How to hire a human resources supervisor

How to hire a human resources supervisor, step by step

Here's a step-by-step human resources supervisor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a human resources supervisor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new human resources supervisor
• Step 8: Go through the hiring process checklist

What does a human resources supervisor do?

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1. Identify your hiring needs

   Before you start hiring a human resources supervisor, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect human resources supervisor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of human resources supervisors and their corresponding salaries.

   Type of Human Resources Supervisor	Description	Hourly rate
   Human Resources Supervisor	Human resources managers plan, direct, and coordinate the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization’s management and its employees.	$22-42
   Human Resources Administration Manager	A human resources administration manager performs multiple roles, one of which is to maintain and review all human resources, administrative systems, and procedures. They give guidance on HR to the office... Show more	$25-51
   Director Of Human Resources	A human resources director is responsible for managing the overall operations of the human resources department, ensuring smooth operations while meeting the company's goals of successful profitability and services. Human resources directors' duties include providing staff consultation, addressing staffing concerns, managing compensation and benefits plans, reviewing plans for training and development programs, and reporting future actions to the management... Show more	$32-70

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • State Laws
   • Payroll Processing
   • Personnel Actions
   • HRIS
   • ISO
   • Performance Management
   • EEO
   • Disciplinary Procedures
   • PowerPoint
   • FMLA
   • Training Programs
   • Workers Compensation
   • Labor Relations

   Check all skills

   Responsibilities:

   • Manage and lead service team initiatives/special projects (i.e., ADP conversion, corporate mergers, and teamwork events).
   • Manage HRIS database system and provide monthly reports to executive management.
   • Manage job-reclassification project, conducting occupational research to determine if job titles are synchronized with FLSA norms.
   • Utilize KRONOS and ADP to import and process payroll.
   • Review all exempt positions to determine classification and conduct audits to ensure FLSA compliance.
   • Maintain all company leave of absence (including work-relate injuries, non work-relate leaves and FMLA, etc .).

   More human resources supervisor duties

3. Make a budget

   Including a salary range in your human resources supervisor job description is a great way to entice the best and brightest candidates. A human resources supervisor salary can vary based on several factors:

   • Location. For example, human resources supervisors' average salary in florida is 34% less than in california.
   • Seniority. Entry-level human resources supervisors earn 47% less than senior-level human resources supervisors.
   • Certifications. A human resources supervisor with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a human resources supervisor's salary.

   Average human resources supervisor salary

   $64,757yearly

   $31.13 hourly rate

   ---

   Entry-level human resources supervisor salary

   $47,000 yearly salary

   Updated January 19, 2026

   Average human resources supervisor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$81,234	$39
   2	Ohio	$74,605	$36
   3	New York	$73,387	$35
   4	District of Columbia	$68,203	$33
   5	Illinois	$66,640	$32
   6	Iowa	$65,290	$31
   7	Oregon	$64,217	$31
   8	Arizona	$62,821	$30
   9	Michigan	$62,618	$30
   10	Massachusetts	$62,285	$30
   11	North Carolina	$60,375	$29
   12	Texas	$59,295	$29
   13	Minnesota	$58,631	$28
   14	Colorado	$58,485	$28
   15	Nebraska	$58,172	$28
   16	Missouri	$57,363	$28
   17	Georgia	$56,153	$27
   18	Louisiana	$55,649	$27
   19	Tennessee	$55,613	$27

   Average human resources supervisor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Genentech	$106,088	$51.00	8
   2	McKinsey & Company Inc	$103,521	$49.77
   3	KLA	$101,690	$48.89
   4	Citi	$98,575	$47.39	1
   5	RSM US	$88,128	$42.37	43
   6	Ford Motor	$84,169	$40.47	24
   7	Halliburton	$79,343	$38.15
   8	Smithfield Foods	$76,817	$36.93	5
   9	The TJX Companies	$76,557	$36.81	11
   10	Nucor	$73,722	$35.44	6
   11	Eaton	$73,540	$35.36	9
   12	Stratasys	$73,220	$35.20	1
   13	United	$73,134	$35.16	2
   14	A. O. Smith	$72,943	$35.07
   15	Southwest Gas Holdings, Inc.	$72,935	$35.06	4
   16	Holland	$72,694	$34.95
   17	Werner Enterprises	$72,268	$34.74
   18	Golden State Foods	$71,715	$34.48
   19	Uline	$71,525	$34.39	32
   20	Hoffmann-LA Roche Inc	$71,143	$34.20	1

4. Writing a human resources supervisor job description

   A job description for a human resources supervisor role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a human resources supervisor job description:

   Human resources supervisor job description example

   The HR Supervisor will perform general HR functions and assist in the day-to-day operation of the Human Resources office. Starting salary is $17/hr depending on experience.
   
   Process incoming new hire and termination paperwork Maintain and ensure compliance with state and federal labor laws Maintain 401(k) records Maintain FMLA records Process unemployment paperwork and participate in unemployment telephone hearings Answer employment verification requests Field general questions and concerns from employees by telephone File Multiple Worksite Report on a quarterly basis File EEO-1 report on an annual basis Complete projects for Vice-President of HR as requested Investigations with complaints received Auditing and invoicing for voluntary benefits Assist payroll as necessary Other duties as assigned.
   Knowledge, Skills and Abilities:
   Knowledge of company software Interpersonal communication Organizational skills Ability to multitask Proficiency in Microsoft Word and ExcelKnowledge of general human resources principles
   
   Required Education and Experience:
   Required: Associate's or Bachelor's degree OR High School diploma and equivalent experience Preferred: Benefit auditing and invoicing.
   
   Working Conditions:
   IndoorsOffice EnvironmentSitting for long periods of time Frequent use of telephone
   
   Coleman Worldwide Moving (and affiliated companies) (collectively “CWM”) is an equal opportunity and affirmative action employer. Policy prohibits discrimination or harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, pregnancy, genetic information, sexual orientation, disability, veteran status or other protected status. CWM will continue to support and promote equal employment opportunity, human dignity, and cultural diversity. This policy applies to all personnel matters such as compensation, benefits, transfers, Company sponsored training, education, and social and recreational programs. This commitment is made by CWM in accordance with federal, state, and/or local laws and regulations
   
   Only applications submitted within three months of the review period will be considered for employment. Please submit another application for further review after the review period elapses.
   Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!

   Copy this example

   

5. Post your job

   There are a few common ways to find human resources supervisors for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your human resources supervisor job on Zippia to find and recruit human resources supervisor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting human resources supervisors requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new human resources supervisor

   Once you've found the human resources supervisor candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new human resources supervisor. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a human resources supervisor?