Human resources technician job description

This position includes a $1000 hiring bonus and relocation reimbursement up to $500.

Join SeaView and be a part of a dynamic TEAM!

We Believe… in providing the highest quality of behavioral health care through demonstrating compassion, empathy and perseverance for our clients and their families.

The Human Resources (HR) Technician, under the direction of the Human Resources Manager, is expected to manage and maintain the assigned HR systems and processes, provide data analysis and reporting to the Operations team, and coordinate with external partners, as needed, to deliver internal support and issue resolution. This role will also be responsible for assisting with recruitment, onboarding new employees, and organizing, auditing, and managing all HR records, which may include both paper and digital files. This position’s oversight of the assigned HR systems and records will enable the entire Operations team to better engage and support SeaView employees.

SeaView is the premier provider of Behavioral Health services for the Eastern Kenai Peninsula, serving as the Community Behavioral Health Center and offering key residential and outpatient programs in both Mental Health and Substance Use. SeaView works diligently every day to expand access and utilization of behavioral health services with the goal of improving the mental health status of our community and decreasing substance misuse. We are excited about the opportunity to add a new accounting professional to our team to support us in accomplishing great things for our community.

Location: Seward, AK

MINIMUM JOB QUALIFICATIONS:

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience.)

Education: High school diploma or GED required.

Experience : Two years’ administrative work in an office environment. Experience in Human Resources preferred.

Skills: Must be proficient in the Microsoft Office suite of software, including Word, Excel, and Outlook. Must possess good interpersonal and customer service skills. Must be able to write and communicate with grammatical and spelling accuracy. Must be proficient at basic math and produce simple spreadsheets. Organizational skills and ability to prioritize duties is a must. Must be professional at all times.

Licensure/Certification : Valid driver’s license.

Other: TB test, pre-employment drug/alcohol screening, criminal background check and satisfactory driving record.

SeaView offers a competitive salary/benefit structure with opportunities to gain hands-on experience across several different areas working with passionate team members in support of the mission. Benefits include employee medical/dental, retirement, and 3.6 weeks of vacation in your first year with incremental increases up to 7.2 weeks a year.

SeaView is an equal opportunity employer.

THE POSITION

Although there is a salary range for this position, the candidate hired into this position will be hired at the bottom of the salary range.

This recruitment will be used to establish an open competitive and promotional eligibility list that may be used to fill this vacancy and vacancies occurring in this classification for a minimum period of six (6) months. All communication with applicants will be via email. Applicants must provide a current and valid email address when applying.

RTC Department of Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

Performs paraprofessional/technical level administrative support to employees on human resources services and programs.

FLSA STATUS: Non-Exempt

Working Conditions: May work shifts on days, evenings, weekends, and holidays.

REQUIREMENTS

Education and Work Experience: Equivalent to two (2) years of college-level coursework and three (3) years of experience in human resources administration.

Licensing and Certifications: Must possess and maintain a valid Class C Driver's License at the time of appointment.

Background Investigation:: Employment with the Regional Transportation Commission in this position is contingent upon successful completion of a comprehensive background investigation, including qualifying education/experience verification, a criminal history records review, and driving history records check.

Required Forms:

1. RTC Application On-Line Profile: Follow all the instructions on the application to include any education and work experience that would qualify you for this position.

Only the most qualified candidates will be invited to participate in the examination process. Candidates should ensure that they highlight any of the following professional experience they possess on their applications/resumes:

* Ability to coordinate day-to-day health and benefits processing, including employee questions, new-hire enrollments, and life events
* Ability to document, maintain, and streamline procedures for benefits program processes
* Administers leave programs and policies in accordance with federal and state employment laws (FMLA, ADA, etc.)
* Assist in STD/LTD programs and vendor relationships. Ensures that STD claims are coordinated with FMLA or general medical cases.
* Ability to maintain attention to detail and accuracy, while meeting critical deadlines and multitasking a wide variety of duties.

PHYSICAL DEMANDS

Physical ability to perform office and related work, including operating computers and office machinery; stamina to sit for extended periods of time; strength to lift and maneuver materials weighing up to 25 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodations.

