Project Coordinator jobs at ICONMA

Milwaukee, WI (Preferred; US-based candidates) Hybrid Role (Onsite preferred; remote/hybrid flexibility after onboarding) Duration: ASAP through June 30, 2026 (Extension possible) ABOUT THE ROLE Medasource is seeking two Research Project Coordinators to support clinical and operational research within a leading global medical device and healthcare technology organization. Based in Milwaukee, WI, with remote or hybrid options available after initial training, these roles are responsible for driving study execution, maintaining high-quality documentation, and coordinating research operations across patient-monitoring, acute-care, and maternal-infant-care technology portfolios. You will support multiple ongoing clinical studies and evidence-generation initiatives, focusing on meeting coordination, study documentation, QMS support, site engagement, and overall research operations. This is an excellent opportunity for experienced research coordinators or project specialists looking to advance their impact in a regulated med-tech environment, with flexibility for hybrid or remote work following successful onboarding. WHAT YOU'LL DO Participate in recurring study meetings; capture detailed minutes, decisions, and action items Track follow-up activities and ensure timely closure with cross-functional teams Help maintain project timelines, trackers, dashboards, and study artifacts Manage study documents, deliverables, trackers, and vendor invoices Support Quality Management System (QMS) documentation practices and version control Maintain organized electronic study files and ensure audit-ready documentation Engage with research sites to support timelines, data requests, and study logistics Track study milestones, enrollment, and operational metrics Coordinate with internal partners across Clinical, Quality, Regulatory, and Product teams Assist with protocol updates, controlled document management, and evidence-generation tasks Support research operations and process initiatives across the team as needed WHAT YOU BRING 3+ years experience in clinical research, medical device research, med-tech, or regulated healthcare settings Working knowledge of Good Clinical Practice (GCP) and Quality Management System (QMS) documentation (ISO 13485 or similar) Strong skills in meeting facilitation, action tracking, and structured communication Excellent written and verbal communication abilities Proficiency in MS Teams, SharePoint/OneDrive, and Excel-based trackers Ability to work independently after onboarding Experience supporting multi-site clinical studies (preferred) Familiarity with protocol management, controlled documentation, or ClinicalTrials.gov submissions (preferred) Exposure to medical device research, post-market clinical follow-up, or evidence generation (preferred) Understanding of patient monitoring, maternal-infant care, or acute-care device environments (preferred) Preference for candidates based in the United States working standard US business hours WHAT'S IN IT FOR YOU Opportunity to advance your impact in a regulated med-tech environment Hybrid or remote work flexibility after successful onboarding Collaborative, cross-functional team environment Exposure to global medical device and healthcare technology research Potential for contract extension beyond June 2026

On-Demand Group is currently seeking for a Project Coordinator for a 3+ months contract engagement. Project Coordinator 3+ months Contract Onsite at Chesapeake, Virginia The Commercial Insurance Program Project Coordinator will support project administration and commercial insurance functions, specifically in Property and Casualty (P&C) insurance. This role involves coordinating meetings, managing project schedules, and ensuring timely completion of project deliverables. The ideal candidate will have a strong background in project management and insurance, with the ability to handle multiple tasks effectively. Required Skills and Experience: Construction project experience essential (will be working on a government road and bridge project) Commercial P&C insurance program management required Risk management background needed Preferred Qualifications: ARM (Associate in Risk Management) certification Key Responsibilities: Assist with project administration, claims, and insurance-related tasks. Coordinate project schedules, meetings, and deliverables to ensure timely project completion. Manage and organize project documentation, contracts, and insurance claims. Collaborate closely with the project manager to track objectives and milestones. Develop strategies and maintain responsibility lists for team members involved in the project. Prepare presentations and reports using MS Office Suite (Word, Excel, PowerPoint). Monitor risk management, policy development, and ensure compliance with safety and insurance regulations. Handle subrogation and maintain relationships with stakeholders and vendors. The projected hourly range for this position is $30 to $39. On-Demand Group (ODG) provides employee benefits which includes healthcare, dental, and vision insurance. ODG is an equal opportunity employer that does not discriminate on the basis of race, color, religion, gender, sexual orientation, age, national origin, disability, or any other characteristic protected by law.

