Administrative Assistant jobs at INSTITUTE OF COMMUNITY SERVICES

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects. Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed. Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs. Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information. Work closely with Executive team, as well as all Company Department heads. Lead and participate on various projects along with other members of the team. Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills Entry-level position with opportunity for upward mobility Experience in sports and/or entertainment strongly desired Bachelor's Degree preferred Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously Self-starter with a robust work ethic Maintains discretion and confidentiality Excellent written and verbal communication skills Strong time management and prioritization skills Must have strong interpersonal skills and professional phone etiquette Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Job Description Middle School Administrative Assistant (Long-Term Leave Replacement) Term: Full-Time, Temporary Dates: December 2025 - June 30, 2026 Division: Middle School Hours: 7:30 A.M. - 4:00 P.M. The Nightingale-Bamford School is seeking a long-term leave replacement for the position of Middle School Administrative Assistant from December 2025 through June 30, 2026. This position provides essential support to the Head of Middle School, Middle School leadership team, and the division's faculty, students, and parents. The role involves executive-level assistance to the Head of Middle School and administrative coordination across the entire division. The successful candidate will be highly organized, efficient, detail-oriented, and capable of handling confidential information with the utmost discretion. Flexibility, professionalism, and a warm, joyful presence are key attributes for success in this role. Responsibilities include (but are not limited to): Maintain efficient systems and processes to support the Middle School. Manage the Head of Middle School's schedule, including: Scheduling meetings with parents and faculty. Maintaining the Middle School Google calendar, tentative calendar, and planning calendar. Assisting with planning and logistics for Middle School events. Attending building logistics meetings. Coordinating conference, travel, and accommodation arrangements. Manage Middle School office communications (phone calls, emails) and elevate issues to the appropriate dean or the Head of Middle School when necessary. Organize and provide logistical support for faculty candidate visits and interviews. Manage classroom and meeting room reservations, handle reassignments, and ensure equitable use of space and resources. Schedule meetings for Middle School groups, including deans and grade-level teams. Maintain accurate student attendance records, including communication with parents about absences, dismissals, or late arrivals, and escalating concerns to deans or the counselor as needed. Track athletics attendance and communicate with parents and coaches when students miss after-school activities. Assist students as needs arise. Manage the Middle School First Aid Station and lost-and-found system. Deliver messages between teachers, students, and parents. Organize and maintain records for: Faculty schedules and duty assignments Student schedules and the master schedule Locker combinations, maintenance, and assignments Create signage for room and schedule changes. Coordinate and schedule parent-teacher conferences for grades V-VIII. Prepare for grade meetings and parent coffees, including technology setup. Provide copying and materials support for the Head of Middle School and faculty. Perform four assigned duties per cycle and ensure coverage for all duties. Maintain faculty workroom and classroom supplies. Keep the Middle School office bulletin boards and announcements updated and visually appealing. Curate and distribute the weekly Middle School Newsletter. Keep the sixth-floor hallways and classrooms organized and tidy. Track the Middle School budget and reconcile receipts. Coordinate bus needs with the DOE liaison. Support professional community development (ProCom) with scheduling and invoicing. Collaborate with the Head of Middle School and deans to plan and execute student trips, ensuring smooth logistics and documentation. Place and distribute book orders for faculty and students, coordinating with vendors to ensure timely delivery. Perform other administrative duties as assigned by the Head of Middle School. Required Qualifications: Bachelor's degree required. 3-5 years of experience in an administrative support role. Excellent attention to detail, sound judgment, and strong professional ethics. Proven ability to handle confidential information with discretion. Strong interpersonal skills and ability to work collaboratively across all school constituencies. Ability to manage multiple priorities with flexibility and initiative. Excellent organizational and project management skills. Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint); experience with Blackbaud preferred. Quick learner with the ability to adapt to new software and systems. Strong written and verbal communication skills. Commitment to inclusion, and belonging. Cultural competence and the ability to engage effectively with a diverse community. High energy, sense of humor, and positive attitude. Excellent time-management skills and ability to meet tight deadlines. HOW TO APPLY Interested candidates should apply by submitting a cover letter and resume online at ************************************ SALARY RANGE: In compliance with NYC's Pay Transparency Act, the annualized base salary range for this position is $75,000 - $85,000. Nightingale considers factors such as (but not limited to) scope and responsibilities of the position, teaching time, the candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. ABOUT THE NIGHTINGALE-BAMFORD SCHOOL Founded by two bold, visionary educators in 1920, The Nightingale-Bamford School's mission is to inspire girls to go beyond barriers. Tied to this mission is a broader vision of students who are joyful learners who have the intellectual depth and courage to be critical thinkers, compassionate citizens, and agents of their own lives. Nightingale educates girls' minds and hearts and, in so doing, infuses their lives with meaningful relationships, teaching them to value difference as a means of growth and empowering them to question the status quo with confidence, empathy, resilience, and reason. Nightingale's commitment to social justice and anti-racism requires that all community members engage actively and thoughtfully in work around diversity, equity, and inclusion. We encourage applications from candidates with broad and diverse backgrounds. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, actual or perceived domestic violence victim status, disability, veteran status, or any other characteristic protected by applicable law. The School's employment practices and decisions adhere to the principles of non-discrimination and equal employment opportunity. This commitment to equal opportunity applies to and is reflected in all School activities, including, but not limited to, recruiting, interviewing, hiring, staffing, training, promotions, compensation practices, employee benefits, social programs, discipline, and termination of employment. The School maintains zero tolerance for violations of this policy and expects all employees to abide by and support this policy without reservation. Powered by JazzHR ndc Vbo2U0m

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Qualifications Bachelor's degree required. Minimum of three years of progressively responsible administrative experience, preferably in higher education. Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications Experience working in a senior administrative or executive office environment. Prior experience supporting a governing board or executive leadership team.

