Import specialist job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The role of the import specialist is to process and handle air and ocean import shipments for our customers, ensuring the highest quality standards and providing service solutions that meet or exceed our customer’s requirements. An import specialist may also oversee the Customs House Brokerage (CHB) process and ensure compliance with laws and regulations, as well as JAS Forwarding operating procedures. This position may be responsible for the completion of all custom house broker transactions and other government agency regulations in a timely manner.
ESSENTIAL FUNCTIONS:
Prepare, review and process appropriate documents (i.e. customers classification, commercials invoices, etc.) ensuring files contain all necessary copies, are accurate and in the proper sequence Process customs entries and check customs release details to ensure any discrepancies are handled promptly and accurately Receive and track customer bookings/shipments, update client of shipment status/delays, dispatch for delivery, collect proof of delivery (POD), cost and invoice all files Comply with all company business process guidelines Bill/Invoice each file to the respective customers paying close attention to payment terms for the responsible party Resolve and reconcile incorrect payables by working with vendors and overseas offices Assist sales, department manager(s) and colleagues in compiling quotes Provide accurate job costing forecast ensuring all payables, receivables and accruals are set and properly managed per company rules and guidelines Provide responsive customer service Dispatch freight for delivery, maintain communication with trucker throughout delivery Other duties as requested


SUPERVISORY RESPONSIBILITIES:
None


QUALIFICATIONS:
·Excellent organizational skills Excellent Communication skill Flexibility Strong computer skills including Microsoft Office suite a plus Detail oriented, able to multitask and meet deadlines Able to work in a team and independently Knowledge of US customs laws, practices and procedures


EDUCATION AND EXPERIENCE:
High School Diploma is ac plus or GED required Minimum 3 years’ experience in imports or combination of education and expertise required Experience and knowledge regarding import entry procedures, compliance, rules and regulations preferred Knowledge of First Port of Arrival (FPOA) entry processes is preferred FDA experience preferred Knowledge of Importer Security Filing (ISF) preferred Good working knowledge of OGA transactions preferred


ENVIRONMENT:


100% performed in climate-controlled internal office environment working under normal office conditions.


While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds .




ADDITIONAL:


Follow the Company HR Policy, the Code of Business Conduct and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.


The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.


The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.


DEFINITIONS: (if any abbreviation, the meaning needs to be inserted)




Management retains discretion to add or change duties of this position at any time.




JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.




NOTICE TO APPLICANTS

JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT “KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER.” JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.

Join Green s team of experts and fall in love with forwarding all over again. At Green, you are more than just a clerk here, as a specialist you will own the consignment from start to finish, managing airfreight and ocean import related decision-making; negotiating with steamship lines, domestic carriers and airlines to win your client an exceptional shipping experience. Clear communication and passion for the industry is essential for this key, relationship-building position.
Why Green Worldwide?


Employee High Deductible Health Plan (HDHP) 100% paid by Green with $1800 contribution to HSA account
Employee Dental 100% paid by Green
Option to purchase disability insurance
Paid life insurance and option to buy-up
401(K) and company match
Parental Leave Program
Monthly recognition points to give/receive, which can be converted to gift cards
Tuition Reimbursement Program
Weekly fruit baskets in office locations
A tree planted for every new employee to Trees.org
Hybrid work schedule
Wellbeing Program
Training and Development


Responsibilities


Evaluate market opportunities to provide each customer with best-in-class transport solutions.
Enjoy rate negotiations that maximize profitability and bring value to your customers.
Prepare and coordinate the necessary documentation for efficient, cost-effective and lawful execution of export activities.
Provide outstanding service to clients, agents, vendors, and colleagues.
Clear communication is a must when providing shipping instructions to overseas partners and clients.
The perfect candidate will enjoy crossing their t s and dotting their i s, bringing attention to detail and delegate effectively.
Green freight experts are fanatics about response time, and you should be too.
Our Green freight experts are encouraged to develop their industry expertise to embrace change and growth.
Be a part of a fun and creative team, be open to mentoring team members sharing your industry knowledge and experience.


Requirements


4-5 years of experience in imports, shipping, transportation or other like experience.
Knowledge of ocean (FCL & LCL) imports handling a must.
Knowledge of export Customs laws, practices and procedures.
Deep understanding of the shipping industry and rate negotiation opportunities.
Excellent organizational and time management skills.
Must be self-motivated, able to work in a team as well as be independent.
Detail oriented, have the ability to multi-task and meet deadlines.
Excellent verbal and written communication skills.
Proficient in Windows and Microsoft Office Suite, especially with Excel.
Aptitude, creativity, and a preference for working in small, collaborative teams.
Knowledge of Cargo Wise operating system a plus.
Perform other duties as assigned by Management

Cavalier Logistics was established in 1984 as a private, veteran-owned small business. We are a premier provider of global transportation, warehousing and logistics services with headquarters in Virginia, multiple offices throughout the United States and an international office in London.

Cavalier Logistics is seeking a full-time Import Specialist to join our import team in the Carson, CA office near Los Angeles. The Import Specialist is responsible for processing documentation required by US Customs and Border Protection for entry of goods into the US on behalf of importers. Industry experience is required, and compensation will depend upon that experience.

Cavalier is an equal opportunity employer offering a competitive salary and full benefits package including health, dental and vision insurance, 401(k), life insurance and an Employee Assistance Program.
Responsibilities include, but are not limited to:

Provide impeccable customer service
Perform audit review on all assigned brokerage files and payments to customs
Customs clearance/ Operation from A-Z, Including all aspects of FDA and USDA requirements
Maintain and keep current all customs compliance documentation
Process documents through the Company's ABI system, obtaining Customs release and other government agency releases as appropriate. Arrange both delivery and the invoicing of the import account for services rendered
Review and monitor all Customs rejections, requests for information for clients and any other government agency, and other correspondence.
Mandatory daily correspondence with overseas and domestic agents, as well as airlines, steamship lines, and co-loaders
Work closely with other departments to deliver high level of service to customers.
Perform other duties as assigned
Report all issues to customers and management affecting clearance and delivery in a timely manner in writing or verbally
Reporting freight discrepancies to management
Ensure that all files contain all necessary document copies
Must be able to pass a background check
Required Skills:
Basic knowledge of INCO terms, the Harmonized Tariff Schedule, Customs regulations and partner government agency requirements
Solid knowledge of domestic and international geography including countries, major cities and ocean ports along with basic knowledge of U.S. Regulatory Laws
Ability to work with demanding deadlines
Excellent communication skills, both verbal and written
Ability to work independently as well as part of a team
Must be detail oriented, thorough and accurate. Must have proven analytical and problem-solving skills
Ability to establish priorities and accomplish multiple tasks, must be organized
Strong PC skills including fast, accurate typing skills
Work effectively via phone, fax, e-mail. Good planning and organization skills; ability to multitask and be a self-starter
Education:
Minimum high school diploma or GED
Previous Experience:
2-years of experience required
Benefits & Compensation:
Competitive Compensation Depends on Experience
Health Insurance
Dental & Vision Insurance
Life Insurance
401(k)
Employee Assistance Program


If you enjoy a fast-paced environment, are a self-starter, have great organizational skills and are a team player - apply for this great position today! We are an equal employment opportunity employer.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.