We are currently recruiting on behalf of our client, an industry leader based in West Palm Beach, seeking a detail-oriented and proactive Production Project Coordinator to support their fast-paced manufacturing operations. As the Production Coordinator, you'll play a key role in streamlining daily production activities, coordinating schedules, and ensuring efficient communication between departments. You'll partner closely with Production Supervisors and Project Managers to keep projects on track, support workflow organization, and assist with the transition and usage of the company's new ERP system. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and is passionate about keeping operations running smoothly and efficiently. What You'll Do Coordinate daily production priorities and communicate updates across departments Support Production and Project Management teams with scheduling, workflow alignment, and issue resolution Monitor, adjust, and maintain production schedules to meet deadlines Assist with the implementation and ongoing use of the company's new Epicor ERP system Help balance workloads across shifts to maximize productivity Perform final quality checks to ensure all products meet company standards prior to shipment Contribute to process improvements, organization, and overall production efficiency What We're Looking For Prior experience in production, manufacturing, scheduling, or a related field preferred Strong organizational skills with excellent attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel) ERP software experience is a plus (Epicor highly preferred) Excellent verbal and written communication skills Ability to multitask and work effectively in a fast-paced, deadline-driven environment Strong teamwork skills with the ability to partner across departments If you're interested in joining a growing company and contributing to a high-performing team, please apply and send your updated resume to ! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Salary Range: $80,000-$120,000 Employment Type: Full-time Join The Leading State Level Government Affairs Firm Stateside Associates is the leading state and local government affairs firm in the nation, providing comprehensive policy intelligence, lobbying coordination, and strategic consulting to Fortune 500 companies, trade associations, and nonprofits. Our bipartisan team helps clients navigate complex political environments and shape effective public policy outcomes across all 50 states. About the Role Stateside Associates is seeking a Senior Project & Operations Coordinator to support our growing Government Affairs practice. This position plays a critical role in managing client projects, coordinating internal operations, and providing direct executive support to the Senior Vice President of Government Affairs & Strategic Growth. We're seeking a candidate who thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities-from client deliverables and project timelines to scheduling, communications, and travel coordination. This role offers a unique opportunity to work at the intersection of government affairs, technology policy, and strategic consulting, helping to advance Stateside's work for our clients. What You'll Do Support the Senior Vice President (SVP) in managing client deliverables, project timelines, and internal workflows. Coordinate and manage scheduling of internal and external calls, meetings, and events for the SVP and client partners. Handle travel coordination, including flight, hotel, and on-site logistics for the SVP and supporting team members. Maintain detailed records of project activities, deadlines, and communications across multiple workstreams. Assist in preparing weekly reports, meeting summaries, and briefing materials for client and leadership meetings. Track progress against key performance indicators (KPIs) and ensure timely completion of all deliverables. Collaborate with Government Affairs Managers to maintain alignment across policy initiatives and designated states. Support planning and coordination of policy workshops, roundtables, and special events. Serve as the operational point of contact for internal teams on matters related to the SVP's portfolio. Provide administrative and operational assistance to ensure efficiency, accuracy, and high-quality output in all client-facing engagements. What We're Looking For Minimum Qualifications: Bachelor's degree or equivalent practical experience. 3-5 years of experience in project management, executive coordination, or government/public affairs operations. Strong organizational, scheduling, and time-management skills. Proven experience arranging executive-level travel and calendar management. Excellent written and verbal communication skills. High attention to detail with the ability to manage competing deadlines. Proficiency in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Monday, Trello, HubSpot). Preferred Qualifications: Experience in government affairs, consulting, or technology policy environments. Proven success managing complex projects with multiple stakeholders. Strong professional discretion and ability to handle confidential information. High initiative, reliability, and a collaborative mindset. Exceptional client service orientation and interpersonal skills. Who You'll Report To: This position reports directly to the Senior Vice President, Government Affairs & Strategic Growth, and collaborates closely with both internal operations and client-facing teams.

Project Coordinator Duration:6-12 Months Contract work with huge possible extension Mostly remote, may require some office No travel required. Job Description: The Project Coordinator will play a key role in supporting project management activities across multiple teams. This manager-level position requires advanced proficiency in Microsoft Office applications, especially Excel, and strong organizational and communication skills. The coordinator will be responsible for accurate data entry, status tracking, and proactive follow-up with application team leads to ensure project milestones are met. Key Responsibilities Coordinate and track progress of multiple projects, ensuring deadlines and deliverables are met. Perform accurate and timely data entry, maintaining project databases and documentation. Utilize advanced Excel skills (formulas, pivot tables, charts) to analyze and report project data. Regularly follow up with application team leads to gather status updates and resolve outstanding issues. Prepare and distribute project status reports to management and stakeholders. Schedule and facilitate project meetings, including preparing agendas and documenting action items. Identify and implement process improvements to enhance project efficiency and reporting accuracy. Support the project manager and other team members with administrative and operational tasks as needed. Required Qualifications 3-5 years of experience in project coordination, project management, or a similar role. Advanced proficiency in Microsoft Excel and other Office applications (Word, PowerPoint, Outlook). Knowledge of basic IT Infrastructure and IT Terminology Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Ability to manage multiple priorities and work independently in a fast-paced environment. Preferred Qualifications Experience coordinating with application or technical teams. Familiarity with project management tools (e.g., MS Project, Smartsheet, Jira). Experience with process improvement initiatives. Project Management certification (PMP, CAPM, or similar) is a plus. Work Environment Mostly remote, may require some office No travel required.

