Executive Assistant jobs at Hunter

A boutique investment firm with a beautiful office in El Segundo is seeking a sharp and proactive TEMP Assistant to support the Principal and keep daily operations running smoothly. This is a fast paced environment and a great opportunity for someone who loves variety and is ready to take on more responsibility. What You'll Do • Manage calendars, schedule meetings, coordinate travel • Draft correspondence, prep mailings, and assist with client communications • Update Salesforce, Wealthbox, and Precise FP with client and fund documents • Oversee office operations including supplies, mail, reservations, plant care, and Friday lunches • Support light personal tasks as needed • Partner with the COO on projects, onboarding, and tech or office upgrades Who Thrives Here Someone organized, detail oriented, and quick to anticipate needs. Must enjoy being the go to person in a dynamic, fast moving environment. If you're interested in this opportunity, please reach out directly. This team is looking to move quickly and the opportunity will start for training prior to the holiday! Hourly Rate: $30-35, overtime eligible. Onsite in El Segundo

New York, NY | Full-Time | Onsite A New York-based fashion brand is seeking a warm, passionate, and highly seasoned Executive/Personal Assistant to support two C-level executives. This role is best suited for a polished EA who thrives in a creative, fast-paced environment and has experience supporting founders or senior creative leaders. The Founders are dynamic, direct, and deeply invested in the culture of the company. The ideal candidate will be engaging, proactive, and comfortable offering ideas and perspective. This position requires someone who builds trust easily, navigates nuanced personal/professional boundaries, and can serve as a true gatekeeper. Compensation Base Salary: $100,000-$120,000 Schedule Onsite, 5 days per week Hours: 9:30am-6:00pm, with flexibility as needed About the Environment The office is relaxed yet driven and there is a strong sense of loyalty and community. A strong understanding of the fashion industry and the ability to thrive in an intense, creative atmosphere is essential. Key Responsibilities Complex calendar and scheduling management Daily correspondence and communication on behalf of the Founders Extensive domestic and international travel coordination Planning and coordinating team dinners at the Founders' home Assisting with preparation for Shabbat dinners Seasonal closet organization and wardrobe-related personal support Light administrative support for the Chief Merchant (based in LA) as needed Serving as a trusted gatekeeper and liaison across teams Who You Are An experienced EA/PA with a background supporting Founders, Creatives, or C-suite leaders Fashion industry experience required Warm, intuitive, and relationship-oriented Able to handle direct communication with confidence Comfortable blending personal and executive support Highly organized, unflappable, and adaptable Possess “fashion thick skin” and understand the rhythm, intensity, and nuance of a creative business Tech-savvy (Gsuite + Slack)

The client is seeking a highly motivated, analytical, self-directed individual to fill a consultant position assisting the PMO team in a fast-paced environment. This individual will perform a variety of day-to-day responsibilities as well as numerous administrative tasks. The ideal candidates will exhibit attention to detail and must be able to organize and execute activities on a strict timeline. This individual shall be comfortable coordinating activities across multiple support and business units. Strong verbal and writing skills are required. Primary Responsibilities Perform Administrative functions including invoice processing, accrual preparation, data file updates, and spreadsheet updates. Various other technical administrative tasks as needed. Minimum Requirements / Education B.A. or B.S. in Computer Science, Accounting, related field or demonstrated equivalent experience Highly proficient Microsoft Excel skills and attention to detail Strong Microsoft Office suite applications skills Demonstrated ability to work in a fast-paced environment Punctual

Join Our Team and help us grow at Modus Create! Modus Create is seeking a driven Sr. Executive Assistant to provide exceptional support to three senior executives. This role requires a strategic thinker with a proven track record of managing complex schedules, facilitating high -level communications, and coordinating key initiatives. The ideal candidate will possess outstanding organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. About You: Experience: Senior Executive Assistant Key Responsibilities: Mailbox & Calendar Management: proactively manage complex scheduling across time zones and priorities to optimize executive availability and alignment Travel Management: Oversee domestic and international travel logistics, ensuring seamless itineraries and contingency planning Executive Event Management: lead budgeting, planning, and execution of high-impact events that foster team cohesion and strategic alignment Executive Leadership Meetings: coordinate & support weekly leadership meeting logistics, content flow & action items Strategic Planning Support: Assist executives in strategic planning initiatives, including rhythm of business, presentations, and research to support decision -making processes. Expense Governance: administer expense reporting ensuring adherence to corporate policies and timely reconciliation Executive Recognition & Engagement: facilitate recognition initiatives that reinforce leadership visibility and team morale Qualifications: Experience: Minimum of 7 years of experience as an executive assistant or in a similar role, preferably supporting senior executives Education: Bachelor's degree in business administration, program management, or a related field is preferred. Skills: Consistently demonstrates exceptional organizational and time management abilities to meet deadlines and optimize productivity Proactively identifies and resolves potential obstacles, transforming challenges into opportunities for innovation and continuous improvement Skilled communicator with a strong command of both written and verbal expression across diverse audiences Advanced proficiency in Microsoft Office Suite Thrives in autonomous roles and collaborative team environments, adapting seamlessly to shifting priorities Maintains the highest standards of discretion and confidentiality in handling sensitive information You'll Love Organized and Driven team: Ability to manage multiple priorities and meet tight deadlines. Travel: Flexibility to travel, domestically and internationally, for senior leadership offsites, conferences and other reasons as directed by the leadership team Represent Modus at Events: Support Executives pre and post conferences/events, engaging with clients and other representatives, as needed. Team Culture At Modus, a fast-growing, remote-first company, you'll experience various exciting projects! Here's a taste of what you might do: Giving Back: Be an industry thought leader through opportunities such as blog posts, open source contributions, and event speaking. Travel & connections: Meet fantastic people during our remote meet-ups! It's all about collaboration and fun! Global environment and diversity at its best. Teaching and learning: Work in active teams on internal and external projects, staying up-to-date with the latest technologies. Being a self-starter: Autonomy and proactivity are the keys to succeed at Modus. Client interactions: Represent Modus and our values while connecting directly with our clients, some of the world's biggest brands. Growth: Enjoy comprehensive learning benefits, with access to over 12,000 courses. Your growth is our priority! About us: Founded in 2011, Modus is a global, fully remote team of world-class technologists who thrive in a collaborative, innovative environment. We were fully remote before it was cool! We support organizations on their digital transformation journey through strategic consulting and full lifecycle product development, partnering with industry leaders including Atlassian, GitHub and AWS. Recognized as one of the Inc. 5000 Fastest Growing Private Companies for nine years and a top remote work company by FlexJobs, we have helped some of the world's largest brands deliver powerful digital experiences. We combine boutique expertise with enterprise-scale capabilities. As an award-winning Atlassian partner with a world-class team, we help organize, innovate and solve complex challenges for Fortune 500 companies and beyond, we want to hear from you. Perks of working with us: Remote work with flexible working hours Flexible Time Off/PTO Premium Health Insurance (medical, vision, and dental) Other benefits such as FSA and HSA 401 (k) Modus Global Office Program: for when you want to get out of your home, we offer on-demand access to private offices, meeting rooms, coworking spaces and business lounges in locations in over 120 countries. Employee Referral Program Travel according to client or team needs The chance to work side-by-side with thought leaders in emerging tech Access to more than 12,000 courses with a licensed Coursera account. Possibility to obtain paid certification/courses if they align with company goals and are relevant to the employee's role Additional benefits might apply contingent on your location. At Modus, you'll be part of a vibrant team that values innovation, collaboration, and professional growth. We empower our employees to drive change and make an impact in the technology landscape through top-tier service consultancy.

