Information management officer job description

Vaxcom Services, Inc.

www.vaxcom.com

Vaxcom Services Inc. (an Xator Corporation National Security Solutions Company) is a niche provider of intelligence related support services. We are recognized experts in Intelligence Community with subject matter expertise in the areas of Technical/IT Services, Operations, and Intelligence Services.

Clearance Requirement:

Active TS/SCI clearance with a polygraph is required.

Information Management Officer Reston/Herndon/Chantilly, Virginia

Information Management Officers have broad knowledge of the organization's information management governance process and the issues that impact electronic record keeping systems, filing systems, metadata, records retention and disposition, vital records, classification and control markings, etc. Positions manage office-level information management programs to ensure that information management systems meet corporate and customer business needs. Positions also assess problems and develop solutions to resolve complex issues, which promote efficiency and improve day-to-day information management operations. In addition, positions are expected to maintain currency on technical job knowledge through attending courses, seminars, workshops, etc. and by reading technical journals.

Duties, Tasks, and Responsibilities

Communicates the information management program within the office to ensure that personnel are aware of their information management responsibilities.Conducts evaluations and compliance reviews regarding the office's record keeping system and procedures; analyzes information management processes to identify shortcomings; raises issues and makes recommendations to senior management; initiates corrective action to improve efficiency. Conducts records and information system inventories/audits and assists managers in developing, documenting, and disseminating adequate and proper record keeping requirements.Coordinates efforts to dispose of information within information systems in accordance with approved policy.Determines what office's records are "vital records" (records that must be retained in a secure location in the event of a natural or other disaster).Develops instructional material and delivers training to office personnel. Develops strategies to communicate to customers the value and business importance of information management (IM) and the technical systems deployed in support of IM functions.Gathers, analyzes, and presents data and recommendations regarding the record holdings of the office under general supervision.

On September 24, 2021, the U.S. Government's Safer Federal Workforce Task Force issued "2021 Guidance for Federal Contractors and Subcontractors" mandating that Covered federal contractors, including Xator Corporation, and their employees shall be fully vaccinated for COVID-19. Therefore, this position may require individuals to be fully vaccinated (2 weeks past final dose) or have been granted a religious or medical accommodation by December 8, 2021 or shortly thereafter.

Equal Opportunity Statement

Xator Corporation, and its Subsidiaries, provides equal opportunity to all applicants for employment as required by and/or consistent with applicable country law and company policy. Consistent with the foregoing, Xator Corporation provides qualified applicants consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veterans' status, citizenship, sexual orientation, gender identity or any other status(s) protected by law. In the United States, Xator Corporation ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

+ Support the CIB Issue Management control program

+ Conduct verification testing of Issues at key points in the Issue Management lifecycle to identify observations on the success of mitigation efforts, and ultimately provide Issues rating. Conduct activities in coordination with LOB stakeholders, and in alignment with Issue Management frameworks and policies.

+ Manage the intake of documentation requests and subsequent requests for additional documentation

+ Execute pre-verification and planning activities (i.e., develop verification plan)

+ Perform verification activities leveraging issue verification framework and related policy and procedures

+ Drive quality and consistency across the issue verification program

+ Draft conclusions and/or findings based on the verification activities performed

+ Maintain verification documentation (e.g., test plan, verification workbook, verification summary memo, etc.)

+ Interfaces internally with the team.

+ Dynamic Individual contributor role which requires the ability to manage multiple simultaneous workstreams at once.

**Required Qualifications:**

+ 5+ years of Risk Management or Control Management experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

**Desired Qualifications:**

+ Advanced knowledge of issue management policy

+ Knowledge and understanding of Shared Risk Platform (SHRP) such as reporting and issue management

+ Audit and/or controls testing experience

+ Track record of working in a team-based environment to solve business challenges

+ Ability to drive quality and consistency across the issue verification program

+ Experience in the development of testing plans and procedures

+ Ability to multitask efficiently while paying close attention to detail

+ Experience evaluating the adequacy and effectiveness of policies, procedures, processes, systems and internal controls; additional experience analyzing business and/or systems changes to determine impact.

+ Familiar with various quality assurance techniques.

+ Ability to influence and consult internally.

+ Strong risk and control fundamentals.

+ Written and oral communication skills

+ General awareness of operational risk management in the financial services industry.

+ Experience in assessing risk, reviewing risk ratings, and identifying control deficiencies..

+ Ability to synthesize data from a variety of sources and deliver results quickly.