LHH is currently partnering with an organization in Fairfax County, VA to bring on a Project Operations Associate. This is a temp-to-hire position that will require five days per week onsite. The role offers an hourly pay range of $24-$28, with a potential annual salary of $55,000-$65,000 once converted to a permanent position. This is an excellent opportunity to gain hands-on experience in project operations with the potential for long-term growth. Duties: Prepare, format, and edit professional correspondence, including letters, memos, proposals, comment responses, notices, and reports Maintain organized project folders and document filing systems Ensure all correspondence adheres to naming conventions, storage protocols, and quality control processes Draft proposals, Additional Services Agreements (ASAs), and Short Form Contracts Coordinate review and signature processes with Project Managers and Principals Prepare and attach rate schedules, terms and conditions, and billing information Distribute finalized proposals to clients and internal stakeholders Establish new projects assigning project numbers and codes according to company standards Maintain project folders with proper subfolder structures Update project stages and statuses throughout the project lifecycle Serve as a primary point of contact for administrative inquiries Coordinate with clients regarding project documentation and submittals Track project correspondence and maintain professional communication with internal and external stakeholders Provide backup support for fellow Administrative Assistants as needed Assist with departmental administrative needs and special projects Maintain templates, standard forms, and other resources to support efficient operations Qualifications: High school diploma or equivalent required; Associate degree preferred 2-4 years of administrative experience, ideally within professional services, engineering, or construction environments Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Smart Sheet is a plus Exceptional proofreading, formatting, and document quality control skills Strong verbal and written communication abilities Ability to prioritize tasks and manage multiple projects simultaneously Excellent organizational skills, including maintaining structured filing systems Experience with project management software (Vantagepoint/Deltek experience a plus) Understanding of civil engineering or AEC industry terminology preferred Self-motivated and able to work independently Comfortable in a deadline-driven, collaborative team environment Commitment to delivering exceptional client service to both internal and external stakeholders Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