Join the Sony Engagement Platform Services (SEPS) Team, where innovation meets collaboration in the dynamic world of digital engagement. At SEPS, we are building the next-generation platform that powers how fans connect with the content-and the creators-they love. Our mission is to unlock meaningful, data-driven engagement across Sony's entertainment ecosystem, from games and anime to music, film, and live experiences-empowering both internal teams and external partners to build at scale. Our mission is to create a world-class engagement platform that not only enhances existing revenue streams but also drives new opportunities through a robust ecosystem of partners and creators. By decoupling application development from platform services, we empower our teams to deliver exceptional solutions with agility and efficiency. If you are passionate about shaping the future of digital engagement and want to be part of a vibrant community that values creativity and collaboration, we invite you to explore the exciting opportunities within our team. Together, we will shape the future of fan experiences and define the foundation for what's possible in the realm of engagement. To learn more visit: ********************************************************************* BUSINESS FLUENT JAPANESE LANGUAGE SKILLS REQUIRED POSITION SUMMARY Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant to support high level executives and their team. The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills. This position will be on a hybrid schedule with 2-3 days per week in the San Diego or Culver City office. Culver City candidates will be required to travel to San Diego two days per month. JOB RESPONSIBILITIES Provide executive support to senior-level executives and their teams Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access Distribute department mail; arrange messenger and overnight package services Arrange & manage travel including flights, hotels, and rental vehicles Prepare expense reports Create and prepare presentations, spreadsheets, and memos. Maintain/archive files that may contain confidential information Prepare and launch documents for e-signatures Onboard/offboard personnel Coordinate Facilities and IT requests Support Administrative Professional initiative Order/maintain department supplies Organize team-building events Assist in projects as needed. Track SEPS contracts and approval flows Create monthly SEPS Newsletters and similar artifacts Help maintain a SEPS Calendar for key milestones and workshops Perform other related duties as assigned Liaise and build relationships with other groups within the organization Travel to San Diego office Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above QUALIFICATIONS FOR POSITION Your qualifications and experience should include: College degree preferred Minimum of 5 years executive level administrative experience Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team Ability to work under pressure, multitask, and problem solve Excellent communication skills, both written and oral Collaborative team player, working professionally with other departments and assistants Fluent in Japanese preferred. Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote Must be authorized to work in the United States. Benefits: SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family's physical, emotional, and financial well-being. What we offer you: Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA) Employee assistance plan and comprehensive behavioral health benefits Fertility benefits, including, surrogacy, and adoption assistance programs Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance Short-term & long-term disability plans Up to 12 weeks of paid parental and caregiver leave 401(k) Plan with pre-tax, Roth, and after-tax options and company match with v immediate vesting Education assistance and student loan programs Opportunities to train and participate in Administrative Professionals L&D initiatives Other Programs: Flexible Work Arrangements, including remote work schedules Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year's Day (based on business needs) Referral bonuses (subject to eligibility) Matching gift program A wide variety of employee business resource groups (EBRGs) Special discounts on Sony products, offered exclusively to Sony employees Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions) The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. #LI-EK1 SCA will consider qualified applicants with arrest or conviction records in accordance with applicable law. All qualified applicants will receive consideration for employment without regard to any basis protected by applicable federal, state, or local law, ordinance, or regulation. Disability Accommodation for Applicants to Sony Corporation of America Sony Corporation of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at ******************* or by mail to: Sony Corporation of America, Human Resources Department, 25 Madison Avenue, New York, NY 10010. Please indicate the position you are applying for. We are aware that unauthorized individuals or organizations may attempt to solicit personal information or payments from job applicants by impersonating our company through fraudulent job postings. We take these matters seriously but cannot control third-party websites. To protect your personal information, please verify that any job posting you respond to also appears on our official Careers page: ***************** Please also be advised that we never request personal identifying information (such as Social Security numbers, bank details, or copies of identification documents) during the initial stages of our application process. If you have any doubts about the authenticity of a job posting or communication, please contact ******************* before submitting any information. Right to Work (English/Spanish) E-Verify Participation (English/Spanish)