Department Dean of the Faculty Office Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday, 8:30am-5:00pm, Full Year Position Summary The Administrative Assistant (Floater) position will provide support to the Dean of Faculty office as well as academic departments to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. This position will be managed by a member of the Dean of Faculty team, but will report to various assigned locations within academic areas of the college. This is a full time, in-person, CWA Union position. Responsibilities Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required Qualifications A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred Qualifications Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation $18.51 hourly

JOB TITLE: Operations Administrative Assistant Intern Department: Operations Position Type: Internship Part-Time Reports To: Senior Director of Operations and Compliance Shift: Part-Time This is a non-paid internship!!! Mission: Hour Children is a non-profit organization whose mission is to help incarcerated and formerly incarcerated women and their children successfully rejoin the community, reunify with their families, and build healthy, independent, and secure lives. Overview: The Operations Administrative Assistant Intern position will provide general administrative assistance to the Senior Director of Operations and Compliance. This entry-level role will offer a chance to obtain extensive knowledge of operations as well as invaluable practical experience. The Operations Administrative Assistant Intern will assist the operations team with various administrative tasks and support projects that facilitate the organization's mission. This internship provides an opportunity to develop professional skills, gain insight into nonprofit operations, and contribute to meaningful work that impacts the community. Key Responsibilities: Administrative Assistance Help with day-to-day administrative tasks such as answering phones and drafting letters Management and Data Entry Keep physical and digital files organized and up to date while making sure the data is correct. Assist with the scheduling and organization of meetings, create agendas, and take minutes. Help create reports, presentations, and other documents that are needed for stakeholders both inside and outside the company. When necessary, carry out studies on community resources, programs, and best practices to support operations. Support the operations team on initiatives and special projects that are meant to increase the effectiveness of the company. Perform other related administrative tasks and responsibilities as assigned by the supervisor. Qualifications: Education: Currently enrolled in or recently graduated from a degree program in Business Administration, Nonprofit Management, Social Work, or a related field. Skills: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and collaboratively in a team environment. Commitment: Passion for Hour Children, Inc.'s mission and dedication to community service. Internship Benefits: Gain hands-on experience in operations within a nonprofit organization. Develop administrative and project management skills. Work alongside dedicated professionals and mentors in the field. Opportunity to contribute to meaningful work that positively impacts the lives of women and children. Hour Children does not provide Visa Support! Application Process: To apply, please submit your resume and a brief cover letter outlining your interest in the internship and relevant skills to ************************** Applications will be reviewed on a rolling basis until the position is filled. Hour Children, Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Equality Charter School is an innovative, successful and expanding Charter School in the Bronx. We are seeking an Administrative Assistant to support our middle school campus. This 12-month position requires excellent organizational and multitasking skills as well as superior attention to details and accuracy. Being highly organized is a must as there are large volumes of paper to deal with daily. The ideal candidate supports the mission of the school, is a self-starter, and is effective when working independently. Responsibilities are varied and include, but are not limited to: Preferred candidate qualifications: Proficient on PC and MS office based programs Multi-tasker, detail-oriented, and prove strong organizational practices Customer-focused attitude - respond to parent inquiries and complaints Strong communication skills - being able to work effectively with students, staff and parents Experience working in a school office (ATS, Student database systems)- preferred Bilingual in both oral and written content (Spanish & English) preferred Coordinates multiple office tasks such as: chromebook maintenance, phone, email (Google), office copiers (scanner, printer, and fax) Must be able to work 7:00am-3:00pm

Job Title: Administrative Assistant - Arts Department - Leave Replacement Period: March 16, 2026 - December 4, 2026 - Covered by Collective Bargaining Agreement Status: Exempt As of: 12/01/2025 Under the auspices of the United Nations and guided by its ideals, the United Nations International School (UNIS) provides an inclusive and diverse learning environment in which rigorous international programs foster academic excellence, innovation, creativity, and cross-cultural communication to educate and inspire its students to become an active force in shaping a better world: peaceful, compassionate, and sustainable. Position Summary: The Arts Department Administrative Assistant provides comprehensive support to the Arts Department, including Film, Music, Theater, and Visual Arts. This position is vital to the department's daily operations and encompasses a broad array of logistical, communication, accounting, scheduling, and production-related responsibilities. The Administrative Assistant reports directly to the Director of Arts. The ideal candidate is detail-oriented, highly organized, and proactive, with the capacity to manage multiple complex projects concurrently. They should be dependable, punctual, and eager to learn, with a genuine enthusiasm for the arts and education. Proficiency with digital tools and experience in production or stage management are essential. The role also requires flexibility, including occasional evening and weekend hours to support performances and major events. This position reports to the Director of Arts. Key Responsibilities: Departmental & Financial Support Handle the purchasing and ordering of supplies, materials, and services Monitor and track multiple departmental and production budgets Assist with processing payroll for guest artists and reconciling payments at the end of the month Maintain accuracy of invoices, reimbursements, and transactions. Course Registration Support Use Google Form and Veracross to support Middle School electives registration Work with the Music Coordinator to support Music elective course registration Event & Guest Artist