About the Company We are committed to delivering innovative solutions and fostering a culture of collaboration and excellence. About the Role The role involves supporting project management staff in various tasks to ensure project success and effective communication with stakeholders. Responsibilities Support project management staff in completing necessary tasks/deliverables to ensure project success Input data and records into tracking systems, project management tools, and SCE systems of record ensuring data integrity Collaborate and communicate with both internal and external stakeholders on project status Perform necessary tasks to ensure project completion such as (but not limited to): Sending easement requests Sending contracts/invoices Confirming receipt of payment/executed contracts Releasing meters to SCE operations personnel Checking project status and dependencies, and communicating status to internal and external stakeholders Inputting data into SCE systems Generating reports regarding project status/health and providing to both internal and external stakeholders Processing initial customer submittals, and routing the submittals to the appropriate stakeholders Sending/Receiving documents, designs, etc. as required to both internal and external stakeholders Attend status update calls with stakeholders, and presenting on current project status Perform ad-hoc reviews and/or generate ad-hoc reports, as required by leadership in support of corporate goals/initiatives Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Job Title: Training and Project Support Analyst Employment Type: Full-time Pay Range: $37.15 - $46.44/hr Who We Are Clutch is an award-winning, certified women-owned business that works to match organizations with resources they dream about. Clutch elevates its employees by building on their strengths and promoting work-life balance. Our team of professionals support one another to continuously become the best versions of themselves; truly living out the Clutch core values of connection, optimism, drive, evolve, and curiosity. Overview of Opportunity The Training and Project Support Analyst plays a dual role within our Learning & Development team: half instructor/facilitator, half project coordinator. This person delivers client-facing training and contributes to curriculum development while also coordinating and tracking the progress of L&D initiatives to support the Director of Learning & Development. This is an ideal opportunity for a professional who thrives in both client-facing work (delivering engaging learning experiences) and operational work (organizing projects, documentation, and deliverables). This role offers opportunities for growth into senior instructional design, facilitation lead, or program management positions as the Learning & Development division expands. The Training and Project Support Analyst is a part of the Learning & Development team and will report to the Director, Learning & Development. What You'll Do Training and Facilitation Deliver in-person and virtual training sessions for clients, ensuring an engaging, high-quality learning experience. Assist in conducting needs assessments and instructional analyses to align training programs with organizational goals. Develop and refine training materials, scripts, storyboards, and supporting documentation. Incorporate adult learning principles and interactive methods into curriculum design. Support performance-based measurement assessments to evaluate instructional effectiveness. Stay current on adult education trends, training technologies, and learning strategies to continuously improve content delivery. Project and Program Support Assist the Director of Learning & Development in planning, organizing, and tracking training and organizational learning projects. Develop and maintain project plans, schedules, and task lists for Clutch initiatives. Coordinate program logistics, including events, materials, facilities, and virtual session support. Prepare project reports, status updates, communications, and deliverables for internal and client stakeholders. Contribute to the development and organization of training systems, templates, and standard operating procedures for training documentation and project workflows. Draft and coordinate project communications, including emails, letters, and memos to a variety of internal and external partners and customers. Perform other duties as assigned. This may be a great fit for you if you have... Excellent verbal and written communication skills and enjoy presenting to groups. Experience collaborating with experts to design and implement effective training and development programs. High comfort level with managing multiple priorities and projects at once. High comfort level with organizing details, tracking progress, and keeping others informed. Experience with multimedia training platforms and virtual facilitation tools (such as Lucid, Miro, and Teams). Skills to research and evaluate training options and alternatives. Strong time management skills and a proactive approach to meeting deadlines. Expertise in Microsoft Office Suite and comfortable learning new software tools. Extras we love! 3+ years of related experience in training, instructional design, and/or project coordination/support. Certified Professional in Learning and Performance (CPLP) or similar credential highly desirable. Experience in a consulting or client-facing environment. Experience with learning management systems, e-learning tools (e.g., Articulate, Rise, Captivate), and/or project tracking software (e.g., Monday, Asana, Smartsheet). Physical Requirements Works in-person at least four days per week. Ability to operate standard office equipment such as computer, calculator, keyboard, mouse, printer, and phone. May occasionally need to bend, squat, and lift up to 40 pounds. Ability to travel to regional event sites on a regular basis and occasionally travel to out-of-area events. Why Us? Meaningful work with a people-first approach. We believe in an optimistic, positive culture that connects good people with good work. We provide continuous growth and development opportunities. We offer benefits packages that include Health, Dental, Vision, and Life Insurance along with a 401K option. Generous paid time off, including 11 holidays Our Commitment Inclusion and diversity are fundamental to our culture and core values. We have an unwavering commitment to diversity with the aim that every one of our people has a full sense of belonging within our organization. As a business imperative, every person at Clutch has the responsibility to create and sustain an inclusive environment. Equal Employment Opportunity Statement Clutch is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, pregnancy, gender, gender identity and expression, religion or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Clutch is committed to providing veteran employment opportunities to our servicemembers. Accommodation Statement Clutch is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Clutch and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you would like to be considered for employment opportunities with Clutch and have accommodation needs for a disability or religious observance, please send us an email or speak with your recruiter. Other Employment Disclaimers Employment with Clutch is for no specified period of time. Employment with Clutch is “at-will,” meaning that either the employee or the company may terminate employment at any time and for any reason, with or without cause. Although job duties, title, compensation, and benefits, as well as Clutch's personnel policies and procedures, may change from time to time, nothing in this disclaimer or any policy of Clutch shall be interpreted to conflict with or to eliminate or modify in any way, the at-will employment status of Clutch employees. Job descriptions typically change over time as requirements and employee skill levels change. Supervisors may revise and/or add duties to reflect these changes. Clutch retains the right to change or assign other duties to this position. Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States. Clutch participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please go to *********************

Project Coordinator The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Responsibilities Set project timeline Monitor project deliverables Update relevant stakeholders or team members on the project progress Coach and support project team members with tasks you assign them Qualifications Bachelor's Degree or equivalent experience Strong business acumen in project planning and management Strong verbal, written, and organizational skills + Need someone who thrives in a fast-moving environment; eager to learn and be agile. Strong communicator is a significant bonus. +Detail Oriented + Specific activities include: Program calendar and Google group maintenance, team roster updates, budget maintenance (including coordinating open purchases, often in partnership with procurement), orchestrating deliverable sign off, draft select program communications