This is a unique opportunity for a dynamic, entrepreneurial professional who thrives on taking initiative and delivering at the highest level. As the Personal Executive Assistant to the CEO, you'll play a pivotal role in ensuring both the smooth running of executive operations and the enjoyment of an elevated personal lifestyle. In this highly visible position, you'll serve as a trusted partner to the CEO, managing executive outreach, driving special projects, and acting as a key liaison with senior leadership. Additionally, you'll take ownership of lifestyle and personal management, from orchestrating seamless travel experiences to providing concierge-level support and conducting research that enhances both professional and family priorities. We're looking for a resourceful, detail-driven professional who combines impeccable organizational skills with strong communication abilities. The ideal candidate thrives in fast-paced environments, exercises sound judgement across diverse situations, and brings a proactive, polished approach to everything they do. The Personal Executive Assistant to the CEO will work closely with an assistant team and report directly to the CEO. Responsibilities: Provide 24/7 concierge service and availability, including weekends and holidays Manage sensitive matters with a high level of confidentiality Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries Stay up to date on hospitality trends to execute prime reservations and provide recommendations Coordinate with other staff members, including the Principal's Personal Assistant on any household and/or personal projects Ability to function well in a high-paced environment; perform additional duties as assigned by executives Use discretion, confidentiality, and good judgment to handle C-Level matters Represent the company and the Executive in a positive light through great follow-through skills and sound judgment Prepare expense reports on a regular basis Qualifications: 5+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families 24/7 concierge service experience required Lives in the New York City area Available to travel locally as needed Excellent verbal and written communication and interpersonal skills Strong organizational and time management skills with outstanding attention to detail and accuracy Flexibility and adaptability in a fast-paced and dynamic work environment Maintain a high level of professionalism and integrity in dealing with confidential matters Can remain calm under pressure and urgent situations Keeps up with industry trends in the city within hospitality: restaurants, events, etc. What we Offer: The annual base salary range for this position is $130,000 - $150,000. Additionally, this position is eligible for an annual discretionary bonus based on performance. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. You will be eligible for the following benefits: 15 PTO Days, 10 legal holidays, and sick days Comprehensive Medical, dental, and vision plans Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans Commuter benefits and a corporate discounts Development opportunities through the LinkedIn Learning platform Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office Year-round corporate athletic league Casual work environment, team building, and other social events About Guidepoint: Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients' decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action. Backed by a network of nearly 1.75 million experts and Guidepoint's 1,600 employees worldwide, we inform leading organizations' research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful. At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience. #LI-RB1 #LI-Hybrid Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. Compensation $130,000 - $150,000 USD

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. What you'll do: Provide high-level administrative support to executive including coordinating/preparing for meetings, maintaining calendar, answering phones, arranging conference calls, arranging complex travel arrangements, etc. Serve as liaison between the executive and artists, managers, attorneys, publishers, media, producers, and internal staff Prepare and submit expense reports in a timely, accurate and efficient manner. Juggle constantly changing schedule and meetings in a professional and efficient manner. Keep executive organized and abreast of urgent issues in a timely fashion. Make quick and accurate decisions when executive is unavailable. Facilitate mass internal communication (i.e. distributing company-wide emails, reports, meeting invites, etc.) Organize and coordinate multiple label-wide meetings, materials, reports, etc. Gather research and prepare the executive properly for meetings and presentations through proper music data reporting sites and using company reports and resources. Anticipate what the executive needs throughout the day in terms of meeting prep, arising issues and new developments. Keep up-to-date on music business news and company initiatives disseminate to Executive regularly. Keep up-to-date on department specific initiatives, projects and timelines. Organize and keep abreast daily Luminate, Mediabase, trade magazines, and other indicators and reports. Maintain an accurate and current list of internal and external contacts. Coordinate music and other content for executive to review and approve in a timely fashion. Maintain staff vacation requests/whereabouts calendar. Coordinate ticket requests for Executive in all major markets. Miscellaneous projects and tasks as assigned in a timely and accurate fashion. Who you are: At least 2 years of prior administrative/executive assistant experience for a senior-level executive. Extremely organized, relaxed and detail oriented. Ability to adapt and maintain composure while working in a fast-paced, ever-changing environment. Able to handle confidential information with highest level of professionalism and discretion. Expert level written and verbal communication skills. Exceptional interpersonal and phone skills and the ability to interact with internal and external partners at all levels. Proactive, flexible, calm and confident. Able to work independently and with little supervision. Ability to work on multiple projects simultaneously. Strong problem solving skills. Experience and knowledge of music and video software (Spotify, iTunes, Apple Music, TIDAL, Shazam, YouTube/VEVO, etc.) is strongly preferred. Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, Amazon and Google products. The ability to type fast and efficiently is a plus. Experience and ability to navigate Luminate, Mediabase, and additional similar music reporting systems. Presentation making skills on software like Google Docs, Canva etc. is preferred. Available to work overtime as needed. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law. The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.New York Pay Range$75,000-$80,000 USD

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. Sony Music Vision is the internal Film and Television studio for Sony Music Entertainment. The group is looking for a hyper-organized, detail-oriented Executive Assistant to provide administrative support for the President. This role also supports the broader Sony Music Vision team by organizing group events, managing the office, planning events and creating both internal facing deck presentations and client-facing materials. What you'll do: Provide administrative support including scheduling meetings, maintaining calendars and arranging conference calls. Prepare and submit multiple expense reports for the department and the President in a timely and accurate manner. Arrange travel for frequent business trips. Coordinate intricate itineraries and meeting schedules. Design and create presentation decks for internal and external parties. Serve as the office manager for the group, maintaining office supplies and coordinating with facilities. Plan and execute events, conferences, lunches and parties. Who you are: 2+ years of prior administrative assistant experience assisting an SVP or above Extremely organized and detail oriented while working in a fast-paced environment Very strong design and deck-building skills with experience creating external-facing materials in Canva, Powerpoint, etc. Able to handle confidential information with a high level of professionalism and discretion Flawless written and verbal communication skills Strong technology skills including ability to work within PC and Mac programs with specific skills in Airtable, Microsoft Word, Power Point and Excel. Great interpersonal skills and the ability to interact with staff at all levels Proactive, flexible and a strong decision-making ability Able to work independently and with little or no supervision What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law. California based applicants have certain rights under California law. Please see our California Recruitment Privacy Policy for more details. The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.California Pay Range$70,000-$75,000 USD

