Immigration specialist job description

Join us as we pursue our disruptive new vision to make machine data accessible, usable and valuable to everyone. We are a company filled with people who are passionate about our product and seek to deliver the best experience for our customers. At Splunk, we're committed to our work, customers, having fun and most importantly to each other's success. Learn more about Splunk careers and how you can become a part of our journey!
Role:


The Global Immigration and Mobility Specialist will promote the globalization of talent to allow our various businesses to attract and engage top talent worldwide. As the central point of contact for all immigration matters, you will be Splunk's subject matter expert. You will oversee and coordinate all of the day-to-day program activities. You will also drive the creation, improvement, and implementation of program policies and processes in collaboration with cross-functional teams, including Talent Acquisition, HR, and HRIS.


Responsibilities:



Manage the relationship with our outside immigration counsel and promote a high level of service delivery standards. Collaborate with outside immigration counsel to provide solutions to enable and promote business objectives. Facilitate compliance with all requirements related to the application for and maintenance of immigration benefits, including the submission of visas and employment authorization applications. Respond appropriately to any inquiries from or inspections by government enforcement/compliance agencies. Monitor and communicate status of pending immigration matters to clients, partners, and stakeholders and share/cascade the information as needed and as appropriate. Coordinate the monthly billing and invoice payment process in compliance with Finance/Accounts Payable requirements. Monitor significant developments in the area of global immigration and communicate accordingly to our internal partners, stakeholders, and employees Provide periodic and ad hoc reports on key metrics. Facilitate internal educational/informational opportunities for our clients, partners and stakeholders, such as online content, training sessions, town hall meetings, and attorney office hours. Coordinate with Talent Acquisition and Talent Operations to ensure seamless on-boarding and a quality candidate/employee experience. Partner with various internal programs with overlapping responsibilities related to immigration (ex., Payroll, Corporate Security, HRIS, HR Shared Services, Legal).



Key Requirements:



2+ years of experience in global immigration with a multinational company and a Bachelor's degree (or equivalent experience). Deep expertise with global immigration in various jurisdictions, including familiarity with compliance requirements, as well as forms and supporting documents. Demonstrated ability to identify and solve complex immigration challenges within a multinational company. Strong communication skills and ability to engage confidently with various levels within an organization.

We value diversity at our company. You will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which you are applying.

For job positions in San Francisco, CA, and other locations where required, arrest and conviction records will not disqualify you from consideration.

Thank you for your interest in Splunk!

*Applicants who apply through third-party sites (Indeed, Monster, etc.) will receive an email from ApplicantPro to complete their application.*

The Immigration Legal Services (ILS) program provides immigration legal services and fingerprinting services to immigrants and refugees in the Rocky Mountain region. The primary focus of the Immigration Specialist position is to provide immigration legal consultations and direct representation on cases derived from consultations, referrals, or as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES


Under supervision of an immigration attorney consults with clients throughout the Rocky Mountain region one-on-one and in a workshop setting to determine legal options and eligibility for various forms of immigration benefits including, but not limited to, adjustment of status, naturalization, employment authorization, and family reunification. Travel may be required up to 35 percent of the time to LFSRM sub offices throughout the State and other service areas. Handles ongoing representation of cases derived from consultations in compliance with grant requirements and under the direction of the Legal Services Director or Managing Attorney. Prepares applications and supporting documentation to be filed with United States Citizenship and Immigration Services (USCIS). Maintains accurate and complete case files. Maintains client correspondence, both in written and oral communication. Advises, prepares, counsels, and represents clients in cases before USCIS for naturalization interviews, and in limited cases, for adjustment of status interviews. Researches complex questions regarding U.S Immigration laws using Immigration and Nationality Act (INA) and Code of Federal Regulations (CFR). Organizes and participates in regional case specific workshops, including volunteer recruitment and training. Conducts outreach to refugee, asylee, and other immigrant populations about the ILS program at LFSRM. Ensures timely data and report compilation, analysis and response for internal and external uses. Serves as the liaison with community partners on community immigration legal services efforts and participates in network-wide events and initiatives. Conducts various administrative tasks. Performs other duties as assigned.
QUALIFICATIONS