Coordination Coordinate and support annual events and guest artist visits. Manage event, production, and tech rehearsal schedules in collaboration with teachers and guest artists. Oversee catering needs and hospitality for events. Create and manage promotional materials (e.g., programs, posters, signage). Key annual events include: Music concerts and recitals IB Art Exhibition IB Film Festival Mainstage Theater Productions (minimum three per year) Carnegie Hall Festival (every three years - next in 2027) Theater Production Management Support Collaborate with the Theater Coordinator to manage all aspects of pre-, during-, and post-production. Create contracts and manage payroll for production designers. Support communication with guest designers and scheduling logistics. Manage ordering, budgeting, and production calendars. Create box office websites and manage ticketing for performances. Support tech rehearsals and performances; oversee student crew volunteers. Support the student Theater Guild in coordination with the Theater Coordinator. Private Music Lessons Program Coordination Serve as the administrative contact for ~30 part-time music teachers and ~400 students. Oversee registration, room scheduling, and student placement. Manage lesson invoicing (minimum three times per year) and teacher payroll (twice monthly). Reconcile records twice annually. Use Pike13 software to track teacher hours, student registrations, and scheduling. Organize and supervise the annual private lesson recitals. Coordinate NYSSMA exam registration, fee collection, and scheduling. Technology & Systems Create and maintain spreadsheets (student rosters, budgets, payroll tracking, ticketing, etc.). Use Google Workspace (Docs, Sheets, Forms, Drive, Calendar) for coordination and communications. Design print and digital materials using Canva, Photoshop, or similar tools. Skills & Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job. A successful candidate will meet many of these requirements and have the desire and capacity to learn the rest on the job. 3+ years of administrative support experience (arts/education experience preferred) Demonstrated ability to build and maintain collaborative relationships across diverse communities Organized, detail-oriented, and proactive, managing multiple projects and anticipating challenges Proficient in Google Workspace, Microsoft Excel, and educational technology systems Bring skills in graphic design (Canva, Photoshop, InDesign), accounting/bookkeeping, and event coordination or production Be able to lift/carry up to 20 lbs for event and production support Communicate clearly, collaborate effectively, and approach challenges with a solution-focused mindset Demonstrate a passion for arts and education, with experience in art disciplines preferred Be committed to the mission and values of UNIS Education Bachelor's degree or equivalent experience in arts administration, production, or a related field Compensation $42,609 to $64,503, commensurate with years of experience as outlined in the Collective Bargaining Agreement (salary is prorated for part-time or temporary positions). Application Process All candidates must submit an electronic application via the school website: ******************************************* Supporting documentation, such as a cover letter, resume, and three letters of recommendation, must be uploaded to the electronic application. Paper and emailed applications and documents will not be accepted from external candidates. Review of applications will begin immediately and will be ongoing. In accordance with the guidelines of the International Taskforce on Child Protection, the United Nations International School adheres to a rigorous standard of recruitment practices and background checks, emphasizing the protection, safety, and welfare of our students. COMMITMENT TO DIVERSITY, EQUITY & INCLUSION Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job posting describes you, then please apply for this role. The United Nations International School provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, height, weight, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Classified Staff - Confidential/Administrative Assistant Date Available: 11/17/2025 Closing Date: 12/15/2025 Administrative Assistant COMPLEXITY OF DUTIES Under general supervision, the duties require the exercise of judgment in performing staff work involving varied and special assignments for an administrative superior. TYPICAL DUTIES 1. Performs staff work involving varied and special assignments for an administrative superior. 2. Studies and analyzes operational procedures. 3. Carries out various research assignments in connection with development and evaluation of departmental programs. 4. Prepares detailed and comprehensive reports of findings and recommendations. 5. Gathers information to assist in preparation of budget estimates, fiscal and other statistical reports. 6. Reviews and replies to routine correspondence. 7. Disposes of administrative details as directed. * TYPICAL ADA ESSENTIAL FUNCTIONS FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES 1. Knowledge of the principles and practices of public administration. 2. Knowledge of the principles and practices used in administrative analysis. 3. Ability to organize material and establish procedures. 4. Ability to conduct studies and evaluate results. 5. Ability to understand and interpret written material. 6. Ability to maintain records and prepare reports. 7. Ability to express oneself effectively, both orally and in writing. MINIMUM QUALIFICATIONS Training and Experience Bachelor's degree from a regionally accredited or New York State registered college or university and One year of satisfactory office management experience in a support role to higher level administrators. NOTE: Experience, as outlined above, in excess of the one-year requirement may be substituted for college education on a year-for-year basis up to a maximum of four years. Non-Discrimination Statement The Nassau BOCES offers employment and educational opportunities without regard to age, color, creed, disability, familial status, gender, gender expression, gender identity, marital status, military/veteran status, national origin, predisposing genetic characteristics, race, religion (including religious practice and/or expression), sex (including pregnancy, childbirth, or related medical condition), sexual orientation or victim of domestic violence status. In accordance with Federal law, the Nassau BOCES shall provide equal facility access to the Boy Scouts and other designated youth groups. The Nassau BOCES shall not discriminate or take any retaliatory action against an employee with respect to compensation, terms, conditions or privileges of employment because of the employee's or dependent's reproductive health decision-making. Additional information is available by contacting the following individuals: Sammy Gergis, Assistant Superintendent - Human Resources & Education Management, Department of Human Resources at ************, ********************, and/or Selma Stoddard, Esq., Attorney - Employee Relations, Department of Human Resources at ************, **********************. For further information, please see Policies 0100 Equal Opportunity and Non-Discrimination; 0110 Sexual Harassment and 0115 Dignity for All Students Act. A complete version of the Non-Discrimination Statement and the Policy Manual are available on the Nassau BOCES website at ********************

