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Become An Information Management Specialist

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Working As An Information Management Specialist

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $75,000

    Average Salary

What Does An Information Management Specialist Do

Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data by ensuring that it maintains its quality, accuracy, accessibility, and security in both paper files and electronic systems. They use various classification systems to code and categorize patient information for insurance reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories.

Duties

Health information technicians typically do the following:

  • Review patients’ records for timeliness, completeness, accuracy, and appropriateness of data
  • Organize and maintain data for clinical databases and registries
  • Track patient outcomes for quality assessment
  • Use classification software to assign clinical codes for reimbursement and data analysis 
  • Electronically record data for collection, storage, analysis, retrieval, and reporting
  • Maintain confidentiality of patients’ records

Health information technicians document patients’ health information, including their medical history, symptoms, examination and test results, treatments, and other information about healthcare services that are provided to patients. Their duties vary by employer and by the size of the facility in which they work.

Although health information technicians do not provide direct patient care, they work regularly with registered nurses and other healthcare professionals. They meet with these workers to clarify diagnoses or to get additional information to make sure that records are complete and accurate.

The increasing adaptation and use of electronic health records (EHRs) will continue to change the job responsibilities of health information technicians. Technicians will need to be familiar with, or be able to learn, EHR computer software, follow EHR security and privacy practices, and analyze electronic data to improve healthcare information, as more healthcare providers and hospitals adopt EHR systems.

Health information technicians can specialize in many aspects of health information. Some work as medical coders, sometimes called coding specialists, or as cancer registrars.

Medical coders typically do the following:

  • Review patient information for preexisting conditions, such as diabetes
  • Assign appropriate diagnoses and procedure codes for patient care, population health statistics, and billing purposes
  • Work as a liaison between the health clinician and billing offices

Cancer registrars typically do the following:

  • Review patients’ records and pathology reports to verify completeness and accuracy
  • Assign classification codes to represent the diagnosis and treatment of cancers and benign tumors
  • Conduct annual followups to track treatment, survival, and recovery
  • Compile and analyze cancer patient information for research purposes
  • Maintain facility, regional, and national databases of cancer patients

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How To Become An Information Management Specialist

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.

Education

Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.

Advancement

Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Information Management Specialist Demographics

Gender

Female

53.7%

Male

35.2%

Unknown

11.1%
Ethnicity

White

60.1%

Hispanic or Latino

14.7%

Black or African American

13.0%

Asian

8.5%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

45.0%

French

11.6%

Mandarin

6.2%

German

5.4%

Chinese

4.7%

Portuguese

3.9%

Italian

3.1%

Japanese

3.1%

Russian

2.3%

Carrier

2.3%

Korean

1.6%

Thai

1.6%

Cantonese

1.6%

Gujarati

1.6%

Czech

1.6%

Arabic

1.6%

Turkish

0.8%

Hindi

0.8%

Dutch

0.8%

Hmong

0.8%
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Information Management Specialist Education

Schools

University of Phoenix

22.2%

Community College of the Air Force

13.3%

Strayer University

5.9%

University of Maryland - University College

5.7%

Kaplan University

5.7%

Ashford University

4.4%

University of Washington

4.2%

Capella University

4.0%

Houston Community College

3.7%

Webster University

3.2%

Liberty University

3.2%

American University

3.2%

University of Cincinnati

3.0%

Rasmussen College

2.7%

George Mason University

2.7%

University of Central Florida

2.7%

Bellevue University

2.7%

University of Maryland - College Park

2.5%

American InterContinental University

2.5%

Southern New Hampshire University

2.5%
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Majors

Business

23.0%

Health Care Administration

15.7%

Computer Information Systems

13.5%

Computer Science

7.0%

Information Technology

6.1%

Management

3.4%

Criminal Justice

3.0%

Medical Assisting Services

2.9%

General Studies

2.8%

Accounting

2.8%

Psychology

2.8%

Management Information Systems

2.5%

Nursing

2.4%

Human Resources Management

2.0%

Education

1.9%

Marketing

1.9%

Electrical Engineering

1.6%

Communication

1.6%

Information Systems

1.5%

Computer Networking

1.4%
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Degrees

Bachelors

32.4%

Other

22.0%

Associate

18.7%

Masters

17.7%

Certificate

6.0%

Diploma

1.6%

Doctorate

1.5%

License

0.2%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$75,000
View Detailed Salary Report
$44,000
Min 10%
$75,000
Median 50%
$75,000
Median 50%
$75,000
Median 50%
$75,000
Median 50%
$75,000
Median 50%
$75,000
Median 50%
$75,000
Median 50%
$128,000
Max 90%
Best Paying Company
Union Bank
Highest Paying City
Sunnyvale, CA
Highest Paying State
North Dakota
Avg Experience Level
3.7 years
How much does an Information Management Specialist make at top companies?
The national average salary for an Information Management Specialist in the United States is $75,742 per year or $36 per hour. Those in the bottom 10 percent make under $44,000 a year, and the top 10 percent make over $128,000.

