How to hire a human resources trainer

Human resources trainer hiring summary. Here are some key points about hiring human resources trainers in the United States:

HR departments typically spend 15% of their expenses on recruitment.
It usually takes about 12 weeks for a new employee to reach full productivity levels.
It typically takes 36-42 days to fill a job opening.
The median cost to hire a human resources trainer is $1,633.
Small businesses spend an average of $1,105 per human resources trainer on training each year, while large companies spend $658.
There are currently 25,394 human resources trainers in the US and 61,462 job openings.
Los Angeles, CA, has the highest demand for human resources trainers, with 2 job openings.
New York, NY has the highest concentration of human resources trainers.

How to hire a human resources trainer, step by step

To hire a human resources trainer, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a human resources trainer:

Here's a step-by-step human resources trainer hiring guide:

Step 1: Identify your hiring needs
Step 2: Create an ideal candidate profile
Step 3: Make a budget
Step 4: Write a human resources trainer job description
Step 5: Post your job
Step 6: Interview candidates
Step 7: Send a job offer and onboard your new human resources trainer
Step 8: Go through the hiring process checklist

What does a human resources trainer do?

Human Resources Trainers are responsible for providing and facilitating training for employees in an organization's specific job area. They are involved in identifying the company's training needs, conducting employee training programs, producing learning materials, organizing presentations and meetings, assisting employees in the skills improvement process, and arranging lectures, seminars, and workshops. Besides that, they also develop scenarios relating to problem-solving and initiate monitored simulations. They maintain training records, collect employee feedback to improve training methods and create growth reports to demonstrate results to an organization.

Learn more about the specifics of what a human resources trainer does

Post a human resources trainer job for free, promote it for a fee

Identify your hiring needs

The human resources trainer hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

Determine employee vs contractor status

Is the person you're thinking of hiring a US citizen or green card holder?

Hiring the perfect human resources trainer also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

This list presents human resources trainer salaries for various positions.

Type of Human Resources Trainer	Description	Hourly rate
Human Resources Trainer	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$12-25
Trainer	A trainer is responsible for instilling knowledge and process techniques for a specific business role. Duties of a trainer include facilitating engaging classes, identifying areas of improvement and opportunities for the learner, evaluating skills and attending to the learner's challenges, organizing training materials and scheduling training sessions, and submitting timely reports to the management on progress... Show more	$14-35
Regional Human Resources Manager	A regional human resources manager is in charge of overseeing a company's local human resource (HR) operations. They mostly identify the hiring needs of different branches, devise compensation and benefits programs, and determine the HR needs of every area, ensuring to develop strategies to meet them... Show more	$31-57

Create an ideal candidate profile
Common skills:
- Human Resources
- Customer Service
- Training Sessions
- Training Materials
- Payroll
- ISO
- Training Courses
- Training Programs
- HRIS
- On-The-Job Training
- Training Classes
- Learning Management System
- PowerPoint
- Background Checks
Check all skills
Responsibilities:
- Manage event logistics including negotiating contracts, developing creative solutions to stretch individual budgets, and ensuring seamless execution of plans.
- Create and update PowerPoint training manuals for new associates.
- Train store management on processing background checks, I9's, compensation, organizational and reporting structures within PeopleSoft HRIS systems.
- Train staff in CPR, S.C.I.P.
- Train employees for CPR certifications.
- Coordinate logistics, track course attendance, and maintain training records.
More human resources trainer duties

Make a budget

Including a salary range in your human resources trainer job description helps attract top candidates to the position. A human resources trainer salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

For example, the average salary for a human resources trainer in Mississippi may be lower than in New Jersey, and an entry-level human resources trainer usually earns less than a senior-level human resources trainer. Additionally, a human resources trainer with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

Average human resources trainer salary

$38,100yearly

$18.32 hourly rate

Entry-level human resources trainer salary

$26,000 yearly salary

Updated December 15, 2025

Average human resources trainer salary by state

Rank	State	Avg. salary	Hourly rate
1	Virginia	$50,614	$24
2	Virginia	$47,299	$23
3	Virginia	$46,229	$22
4	Maryland	$46,105	$22
5	Maryland	$46,078	$22
6	Delaware	$45,455	$22
7	Pennsylvania	$42,800	$21
8	California	$41,790	$20
9	California	$39,541	$19
10	California	$39,174	$19
11	California	$38,309	$18
12	California	$38,261	$18
13	Colorado	$38,015	$18
14	Illinois	$36,233	$17
15	Illinois	$36,230	$17
16	Minnesota	$36,002	$17
17	Minnesota	$35,716	$17
18	Kentucky	$34,450	$17
19	Tennessee	$33,547	$16
20	Oklahoma	$33,079	$16