Title: Environmental Operations Coordinator Starting Pay: Up to 85k depending on experience Direct Hire Qualifications: 2+ years of environmental waste experience Great communication and be able to work directly with clients Willing to get their hands dirty and work hard Managers Notes: This person is going to be a "Rover" someone who can travel to any location in the Midwest, fill in for ES that are out on PTO, assist in large projects, basically be where ever they are needed Will travel 1-3 days a week Provide training where needed Willing to be hands on THIS POSITION LEADS TO A REGIONAL MANAGER OP. Benefits: Health, Dental and vision insurance 401/k with contribution Tuition Reimbursement Health & Wellness including on location gyms Training, Training, and more Training They have a training schedule/program that everyone does and take 3 years and 120/hrs to complete PTO and Holidays Mentorship and career planning Auto/home insurance discounts Our client is seeking an Operations Coordinator to join their Midwest team. The ideal candidate is detail-oriented, organized and thrives on problem-solving, building strong cross-team relationships, and mentoring others to meet high performance standards. This role requires someone who can balance structure with flexibility, an analytical thinker who ensures compliance while driving cost savings and operational excellence. They provide leading organizations in the higher education, life sciences, healthcare, and advanced manufacturing sectors with diverse services and expertise to assist them with compliance management. Responsibilities: Project Scoping & Management Scope and manage new jobs (field service, lab pack) Develop detailed project breakdowns for inside operations Collaborate with AMs, TSRs, and GMs to prepare proposals Conduct pre-job meetings with crews and oversee productive job flow Review job folders, paperwork, and lab packs for quality control Regional Travel throughout the Midwest as necessary - between 0-4 days per week with overnights as required. Kicking off new OSS accounts Assisting and Training on large scale lab services projects (moves, packs, etc.) Taking over non-Platinum Account OSS site visit program Provide coverage for PTO and other site backup required for OSS programs Work with Ops Manager to develop backup coverage Training & Leadership Assist with helping and training new ES Work on Yearlong onboarding training program Assess ES training needs and conduct technical, practical, and safety trainings Coach employees to balance safe work practices with efficiency Mentor and develop chemists; grade and review chemist tests Monitor team advancement and maintain group core competencies Conduct timesheet approvals, semi-annual reviews, and supervise direct reports ES 1 management Operational Efficiency & Compliance Partner with OSS Coordinator and lead ES/TSRs to reduce costs and improve efficiencies Monitor costable/billable hours and onsite efficiencies Ensure compliance with transportation safety, including ES driver log reviews Lead morning duty program for the IL office Participate in COGS meetings to manage costs and improve margins Lab & Field Services Oversee lab pack inventory, scoping, and QC Conduct and review practical lab packing trainings Manage field service projects, including subcontractor relations and contracts Build and manage book of business; prospect for new opportunities Review client agreements (ER and FS rates) Ensure success of Lab Service projects Emergency Response & Safety Participate in Green Ribbon initiatives Rotating on-call responsibilities as part of the Emergency Response team Required Qualifications 18 months+ of relevant experience BS/BA in environmental science, Chemistry, Biology, or Business preferred, but all majors are welcome to apply. Must be able to submit college transcript Successful completion of OSHA/DOT physical examination Valid driver's license #LI-JB1

Job Title: Project Admin Duration: Temporary (Approx 4-6 months) Pay: $20-$25/hr. We are seeking a Project Administration Specialist to join our Sales, Accessories & Customer Experience Business Unit. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism. Reporting to the Manager of the Commercial Management Team, you will support several business units by coordinating projects, managing administrative tasks, and creating executive-level reporting dashboards to track KPIs and strategic objectives. Key Responsibilities Develop and maintain dashboards to consolidate and monitor KPIs and business objectives. Conduct research and perform data collection and analysis for assigned projects. Provide administrative support, including calendar management, expense tracking, travel coordination, and event planning. Organize leadership meetings, prepare agendas, record minutes, and track action items. Assist with special projects and ad hoc assignments as directed by management. Identify potential issues and propose solutions to ensure project success. Qualifications Bachelor's degree required. 3 years of relevant experience; project management and administrative support preferred. Proficiency in MS Word, Excel, PowerPoint, and Outlook. Strong communication skills (written and verbal). Ability to work independently and collaboratively in a dynamic environment. Analytical mindset with excellent problem-solving and organizational skills. Automotive industry experience is a plus. Desired Skills and Experience Project Administration Project Coordination Administrative Support Calendar Management Expense Tracking Travel Coordination Event Planning Meeting Management (Agendas, Minutes, Action Items) Dashboard Development KPI Tracking Data Analysis Research Problem Solving Organizational Skills Communication Skills (Written & Verbal) Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Time Management Collaboration Attention to Detail Automotive Industry (Preferred) MS Excel (Advanced) MS PowerPoint MS Word MS Outlook Project Management Support Executive Reporting Strategic Objectives Tracking Ad Hoc Projects Cross-functional Coordination All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Delivery Support Associate plays a key part in the daily and weekly administrative functions for the process. Each Delivery Support Associate will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Delivery Support Associate will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk). Key Accountabilities Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries. Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome. Process necessary background checks and drug tests required for jobs. Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday. Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. First point of contact for trouble shooting any onboarding and payroll issues. Work with each recruiting team on ensuring job boards are up to date. Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active. Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process. Contribute to front of the office duties as needed per office. Other duties as assigned. Minimum Experience Requirements High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications. Prefer experience with human resources processes, employee onboarding, and/or payroll process experience. Previous experience with delivering exceptional customer service. Ability to work independently Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information. Judgment and decision-making ability. Strong customer service/client relations skills. Organizational and multi-tasking skills. Communication skills (oral and written). Ability to handle stress successfully. Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications. Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company's delivery and payroll processes and implement timely and effective solutions to problems. Able to initiate and embrace change. Time management skills (ability to multi-task). Interpersonal skills.