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. As the Executive Assistant: What you'll do: Provide high-level administrative support to executive including coordinating/preparing for meetings, maintaining calendar, arranging conference calls, arranging complex travel, etc. Serve as liaison between the executive and managers and internal staff including multiple direct reports and the CEO and Chairman of the record label. Prepare and submit expense reports in a timely, accurate and efficient manner. Juggle constantly changing schedule and meetings in a professional and efficient manner. Keep executive organized and abreast of urgent issues in a timely fashion. Make quick and accurate decisions when executive is unavailable. Organize and coordinate multiple label-wide meetings, materials, reports, etc. Gather research and prepare the executive properly for meetings and presentations through proper music data reporting sites and using company reports and resources. Anticipate what the executive needs throughout the day in terms of meeting prep, arising issues and new developments. Keep up-to-date on music business news and company initiatives disseminate to Executive regularly. Keep up-to-date on department specific organization, initiatives, and timelines. Organize and keep abreast weekly sales, digital + consumption reports Maintain an accurate and current list of internal and external contacts. Able to have a clear understanding of the company structure and the way departments operate. Maintain staff vacation requests/whereabouts calendar. Coordinate ticket requests for Executive in NYC and LA Miscellaneous projects and tasks as assigned in a timely and accurate fashion, including label presentations and decks. Who you are: At least 3 years of prior administrative/executive assistant experience for a senior-level executive. Extremely organized, relaxed and detail oriented. Ability to adapt and maintain composure while working in a fast-paced, ever-changing environment. Able to handle confidential information with highest level of professionalism and discretion. Expert level written and verbal communication skills. Exceptional interpersonal and phone skills and the ability to interact with internal and external partners at all levels. Proactive, flexible, calm and confident. Able to work independently and with little supervision. Ability to work on multiple projects simultaneously. Strong problem-solving skills. Experience and knowledge of music and video platforms (Apple Music, Spotify, YouTube/VEVO, etc.) is strongly preferred. Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, Amazon and Google products. The ability to type fast and efficiently is a plus. Experience and ability to navigate Luminate and additional similar music reporting systems. Available to work overtime as needed. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law. The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. New York Pay Range $65,000 - $75,000 USD

Job Description Fuse is on a mission to accelerate the world's transition to limitless clean energy. We're builders, breakers, and fixers who get sh!t done - building pulsed-power and fusion devices. The team moves fast, iterates faster, and sweats the details. If “impossible” sounds like a to-do list, you'll fit right in. This is not a regular job. Fusers are on a mission to change the world. About the Role Fuse is searching for our operations sherpa. A unique Fuser that can keep pace with our founder's velocity. You'll guard time, kill friction, and turn chaos into clean execution. Calendar athlete. Comms router. Travel ninja. Ops whisperer. All in one. About You Trusted gatekeeper: Discretion first. Polished communicator: Impeccable grammar, no typos. Chief Time Officer: You enjoy planning vacations and events down to the minute. Own the tech stack: Notion, Slack, Google, and Microsoft. Driving these platforms are second nature. Protect the momentum: Anticipate needs, surface blockers early, coordinate cross-team actions, and keep decisions moving. Master logistician: Travel that works, meetings that start on time, rooms that are ready, documents prepped. Project-management instincts: you notice what's missing and add it before anyone asks. Minimum Requirements 3+ years supporting C-level leaders in high-velocity environments. Ruthless prioritization, exceptional written brevity, and calm under shifting constraints. Mastery of calendar tooling, travel platforms, and productivity stacks. On-site bias and willingness to handle “whatever it takes” moments. Bonus points Startup experience in defense/energy/advanced hardware.

Fuse is on a mission to accelerate the world's transition to limitless clean energy. We're builders, breakers, and fixers who get sh!t done - building pulsed-power and fusion devices. The team moves fast, iterates faster, and sweats the details. If “impossible” sounds like a to-do list, you'll fit right in. This is not a regular job. Fusers are on a mission to change the world. About the Role Fuse is searching for our operations sherpa. A unique Fuser that can keep pace with our founder's velocity. You'll guard time, kill friction, and turn chaos into clean execution. Calendar athlete. Comms router. Travel ninja. Ops whisperer. All in one. About You Trusted gatekeeper: Discretion first. Polished communicator: Impeccable grammar, no typos. Chief Time Officer: You enjoy planning vacations and events down to the minute. Own the tech stack: Notion, Slack, Google, and Microsoft. Driving these platforms are second nature. Protect the momentum: Anticipate needs, surface blockers early, coordinate cross-team actions, and keep decisions moving. Master logistician: Travel that works, meetings that start on time, rooms that are ready, documents prepped. Project-management instincts: you notice what's missing and add it before anyone asks. Minimum Requirements 3+ years supporting C-level leaders in high-velocity environments. Ruthless prioritization, exceptional written brevity, and calm under shifting constraints. Mastery of calendar tooling, travel platforms, and productivity stacks. On-site bias and willingness to handle “whatever it takes” moments. Bonus points Startup experience in defense/energy/advanced hardware.