Real Information Management Specialist Salaries

Job Title Company Location Start Date Salary
Information Management Specialist Aristeia Capital, LLC Greenwich, CT May 10, 2016 $145,000
Information Management Specialist Aristeia Capital, LLC Greenwich, CT Sep 02, 2015 $145,000
Information Management Specialist Aristeia Capital, LLC New York, NY Apr 12, 2015 $111,200
Information Management Specialist Aristeia Capital LLC New York, NY Jun 24, 2016 $111,114
Information Management & Business Processes Manage BASF Corporation Ames, IA Mar 01, 2014 $110,928 -
$140,208
Information Management Specialist Aristeia Capital, LLC New York, NY May 18, 2015 $110,000
Information Management Specialist Aristeia Capital, LLC New York, NY Oct 05, 2013 $110,000
Information Management Specialist Aristeia Capital New York, NY Sep 29, 2015 $108,800 -
$150,000
Information Management Specialist Aristeia Capital New York, NY Oct 15, 2015 $108,800 -
$150,000
Information Management Specialist Aristeia Capital New York, NY Sep 21, 2015 $108,800 -
$150,000
Information Management Specialist V CDM Smith Inc. Philadelphia, PA Aug 02, 2015 $96,096
Quality Control and Lab Information Management Specialist Regeneron Pharmaceuticals, Inc. Tarrytown, NY Dec 07, 2016 $95,481
Information Management Specialist ACS Application Management Services, LLC Deerfield, IL Oct 01, 2012 $95,000
Information Management Specialist Aristeia Capital, LLC New York, NY Jun 24, 2013 $95,000
Quality Control and Lab Information Management Specialist Regeneron Pharmaceuticals, Inc. Tarrytown, NY Oct 22, 2015 $94,515 -
$99,360
Information Management Specialist Aristeia Capital, LLC New York, NY Jun 16, 2010 $91,000
Quality Control and Lab Information Management Specialist Regeneron Pharmaceuticals Inc. Tarrytown, NY Jul 12, 2015 $90,000 -
$99,360
Specialist, Information Management The Prudential Insurance Company of America Dreher, PA Jun 06, 2015 $76,900 -
$99,900
Information Management Specialist Aristeia Capital, LLC New York, NY Dec 03, 2012 $75,000
Management Information Specialist Olivet International, Inc. Mira Loma, CA Feb 14, 2014 $73,008
Information Management Specialist IV CDM Smith Inc. Carbondale, IL Jul 08, 2014 $72,155
Information Management Specialist IV Camp Dresser & McKee Inc. Carbondale, IL Aug 01, 2011 $67,829
Information Management Specialist IV Camp Dresser & McKee Inc. Carbondale, IL Jul 18, 2011 $67,829
Spatial Analyst/Information Management Specialist Im Systems Group, Inc. Silver Spring, MD Oct 07, 2014 $66,019
Information Management Specialist Xpert Technologies, Inc. Camp Hill, PA Dec 07, 2009 $60,000
Information Management Specialist Burns & McDonnell Engineering Company, Inc. Coral Gables, FL Sep 01, 2011 $59,445
Management Information Specialist Cycle Link USA Inc. Diamond Bar, CA Aug 25, 2011 $56,015

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Top Skills for An Information Management Specialist

  1. Medical Records
  2. Health Care
  3. Patient Care
You can check out examples of real life uses of top skills on resumes here:
  • Handled delinquent medical records by keeping physicians informed of the need for timely chart completion delinquent disciplinary regulations.
  • Communicate with physicians and other health care professionals on a regular basis to clarify diagnoses or to obtain additional information.
  • Educated all members of the patient care team regarding clinical documentation requirements and coding reimbursement issues.
  • Automated Medical Office-All office procedures from scheduling patients to billing and coding to insurance company interaction and payment processing.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.

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Top 10 Best States for Information Management Specialists

  1. Rhode Island
  2. Minnesota
  3. New Jersey
  4. Alaska
  5. District of Columbia
  6. North Dakota
  7. Maryland
  8. Massachusetts
  9. Delaware
  10. Connecticut
  • (68 jobs)
  • (380 jobs)
  • (453 jobs)
  • (54 jobs)
  • (277 jobs)
  • (57 jobs)
  • (428 jobs)
  • (487 jobs)
  • (58 jobs)
  • (157 jobs)

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