Job Title: Talent Acquisition Coordinator Duration: 6 months + Contract will possibility of extension Top 3 - 5 Skills: Attention to Detail Problem-Solving Time Management Communication Skills Organizational Skills Job Description: The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring. Key Responsibilities Include: Coordinate interview schedules and schedule change requests Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel) Arrange all candidate domestic and international travel, accommodations, etc. Process all expense reimbursement and invoices on a weekly basis Process background and drug screen requests and provide updates on status of requests Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms) Update SmartRecruiters ATS with candidate status and interview data Provide high touch customer service to candidates, hiring managers, and administrative staff Ensure a best-in-class candidate/manager experience Ability to work with and safeguard confidential information Responsible for compliance with applicable Corporate and Divisional Policies and procedures Prioritizes work assignments and completes them on time Negotiates to adjust deadlines as needed Maintains workflow efficiency, smooth workflow operation, and high-quality standards Partner with Executive Administrative Assistants, building relationships and being a trusted partner Qualifications: Bachelor's Degree highly preferred A minimum of 2 year administrative or customer support data entry/coordination experience preferred Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred Prior staffing coordination or HR experience preferred EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Benefits: Medical, Dental, and Vision coverage Duration: Long term contract (12 months with possible renewal) Corestaff is the official MSP resourcing partner for Porsche Cars North America for contractor positions operating and managing their nationwide contingent workforce program. The candidate selected for this role will be an employee of Corestaff with a placement at Porsche Cars North America in Atlanta, GA. Position overview The Operations Coordinator position holds responsibility to keep the Porsche Classic facility and vehicle projects functioning efficiently, on-time, and on-budget. Managing timelines for some of the most unique and rare Porsche vehicles around the globe creates a connection to automotive history not often found. The Operations Coordinator will also support vehicle movement while overseeing the presentation and execution of our facility team and public spaces. This includes managing all aspects of our state-of-the-art Flex Space and patio available for events and trainings. Porsche Classic Factory Restoration also includes management of the Porsche Sonderwunsch program for Porsche street car models. The Operations Coordinator will work closely with our Factory Restoration Manager, Vehicle Personalization Manager, Porsche AG, and our customers to deliver custom experiences and Porsche vehicles from the factory. Roles & responsibilities Manage the Porsche Classic team file sharing and SharePoint resources Oversee the team and public spaces of 200 Porsche Avenue including lobby, fitting lounge, flex space, and break room Lead facility management requests and execution ; main point of contact for facilities team Oversee hardware and software needs for Porsche Classic Create and maintain vehicle timeline templates for all Porsche model lines and restoration offerings Maintain, analyze, and report on timing of all active projects Assist in forecast timing on all prospect projects Support customer vehicle personalization requests with Vehicle Personalization Manager Support workshop part supply initiatives and supply chain development Participate in Porsche Classic Factory Restoration related events Act as liaison with Porsche AG Factory Restoration project managers in support of Vehicle Personalization Consultant and Factory Restoration Manager Ensure proper retention of electronics documents, business confidential information, and actively demonstrate an understanding of the need to safeguard competitive information in both electronic and non-electronic format Engage, secure feedback, and respond to Porsche Center inquiries related to Factory Restoration support opportunities Oversee the Classic Partner Tech Live Look program within the workshop Required qualifications include: Associate Degree in Business Administration, International Business, Engineering, Technical Business Study, or related field/equivalent Experience with Porsche Classic, classic Porsche vehicle restorations, or niche vehicle personalization Experience with Microsoft Project or similar time and resources management system Ability to work in a multicultural team, team-oriented working attitude High degree of self-motivation and positive problem-solving capabilities High Proficiency with Microsoft Office (Outlook, Teams, SharePoint, PowerPoint, Word, Excel, Access or Power BI beneficial) Ability to efficiently multi-task with proficient organizational and time management skills Ability to work under tight deadlines Preferred qualifications include: Minimum 1-year experience in Program or Project Management Manufacturing program or project management experience Vehicle parts knowledge, Porsche preferred Strong strategic and analytical skills. Strong financial acumen. Strong Porsche Product knowledge Excellent verbal and written communication skills German language skills beneficial, spoken and written Experience with CDK software desired Percentage of required travel: 10% Ability to travel internationally Schedule/Shift: Monday-Friday standard; minimum 60% in office Some Weekends Physical requirements Ability to work on and inside cars on hoist lift, vehicle dolly, or on ground Ability to work on varying height workbenches Ability to drive a manual stick shift transmission This job operates in an automotive shop and office environment. This role routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets. This position will also have daily work in the automotive shop. While performing the duties of this job, the employee may be exposed to fumes or airborne particles, moving mechanical parts, and vibration. The noise level in the work environment and job sites can be loud. While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, move, use hands to finger, handle or feel, and reach with hands and arms. The employee must occasionally climb, stoop, kneel, crouch, crawl, lift and/or move up to 25 pounds. Specific vision abilities required include close, color, distance, and depth perception. Must be able to effectively work and complete tasks in an open office/noisy environment