WHO WE ARE New York Magazine obsessively chronicles the ideas, people, and cultural events that are forever reshaping our world. The New York brand includes the groundbreaking magazine New York, which is published biweekly in print, and six thriving verticals: Intelligencer, delivering national news and sharp commentary on politics, business, technology, and media; the Cut, covering the conversations that matter most to women today; Vulture, the premier destination for culture news, criticism, and service; the Strategist, dedicated to shopping the internet smartly; Curbed, covering cities and city life; and Grub Street, home to food news and authoritative restaurant criticism. New York Magazine is part of Vox Media, the leading modern media company. We guide our audience from discovery to obsession. We inspire essential conversations about what's now, what's next, and what's possible. As a community of journalists and storytellers, business professionals, creators and technologists, we believe it is a moral and business imperative to amplify voices: to cultivate diversity, equity, and inclusion throughout our organization and media. This applies to our candidates, our teams, our storytelling, our creative work, and our platforms, products, and partnerships. WHAT YOU'LL DO Executive and Editorial Support Extensive calendaring and scheduling of internal and external meetings as well as personal calendaring for the editor-in-chief Facilitate regular editorial meetings and share relevant resources on a timely basis, maintaining an organized system Occasional business travel planning for both international and domestic travel including management of complex air, hotel, conference and meeting itineraries with the expectation of last minute changes and updates Process expenses for executives in a timely manner Handle requests for meetings and office support quickly and proactively Follow through on tasks to successful completion, often with deadline pressures Handle sensitive information with discretion and maintain confidentiality at all times Act as a gatekeeper for the executive's time and attention Partner with other Operations Teams including HR, Finance/Accounting, IT and Facilities on projects as needed New York Magazine Office Management Work alongside Vox Media's office ops team to oversee the daily operations of the newsroom, ensuring a smooth and efficient working environment. Welcome new staffers to the office on their first day, preparing their desk, showing them around the space, etc. Support office culture, acting as a go-to for questions for team members Facilitate student group tours, working with the hosting editor to ensure all visits go smoothly Shipping support (Fedex labels, etc.) for all New York Magazine teams, liaise with company office ops, manage in-person office needs including storage New York Magazine Operations Manage the magazine's corporate card, sharing payment information for a host of expenses when appropriate and processing invoices on a monthly basis Oversee publication and vendor subscriptions and memberships, ensuring all agreements are up to date and that staffers know how to access them Support coordination and execution of monthly all-hands meeting and external team gatherings WHO YOU ARE SUCCESS WILL LOOK LIKE: You are reliable - punctual, regular and have consistent attendance You always look ahead and are proactive when conflicts arise You are a team player - no job is too small MUST HAVES: 2+ years in media, with a deep understanding and interest of the industry Experience assisting executives in a fast-paced environment, office management skills a plus Strong sense of ethics, integrity, and discretion Ability to thrive in a fast-paced, dynamic environment taking challenge and changing priorities with humor and grace Experience with Mac Computers and advanced knowledge of Google Calendar and Google Apps Suite Proven ability to respond to, prioritize effectively and meet deadlines while maintaining the highest of standards of completeness and accuracy Demonstrated competency in resolving complex problems with strong analytical skills Expectation of complete confidentiality on all business matters Ability to use and learn new technologies to improve organizational effectiveness You are reliable - punctual, regular and have consistent attendance Must be able to work independently, use initiative, know when to and successfully escalate challenging situations This combined role requires a proactive and versatile individual who can seamlessly switch between supporting executives and managing office operations. If you think you have what it takes, but don't meet every single point in our job posting, please apply with a cover letter to let us know how you believe you can bring your unique skills to the Vox Media team or get in touch! We've hired chefs who became editors, DJs who became UX designers, and sommeliers who became writers. WHERE YOU'LL WORK This job is based in our New York City office. WHY VOX MEDIA? WHAT WE OFFER This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life. You can find more information about our benefits here. OUR DEI+ COMMITMENT Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves and create their best work. We recognize that great stories, platforms, products and services come from people with all manner of backgrounds and experiences. We recognize that our commitments require ongoing work and sustained attention, as well as adaptation to new insights and best practices. We keep our diversity data public for the sake of accountability, transparency and communication. Learn more about our values here, and our approach to corporate citizenship here. Vox Media is an Equal Opportunity Employer and qualified applicants will receive consideration without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law. Vox Media will also consider all qualified applicants with criminal histories in accordance with applicable Fair Chance laws. We are also committed to providing reasonable accommodations as part of the application process to candidates with disabilities. If you require a reasonable accommodation as part of the application process, please contact our People & Culture team (************************). WHAT COMES NEXT Our recruiting team will go through applications in a timely manner. Please note that our recruiting team will only contact you from @voxmedia.com email addresses, never via text message. Read more about how our recruiting team operates, and how to protect yourself from recruitment fraud, here. PAY TRANSPARENCY The salary range listed below represents the minimum and maximum base pay for this position at the time of this posting. Final salary offered to the candidate selected for the position will be based on factors including but not limited to the candidate's skills and experience. Pay Range $70,000 - $90,000 USD

Who are we? J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands, to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We're passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other. Forbes said “These Women Are Dictating Where You're Traveling,” and Inc. Magazine featured J/PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 50 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). We're incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture. Who are you? You thrive in a hands-on support role, taking pride in being the keystone of a successful founding partner's personal and professional worlds. Highly intuitive, confident, and self-directed, you quickly learn the founder's preferences, anticipate needs, take initiative, and work independently. You have a natural eye for detail and a proven track record of understanding and applying a founder's vision and visual identity to flawlessly curated experiences. Your experience supporting high-powered executives has honed your ability to strategically plan ahead, keep calm under pressure, and meet short deadlines. Through it all, your strong value for the people and relationships in your work and life shines through. The Role As an Executive Personal Assistant, you'll wear many hats and act as the smooth operator behind the scenes in a faster-than-fast environment. First and foremost, you'll provide J/PR's founding partner with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel arrangements (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments. You'll work within the Operations team, supporting collaboration between the founder and all operations functions: finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency's clients on behalf of the partner. Duties & Responsibilities: Executive Assistant Duties Manage complex calendars and scheduling for the partner Handle partner's email management and correspondence Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency Sources and coordinates gifting for staff, clients, and vendors Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development Organize digital and physical files, data entry, and general office tasks Personal Assistant Duties Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates Liaise with contractors, vendors, and service providers for personal events and gifting Keep track of expenses, receipts, and personal budgeting Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances Handle personal errands, returns, and wardrobe coordination Requirements 3+ years of Executive or Personal Assistant experience supporting C-Suite executives Must have a flexible lifestyle: while this is a “9-5” in-office role, there is an on-call element that entails working outside standard business hours, over weekends, and across time zones as needed Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work - must have a reliable car and valid driver's license Tech Savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams Keen eye for design and detail, aligning events with the partner's coastal Hampton's aesthetic Naturally proactive and intuitive: capable of anticipating needs, solving problems independently, and “just getting things done” High level of integrity, maintain discretion and confidentiality while managing sensitive matters Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations Comfortable in both formal and casual settings - from high-profile events to informal at-home days Benefits J/PR offers a competitive benefits package, including: Competitive base salary: $75,000 - $90,000, commensurate with experience Commission opportunities Year-end discretionary bonus Monthly Cell Phone Stipend Company contributions to medical, dental, and vision insurance premiums 401K with employer match Accrued PTO Birthday PTO Flexible Release Fridays Hotel trade with our world-class clients (complimentary stays across our entire portfolio) Hybrid office schedule (2-3 days in office) Corporate ClassPass discounts Pet insurance discounts Milestone gifts at 1, 5, and 10 years Annual holiday and summer parties, plus regular socials Ongoing training and development opportunities Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY J Public Relations (J/PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. J/PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.