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Job Title: Office Assistant Reports to: Director - Ellen Thrower Center for Apprenticeship and Career Services Campus: Queens, Manhattan Job Summary: This position serves as communication point person providing administrative support to the Ellen Thrower Center for Apprenticeship and Career Services at the Greenberg School of Risk Management, as well as the Tobin College of Business Suite, on the Manhattan Campus. This very visible position requires interaction (in person, on the phone, and via email) with a wide range of University colleagues, employers, students, and alumni. The Office Assistant supports all administrative functions to achieve the strategic goals of the Thrower Center and specified duties assisting the Chairperson of the Greenberg School Academic Department. Essential Functions: Provide administrative support for the Director and Assistant Director of the Thrower Center for all Center activities, projects, programs, reports and events. Serve as primary staff member in Reception for Greenberg School/Tobin College offices at the Manhattan Campus. Field inquiry calls and emails related to the Career Center, academic programs, and general matters. Field inquiries and provide phone support for TCB academic advisors and graduate admission function when needed. Provide oversight and technical support for the Center's database management system - tracking student, employer, and placement information for division. Conduct data entry of jobs, resume referrals, student placements and notification of resumes sent. Utilize Banner student information system for data retrieval, creation of Greenberg student reports, cross referencing database, etc. Update and maintain employer contact lists, internship and full-time placement data. Coordinate, schedule and participate in all functions of the Center including special events, career fairs, email campaigns, presentations, on campus interviewing sessions and career related events & workshops. Work closely with Conference Services offices on both the Manhattan and Queens campuses. Responsible for organization of calendar of events and logistics (room reservations, ordering food, registration, invitations, flyers, etc.) Provide information to employers and students regarding job opportunities, application processes, etc. Design/develop marketing and promotional material, flyers, presentations, calendar of events and resource materials. Work with Coordinator of Scholarship and Enrollment Programs to review scholarship letters in support of the execution of student offers. Supervise Graduate Assistant and any student employees in the execution of assigned tasks. Coordinate with Human Resources the hiring of student workers and Graduate Assistant contracts as called upon, working with Coordinator of Scholarship and Enrollment Programs. Prepare schedules and approve time sheets as necessary. Process, maintain and track expenses, purchase orders and check requisitions for services related to the Center; order and maintain supplies. Prepare travel and expense vouchers. Arrange transportation as necessary for staff, students or presenters. Participate in all aspects and functions of the School as requested - to include special events and projects as identified by the Director in the interest of objectives of the Greenberg School's strategic plans, and in support of fellow Division personnel. Assist in developing and executing outreach and communication in support of alumni relations. Perform other duties as assigned. In support of Greenberg School Faculty Chairperson: Compile academic department records, including research for reports and website, course enrollments and teacher reviews. Assist with administrative details related to international student exchange programs. Assist with delivery of research conferences. Competencies Successful candidates must be self-motivated and self-directed, demonstrate strong written and verbal communication skills, evidence of strong interpersonal and listening skills, ability to work well with others at various levels and capable use of Microsoft Office suite, Outlook and Internet, student information systems and database programs. Knowledge of Banner student information systems is desired. Role demands excellent organizational, planning and time management skills, along with strong customer service focus and ability to work in a culturally diverse environment. Flexibility and ability to manage multiple processes and projects are key. Supervisory Responsibility Oversight for Graduate Assistant and any student employees assigned to the Center. Work Environment This position operates in a professional office environment and supports meetings and presentations, primarily on campus in Manhattan. This position requires use of standard office equipment such as personal computers, printers, etc. This position utilizes telephone and web based meeting platforms regularly to engage with students and industry contacts. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use computer and its controls; and communicate. Environmental Conditions This role is typically conducted in classroom or office environments of the University. Position Type/Expected Hours of Work This position is full-time with expected hours typically to be conducted Monday through Friday, 9:30 a.m. to 5:30 p.m. The work modality designation for this position is fully on-campus. Travel Travel, aside from commutation, is rarely expected for this position. Required Education and Experience: • H.S. Diploma is required • An expressed desire to work with college students Preferred Education and Experience: • 2-3 years related experience strongly preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. In compliance with NYC's Pay Transparency Act, the hourly salary range for this position is $48,,700 - $54,200. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Broadview at Purchase College Administrative Assistant Department: Environmental Services Exempt Status: Non-Exempt Supervisor: Director of Environmental Services A unique opportunity exists to join a team in creating a vibrant senior learning community on the campus of Purchase College, State University of New York. The residents of this university-based retirement community will be able to enjoy the many amenities of the college including the renowned Neuberger Museum of Art, the Performing Arts Center, the academic and athletic facilities, and the park-like campus. They will be able to enjoy all these benefits while living in a village designed specifically for their interests and needs. As part of the Purchase College community, Broadview residents will enjoy both formal and informal programming and collaborative opportunities designed to promote intergenerational engagement with members of the college community, ranging from classes and mentoring to providing employment opportunities for students. Broadview will offer the full continuum of services, inclusive of Independent Living, Assisted Living, Enhanced Assisted Living, and Memory Care. INCLUSIVE AND COLLABORATIVE CULTURE: We are dedicated to promoting diversity, equity, and inclusion. Diversity is the commitment to a community of equity and access through the acceptance of all aspects of human difference. This includes but is not limited to age, disability, race, ethnicity, gender, gender expression and identity, language heritage, national origin, sexual orientation, religion, socioeconomic status, status as a veteran and worldview. Broadview at Purchase College is proud to be SAGE CARE certified, and all employees will be provided with SAGE CARE training. Broadview at Purchase College is committed to integrating various cultural and social perspectives to engender excellence and to creating a collaborative culture in order to provide an exceptional experience for every employee and resident. POSITION SUMMARY: The successful Administrative Assistant must first and foremost be extremely reliable, pro[1]active and have superior customer service skills. This position requires a responsible individual who can commit to being at work, on time and who has at least 3 or more years previous experience working in the customer service field. Knowledge of EVS is a plus EXPERIENCE & EDUCATION REQUIREMENTS: Minimum 3 to 5 years' experience in experienced in scheduling & customer service. • High school diploma/GED Must possess a current, clear and valid driver's license. The ability to speak, read, write and comprehend the English language. Manage all communication methods (emails, phone, mail, work order software, etc.), answer all incoming calls; take and deliver incoming messages as directed. Schedule and follow - up on all resident issues regarding their apartment. Communicate information to staff as needed, maintain confidentiality and be a trusted team member. Manage an active, comprehensive calendar and coordinate all logistics. Anticipate the needs of the Manager and constantly maintain flexibility to handle anything that may arise throughout the day; maintain an excellent track-record of follow-up to detail. JOB DESCRIPTION Ability to multi-task without getting overwhelmed. Daily monitoring of attendance for EVS staff Weekly and monthly distribution of resident gift bags. Daily staff reporting of all cancelations of cleaning services. All project extra cleaning services must be placed in Workhub daily. Daily monitoring and updating of all cleaning schedules and 30-day away schedules and updated changes in the schedules distributed to staff. All assigned radios placed on charged daily at the end of the shift and distributed daily to lead staff and all new phones distributed in a timely manner and new updated phone list distributed to all leadership in a timely manner. Independent problem solver, who works well under pressure in a fast-paced environment with shifting priorities. Excellent time management and organizational skills with the ability to prioritize work. Additional duties as assigned. Must be Proficient and have advanced Excel skills. Physical activities of the position may include: • Lifts and carries up to 20lbs. with assistance occasionally • Pushes and pulls up to 20lbs. with assistance occasionally • climbs, reaches, bends and twists occasionally • reaches, bends and twists occasionally • sits, stands, and walks frequently

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Job Title: Office Assistant Reports to: Director - Ellen Thrower Center for Apprenticeship and Career Services Campus: Queens, Manhattan Job Summary: This position serves as communication point person providing administrative support to the Ellen Thrower Center for Apprenticeship and Career Services at the Greenberg School of Risk Management, as well as the Tobin College of Business Suite, on the Manhattan Campus. This very visible position requires interaction (in person, on the phone, and via email) with a wide range of University colleagues, employers, students, and alumni. The Office Assistant supports all administrative functions to achieve the strategic goals of the Thrower Center and specified duties assisting the Chairperson of the Greenberg School Academic Department. Essential Functions: * Provide administrative support for the Director and Assistant Director of the Thrower Center for all Center activities, projects, programs, reports and events. * Serve as primary staff member in Reception for Greenberg School/Tobin College offices at the Manhattan Campus. Field inquiry calls and emails related to the Career Center, academic programs, and general matters. Field inquiries and provide phone support for TCB academic advisors and graduate admission function when needed. * Provide oversight and technical support for the Center's database management system - tracking student, employer, and placement information for division. Conduct data entry of jobs, resume referrals, student placements and notification of resumes sent. * Utilize Banner student information system for data retrieval, creation of Greenberg student reports, cross referencing database, etc. Update and maintain employer contact lists, internship and full-time placement data. * Coordinate, schedule and participate in all functions of the Center including special events, career fairs, email campaigns, presentations, on campus interviewing sessions and career related events & workshops. Work closely with Conference Services offices on both the Manhattan and Queens campuses. Responsible for organization of calendar of events and logistics (room reservations, ordering food, registration, invitations, flyers, etc.) * Provide information to employers and students regarding job opportunities, application processes, etc. * Design/develop marketing and promotional material, flyers, presentations, calendar of events and resource materials. * Work with Coordinator of Scholarship and Enrollment Programs to review scholarship letters in support of the execution of student offers. * Supervise Graduate Assistant and any student employees in the execution of assigned tasks. Coordinate with Human Resources the hiring of student workers and Graduate Assistant contracts as called upon, working with Coordinator of Scholarship and Enrollment Programs. Prepare schedules and approve time sheets as necessary. * Process, maintain and track expenses, purchase orders and check requisitions for services related to the Center; order and maintain supplies. Prepare travel and expense vouchers. Arrange transportation as necessary for staff, students or presenters. * Participate in all aspects and functions of the School as requested - to include special events and projects