Oversees and manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team, and line management. Reviews status of projects and budgets; manages schedules and prepares status reports. Assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives. Develops mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, and clients. Experience in federal government contracting, compliance, SAP, MS Office Suite, FAR / DFARS, leading and influencing without direct authority. Basic Qualifications Bachelor's Degree and 3 years of experience. Master's Degree and 1 year of experience. 4 years of related exempt experience can be substituted for Bachelor's degree. 8 years of non-related exempt experience can be substituted for Bachelor's degree.

Educated Solutions Corp. (ESC)-a respected, Wisconsin-based staffing firm with 25+ years of success and certification as a Woman-Owned Business Enterprise-is seeking a Recruitment Operations Coordinator to support our fast-paced internal team. This role is ideal for someone who thrives in a people-centered environment, enjoys driving operational excellence, and has a strong background in staffing support or recruitment administration. As a key operations partner to our recruiters, account managers, candidates, and clients, you will oversee the day-to-day workflow that powers a $10M staffing business with 100+ active contractors nationwide. This is a full-time, salaried role with competitive benefits, profit sharing, 401k match, 3 weeks PTO, paid holidays, and flexible scheduling around standard M-F hours. We are looking for someone with recent, hands-on experience in the staffing industry who is eager to take ownership of recruitment operations and elevate the candidate and internal team experience. ⭐ What You'll Do In this role, you will serve as the operational backbone of ESC's recruiting function. Key responsibilities include: Recruiting Operations & Administrative Support Manage and execute all administrative tasks that support ESC's recruitment lifecycle. Oversee and optimize 100+ weekly job postings across 5+ boards; collaborate with Account Managers on job descriptions, posting strategy, and competitive positioning. Coordinate candidate submissions and interviews across multiple client environments, including VMS and non-VMS programs. Candidate Experience & Onboarding Meet with candidates to complete employment paperwork, I-9 verification, and onboarding documentation. Conduct background checks, education verifications, and coordinate drug screens to ensure compliance with hiring requirements. Maintain benefit eligibility tracking, communications, and enrollment for new hires. Systems, Reporting & Compliance Enter, update, and manage candidate data within the Applicant Tracking System (ATS). Generate recruitment metrics and operational reports to support leadership visibility and decision-making. Handle unemployment claims, employment verifications, and filing of confidential documents. Office & Team Support Maintain office supplies, support facility operations, and ensure a welcoming work environment. Assist with special projects that support ESC's growth and internal initiatives. ⭐ What You Bring We're seeking candidates who are proactive, organized, and passionate about creating efficient, high-quality recruitment operations. Required Qualifications: Bachelor's degree or equivalent experience. 2+ years of experience in staffing or recruitment operations (required). 2+ years of administrative or office operations support, ideally in a fast-paced environment. Strong proficiency with MS Office (Word, Excel, Outlook, PowerPoint). Hands-on experience managing job boards and recruitment technologies: Indeed, LinkedIn Recruiter, job posting systems VMS tools such as Beeline, Fieldglass, VNDLY, Workday, or similar Exceptional organization, attention to detail, and ability to manage multiple priorities. Strong communication and interpersonal skills. Ability to work primarily onsite in Brookfield, WI.