EXAMPLE OF DUTIES

Provides paraprofessional support to the various disciplines of human resources, i.e. payroll, recruitment, training, employee relations, classification and compensation, benefits, etc. Provides technical assistance to employees on a variety of human resources related matters. Assists in conducting surveys of compensation, benefits, policies and practices; responds to requests for such information from other agencies. Organizes and maintains human resources files; ensures accuracy and completeness of confidential files and records; files and retrieves documents. Provides assistance in the coordination and implementation of a variety of employee development programs; coordinates the use of facilities and maintains training databases Processes transactions involving multiple steps and the application of varied guidelines and plan documents; determines eligibility and/or compliance. Operates a variety of office equipment, to include computers and associated software. Prepares, maintains and updates system data and produces custom and formatted reports; reviews data for accuracy and completeness. Compiles statistics and maintains records to comply with legal requirements; researches information from various sources, assembles for inclusion in periodic or special reports; interprets data, states conclusions and offers recommendations; uses software programs to display in graphic format. Provides information and assistance to internal and external customers as required. All other duties as assigned.

GENERAL STATEMENT OF DUTIES: To be specifically assigned to provide non-clerical, paraprofessional support to professional personnel in direct delivery of professional human resources services (e.g. classification/compensation, merit selection and appraisal, labor relations, organizational analysis, personnel administration, and/or a comparable specialty); and to do related work as required.

SUPERVISION RECEIVED: Works under the direct supervision of a human resources professional; specific and general tasks are assigned and guidelines established; work is reviewed for conformance to human resources professional standards.

SUPERVISION EXERCISED: Usually none. May supervise clerical staff on a project basis.To be specifically assigned to provide non-clerical, paraprofessional support to professional personnel in direct delivery of professional human resources services (e.g. classification/compensation, merit selection and appraisal, labor relations, organizational analysis, personnel administration, and/or a comparable specialty).

To identify and collect organizational and position data for use in formulating preliminary classification recommendations.

To research salary information and benchmark classes for use in completing salary surveys and pay plan studies.
To research subject matter content to prepare oral and written exams for specified job competencies.

To review exam applications to identify the presence/absence of minimum qualifications, and to recommend education and experience scores based on established rating keys.

To assist and act in a confidential capacity to managers who formulate, determine and effectuate management policies in the field of labor relations; to have access to confidential information concerning proposed or anticipated changes which may result from collective bargaining negotiations.

To research assigned topics and collect data for use in contract negotiations, grievances, arbitration's and other labor relations functions; to attend such proceedings, as required.

To review contract proposals and prepare summaries and comparisons of submitted documentation.

To prepare draft proposals and narratives related to classification/compensation, labor relations, personnel administration, merit selection, organizational analysis, and/or comparable human resources functions.

To review legislation and statutes on human resources topics and prepare preliminary analyses and reports.

To engage in a variety of paraprofessional departmental personnel functions related to: recruitment of personnel; implementing personnel transactions, including the transfer, reassignment or promotion of employees; preparation and maintenance of personnel records; implementing a variety of complex integrated payroll functions, including retroactive payments requiring multiple adjustments, and processing of various specialized payrolls (e.g. special contract employees, temporary services, etc.); coordinating various aspects of Workers' Compensation cases, ensuring ongoing verification of payroll records; implementing and monitoring agency Family Medical Leave Act (FMLA) cases; implementation of Personnel Rules; and comparable tasks.

To utilize electronic equipment, computer software, automated databases and related technology and equipment in the research and development of HR products and analyses.

To do related work as required.

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the State Merit System Act and Personnel Rules as they relate to the assigned human resources functional area; a familiarity with the principles, practices and techniques of human resources administration; a familiarity with the organization of state government and its agencies; the ability to research data and information for use in human resources decision-making; the ability to interact cooperatively with a variety of internal and external customers; the ability to communicate effectively; the ability to prepare reports and narratives; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: possession of an associate's degree, including or supplemented by courses in public administration, human resources management, psychology, education, or a closely related field; and

Experience: Such as may have been gained through: employment involving the performance of a variety of complex clerical functions in a human resources environment.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

This position is directly responsible for serving as a point of contact for processing the payroll for an Executive Branch agency, as well as assisting with other payroll accounts as needed. This position is responsible for the weekly and bi-weekly payroll processing activities; retro-active adjustments; disability forms; employment verifications; retirement forms; legal record requests; workers' compensation wage statements; health insurance co-share inquiries; and other related duties. Payroll processing for these agencies is complicated and consists of multiple shifts and unions.