Average human resources trainer salary by company

Rank	Company	Average salary	Hourly rate	Job openings
1	Northwestern University	$53,318	$25.63	2
2	Koch Foods	$53,282	$25.62	8
3	Cenergy International Services	$52,136	$25.07
4	Baltimore County Golf	$47,448	$22.81	2
5	Steward Health Care	$46,747	$22.47
6	Shaw Industries	$43,060	$20.70
7	Ferrero	$41,681	$20.04
8	Sandia Resort & Casino	$40,309	$19.38
9	Advanced Environmental Recycling Technologies, Inc.	$39,515	$19.00
10	ICS Nett	$37,704	$18.13
11	Dungarvin	$35,698	$17.16	4
12	Chime	$33,775	$16.24	2
13	Planet Pharma	$33,509	$16.11
14	Marriott International	$33,296	$16.01	63
15	Robert Half	$32,842	$15.79	263
16	Worlds of Fun	$31,473	$15.13
17	SeaWorld	$30,378	$14.60
18	Cedar Fair	$28,028	$13.47	4

Writing a human resources trainer job description
A human resources trainer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a human resources trainer job description:
Human resources trainer job description example

Marklund is seeking a full-time energetic, self-motivated professional to join our Human Resources team. The hours of this position are Monday through Friday, 1 PM - 9 PM.

$1,000 Bonus paid out over the course of a year ($400 paid after 3 months, $200 paid after 6 months, $200 paid after 9 months and $200 paid after 1 year).

Candidates must be able to perform the essential functions of the job and to meet its functional and environmental requirements.

Who We Are:

Marklund is a nonprofit organization that provides residential, educational and therapy services to infants, children, teens and adults with serious and profound developmental disabilities and special healthcare needs. With three residential locations – the Marklund Hyde Center in Geneva, the Marklund Philip Center in Bloomingdale, and the Marklund Wasmond Center in Elgin, it is currently home to nearly 178 residents. The Marklund Day School offers Multi-Needs and Life Skills programs for children and young adults with multiple medical needs, and those diagnosed on the autism spectrum. In addition, our Community Day Services program at each site is a therapeutic day program for adults who reside at Marklund and those who come in from the community.

Marklund provides a rich culture where everything we do contributes to our mission of “making everyday life possible for individuals with profound disabilities.” Each and every employee’s job contributes to Marklund’s vision of providing a happy, safe purpose-filled life for every individual with intellectual and development disabilities, and is integral to enhancing the lives of the individuals we serve. As part of our private, not-for-profit network of services, you will learn what it’s like to have the individuals we serve not only change your career, but also change your life.

Apply Today!

EOE

Responsibilities include:

+ Implement and maintain an effective onboarding and job training program for Caregivers

+ Provide guidance and direction to Caregivers in performance of direct care activities

+ Ensure that all personnel involved in providing care to residents are aware of the IPP and training goals

+ Monitor training plans

+ Collaborate with scheduler for full functionality of homes

+ Coordinate and assign staff with orientees

+ Assist with Marklund tours as needed

+ Act as liaison to the volunteers at Marklund

+ Assist with interview process

+ Please note that this job summary is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Similar Industry Titles and Keywords:

Human Resources, HR, Recruiter, Recruiting, Talent Acquisition

Required Experience:

Experience required:

+ Must be certified as a DSP (Direct Support Professional)

+ High School Diploma (or equivalent) required

Keyword: Recruiter, Human Resources, HR, Recruitment, Day School Recruiter

From: Marklund
Post your job
To find human resources trainers for your business, try out a few different recruiting strategies:
- Consider internal talent. One of the most important talent pools for any company is its current employees.
- Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any human resources trainers they would recommend.
- Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level human resources trainers with the right educational background.
- Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.
Post your job online:
- Post your human resources trainer job on Zippia to find and recruit human resources trainer candidates who meet your exact specifications.
- Use field-specific websites.
- Post a job on free websites.
Interview candidates
During your first interview to recruit human resources trainers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.
It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.
The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.
Send a job offer and onboard your new human resources trainer
Once you've found the human resources trainer candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.
You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.
To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.
Go through the hiring process checklist
- Determine employee type (full-time, part-time, contractor, etc.)
- Submit a job requisition form to the HR department
- Define job responsibilities and requirements
- Establish budget and timeline
- Determine hiring decision makers for the role
- Write job description
- Post job on job boards, company website, etc.
- Promote the job internally
- Process applications through applicant tracking system
- Review resumes and cover letters
- Shortlist candidates for screening
- Hold phone/virtual interview screening with first round of candidates
- Conduct in-person interviews with top candidates from first round
- Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
- Conduct background checks on top candidates
- Check references of top candidates
- Consult with HR and hiring decision makers on job offer specifics
- Extend offer to top candidate(s)
- Receive formal job offer acceptance and signed employment contract
- Inform other candidates that the position has been filled
- Set and communicate onboarding schedule to new hire(s)
- Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a human resources trainer?

Before you start to hire human resources trainers, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire human resources trainers pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

You can expect to pay around $38,100 per year for a human resources trainer, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for human resources trainers in the US typically range between $12 and $25 an hour.

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Updated December 15, 2025

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How to hire a human resources trainer