How to hire an imaging clerk

How to hire an imaging clerk, step by step

Here's a step-by-step imaging clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an imaging clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new imaging clerk
• Step 8: Go through the hiring process checklist

What does an imaging clerk do?

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1. Identify your hiring needs

   Before you post your imaging clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an imaging clerk for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect imaging clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of imaging clerk salaries for various roles:

   Type of Imaging Clerk	Description	Hourly rate
   Imaging Clerk	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$10-16
   Office Support Clerk	Office support clerks are professionals who provide clerical and administrative duties that support the daily activities of an organization's office setting. These clerks are required to answer incoming calls from clients while maintaining all office and cleaning supplies for the organization... Show more	$12-18
   Transit Department Clerk	It's the job of a Transit Department Clerk to process and verify all shipment documents that are both inbound and outbound. Your primary job will be to perform a ton of clerical duties in a transportation environment/organization... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Entry
   • Radiology
   • Front Desk
   • Image Quality
   • HIPAA
   • Computer System
   • Pacs
   • Office Equipment
   • Fax Machines
   • Office Machines
   • Patient Charts
   • Onbase
   • Hippa

   Check all skills

   Responsibilities:

   • Maintain and manage database with clinical details and digital radiology imaging.
   • Repair tears and rips, remove staples or paper clips.
   • interact and help patients with menu in accordance with Dr. orders.
   • Complete the end of day processes by emptying HIPAA container into the destruction bin.
   • Work with other departments and doctors to ensure patient information are handled properly and privately according to HIPPA regulations.
   • Provide high quality internal and external customer service, maintaining compliance with company policies and external regulations, including HIPAA.

   More imaging clerk duties

3. Make a budget

   Including a salary range in the imaging clerk job description is a good way to get more applicants. An imaging clerk salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an imaging clerk in Nebraska may be lower than in Washington, and an entry-level engineer typically earns less than a senior-level imaging clerk. Additionally, an imaging clerk with lots of experience in the field may command a higher salary as a result.

   Average imaging clerk salary

   $13.56hourly

   $28,200 yearly

   ---

   Entry-level imaging clerk salary

   $22,000 yearly salary

   Updated December 5, 2025

   Average imaging clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$33,537	$16
   2	Massachusetts	$32,442	$16
   3	Virginia	$30,885	$15
   4	California	$30,854	$15
   5	Minnesota	$30,480	$15
   6	Michigan	$30,145	$14
   7	Iowa	$30,122	$14
   8	Illinois	$29,914	$14
   9	North Carolina	$28,881	$14
   10	Connecticut	$28,604	$14
   11	Utah	$28,329	$14
   12	Arizona	$28,245	$14
   13	Pennsylvania	$27,667	$13
   14	Texas	$27,106	$13
   15	Florida	$25,420	$12
   16	Indiana	$25,279	$12
   17	Nebraska	$24,957	$12
   18	Tennessee	$24,783	$12
   19	Oklahoma	$23,779	$11

   Average imaging clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Voya Financial	$32,245	$15.50	1
   2	Banner Health	$31,447	$15.12	13
   3	BankFinancial	$30,378	$14.60
   4	HealthTrust	$30,300	$14.57
   5	Kelly Services	$30,256	$14.55	54
   6	Randstad North America, Inc.	$29,431	$14.15	21
   7	JD Young Technologies	$28,915	$13.90
   8	TransCore	$28,763	$13.83
   9	Intermountain Healthcare	$28,683	$13.79
   10	Broward Health	$28,575	$13.74	6
   11	Virginia Mason Institute	$28,459	$13.68	2
   12	Ascension Michigan	$28,419	$13.66	23
   13	Robert Half	$28,407	$13.66	695
   14	Iron Mountain	$28,386	$13.65	19
   15	Reid Health	$28,315	$13.61
   16	Staffing.com	$27,247	$13.10	8
   17	Clayton Homes	$27,241	$13.10	5

4. Writing an imaging clerk job description

   A job description for an imaging clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an imaging clerk job description:

   Imaging clerk job description example

   Together we fight for everyone's opportunity for a better financial future.
   
   We will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone's access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.
   
   Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.
   
   Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage - Apply Now
   
   Position Summary:
   The basic function of this job is to prep returned mail and back-end mail, looking up items as needed in the administration systems. In addition, the position involves scanning documents, logging overnights into an overnight database, and assisting with sorting mail and filing case mail as time permits. Please Note: This position has been designated as an essential worker and requires work to be performed full-time in your assigned office. Position Description:Preps returned Mail and back-end documents using barcode coversheet appropriate for the task. This included look-up of information in the administration system as needed. Logs contents of overnight packages in the overnight tracking database. Counts and batches documents for scanning, making sure tasks are appropriately separated. Scan documents into the Image system and records batch information. This includes troubleshooting any scanning errors so accurate images move to Indexing and business. Assist Mail Services by sorting multiple daily mail drops and filing Case Mail as time permits and volumes dictate. Other duties and projects as assigned.Knowledge & Experience:High School Diploma or equivalent Experience in office or Imaging/mailroom environment Ability to routinely life/move 20-50 pounds Knowledge of Imaging and Mail Room equipment Proven customer service experience Good organizational and prioritization skills Dependable and good team player #LI-BM1
   
   Be Well. Stay Well.
   Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That's why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.
   
   What We Offer
   Health, dental, vision and life insurance plans 401(k) Savings plan - with generous company matching contributions (up to 6%) Voya Retirement Plan - employer paid cash balance retirement plan (4%) Tuition reimbursement up to $5,250/year Paid time off - including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.Paid volunteer time - 40 hours per calendar year
   
   Learn more about Voya benefits (download PDF)
   
   Critical Skills
   At Voya, we have identified the following critical skills which are key to success in our culture:
   Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.Team Mentality: Partnering effectively to drive our culture and execute on our common goals. Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.
   
   Learn more about Critical Skills
   
   Equal Employment Opportunity
   Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
   
   Reasonable AccommodationsWe are committed to maintaining a diverse workforce. This commitment governs all decisions related to employment, including selection, development and compensation. It also includes an employee's request for reasonable accommodation. All employees will be treated in a manner free from discrimination or harassment. Voya is committed to providing equal employment opportunities for persons with disabilities, including reasonable accommodation when needed. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please see our resources for applicants with disabilities.Misuse of Voya's name in fraud schemes

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5. Post your job

   There are various strategies that you can use to find the right imaging clerk for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your imaging clerk job on Zippia to find and recruit imaging clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit imaging clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new imaging clerk

   Once you've found the imaging clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new imaging clerk. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an imaging clerk?