About ElevenLabs ElevenLabs is a research and product company defining the frontier of audio AI. Millions of people use our technology to read articles, voice over videos, and restore voices lost to disability. Leading developers and enterprises worldwide use ElevenLabs to build intelligent agents for support, sales, and education. We launched in January 2023 with the first AI model to cross the threshold of human-like speech. In January 2025, we raised a $180 million Series C round, valuing the company at $3.3 billion. By September 2025, that valuation doubled to $6.6 billion as we surpassed $200 million ARR in under three years. Our mission is to build the most important audio AI platform in the world, solve AI audio intelligence, and make information accessible in any voice, language, or sound. Our core offerings are our Creative Platform and the Agents Platform, powered by proprietary Text to Speech, Speech to Text, and conversational AI models. We are just getting started. If you want to work hard and create lasting impact, we would like to hear from you. How we work * High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy. * Impact not job titles: We don't have job titles. Instead, it's about the impact you have. No task is above or beneath you. * AI first: We use AI to move faster with higher-quality results. We do this across the whole company-from engineering to growth to operations. * Excellence everywhere: Everything we do should match the quality of our AI models. * Global team: We prioritize your talent, not your location. What we offer * Innovative culture: You'll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what's possible. * Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities. * Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. * Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose. * Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy. * Co-working: If you're not located near one of our main hubs, we offer a monthly co-working stipend. About the role The Executive Assistant is a pivotal role within our organization, offering direct support to our GTM leader in NA. This position demands a high level of integrity, discretion, and professionalism. You will be instrumental in optimizing schedules, facilitating effective communication, and ensuring strategic priorities are met with efficiency and precision. ElevenLabs interacts with organizations ranging from Fortune 500 companies to governments to start-up founders. In this role you will be exposed to the transformative possibilities of AI voice technology. * Executive support: Manage the GTM leads time, including calendar and inbox, prioritizing engagements and optimizing their time for strategic initiatives. * Reply and draft emails: Engage and manage communication both internally & externally. * Travel arrangements: Coordinate travel plans, including itineraries, accommodations, and logistics. * Event coordination: Organize customer meetings, retreats, and off-sites that foster team collaboration and planning. * Confidentiality: Handle information with the utmost discretion, ensuring confidentiality and integrity in all dealings. * Support key meetings: Circulate agendas, capture notes and ensure actions are complete. * Organizational support: Organize and improve existing automation processes. Who you are We're looking for exceptional individuals who combine technical excellence with ethical awareness, who are excited by hard problems and motivated by human impact. You'll strive with us if you: * 3+ years supporting executives in a fast paced environment, specifically AI, SaaS or technology. * The ability to look ahead, foresee needs, and solve problems before others are aware. * Highly motivated and driven individual with a strong work ethic. You're committed to going the extra mile. * Proven track record of managing shifting priorities, goals, and organizational structures. * Strive for excellence in every aspect of work, consistently taking ownership of your outcomes and overdelivering on goals. * Comfortable with ambiguity and you anticipate problems with care. * Have a humble attitude and are eager to learn whatever it might take to help your team and our customers succeed. * Demonstrate the highest level of discretion and integrity in handling confidential information. Location This role is remote-first, so it can be executed from anywhere in the United States, however there is a preference for candidates located in the San Francisco Bay Area.

Online applications must be received before 11:59pm on: December 31, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 1105-NN_ADMINPRO - Executive Assistant, 1105-YN_ADMINPRO - Executive Assistant Business Title: Executive Assistant - Office of the President Employee Type: Admin. Professional Position Details: The Opportunity: The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University's mission. Key Responsibilities Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials. Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond. Handle sensitive and confidential information with discretion and professionalism. Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities. Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making. Ideal Candidate Profile Highly organized and detail-oriented, with exceptional communication and interpersonal skills. Demonstrated ability to manage competing priorities in a fast-paced environment. Skilled in building collaborative relationships and navigating complex organizational structures. Exercises discretion and maintains confidentiality in all aspects of the role. Proactive, resourceful, and capable of working independently while supporting executive leadership. Additional Information: Additional Information: This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement. Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation. Required Qualifications: A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements. Experience in a high-level administrative, executive assistant, or executive secretary role. Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information. Proven organizational skills within a complex office environment. Demonstrated ability to work as part of a team. Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint. Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations. Preferred Qualifications: Executive level administrative support experience in higher education. Demonstrated knowledge of Washington State University operations, policies, and procedures. About Department/College/Area/ Campus - ************************** Area/College: Presidential Units Department Name: Office of the President Location: Pullman, Washington 99164 Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: ************ (v), Washington State TDD Relay Service: Voice Callers: **************; TDD Callers: **************, ************(f), or ***********. Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: ************************************************

