning management system (LMS)
* Supervising human resources managers, supervisors, and/or lead workers
* Using data to create visualizations and establish performance benchmarks
* Processing payroll in PeopleSoft
The Ohio Department of Aging (ODA) is a cabinet-level agency within the executive branch of the Ohio state government. The director of ODA is a member of the Governor's cabinet, serving as principal advisor and advocate for 2.8 million older adults and their families. Through services, supports, and activities that cover a wide spectrum of issues, ODA strives to achieve its mission to foster sound public policy, research, and initiatives that benefit older Ohioans.
ODA is the federally designated agency responsible for developing and administering multi-year state plans that advocate for, and provide assistance to, older Ohioans and their families. In addition to the centralized functions, the agency designates and contracts with community providers and a network of 12 Area Agencies on Aging, who manage a wide array of federal and state-funded supportive services. These services assist older adults to live as independently as possible; promote healthy aging and active community involvement; and support family members in their vital care giving role.
To promote the agency's vision of Ohio - the best place to age in the nation, ODA actively collaborates with consumers and stakeholders from key associations, governments, and the public. The independent Office of the State Long-Term Care Ombudsman and the Board of Executives of Long-Term Services and Supports are also located within ODA.
Our core values are:
* Promote Independence - Provide resources that foster independence and autonomy throughout the lifespan.
* Empower Communities - Deliver sustainable, relevant solutions that empower communities to act within the best interest of their elders.
* Challenge Ageism - Promote new perspectives of aging that challenge the traditional declinist narrative.
* Advocate for Excellence - Advocate with and for Ohio's elders to ensure their voices are heard and their needs are met.
* Engage in Innovation - Engage the aging network by staying innovative, flexible, and attentive to the evolving needs of our partners and stakeholders.
About the Human Resources Division (HRD)
HRD performs all functions of workforce and human resources planning and management. Staff coordinate and lead workgroups, hire new employees, process payroll, manage benefits, coordinate staff development, implement wellness programs and initiatives, provide labor relations, and diversity, equity and inclusion (DEI). The division acts as a role model for implementing human resources solutions that ensure a qualified and engaged workforce.
Division Chief: Joan Olivieri
About the Role
We are looking for a leader with proven success in implementing professional development programs and managing core human resources functions. We will task this position with positioning the agency's workforce for success using techniques such as succession planning and risk analysis. This position is also responsible for overseeing the below functions:
* Compliance - employment laws (e.g., Americans with Disabilities Act (ADA)), policy adherence, mandatory training
* Performance - agency (e.g., executive scorecards, employee satisfaction) and employee (e.g., annual and probationary evaluations, improvement plans, disciplinary action)
* Core HR Operations - payroll; benefits; employee health, safety, wellness; training and development, diversity, equity and inclusion
To view the full job description, click here.
About You
Our ideal candidate will possess the following knowledge or abilities:
* Employment laws such as EEO, FMLA, ADA, FLSA
* Develop and implement policies
* Prepare meaningful, concise, and accurate reports
* Maintain accurate records
* Cooperate with co-workers on group projects
* Establish friendly atmosphere as an assistant section chief
* Apply principles to solve practical, everyday problems
* Seek continuous educational opportunities
* Provide effective customer service
* Take initiative and implement innovative ideas
* Be accountable for one's actions or inactions
* Embrace diversity, equity, inclusion, and accessibility (DEIA)
Perks
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
* Health Coverage: Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan; dental, vision, and basic life insurance premiums are free
* Work/Life Balance: Paid time off, including vacation, personal, and sick leave; 11 paid holidays per year; childbirth/adoption leave for mothers AND fathers
* Retirement Planning & Saving: The employee contributes 10% of their salary and the employer contributes an amount equal to 14% of the employee's salary toward Ohio Public Employees Retirement System (OPERS), the retirement system for State of Ohio employees; 457(b) voluntary retirement savings plan through the Ohio Deferred Compensation program
Minimum
In order to be considered for this opportunity, candidates must meet the below qualifications:
* Completion of undergraduate core program in business, human resources, or public administration
* Three years of experience in human resources management/administration
OR
* One year of experience as a Human Capital Management Manager (64615), employed by the State of Ohio
Preferred
Two or more years of experience in each of the below areas:
* Serving as an administrator for a learning management system (LMS)
* Supervising human resources managers, supervisors, and/or lead workers
* Using data to create visualizations and establish performance benchmarks
* Processing payroll in PeopleSoft
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Updated March 14, 2024
Updated March 14, 2024