as identified by the Director in the interest of objectives of the Greenberg School's strategic plans, and in support of fellow Division personnel. * Assist in developing and executing outreach and communication in support of alumni relations. * Perform other duties as assigned. In support of Greenberg School Faculty Chairperson: * Compile academic department records, including research for reports and website, course enrollments and teacher reviews. * Assist with administrative details related to international student exchange programs. * Assist with delivery of research conferences. Competencies Successful candidates must be self-motivated and self-directed, demonstrate strong written and verbal communication skills, evidence of strong interpersonal and listening skills, ability to work well with others at various levels and capable use of Microsoft Office suite, Outlook and Internet, student information systems and database programs. Knowledge of Banner student information systems is desired. Role demands excellent organizational, planning and time management skills, along with strong customer service focus and ability to work in a culturally diverse environment. Flexibility and ability to manage multiple processes and projects are key. Supervisory Responsibility Oversight for Graduate Assistant and any student employees assigned to the Center. Work Environment This position operates in a professional office environment and supports meetings and presentations, primarily on campus in Manhattan. This position requires use of standard office equipment such as personal computers, printers, etc. This position utilizes telephone and web based meeting platforms regularly to engage with students and industry contacts. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use computer and its controls; and communicate. Environmental Conditions This role is typically conducted in classroom or office environments of the University. Position Type/Expected Hours of Work This position is full-time with expected hours typically to be conducted Monday through Friday, 9:30 a.m. to 5:30 p.m. The work modality designation for this position is fully on-campus. Travel Travel, aside from commutation, is rarely expected for this position. Required Education and Experience: * H.S. Diploma is required * An expressed desire to work with college students Preferred Education and Experience: * 2-3 years related experience strongly preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. In compliance with NYC's Pay Transparency Act, the hourly salary range for this position is $48,,700 - $54,200. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. * Important Note- St. John's is NOT an E-Verify Employer St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

The Administrative Assistant provides administrative and operational support to the Administrative Manager/Coordinator to the Dean of the School of Art & Design and the Performing Arts Division. This position plays a vital role in supporting daily operations, event logistics, faculty and student services, and summer program coordination. The successful candidate will be detail-oriented, collaborative, and proactive in ensuring that administrative and programmatic functions are executed smoothly and efficiently. This position requires flexible hours due to some evening and weekend events. This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit. Rate: $16.72-$17.68; 35 hours per week, Union Grade 7 Essential Functions: This position has supervisory authority over work-study students. * Assists with scheduling, calendar management, and internal communications for the Administrative Manager/Coordinator and Dean's Office * Maintain organized filing systems (digital and physical), records, and databases * Monitor and track supply inventories and execute procurement processes using Unimarket and completing credit card reconciliation * Logistical support for Special Events and Programs * Provide front-line support and reception for the School of Art & Design administrative offices Faculty & Staff Support: * Support the onboarding and orientation process for new faculty, adjuncts, and staff, Randal Chair, Summer Resident Artists, Visiting Artists, including key requests, setup of offices, Cohen Apartments, and materials preparation * Assists in communicating with faculty to provide documents on behalf of the Administrative Manager/Coordinator related to faculty promotion, tenure, sabbaticals, and committee assignments * Help coordinate internal faculty communications and collection of information Summer Arts Programming: * Assist with registration, communications, and logistics related to summer workshops & residencies * Responsible for assisting with registration, communications, housing, transportation, supplies, and other logistical details in collaboration with university partners Event Support: * Provide logistical and administrative support for arts-related events * Help manage event space bookings, room setups, AV needs, signage, and materials preparation * Coordinate travel and hospitality arrangements for guest speakers and visiting artists * Serve as a point of contact for event vendors and internal partners as needed * Must have a valid drivers license for transporting materials to and from events Collaborative & Operational Duties: * Work closely with the Administrative Manager/Coordinator to the Dean and other staff across the School and Division to support shared projects and ensure smooth office operations * Serve as backup support for the Administrative Manager/Coordinator during absences or peak times * Maintain a welcoming, inclusive, and professional environment for all visitors and constituents * Assist with supervising and mentoring student workers, interns, or work-study assistants as needed Other Duties & Responsibilities: * Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives * Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students * Assist/Support the Special Events Coordinator with summer activities such as summer school and workshops * Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience * Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment * Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols * Effective written and oral communication skills * Contributes to the overall success of the University by performing other duties as assigned Qualifications-Education & Experience, Knowledge, Skills & Abilities: * Associate's degree required; Bachelor's degree preferred * 2+ years of administrative support experience, preferably in an academic or arts environment * Experience supporting events, managing calendars, and handling confidential information * Events planning skills * Research skills * Enthusiasm for working with a diverse faculty and student body * Skill and enthusiasm for working in a fast-paced environment About Alfred University: Lighting the way for students since 1836. "We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836." Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.