Our Mission Reflection's mission is to build open superintelligence and make it accessible to all. We're developing open weight models for individuals, agents, enterprises, and even nation states. Our team of AI researchers and company builders come from DeepMind, OpenAI, Google Brain, Meta, Character.AI, Anthropic and beyond. Role Overview We're looking for a highly motivated Executive Assistant to act as a partner to our CEO. This critical role will serve as a force multiplier for our leadership team. The ideal candidate is proactive, resourceful, and exceptionally organized, thriving in fast-paced, ambiguous environments while ensuring seamless execution and communication for the executive office. Key Responsibilities Provide comprehensive administrative support-complex calendar management, travel arrangements, expense reporting, and more. Serve as gatekeeper and primary contact, managing internal and external communications with professionalism and discretion. Prepare and coordinate materials, agendas, and follow-ups for key meetings. Foster positive relationships and collaboration with team members, partners, and stakeholders. Qualifications 7+ years of Executive Assistant experience supporting C-level executives, ideally in high-growth startups. Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment. Strong problem-solving skills and a proactive bias toward action. Excellent communication and interpersonal abilities for working with both technical and non-technical teams. Comfort with ambiguity and rapid change. Unquestionable integrity and discretion in handling confidential information. Why Join Us? Mission-driven, fast-moving, and collaborative culture. Close partnership with founders and leadership to shape Reflection's trajectory. Daily collaboration with world-class researchers and engineers. Competitive compensation, equity, and benefits. What We Offer: We believe that to build superintelligence that is truly open, you need to start at the foundation. Joining Reflection means building from the ground up as part of a small talent-dense team. You will help define our future as a company, and help define the frontier of open foundational models. We want you to do the most impactful work of your career with the confidence that you and the people you care about most are supported. Top-tier compensation: Salary and equity structured to recognize and retain the best talent globally. Health & wellness: Comprehensive medical, dental, vision, life, and disability insurance. Life & family: Fully paid parental leave for all new parents, including adoptive and surrogate journeys. Financial support for family planning. Benefits & balance: paid time off when you need it, relocation support, and more perks that optimize your time. Opportunities to connect with teammates: lunch and dinner are provided daily. We have regular off-sites and team celebrations.

