How to hire an inside sales administrator

How to hire an inside sales administrator, step by step

Here's a step-by-step inside sales administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an inside sales administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new inside sales administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an inside sales administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An inside sales administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, inside sales administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of inside sales administrators.

   Type of Inside Sales Administrator	Description	Hourly rate
   Inside Sales Administrator	Sales managers direct organizations' sales teams. They set sales goals, analyze data, and develop training programs for organizations’ sales representatives.	$14-28
   Account Manager	Account managers are employees who act as the bridge between the company they represent and the client of the company. They are assigned to handle specific clients so that the company will be able to tailor-fit any product or service according to the clients' requirements... Show more	$20-52
   Sales Internship	Sales internship is a program that requires work in the business and sales development. Sales interns work as assistants to managers and senior staff... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CRM
   • Order Entry
   • Purchase Orders
   • Salesforce
   • Customer Data
   • Trade Shows
   • Account Management
   • Sales Orders
   • Customer Orders
   • Sales Support
   • Sales Reps
   • RFQ
   • Customer Accounts
   • Customer Inquiries

   Check all skills

   Responsibilities:

   • Contribute to marketing business online and manage Facebook page.
   • Input all customer interactions into CRM software system.
   • Reorganize quote inquiry procedure for all company affiliate distributors to track competitors pricing.
   • Assign territory includes both international and domestic OEM accounts and distribution.

3. Make a budget

   Including a salary range in your inside sales administrator job description is one of the best ways to attract top talent. An inside sales administrator can vary based on:

   • Location. For example, inside sales administrators' average salary in oklahoma is 32% less than in florida.
   • Seniority. Entry-level inside sales administrators 50% less than senior-level inside sales administrators.
   • Certifications. An inside sales administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an inside sales administrator's salary.

   Average inside sales administrator salary

   $43,056yearly

   $20.70 hourly rate

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   Entry-level inside sales administrator salary

   $30,000 yearly salary

   Updated December 24, 2025

4. Writing an inside sales administrator job description

   An inside sales administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an inside sales administrator job description:

   Inside sales administrator job description example

   Lansing Building Products has supplied professional contractors with high-quality building products since its founding in 1955. Led by third generation President & CEO Hunter Lansing, we remain true to the family values and mission of Respect, Service and Excellence in everything we do. With the 2020 acquisition of Harvey Building Products' distribution business, the company brings under one roof 1,600 associates, serving customers in 100+ branches across 35 states. As we look to the future, Lansing is focused on taking the industry by storm through a best-in-class experience for our associates and our customers.
   Inside Sales
   Pay: $21 - $23 / hour
   
   Responsibilities:
   Live our mission statement
   Serve as the primary point-of-contact in our showroom for Lansing's customers
   Handle inbound and outbound calls
   Report to the Branch Operations Manager
   Perform quotes from architect plans for windows and other exterior building products
   Provide consistent and outstanding service to all call-in and walk-in customers by developing a thorough knowledge of all Lansing products and services
   Use a nationally-linked inventory management system to fill customer orders and to provide inventory control
   Assist when needed in loading and unloading boxes of building materials
   
   Qualifications:
   Prior sales experience (preferred)
   High integrity
   Strong interest in sales and/or retail as evidenced by previous jobs or by educational courses taken
   Strong, proven customer service skills
   Ability to work well in a team as well as one-on-one with customers
   Basic knowledge of computer functions and ability to use a computer keyboard and monitor
   Goal-oriented
   Willingness to tackle new challenges and new ways of doing business
   Knowledge of building principles and building products is a plus
   Knowledge of replacement windows is helpful but not required
   Skills in meeting and working with new people
   Preferred ability to lift and carry boxes of building materials, sometimes weighing as much as 70 pounds. (Although this is not your central responsibility, it may be required from time to time.)
   
   Benefits:
   Medical, Dental and Vision Coverage
   Company paid life insurance and disability
   Industry leading 401k Match
   Paid Holidays
   Paid vacation time
   Company paid parental leave
   Health and Wellness program
   Generally, no weekends…normal hours Monday-Friday
   Thank you for your interest in our company. Lansing Building Products is proud to be an equal opportunity workplace committed to building a diverse team of qualified individuals. Unfortunately, we are not able to follow-up with every applicant. We run an in-depth process for candidates with whom we identify a potential fit. Please continue to monitor your email for updates on the position.

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5. Post your job

   There are various strategies that you can use to find the right inside sales administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your inside sales administrator job on Zippia to find and recruit inside sales administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit inside sales administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new inside sales administrator

   Once you have selected a candidate for the inside sales administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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