Job DescriptionThe Administrative Assistant provides administrative and operational support to the Administrative Manager/Coordinator to the Dean of the School of Art & Design and the Performing Arts Division. This position plays a vital role in supporting daily operations, event logistics, faculty and student services, and summer program coordination. The successful candidate will be detail-oriented, collaborative, and proactive in ensuring that administrative and programmatic functions are executed smoothly and efficiently. This position requires flexible hours due to some evening and weekend events. This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit. Rate: $16.72-$17.68; 35 hours per week, Union Grade 7 Essential Functions: This position has supervisory authority over work-study students. Assists with scheduling, calendar management, and internal communications for the Administrative Manager/Coordinator and Dean's Office Maintain organized filing systems (digital and physical), records, and databases Monitor and track supply inventories and execute procurement processes using Unimarket and completing credit card reconciliation Logistical support for Special Events and Programs Provide front-line support and reception for the School of Art & Design administrative offices Faculty & Staff Support: Support the onboarding and orientation process for new faculty, adjuncts, and staff, Randal Chair, Summer Resident Artists, Visiting Artists, including key requests, setup of offices, Cohen Apartments, and materials preparation Assists in communicating with faculty to provide documents on behalf of the Administrative Manager/Coordinator related to faculty promotion, tenure, sabbaticals, and committee assignments Help coordinate internal faculty communications and collection of information Summer Arts Programming: Assist with registration, communications, and logistics related to summer workshops & residencies Responsible for assisting with registration, communications, housing, transportation, supplies, and other logistical details in collaboration with university partners Event Support: Provide logistical and administrative support for arts-related events Help manage event space bookings, room setups, AV needs, signage, and materials preparation Coordinate travel and hospitality arrangements for guest speakers and visiting artists Serve as a point of contact for event vendors and internal partners as needed Must have a valid drivers license for transporting materials to and from events Collaborative & Operational Duties: Work closely with the Administrative Manager/Coordinator to the Dean and other staff across the School and Division to support shared projects and ensure smooth office operations Serve as backup support for the Administrative Manager/Coordinator during absences or peak times Maintain a welcoming, inclusive, and professional environment for all visitors and constituents Assist with supervising and mentoring student workers, interns, or work-study assistants as needed Other Duties & Responsibilities: Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students Assist/Support the Special Events Coordinator with summer activities such as summer school and workshops Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols Effective written and oral communication skills Contributes to the overall success of the University by performing other duties as assigned Qualifications-Education & Experience, Knowledge, Skills & Abilities: Associate's degree required; Bachelor's degree preferred 2+ years of administrative support experience, preferably in an academic or arts environment Experience supporting events, managing calendars, and handling confidential information Events planning skills Research skills Enthusiasm for working with a diverse faculty and student body Skill and enthusiasm for working in a fast-paced environment About Alfred University: Lighting the way for students since 1836. “We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.” Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Powered by JazzHR 96BiGLgCrn

Applications to be submitted by December 18, 2025 Compensation Grade: H95 Compensation Details: Minimum: $16.00 - Maximum: $16.00 Hourly Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) CEH - Bureau of Environmental & Occupational Epidemiology Job Description: Responsibilities Health Research, Inc. is seeking an Hourly Project Assistant I to join the NYS Birth Defects Registry to conduct surveillance activities of children born with birth defects to increase quality and completeness of birth defect data. You will be part of a dedicated and dynamic team of public health professionals conducting surveillance on major birth defects. This work directly contributes to understanding trends in birth defects as well as research on causes and prevention of these conditions that collectively affect thousands of children in NYS every year. Responsibilities of this position include carefully assessing if reports of children with birth defects meet eligibility criteria, assigning medical codes based on birth defect descriptions, and comparing records. You may also assist with hospital audits, quality improvement projects, conducting hospital outreach, and other appropriate related duties as requested. Minimum Qualifications Undergraduate or graduate student enrolled in Public Health or related field; OR three years of relevant work experience. Preferred Qualifications Experience with Microsoft Office Suite (Excel, Teams, Outlook, Word), Work experience, or academic knowledge of birth defects Experience preparing written materials Experience performing accuracy-dependent tasks such as data entry, recordkeeping, scheduling, document review, quality checks, or work requiring adherence to protocols. Conditions of Employment Hourly, grant funded position expected to last through 5/29/2026. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans ********************** About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more!