High-Autonomy Operator | Systems Builder | Force Multiplier We're scaling fast - from ~$5M in revenue toward $15-20M in the next 2-3 years, fueled by enterprise engagements with the top IVD manufacturers in the world. For a small team, we punch way above our weight. RDI has become the go-to CRO for large public diagnostics companies who rely on our creativity, tech-forward systems, and zero-excuses accountability to get trials done quickly and done right. We're a fully integrated IVD CRO - a high-complexity CLIA lab, a technology-enabled CRO, and a national physician + lab network under one roof. This lets us run clinical trials with a level of speed and operational precision the industry isn't used to. We've been doing this for over a decade. Founded in 2008, professionalized in 2017, and expanded aggressively through 2022-2024, built on a physician network sourced from real insurance claims data and strengthened by CAP accreditation. You're joining at the exact right moment. We're a lean, high-velocity team (~20 people) hitting the “design → run → scale” phase - the point where the right systems and the right leaders change the entire trajectory of the company. We are hiring a Founder's Executive Partner - someone who operates at the intersection of execution, judgment, and system design. This isn't an admin role. You'll move lockstep with the CEO across a wide range of work - because his operating level changes hour-to-hour. One minute it's an office leak, the next it's lender negotiations or board-level strategy. You're expected to follow that arc without flinching. No problem is too big or too small, and titles don't matter in the real world - outcomes do. If you get energy from solving hard problems quickly, creating structure in motion, and operating at the center of a fast-growing company, you'll thrive here. What You'll Do1. Run the CEO's Operating System Oversee the CEO's inbox as a decision engine, not a clerical task: Triage, interpret, and categorize inbound messages so the CEO only sees what truly requires his involvement. Draft responses, close loops, and drive decisions forward independently. Flag risks, opportunities, and patterns - summarize, don't forward. Maintain context across threads so work isn't lost or repeated. Make decisions that protect time, remove noise, and keep the CEO focused on top priorities. Translate chaos into structured plans, actions, and follow-through. 2. Anticipate Needs Before They Appear Monitor priorities, dependencies, and organizational bottlenecks. Identify issues early, escalate the right ones, and handle the rest independently. Build buffers, prep materials, and surface blind spots. 3. Execute Cross-Functional Work Coordinate directly with clients, partners, vendors, and internal leads. Gather and synthesize the right information quickly. Ensure decisions are unblocked and commitments are delivered. 4. Build and Maintain Systems Create workflows, templates, processes, and dashboards that scale. Introduce structure where none exists; remove steps that don't matter. Improve the speed and reliability of how the company runs. 5. Represent the CEO Join meetings, take notes, document decisions, and drive next steps. Draft emails, communications, and documents with clarity and polish. Act as a steady, professional extension of leadership. What This Role Is NOT It is not an office manager role. It is not a receptionist or task-runner. It is not a narrow administrative role. This is an operational leadership position without the title. What the Right Person Looks Like High cognitive load capacity - can juggle 20+ threads without dropping them. Exceptional written and verbal communication. Bias for action and sound judgment with incomplete information. Comfort with ambiguity and shifting priorities. Extreme ownership - no loose ends. High emotional intelligence - can manage up, down, and sideways. Systems mindset - you improve the machine, not just run it. Experience supporting a founder, CEO, COO, or senior operator preferred. Experience with Salesforce or similar systems a plus. What Success Looks Like The CEO's time is protected and focused. Priorities are clear, communicated, and executed. Meetings drive outcomes. Communication is crisp, professional, and proactive. Issues are handled before they appear. The company runs smoother because of you. Why This Role Matters RDI is scaling quickly - doubling revenue, expanding capabilities, and building infrastructure that most CROs take years to build. This role sits at the center of that momentum. You will operate as the CEO's right hand and an extension of leadership - helping a high-autonomy, high-intensity company move faster, make better decisions, and build systems that scale. Requirements 5+ years of executive support or operations experience. Exceptional organizational skills and attention to detail. Ability to simplify complexity into clear, actionable next steps. Strong tech fluency: Excel, Word, Google Docs; Salesforce a plus. Comfort in a fast-paced, high-growth environment with shifting priorities. EQ and discretion to handle sensitive information and high-level communications. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Job DescriptionHigh-Autonomy Operator | Systems Builder | Force Multiplier We're scaling fast - from ~$5M in revenue toward $15-20M in the next 2-3 years, fueled by enterprise engagements with the top IVD manufacturers in the world. For a small team, we punch way above our weight. RDI has become the go-to CRO for large public diagnostics companies who rely on our creativity, tech-forward systems, and zero-excuses accountability to get trials done quickly and done right. We're a fully integrated IVD CRO - a high-complexity CLIA lab, a technology-enabled CRO, and a national physician + lab network under one roof. This lets us run clinical trials with a level of speed and operational precision the industry isn't used to. We've been doing this for over a decade. Founded in 2008, professionalized in 2017, and expanded aggressively through 2022-2024, built on a physician network sourced from real insurance claims data and strengthened by CAP accreditation. You're joining at the exact right moment. We're a lean, high-velocity team (~20 people) hitting the “design → run → scale” phase - the point where the right systems and the right leaders change the entire trajectory of the company. We are hiring a Founder's Executive Partner - someone who operates at the intersection of execution, judgment, and system design. This isn't an admin role. You'll move lockstep with the CEO across a wide range of work - because his operating level changes hour-to-hour. One minute it's an office leak, the next it's lender negotiations or board-level strategy. You're expected to follow that arc without flinching. No problem is too big or too small, and titles don't matter in the real world - outcomes do. If you get energy from solving hard problems quickly, creating structure in motion, and operating at the center of a fast-growing company, you'll thrive here. What You'll Do1. Run the CEO's Operating System Oversee the CEO's inbox as a decision engine, not a clerical task: Triage, interpret, and categorize inbound messages so the CEO only sees what truly requires his involvement. Draft responses, close loops, and drive decisions forward independently. Flag risks, opportunities, and patterns - summarize, don't forward. Maintain context across threads so work isn't lost or repeated. Make decisions that protect time, remove noise, and keep the CEO focused on top priorities. Translate chaos into structured plans, actions, and follow-through. 2. Anticipate Needs Before They Appear Monitor priorities, dependencies, and organizational bottlenecks. Identify issues early, escalate the right ones, and handle the rest independently. Build buffers, prep materials, and surface blind spots. 3. Execute Cross-Functional Work Coordinate directly with clients, partners, vendors, and internal leads. Gather and synthesize the right information quickly. Ensure decisions are unblocked and commitments are delivered. 4. Build and Maintain Systems Create workflows, templates, processes, and dashboards that scale. Introduce structure where none exists; remove steps that don't matter. Improve the speed and reliability of how the company runs. 5. Represent the CEO Join meetings, take notes, document decisions, and drive next steps. Draft emails, communications, and documents with clarity and polish. Act as a steady, professional extension of leadership. What This Role Is NOT It is not an office manager role. It is not a receptionist or task-runner. It is not a narrow administrative role. This is an operational leadership position without the title. What the Right Person Looks Like High cognitive load capacity - can juggle 20+ threads without dropping them. Exceptional written and verbal communication. Bias for action and sound judgment with incomplete information. Comfort with ambiguity and shifting priorities. Extreme ownership - no loose ends. High emotional intelligence - can manage up, down, and sideways. Systems mindset - you improve the machine, not just run it. Experience supporting a founder, CEO, COO, or senior operator preferred. Experience with Salesforce or similar systems a plus. What Success Looks Like The CEO's time is protected and focused. Priorities are clear, communicated, and executed. Meetings drive outcomes. Communication is crisp, professional, and proactive. Issues are handled before they appear. The company runs smoother because of you. Why This Role Matters RDI is scaling quickly - doubling revenue, expanding capabilities, and building infrastructure that most CROs take years to build. This role sits at the center of that momentum. You will operate as the CEO's right hand and an extension of leadership - helping a high-autonomy, high-intensity company move faster, make better decisions, and build systems that scale. Requirements 5+ years of executive support or operations experience. Exceptional organizational skills and attention to detail. Ability to simplify complexity into clear, actionable next steps. Strong tech fluency: Excel, Word, Google Docs; Salesforce a plus. Comfort in a fast-paced, high-growth environment with shifting priorities. EQ and discretion to handle sensitive information and high-level communications. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Beck is looking for a talented Executive Assistant & Office Experience Manager to join an extraordinary team. This role is responsible for supporting senior leadership while ensuring the office environment is welcoming, well-organized, and reflective of Beck's culture. This position requires strong organizational and communication skills, sound judgment, confidentiality, a service mindset, and the ability to adapt and respond quickly to changing needs. The job involves the following responsibilities: Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners. Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work. Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials. Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents. Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep. Ensure the kitchen and shared spaces are clean, stocked, and welcoming. Coordinate vendor relationships, building access, supply ordering, and invoice processing. Assist with planning and hosting culture events, client visits, team celebrations, and training activities. Support new hire onboarding to create a smooth and positive first-day experience. Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner. Handle confidential information with professionalism and discretion. Perform ad-hoc assignments and lend a hand wherever needed to support the office and team. Who we think will be a great fit A proactive individual who enjoys creating order, supporting others, and elevating the work environment. Someone who brings warmth and professionalism to every interaction, responds positively to shifting priorities, and takes pride in delivering an exceptional employee and guest experience. This role comes with a high level of responsibility, trust, and visibility. You should also meet the following requirements: Bachelor's degree preferred. 5+ years of experience in executive support, office management, hospitality coordination or event planning. Professional, friendly, reliable, flexible, intuitive, and service-focused. Strong time management, scheduling, and organizational skills. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. Ability to build strong relationships across all levels of the organization. Maintains confidentiality and uses a high degree of discretion. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: * 401k match and free SmartDollar program for financial wellness * Free dedicated financial coach * Personal health & fitness program for tracking activities & earning rewards * Paid family leave * Health discounts on medical premiums * Free comprehensive health screenings * Free health coach program for weight-loss & hypertension management * Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). * Free Life Coach * Pet insurance discount * Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.