General Info: US Citizens or GC Holders only Must be on our W2- no C2C Local Candidates Only Hybrid Work Structure: 70% field-based and 30% office-based, offering flexibility to balance hands-on work with administrative support. Long term contract- potential extension up to 18 months, based on business needs and individual performance. Day-to-Day Responsibilities: Conduct meetings with contractors and inventory clerks at various job sites. Meet with the lead contractor or inventory clerk to perform 10% inventory counts to verify materials on-site. Track inventory levels and materials to ensure proper allocation and reporting. Must-Have Skills: Vehicle: Must have access to a personal vehicle for travel to various job sites. Supply Chain/Inventory Skills: Previous experience in supply chain or inventory management is required. Computer Skills: Proficient in using computers for data entry, reporting, and coordination. Working Arrangements: Fieldwork: 70% of the role will be out of the office, working in the field on job sites. In-Office: 30% of the time will be spent in the office supporting coordination efforts. Overtime: There may be a possibility for remote overtime, as needed. Shifts: Normal working hour shifts, with flexibility for OT if required. About The Position Construction Coordinator: The Construction Coordinator is responsible for day-to-day coordinating duties associated with the scheduling and management of construction, maintenance and compliance work performed by various electric, vegetation and/or gas construction, maintenance, and compliance contractor crews. Key responsibilities include: Work with various internal Customers, Superintendents, Construction Supervisors, Engineers, and other personnel to coordinate construction work and/or resolve complaints. Identify & act to halt and/or eliminate unsafe acts in the workplace. Serve as the central point of contact for all parties regarding contractor job scheduling. At times to assign and/or direct employees regarding their work assignment. Create purchase order requisitions and approve contractor invoices. Monitor daily compliance reports and track compliance dates to ensure compliance. Assign, schedule & track construction work, for the assigned work groups. Efficient utilization of company resources and assets. Review of project folders to ensure completeness and accuracy. Coordinate and track projects completed by outside contractors; interface with internal and external resources to coordinate project completion requirements. Contribute to the development of the annual Construction Services goals and execution of the business plan. Storm support required during storm restoration efforts. Other duties will include special projects as assigned. Must possess, or have available, a motor vehicle for use on the job. The Construction Coordinator works a standard day-shift. Work is done primarily in the office. Site visits are required, as necessary. Subject to 24-hour emergency call; may be required to participate in callout duty rotation. Qualifications: High School Diploma or equivalent required. Bachelor's Degree in Business, Construction Management, or related field from an accredited college or university preferred. Two or more years of relevant experience required. Experience may be reduced for candidates with a Bachelor Degree in a preferred field. In addition to the above qualifications, the successful candidate will demonstrate: Basic computer proficiency; Proficiency with Microsoft Office Suite

Salary Range: Up to $100K annually, depending on experience. About the Company: This is a lighting and electrical distributor with locations throughout California and the southeast known for delivering exceptional products, unmatched service, and a commitment to excellence. Their success is driven by their dedicated team, strong customer relationships, and an unwavering focus on integrity, teamwork, and results. ***This company is officially under contract with Apple and will be providing lighting for their stores nationwide starting in 2026. Other notable clients include: Dollar Tree, Alo Yoga, Zaxby's, Abercrombie & Fitch, Build A Bear, Pepperdine University, & Dutch Bros Coffee! This company offers: Large full-line inventory of electrical products Outstanding culture and retention, with many 10-25 year employees/ over 40 yrs in business Unrivaled customer service Focus on giving back -- Commitment to charitable organizations worldwide Position Overview: We are seeking a Quoting Specialist to join either the San Diego or Orange County location. This is a fast-paced, deadline-driven position focused on accurately reading electrical plans, performing take-offs, and preparing detailed switchgear quotations for electrical contractors. The ideal candidate is detail-oriented, organized, proactive, and team oriented, with the humility to learn the processes and the determination to meet every deadline without exception. Qualifications: -Experience in electrical quotation/ estimating, or a related field within the electrical distribution or contracting industry. -Strong understanding of electrical distribution systems, switchgear, circuit breakers and related components. -Proven ability to read and interpret electrical plans and specifications accurately. -Exceptional attention to detail, organizational skills, and ability to work effectively under pressure. -Team-oriented mindset with the humility to learn new processes and contribute collaboratively. -Excellent communication skills-both written and verbal-with comfort in heavy phone and email correspondence. -Proficiency in Microsoft Office; experience with Compas or similar ERP/quoting systems preferred. -Commitment to accuracy, professionalism, and meeting all deadlines. Work Environment: This position is in-office within the San Diego or Orange County locations (based on where candidate resides). The environment is collaborative, fast-paced, and focused on delivering high-quality, on-time results for customers. *Dynamic environment and offers a full range of benefits, including medical, dental, vision, EAP, 401(k), paid holidays, birthday time off, vacation & sick time.

Estimated 4 months 5 days on site Must Haves:Bachelor's Degree 2+ years of relevant experience Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Preferred Skills:Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Commencement Coordinator The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university's achievements and traditions. We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects. Responsibilities Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed. Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details. Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed. Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events. Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group. Provide administrative and logistical support before, during, and after assigned events. Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary. Minimum Qualifications Bachelor's degree and a minimum of two years of related experience. Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Demonstrated ability to work under pressure while maintaining accuracy and attention to detail. Availability to work early mornings, evenings and weekends as required during peak event periods. Preferred Qualifications Exceptional written and verbal communication skills. Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously. Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Proven ability to collaborate effectively with colleagues and vendors. Commitment to professionalism, discretion, and high standards of customer service.