Job Description The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation. ESSENTIAL TASKS: To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency. 1. Answer telephones and transfer to appropriate staff member. 2. Meet and greet new residents and visitors. 3. Create and modify documents or enter data using Microsoft Office and other company software. 4. Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing. 5. Maintain hard copy and electronic filing systems. 6. Sign for and distribute UPS/Fed Ex/DHL packages. 7. Research, price, and recommend purchase of office furniture and supplies. 8. Coordinate and maintain records for staff office space, phones, parking, and facility keys. 9. Setup and coordinate meetings and conferences. 10. Collect and maintain PC inventory. 11. Support staff in assigned project-based work. 12. Provide office orientation for new employees. 13. Setup accommodations and food arrangements for facility visitors when assigned. 14. Comply with attendance and timekeeping rules and report reliably and regularly to work on an on-going basis. 15. Attend regularly scheduled staff meetings and supervision as well as in-service training and development activities. 17. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture. 18. Performs other job-related duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: Basic knowledge of office processes Basic knowledge of using office equipment (e.g. photocopy machine, personal computer, fax machine, typewriter) Effective problem-solving skills Effective interpersonal skills Ability to work with diverse individuals Ability to effectively and efficiently respond to questions from persons served Ability to present information to persons served and other employees Ability to serve as a role model to residents including modeling appropriate interpersonal interactions, appearance, demeanor Ability to effectively use computer software, especially Microsoft Office. Willingness to continually learn and apply knowledge and willingness to participate in in-service training and development activities. Ability to function as an effective team member, including performing share of work, cooperating with coworkers, and securing cooperation, and maintaining professional relationships and boundaries with co-workers, supervisors and residents Ability to use sound judgment in identifying and solving problems, and knowing when to seek assistance. Ability to learn, understand and comply with all regulations, policies and procedures. Ability to organize time effectively to accomplish all tasks in a timely way and meet deadlines without prompting. Ability to work independently, and to conform to all applicable safety and accountability measures MINIMUM EDUCATION AND EXPERIENCE QUALIFICATIONS: High school diploma and two years experience, preferably in a medical office or health care environment. Veteran preferred for position in Veteran's Shelter

Viking ROADS seeks applicants for a P/T Administrative Assistant. The Administrative Assistant plans, coordinates and monitors operational activities to ensure maximum productivity and effectiveness of the Viking ROADS program activities. The Administrative Assistant is responsible for organizational processes to support the general administration of ROADS, such as: personnel administration, budgeting and financial record keeping, purchasing, and statistical reporting. The Administrative Assistant will see to the timely completion of projects and will play a critical role in supporting assessment and evaluation activities by coordinating the collection of data and reports and compiling assessments results. The Administrative Assistant will provide excellent customer service to students, faculty, and staff and will demonstrate initiative in problem solving. This position is characterized by the frequent exercise of independent judgment and the completion of related work as required. * Provides project management assistance to contribute to the achievement of the goals and objectives of the Viking ROADS program, by helping to monitor action plans, timelines, and completion of major tasks of for the various grant funders of the program; * Acts as a troubleshooter and acts as a point of contact for the ROADS office; * Establishes priorities and coordinates work activities to meet deadlines; * Recommends changes in methods, procedures and organization to increase efficiency in unit operations; * Supports the office's day-to-day functioning and manages related activities for staff; * Greets all visitors, via telephone and/or in person in a professional manner; * Assists in the preparation and review of financial and performance reports, annual budget, and other documents as required; * Assists in preparing and proofreading documents and correspondence related to the grant requirements and ensures accuracy and correctness; * Assists with developing and implementing administrative policies/procedures to ensure compliance with the grant funders, as well as county rules and regulations; * Collaborates with other offices to maintain records related to the grant funds for operational expenses and revenue to provide data to forecast spending patterns; * Serves as liaison for the ROADS program for activities such as event scheduling, preparing meeting materials, and arranges the use of facilities; * Completes tasks related to budget, payroll, procurement, and travel; * Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email, and database software in performing work assignments; * Maintains proficiency with the various software packages and technologies used by the department and attends trainings as needed; * Plans and organizes the maintenance of office facilities, equipment and supplies; * Attends program meetings. Requirements: REQUIRED QUALIFICATIONS: A Bachelor's Degree from an accredited institution and three years of relevant experience. SUBSTITUTION: Satisfactory completion of a Master's Degree an accredited institution may be substituted for one year of the required experience. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practice PREFERRED QUALIFICATIONS: High attention to detail; excellent written and oral communications skills; an ability to handle multiple tasks simultaneously while remaining organized; a proactive nature; exceptional judgement; a collegial and team-oriented temperament; proficiency in software systems including Microsoft Office applications; an ability to exercise discretion in handling confidential information; an ability to be flexible and adaptive to changing needs and priorities; a strong student-centered orientation; an ability to work with a team of diverse faculty, staff and students is essential. Experience working with grant-funded programs in a postsecondary setting is preferred. Additional Information: WORK SCHEDULE: The work schedule is 28 hours per week. POSITION EFFECTIVE: The position will remain open until filled. HOURLY RATE OF PAY: $34.60 per hour. This is a grant funded position. No benefits. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.