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proficiency in Spanish, Swahili, Dari/Pashto, Arabic, or other client language highly desired. Excellent legal writing and oral communication skills in English. Well-organized with the proven ability to prioritize duties and manage time effectively. Experience researching legal issues using CFR, INA, Board of Immigration Appeals (BIA) case law, Circuit Court of Appeals decisions, Agency memorandum, etc. Ability to work with foreign nationals and possess cross-cultural sensitivity. Ideal candidate will have demonstrated commitment to working in public interest in immigration or related areas. Experience as a partially Department of Justice (DOJ) accredited representative preferred. Proficient in Microsoft Office applications (Word, Excel, Outlook) and other immigration software. Must possess a valid driver's license; have a reliable and consistently available vehicle; and be able to regularly travel throughout the agency's service area by way of interstate highways and primary and secondary roads within the state and region. Must carry automobile liability insurance at the level of $100,000/300,000/100.000. Demonstrates commitment to the Mission, Values and Vision of Lutheran Family Services Rocky Mountains.
EDUCATION and/or EXPERIENCE


Associates degree (A.A.) or paralegal certificate, or at least two years of relevant work experience. Combination of work experience and training received accepted.

Preferred Education/Experience:

Undergraduate degree Immigration legal experience 2+ years relevant work experience in immigration or human services field, experience with immigration preferred.
SUPERVISORY RESPONSIBILITIES


May train and supervise interns and/or volunteers.


COVID-19 POLICY


Lutheran Family Services Rocky Mountains (LFSRM) is committed to protecting the health and well-being of our employees, their families, and members of our community against the coronavirus (COVID-19). New hires must present proof of complete COVID-19 vaccination (if vaccines are available and the employee is eligible at the time of hire) or a completed Reasonable Accommodation Request Form approved by Human Resources.

About the Position

We are looking for a Global Mobility Specialist to join our growing Human Resources team. This role will be critical in assisting with immigration, transfers, and business travel inbound into our New York office. This person will manage our current mobility process and help to analyze market trends, make changes to offerings, maintain compliance with all legal requirements, and propose process improvements to help Jane Street better navigate the complex, global environment.

You will serve as the main point of contact for employees and related vendors, including counsel, tax consultants, and relocation service vendors for any US visa applications and international transfers into the US. Additional responsibilities of this role will include:

US Immigration

• Oversee immigration processes for business visitor visas, employment visas, permanent residency applications, and citizenship applications
• Coordinate resolutions to complex immigration matters with the assistance of your global mobility colleagues and outside counsel. Communicate solutions to employees and stakeholders
• Educate manager and employees on visa and green card application and renewal process, including organizing information sessions for regular intakes of campus hire and intern visas
• Liaise with the recruiting team and external immigration counsel to review candidate work authorization and answer candidate immigration questions

Global Mobility

• Oversee the initiation of employee tax, relocation, and immigration pre-move counseling sessions. Track and ensure any issues raised are resolved prior to move
• Coordinate resolutions to complex mobility cases with the assistance of your global mobility team members. This will include coordinating research and input from internal teams, summarizing findings and suggestions to stakeholders, and maintaining a focus on employee well-being
• Monitor immigration and mobility compliance and risks
• Manage all mobility cases inbound into the US, keeping all parties updated as needed
• Monitor extended assignments and assess appropriate timing to initiate localization
• Internally market our expat program to interested employees
• Coordinate orientation sessions for new international transferees
• Lead and collaborate on special projects such as new office openings, mobility package reviews, benchmarking exercises, etc.

About You

• 5-7 years of Global mobility tax, international relocation, US immigration, HR, or related experience
• Experience managing projects with many moving parts, across multiple time zones
• Excellent written and verbal communication skills
• Highly organized with an ability to prioritize multiple projects and deadlines
• Ability to handle multiple tasks simultaneously, adapt quickly to changes, and complete last-minute requests as needed
• Strong analytical skills that include the ability to extract data from multiple sources to create and modify complex reporting required
• Ability to be a self-starter and work independently
• Ability to work in a confidential environment with exceptional attention to detail
• Innovative and interested in maintaining a culture that puts the employee experience first
• Advanced knowledge of Microsoft Excel
• Fluency in English required