+ Capable to deliver high quality output

**We Value Diversity**

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

**Company:** WELLS FARGO BANK

**Req Number:** R-179773-5

**Updated:** Thu Oct 06 17:02:10 UTC 2022

**Location:** Des Moines,Iowa

Who we are looking for

To support the lifecycle of Transaction Management; involves the capture, validation, confirmation and settlement of transactions instructed by the primary investment manager and any sub advisors. The process begins when we receive executed transaction instructions from the investment manager via one of several standard message formats. Manages the day-to-day activities and controls and monitors the decisions of the staff to ensure consistency of policies adherence to procedures and compatibility of services to clients

Why this role is important to us

The team you will be joining is a part of State Street Global Services (SSGS). SSGS gives asset owners and managers access to the essential financial tools they need to deliver effective investment solutions. From core custody, accounting, fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSGS' tools help our clients make better investment choices and act on growth opportunities.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As Middle Office Transaction Management, Officer

• Responsible for the direction and training activities of the staff.
• Conducts periodic performance reviews; provides ongoing counsel, training, development and motivation.
• Participates in the hiring, salary, promotional and termination recommendation process.
• Manages the day-to-day activities and controls and monitors the decisions of the staff to ensure consistency of policies adherence to procedures and compatibility of services to clients.
• Serves as lead for operations in client presentations or for projects that impact operations.
• Proposes and works to implement workflow changes and supporting technical solutions leading to improved productivity and profitability.
• Keeps abreast of regulatory compliance and developments for the assigned area and apprises staff as necessary. Recommends procedural changes as needed to support prescribed requirements and risk mitigation.
• Represent the corporation by serving on the internal and external committees and industry associations.
• Ensure that a robust control environment is created and maintained for all groups.
• Evaluate current operational and technical infrastructure and define strategic direction for development and change; including opportunities for efficiency and quality improvements.
• Understand current service offering related to market requirements and define and recommend service changes as appropriate
• Drive execution of internal projects and divisional goals related to the operations & client service departments
• Execute overall business plan in assigned areas.
• Set and monitor departmental productivity, efficiency and quality measures.
• Assess measure and manage risk exposure as part of standardized business practices; immediately address and escalate issues, as appropriate, to sustain strong financial performance.
• Creates and manages relationships with key contacts in departments that interact with the operations assuring they are satisfied with their level of service

What we value

These skills will help you succeed in this role

• All of the competencies listed are important and should be used to define the evidence that would be required for the selection process:
• Managing the Business: The ability to take a broad perspective, seeking and identifying opportunities for new initiatives and the ability to evaluate and improve processes in order to add value to the business. Goal driven with a desire to succeed.
• Analytical Thinking : The ability to gather information, test propositions and connect related and unrelated matters in preparation for decision-making. The ability to clearly present the rationale for decisions and question/challenge feedback received if not clear.
• Decision-Making : The ability to use sound judgement to provide recommendations and make decisions that add value to the business.
• Initiative: Display pro-activeness and the ability to organize work effectively, plan ahead and consider alternative options or strategies
• Technical Ability: The ability to apply well developed technical skills to meet all the needs of the role
• Communication: The confidence to present information effectively and to provide written reports and communicate effectively at all levels of the business.
• Team Work: The ability to work effectively as part of a team, but also the ability to lead and motivate. Ability to resolve conflicts. Generates enthusiasm among team members and challenges others to develop as leaders.
• Organization & Administration: The ability to organize, work effectively, plan ahead and consider alternative options or strategies.

Education & Preferred Qualifications

• Bachelor's Degree or its equivalent in Finance, Accounting, Business or related field
• Two or more years of management experience, preferably in a financial services organization much of which must have been in a management or supervisory capacity
• Demonstrated managerial, leadership and decision making abilities.
• Knowledge of all products services and processes.
• Working knowledge of financial securities markets, language and products as well as legal and regulatory requirements
• Detailed knowledge of Investment Instruments such as: Equity, Fixed Income, Foreign Exchange, Exchange Traded Derivatives, Liquidity
• Excellent communications, organization, interpersonal planning, and analytical skills

Additional requirements

• The characteristics which underpin competent performance:
• Flexibility: The ability to accept and adapt to change handling new and/or unfamiliar situations
• Independence: The ability to adjust ones views in the light of changing circumstances. Self-motivated, self-assured.
• Resilience: The ability to withstand pressure, willingly working extended hours as and when necessary and work within critical deadline situations.
• Assertive: direct discussion assertively but with understanding of how others need to receive information and without aggression
• Integrity: Maintain a professional and trustworthy approach to all role requirements

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You'll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers